2 Fieldwork Logistics

Fieldwork Logistics
OBJECTIVES
The importance of logistics in supporting high
quality survey results and implementation schedule
Key logistical elements (transport, computers,
supplies, etc.)
Organization
Coordination and management
From Multiple Indicator Cluster Surveys (MICS) Regional Training Workshop Survey Logistics,
Fieldwork and Office Equipment

Office and supplies
Computers
Printers
Software
Other office supplies
Vehicles
Electronic scales
Measuring boards
Iodine salt test kits
Fieldwork supplies
PREPARING FOR FIELDWORK

requires that field supervisors:
Obtain sample HH lists and/or maps for each area

in which his/her team will be working and discuss
problems
Become or be familiar with the area of work
Determine travel arrangements and
accommodations
Contact local authorities to inform them about the
survey
PREPARING FOR FIELDWORK

Obtain all monetary advances, supplies, and

equipment
Careful preparation by the supervisor is
important for
facilitating the work of the team in the field,
for maintaining interviewer morale, and
for ensuring contact with the central office
ORGANIZING FIELDWORK
Assign work to interviewers

Maintain fieldwork control sheets
Make sure that assignments are carried out
Make spot checks of the household questionnaire
(with the field editor) Regularly send completed
questionnaires and progress reports to the field
coordinator
ORGANIZING FIELDWORK
Keep headquarters informed of the team's location

Communicate any problems to the field
coordinator
Take charge of the team vehicle
Be sure to develop a positive team spirit along
with careful planning of field activities
Collecting Materials for fieldwork: Documents
Supervisor's and Editor's Manual

Interviewer's Manuals
Maps and household listing forms
ID cards
Letters of introduction
Questionnaires
Supervisor's Assignment Sheets
Interviewer's Assignment Sheets
Collecting Materials for fieldwork: Supplies
Blue pens for interviewers

Red pens for the field editor and supervisor
Clipboards, briefcases
Paper clips, scissors, string, staplers, tape, etc.
Envelopes to store completed questionnaires,
First aid kit
Monetary Advances and Communications

The supervisor should have sufficient funds
Including funds for fuel and minor vehicle repairs,
for guides, and for communication with central
office.
Advances for per diem allowances to be given
directly to individual interviewers, field editors and
supervisors.
Communication system of teams with the central
office: supplies, payments, return of materials,
etc.
Transportation and Accommodations
Travel arrangements and coordination

Vehicles, taxis, buses, boats, horses, etc.
Maintenance and security of the team vehicle.
Use of vehicle
The driver of the vehicle takes instructions
from the supervisor.
Food and lodging arrangements
Contacting Local Authorities

Supervisor's responsibility to contact the regional,
district, local, and village officials before starting
work in an area.
Letters of introduction will be provided, but tact
and sensitivity in explaining the purpose of the
survey will help win the cooperation needed to
carry out the interviews.
USING MAPS TO LOCATE CLUSTERS
Locating households in the sample

The need to visit all households selected
Maps are needed during all stages of a survey
Maps help the supervisor, editor and
interviewers to determine:
the location of sample areas,
the distance to them, and
how to reach selected households.
Using Maps to Locate Clusters

Each team will be given: general cluster maps,
household listing forms; for urban areas, sketch
maps and written descriptions of the boundaries
of selected areas.
The general cluster maps may show more than
one cluster .
Each cluster is identified by a number (e.g. EA05).
USING MAPS TO LOCATE CLUSTERS
Symbols are used to indicate certain

features on the map such as roads,
footpaths, rivers, localities, boundaries,
etc.
If symbols are shown on the map, the
supervisor and editor should know how to
interpret them by using the legend.
USING MAPS TO LOCATE URBAN CLUSTERS
Urban clusters should have sketch maps and

written descriptions to help locate the
boundaries
Street names in urban areas will often help to
locate the general area of clusters.
Boundaries can be streets, alleys, streams,
city limits, power cables, walls, trees, etc.
Read the written description.
USING MAPS TO LOCATE RURAL CLUSTERS
It is usually possible to locate unnamed

roads or imaginary lines by inquiring among
people living in the vicinity.
While there are cases in which boundaries
shown on the map no longer exist, or have
changed location, do not jump to
conclusions.
If you cannot locate a cluster, go on to the
next one and discuss the matter with the
field coordinator
In summary
Prepare a detailed list of supplies and

logistics items you will need
Be sure to have the items available before
the survey implementation starts
Be reasonably generous in calculating
survey supplies and be prepared to react
rapidly if you need

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Fieldwork Logistics

Fieldwork and Office Equipment

PREPARING FOR FIELDWORK

Obtain sample HH lists and/or maps for each area

PREPARING FOR FIELDWORK

Obtain all monetary advances, supplies, and

Assign work to interviewers

Keep headquarters informed of the team's location

Collecting Materials for fieldwork: Documents

Supervisor's and Editor's Manual

Collecting Materials for fieldwork: Supplies

Blue pens for interviewers

Monetary Advances and Communications

Transportation and Accommodations

Travel arrangements and coordination

Contacting Local Authorities

USING MAPS TO LOCATE CLUSTERS

Locating households in the sample

Using Maps to Locate Clusters

USING MAPS TO LOCATE CLUSTERS

Symbols are used to indicate certain

USING MAPS TO LOCATE URBAN CLUSTERS

Urban clusters should have sketch maps and

USING MAPS TO LOCATE RURAL CLUSTERS

It is usually possible to locate unnamed

Prepare a detailed list of supplies and

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