HARISH SAIDU

Lead Document Controller

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CONTACT INFORMATION

EXPERIENCE PROFILE

P. O. Box: 53
Abu Dhabi
United Arab Emirates

Administration, document control professional with over 18

years of experience in establishing, implementing and
modernizing documentation and data control activities,
including correspondence control, workflow coordination,
report writing, maintain filing system, supervising other
support staff and other customer relations, Assisting Training
& management, Diversity, Team Management with
organisation of repute in UAE & India.

) +971 50 691 0855 UAE

) +91 9860 798515 - India
* harishtsaidu@hotmail.com
EDUCATION
Bachelor of Arts,
Economics,
Calicut University, Kerala,
India, 1993
PGDCA PG Diploma in
Computer Applications
Diploma in International Air
Line and Travel Management
Professional Certification
Administration Session for
Aconex
Administration Session for
EPFM Documentum
Using Primavera Expedition
for Project Controls
Engineering Document
Control and Data
Management
PMIS Background
Primavera Expedition /
Contract Manager
Administrator
Aconex Project/Org. Admin
EPFM / Documentum Admin
EDMS Help Desk Admin
IT / QMS Support
Nationality
Indian
LANGUAGES
English, Hindi
Malayalam & Tamil
Years of Experience
With AECOM : 8
With Other Firms: 10
REFERENCES
(can be produced upon
request)

CV_Harish Saidu

DETAILED EXPERIENCE
2011 Till Date:
Lead Document Controller, AECOM Middle East
Project Etihad Rail, Abu Dhabi UAE
Etihad Rail is in line with the objective to further diversify
the UAE economy as set by the UAE Vision 2021 and Abu
Dhabi Economic Vision 2030.UAE Vision 2021 sets the key
themes for the socio-economic development of the UAE,
specifically calling for a shift to a diversified and knowledgebased economy. A national railway network to connect the
UAEs key centres of trade and population is an integral
component of this vision. Etihad Rail being one of the key
economic projects for growth and diversification.

Responsibilities Overview:
Setting up Engineering EDMS and centralized Document
Control Center for Etihad Rail. Assists with the
implementation and maintenance of the EDMS (Electronic
Data
Management
System),
provides
training,
administration, report creation and help desk function on the
EDMS.

Assignment:
o Manage and Lead day to day activities of document
control center by assigning duties and responsibilities to
document control staff.
o Support consultant & contractors on setting up their
document control center and provide guidelines and solve
issues pertaining to Information Management.
o Manage the document control staff to ensure effective
implementation of document control procedures and
process.
o Support Document Control Planning for company Site
Office and Core Team requirements for Field Document
Control processes and procedures.
o Develop and implement the best practices of internal
document review and approvals in line with the
organization Quality Management System.
o Establish Document Control Strategy, Policy and
Procedures (Numbering Procedure, Correspondence and
E-mail control procedure, DC process, etc..)
o Coordinate with IT regarding ECM solutions infrastructure
such as servers specification, storage capacity and

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HARISH SAIDU
Lead Document Controller

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remote site access.

Administers data/document management applications
and filing structure.
Provide guidance and advise to document control
personnel in various project groups in order to ensure
that companys document control policies and procedures
are implemented by the various contractors, suppliers
and subcontractors that have undertaken work.
Ability to create detailed reports through InfoMaker &
Erica and able to understand and manage changes.
Developing and maintaining Electronic Document
Management System (EDMS) and Document Library of all
the Technical Documents to ensure the registration and
filing system is in logical sequence, so as to attain easy
access
to
all
the
technical
documents
and
correspondence.
Co-ordination with Consultants, Engineering contractors,
Subcontractors and other inter departments on
documentation related issues.
Familiar with basic business practices associated with
project and program management.

OTHER PROJECTs INVOLVED WITH AECOM

2010 2011:
KPIZ Khalifa Port Industrial Zone Development
Client: ADPC Abu Dhabi Ports Company - PJSC
Project Role: Senior Document Controller
Khalifa Port located in Taweelah, midway between Duabi and
Abu Dhabi, the deep water Khalifa Port is the first semiautomated container port in the region. It has been
constructed on a reclaimed island with an offshore area over
2.7 square kilometers and a basin of 16.5 meters depth.
Khalifa Port can accommodate the biggest ships sailing the
worlds oceans. Currently, the port serves over 20 shipping
lines, offers direct services and direct connections to more
than 52 international destinations as well as transshipment
at the worlds main hubs.
2009 2010:
Saadiyat Island Cultural Program
Client: TDIC Tourism Development & Investment
Company, Abu Dhabi
Project Role: Senior Document Controller
Saadiyat Cultural District is set to become an internationally
renowned arts hub, featuring the Zayed National Museum,
Louvre Abu Dhabi, Guggenheim Abu Dhabi and the
Performing Arts Centre.
At the heart of the Saadiyat Cultural District is the Zayed
National Museum, the centerpiece of the island. Fittingly
elevated above the rest of the cultural district at its highest
point, the museum tells the story of the regions history and
the unification of the United Arab Emirates through the life
and person of Sheikh Zayed bin Sultan Al Nahyan, father of
the nation. AECOM is providing a broad range of
CV_Harish Saidu

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HARISH SAIDU
Lead Document Controller

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management services to TDIC in its development of Saadiyat
Island Cultural District.
2008 2009:
Desert Islands Developments
Client: TDIC Tourism Development & Investment
Company, Abu Dhabi
Project Role: Senior Document Controller
Desert Islands is a sustainable, world class, eco-friendly
tourist destination based upon the late Sheikh Zayeds
original vision of a wildlife and marine sanctuary. Desert
Islands are located in the Arabian Gulf some 8Km from the
mainland of the United Arab Emirates at Jabel Dhanna, Abu
Dhabi. Desert Islands consists of four main areas, Marsa
Jabel Dhanna, Sir Bani Yas Island, Dalma Island & Discovery
Islands.
Assignment:
o Establish and maintain an appropriate document control
system and filing structure.
o Developing and/or revising document control procedures
as required by the program.
o Receives, tracks, and monitors documents using standard
document management programs to register documents,
maintain databases, and produces logs, transmittals and
other reports as required. Enters data and produces
reports using other standard office automation or
department-specific computer application. Initiates and
replies to routine correspondence related to area of
responsibility.
o Coordinates the flow of documents between project
operations, engineering disciplines, construction team, or
other department groups.
o Implements document control numbering policies and
procedures in EDMS System and provide training and
support as required by functional staff and or project
teams.
o Audit of the Document Management Systems, and to
monitor the compliance of its users and the documents
that they produce.
o Provides assistance to users in capturing and locating
electronic information.
o Maintains an established data distribution system and
schedule for the assigned project based upon Client,
project department and contractor requirements.
Expedites review, signature approval and release of
project construction documents.
o Verifies retention requirements, arranges document
cataloguing, packing and long-term storage or disposal of
appropriate documents at time of closeout. Manages
scheduled destruction of archived documents according
to company and/or Client guidelines, provides assistance
with document retrieval.
o Co-ordination with Consultants, Engineering contractors,
Subcontractors and other inter departments on
documentation related issues.
CV_Harish Saidu

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Lead Document Controller

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2007 2008:
Hill International, Abu Dhabi, UAE
Project: Shams Abu Dhabi
(Development of Reem Island)
Client: Sorouh Real Estate P.J.S.C, Abu Dhabi
Project Role: Senior Document Controller
A joint venture of Hill and 3D/I+PI contract for providing PM
Services during construction of Shams Abu Dhabi
development. It is a landmark development close to the city
offering a self-contained community offering 55,000
residents. A 74 story residential and commercial skyscraper,
one of the tallest buildings in Abu Dhabi.
Assignment:
o Assessed project requirements and development /
maintenance of local project directory structure for
electronic data to complement the project WBS.
o Establish and maintain best practice in scanning and
electronic handling of documents.
o Conduct training and support as required for functional
staff and project teams.
o Preparing reports and follow-up of open (outstanding)
priority items with concerned engineers.
o Established a centralized and efficient filing system.
o Identify and analyze system malfunctions and make
recommendations toward their resolution.
o Anticipate problem areas and provide recommendations
for correction, follow up with actions taken.
1998 2007:
Al Hamed Dev. & Const. L.L.C, Abu Dhabi, UAE
PROJECTs INVOLVED WITH Al Hamed
o Project: Const. of Infrastructure & Upgrade of STP
at Jebel Dhanna
Client: Abu Dhabi Company for Onshore Oil Operations
(ADCO)
Project Role: Document Controller
o Project: Ruwais Housing Complex Expansion
Client: Abu Dhabi National Oil Company (ADNOC)
Project Role: Document Controller
o Project: Embassy of the United States of America
Client: US Embassy
Project Role: Document Controller
o Project: Relocation of Market at Mina Zayed
Client: Abu Dhabi Municipality
Project Role: Document Controller

Assignment:
o Receives, tracks, and monitors documents using standard
document management programs to register documents,
maintain databases, and produces logs, transmittals and
other reports as required. Enters data and produces
CV_Harish Saidu

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Lead Document Controller

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reports using other standard office automation or

department-specific computer application.
Coordinates the flow of documents between project
operations, engineering disciplines, construction team, or
other department groups.
Provides assistance to users in capturing and locating
electronic information.
Expedites review, signature approval and release of
project construction documents.
Maintaining a master document register of the latest
drawings and ensure that all recipients are transmitted
the drawings they require as soon as a new revision of
drawings are received.
Co-ordination with Consultants, Engineering contractors,
Subcontractors and other inter departments on
documentation related issues.

1997 1998:
Discovery Gen. Maint. & Const. Co, Abu Dhabi, UAE
Office Administrator/Document Controller
o Successfully contributed towards the efficient day-to-day
running of all business activities, including office tasks
such as document handling (mail, faxes, etc) file
management, independent correspondence, purchase
and delivery of office equipment / supplies.
o Maintains and updates the Divisions/department's
central filing system. Includes undertaking literature
surveys, coordinating data exchange, keeping track of all
correspondence, telexes, letters etc. and ensuring proper
filing to a specific indent number with highest degree of
confidentiality. Maintains a library of technical manuals,
manufactures, instruction books, technical digests. .
o Assist employees in completing various forms such as
security pass forms, maintains relevant records and
ensures that security passes for offshore personnels
were renewed before its expiry date.
o Follows up with the different HR Departments on all
personnel matters to the Divisions personnel such as job
evaluation, manpower planning, promotions, contracted
staff matters, salary adjustments, renewal of contracts
for contracts staff, termination, replacement etc.
o Keep records of office stationery and prepares
requisitions for replenishment of stock as and when
required.
o Ensures that clerical activities related to the divisions
computerized operations systems and files are carried
out in accordance with Companys
normal computer
procedures. Ensures that all daily inputs are made
correctly and that data is "backed-up" on a regular basis
to provide an archive copy.
o Handling of petty cash.

CV_Harish Saidu

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