Financial Management Checklist for Country Directors

Monthly conduct budget (operating plan) reviews with your

Administrative Officer (AO).

Annually review the vehicle policies for appropriateness.

Conduct unannounced cash counts of the cashiers funds and

have the cashier walk you through the process. (The AO should be
present during this process.)

Annually review the analysis of how your imprest fund level

was established with your AO and Cashier.

Assess the level of your host country contributions (HCC) for

both cash and in-kind contributions and inquire as to how they are
managed and valued.

Annually review the process by which your various volunteer

allowances are established. This review should include a perusal of
the relevant manual sections to ensure that the practices for
establishing the allowances comply with the requirements of the
relevant sections.

Annually review your ICASS Memorandum of understanding

and any ICASS services for which your post is enrolled. Use the
Overseas Financial Management Handbook (OFMH) to determine if
they are necessary and accurate.

Upon arrival at Post and as necessary review the Embassys

Local Compensation Plan (LCP) and a copy of the standard Personal
Services Contract (PSC) for your post.

Annually ensure all property, plant, and equipment valued at

$500 and above is tagged, the invoice secured, and the asset
reported to the Office of Administrative Services through the Peace
Corps Property Office mailbox. (There are two separate reports to
be sent to Administrative Services: Nonexpendable $500 and
above and Capitalized Assets $10,000 and above.)

Upon arrival at Post establish procedures to ensure that an

individual that is not directly involved with the imprest fund
conducts an annual audit. This should be someone outside
the regular Peace Corps Office staff, e.g. TDY officer, or IG visitor.

Arrangements can also be made with the financial staff at the

Embassy at no cost.

Annually ensure that the appropriate approvals have been

received and/or requested for all bank accounts, if applicable. (Any
bank account that was negotiated/established by post should have
the approval of the Department of State/United Stated Disbursing
Officer).

Annually review delegations of authority for appropriateness.

(The financial threshold of the delegation will vary from post to post
depending upon your level of confidence in the person to whom you
are delegating the authority).

Once available, annually begin the Administrative Management

Control Survey (AMCS) review with your entire staff.

Annually review staff local travel per diem/lodging rates for

appropriateness.

Upon arrival at Post review all contracts and leases. Sole

source contracts should be documented and justified appropriately.

Annually review system for performance evaluations of Host

Country Nationals and Direct Hire staff including FSN and PSC to
ensure performance plans exist and staff is being evaluated.