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iReceivableCreditMemoWorkflowSetup,UsageandDebugging(DocID964902.1)
InthisDocument
Goal
Solution

Prerequisites

iReceivablesCreditMemoWorkflowWithoutApprovalManagementEngine(AME)

iReceivablesCreditMemoWorkflowWithAME

DebuggingTips

References

APPLIESTO:
OracleiReceivablesVersion12.0.0andlater
Informationinthisdocumentappliestoanyplatform.
ARCMREQ,ARAMECM
***CheckedforRelevance05NOV2012***

GOAL
UnderstandtheworkflowintheCreditMemoWorkflowprocesswithandwithouttheuseoftheApprovalManagement
Engine(AME)intheapprovalfortheCreditMemosanduseprocess.Wewillalsohaveaquicklookatthesetup
requiredtouseiReceivables.
Prerequisites
iReceivablesCreditMemoWorkflowWithoutApprovalManagementEngine(AME)
Setup
UnderstandingtheWorkflow
Demonstration
iReceivablesCreditMemoWorkflowWithAME
Setup
UnderstandingtheWorkflow
Demonstration
DebuggingTips

SOLUTION
Prerequisites
1. SetupEmployeesinHRMSandAssignJobandPositions.
DefineJobsandPositionHierarchy
DefineEmployee:
ToEnteranEmployee
HRResponsibility:People:EnterandMaintain
AttachPositionandJobtoEmployees
ToAssignajobtotheemployee:
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HRResponsibility:People:EnterandMaintain>ClickontheAssignmentbutton.

SetupOracleReceivablesRelease12
DefineTransactionTypes
Navigation:Setup>Transactions>TransactionTypes
ThisistheCreditMemoTransactionTypewewillattachtotheinvoicetransactiontypetocreateCreditMemoson
approval.

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DefineCollectors
Navigation:Setup>Collections>Collectors
GivetheCollectornameandselecttheemployeename.

DefineCustomerProfileClass
Navigation:Customer>ProfileClasses
Defineacustomerprofileclasswiththecollectordefinedabove.

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Attachthecustomerprofileclasscreatedtoyourcustomer.
Navigation:Customer>CustomerAccount>AccountProfile

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UpdateLookups
Navigation:Setup>System>QuickCodes>Receivables
Thesearethedisputereasonsthatcanbeselectedwhenthedisputeisraisedontheinvoice.Thisisanextensible
lookup,soyoucanaddnewvaluesandenddatetheexistingvalues.

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SetupOracleBillPresentmentArchitecture(BPA)Release12.Referto'OracleBillPresentmentArchitectureUser
Guide'
SetupOracleWorkflowRelease12,ifyouintendtousetheDisputeInvoicefunction,SelfRegistration,orboth.Refer
to'OracleWorkflowAdministrator'sGuide'
SetthefollowingprofileoptionsforalliReceivablesResponsibilities:
MO:Securityprofile
MO:OperatingUnit

iReceivablesCreditMemoWorkflowWithoutApprovalManagementEngine(AME)
1.Setup
DefineCreditMemoApprovalLimitsforApprovers
Navigation:Setup>Transactions>ApprovalLimits
YouneedtohaveauniquecombinationoftheDocumentType,Reason,CurrencyandPrimary.Youneedtohave
atleastonePrimaryApprover.

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DefineaCreditMemoTransactionBatchSource
Thetransactionbatchsourcenameshouldmatchthevaluegivenfortheattribute'BatchSourceName'inthe
workflow.Inthiscaseits'iRCreditMemoWorkflow.'
Navigation:Setup>Transactions>Sources

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TheAttribute'BatchSourceName'asseenintheworkflowbuilder.

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UpdateTransactionTypeontheInvoice
Navigation:Setup>Transactions>TransactionTypes
ThisistheinvoiceTransactionType.WeneedtoattachaCreditMemoTransactiontypetothis.

DefineiReceivablesInternalUserResponsibility
Thisistheuserweassigntothecollectortobeabletoviewthecustomeraccountinformation.
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DefineiReceivablesExternalUserResponsibility
Thisistheresponsibilitywegivetothecustomerscontacttoviewtheiraccountinformationbyattachittheusergiven
tothem.

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CustomerTextDataCreationandIndexing
WeneedthistoberunafteraddingnewcustomerssothatthedataisindexedandavailableforuseiniReceivables.If
youwishtosearchthecustomerinformationbythecustomercontactthenrunthisrequestwiththecompactindex
parameteras'No.'

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SetupCreditMemoRequestWorkflow
Loadtheworkflowthatyouwouldliketousebyconnectingtothedatabaseandselectingtheappropriateworkflow
(ARCMREQ/ARAMECM).Youcanmodifytheworkflownotificationsmessages,timeoutdurationetc.

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2.UnderstandingtheWorkflow
ThisistheoverviewoftheARCMREQ(CreditMemoApprovalwithoutAME).Fordetailedactionateachnode,please
refertheReceivablesUserguide.

3.Demonstration
Thedemonstrationwouldshowthedisputecyclestartingfromqueryingtheaccountinformationbythecustomers
collector,goingthroughtheapprovalchainbeforethecreditmemoiscreatedandapplied.Inthisdemowewilluse
theworkflowwithoutAME(ApprovalManagementEngine).
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Clickonthislinktodownloadtheviewlet.
external_user_dispute_demo_woame

iReceivablesCreditMemoWorkflowWithAME
TheAMEworkflowconsistsofthreephases,knownastransactiontypes.ToimplementtheAMEworkflow,thesethree
transactiontypesmustbesetup:
ReceivablesCreditMemoCollector
ReceivablesCreditMemoApprovalChain
ReceivablesCreditMemoReceivables
ACreditMemorequestusingAMEcanfollowoneoftwoapprovalpaths:
LimitsOnlyusesspecificapprovallimitrulestofindthenextaprover.
HRHierarchyLimitsusesanorganization'sinternalmanagementhierarchytofindthenextaprover.
1.Setup
Navigation:ApprovalsManagementBusinessAnalyst>BusinessAnalystDashboard

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ReceivablesCreditMemoCollector
Attributes

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Conditions

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Rules

ApprovalGroups

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ReceivablesCreditMemoApprovalChain
Attributes

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Conditions

Rules
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ApprovalGroups

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ReceivablesCreditMemoReceivables
Attributes

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Conditions

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Rules

ApprovalGroups

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2.UnderstandingtheWorkflow
ThisistheoverviewoftheARAMECM(CreditMemoApprovalwithAME).Fordetailedactionateachnode,pleaserefer
theReceivablesUserguide.

3.Demonstration
Thedemonstrationwouldshowthedisputecyclestartingfromraisingadisputeonaninvoicebythecustomers
collector,goingthroughtheapprovalchainbeforethecreditmemoiscreatedandapplied.Inthisdemowewilluse
theworkflowwithAME(ApprovalManagementEngine).
Clickonthislinktodownloadtheviewlet.
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external_user_dispute_demoame

DebuggingTips
WorkflowStatusCheck
FromtheApplication
SystemAdministrator>Workflow>OracleApplicationsManager>WorkflowManager*
Under'RelatedLinks'clickon'WorkItems'
Select'ActiveWorkItems'andclickonGo
Clickonthelink'ARCreditMemoApprovalRequest'
Clickontherelevant'WorkItemActivityStage'
SelecttherelevantActivityNameandclickon'LaunchWorkflowMonitor'
*AlternativelyloginasSYSADMINusetheresponsibilityWorkflowAdministratorWebApplications>
AdministratorWorkflow>StatusMonitor.
WorkflowStatusCheckStatusDiagram

WorkflowStatusCheckActivitiesHistory

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UsingaScript
Thewfstat.sqlscriptisavailableat$FND_TOP/sql
IfnotusingAME,thesyntaxis:
sql>@wfstat.sqlARCMREQ<Request_id>
IfusingAME,thesyntaxis:
sql>@wfstat.sqlARAMECM<Request_id>
Theoutputforthewfstat.sqlwouldlooklikebelow.

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MoreInformation:
Note108185.1OracleApplicationsObjectLibrarySQLscripts
Note261028.1HowToDownloadandInstallTheLatestOracleWorkflowBuilder(ClientTool)ForEBusiness11i
WorkflowClient:http://www.oracle.com/technology/software/products/workflow/index.html
Note338508.1ErrorOracleApprovalsManagementhasfoundparallelizationconfiguration

REFERENCES
NOTE:1306939.1OracleCreditMemoWorkflow:KnownIssuesandPatches

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