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Excel Skills
Skills || Accounting
Accounting Template
Template || Trade
Trade Based
Based
About
About this
this template
template
This
This unique,
unique, practical
practical Excel
Excel template
template enables
enables users
users to
to record
record income,
income, expenses,
expenses, stock
stock purchases,
purchases, inventory
inventory valuati
valuat
transactions
and
automatically
produces
a
trial
balance,
bank
reconciliation,
monthly
&
annual
income
transactions and automatically produces a trial balance, bank reconciliation, monthly & annual income statement
statement && cc
balance
balance sheet.
sheet. The
The unique
unique functionality
functionality that
that has
has been
been incorporated
incorporated into
into this
this template
template makes
makes itit the
the ideal
ideal accounting
accounting solu
sol
flexible
flexible design
design of
of the
the reports
reports that
that are
are included
included in
in the
the template
template makes
makes itit easy
easy to
to amend
amend the
the dates
dates that
that are
are included
included in
in t
cash
cash flow
flow report
report and
and balance
balance sheet
sheet and
and the
the template
template can
can therefore
therefore easily
easily be
be rolled
rolled forward
forward for
for any
any subsequent
subsequent financial
financial
About
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About
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sample file
file
This
This Excel
Excel document
document is
is only
only aa sample
sample of
of the
the trade
trade based
based accounting
accounting template.
template. Weve
Weve created
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cu
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s,, stock
stock purchases,
purchases, inventory
inventory valuations
valuations and
and non-cash
non-cash adjustment
adjustment
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&
annual
income
statement
&
cash
flow
report
thly & annual income statement & cash flow report and
and aa monthly
monthly
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makes itit the
the ideal
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accounting solution
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small businesses.
businesses. The
The
mend
mend the
the dates
dates that
that are
are included
included in
in the
the monthly
monthly income
income statement,
statement,
orward for
forward
for any
any subsequent
subsequent financial
financial periods.
periods.
ware
ware solutions
solutions than
than regular
regular Excel
Excel templates.
templates. Most
Most Excel
Excel templates
templates
eports
based
on
limited
user
input.
You
also
don't
need
eports based on limited user input. You also don't need advanced
advanced
input
input and
and include
include comprehensive
comprehensive step
step by
by step
step instructions.
instructions.
ve created
eve
created this
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to enable
enable customers
customers to
to view
view the
the layout
layout and
and
emplate -- the
template
the full
full version
version of
of the
the template
template can
can only
only be
be downloaded
downloaded
s template
Note: The Trade Based Accounting template has been designed specifically for trade based businesses and is therefore
suitable for any business that requires accounting for inventory, regardless of the type of inventory that needs to be
accounted for. The template enables users to include a monthly inventory valuation in the financial results in order to
measure monthly cost of sales and gross profits. Our Service Based Accounting template should be used if inventory
accounting is not required.
Worksheet Summary
The following sheets are included in the template:
Set-up - the input cells on this sheet enable you to customize the template for your business. The business name is used as
the heading on all of the sheets and the sales tax percentage is used to calculate the sales tax on all income & expense
transactions. The template start date, report start date and year end input cells determine the monthly periods that are
included on the trial balance and financial reports. The bank accounts section can be used to add additional bank accounts
to the template and the error codes are provided for information purposes.
Accounts - this sheet contains the default list of accounts and a trial balance that is automatically calculated from the
transactions that are entered on the Income, Expenses and NonCash sheets. The default accounts can be customized by
editing the existing account numbers and descriptions or by creating additional accounts. The periods that are included in the
Trial Balance can be defined by the user and all calculations are updated automatically based on the period that is specified.
Income - all income and other receipts should be recorded on this sheet.
Expenses - all expenses and other payments should be recorded on this sheet.
NonCash - this sheet facilitates accounting for general ledger journal type entries and other non-cash adjustments. The total
of all the journal entries that are included on this sheet should therefore always be nil. We've added conditional formatting to
the sheet in order to highlight imbalances.
InvValue - this sheet facilitates recording the monthly closing inventory valuations. All inventory purchases should be
recorded on the Expenses sheet and the inventory valuations are used to calculate the monthly cost of sales and gross profit
amounts.
BankRecon - this sheet includes a bank reconciliation that is produced automatically from the transactions that are entered
on the Income and Expenses sheets. User input is limited to selecting the appropriate bank account, entering the appropriate
bank reconciliation date and entering the actual bank statement balance.
CashFlowMonthly - the monthly income statement & cash flow report on this sheet is automatically compiled from the
transactions that are recorded on the Income, Expenses and NonCash sheets. The report includes 12 monthly periods that
are determined based on the Report Start Date that is specified on the Set-up sheet.
CashFlowAnnual - the annual income statement & cash flow report on this sheet is automatically compiled based on the
transactions that are recorded on the Income, Expenses and Non-Cash sheets. The report includes a current and
comparative financial period that is determined based on the Report Start Date and Year End that is specified on the Set-up
sheet. Note that the annual section of the report will always be based on the year end period that is specified. The sheet also
includes a year-to-date and month-to-date income statement & cash flow report which is based on the period that is selected
from the list box in cell H1.
Balance Sheet - this sheet includes a monthly balance sheet that is automatically compiled based on the transactions that
are recorded on the Income, Expenses and Non-Cash sheets. The account groups that are included on the balance sheet
are fixed but you can add as many accounts as required under the main account groups by simply creating the appropriate
accounts on the Accounts sheet.
Page 3 of 36
On
On this
this sheet:
sheet:
This
This sheet
sheet includes
includes detailed
detailed instructions
instructions
on
on setting
setting up
up and
and using
using this
this template.
template.
The first step in customizing the template for your business is to enter your business details in the input cells from cell C6 to
C8 on the Set-up sheet. The business name that is entered in cell C6 is included as the heading on all worksheets and the
sales tax percentage is used to calculate the appropriate sales tax and tax exclusive amounts on the Income and Expenses
sheets.
Note: If the sales tax percentage needs to be amended, you first need to copy the existing sales tax amounts that
have been calculated on the Income and Expenses sheets and paste these cells as values before entering a new
sales tax percentage, otherwise all the sales tax amounts on the Income and Expenses sheets will be calculated
based on the new percentage. By copying the amounts that were previously calculated as values, you will ensure
that only transactions that are recorded after the sales tax percentage is amended are calculated based on the new
sales tax percentage.
Another important point to note regarding the accounting treatment of sales tax is that the template includes two default
sales tax codes: tax code "A" relates to all transactions that are subjected to sales tax and tax code "E" relates to all
transactions that are exempt from sales tax. It is therefore important to select the correct tax code when recording
transactions on the Income and Expenses sheets.
The Template Start Date that is entered in cell C12 on the Set-up sheet is very important because it determines the first
period that will be included in the template calculations. The date that is specified in this input cell also determines the
effective date for which opening balance sheet balances should be entered in column C on the Accounts sheet. We
recommend that you specify the first day of the first financial year that you want to include in the template as the Template
Start Date.
The template does not make provision for entering the opening balances of income and expense accounts. If you are setting
up the template for an existing business, you therefore need to specify the first day of a financial year as the Start Date and
record all transactions for the appropriate financial year on the Income, Expenses and Non-Cash sheets. Note that the
opening balance sheet balances at the end of the previous financial year should be entered on the Accounts sheet before
recording the transactions relating to the current financial year.
The Report Start Date that is entered in cell C14 on the Set-up sheet determines the monthly periods that are included on
the monthly income statement & cash flow report and the monthly balance sheet. The CashFlowMonthly and BalanceSheet
sheets include 12 monthly periods by default - these periods and the calculations that are automatically performed on these
sheets can therefore be amended by simply changing the Report Start Date on the Set-up sheet in order to include a
different 12 month period on these reports.
The next input cell on the Set-up sheet contains a list box that enables users to select the appropriate year end month. The
calendar month that is selected in this cell determines the month part of the financial period that is included on the annual
income statement & cash flow report and therefore the period on which the calculations on this sheet are based. The year
part of the financial period that is included on the CashFlowAnnual sheet is determined by the Report Start Date that is
specified in cell C14 - the financial year that is included in the annual income statement & cash flow report can therefore be
amended by simply changing the Report Start Date.
The bank account codes that are specified in cells A20 to A23 are included in the Bank Code columns on the Income and
Expenses sheets. Each of these codes represents a separate bank or petty cash account. Additional bank codes for
additional bank accounts can be created by simply inserting a new bank code anywhere between the first and last bank
codes, entering a new bank code and entering a description for the new bank account in column B. Note that new bank
account codes also need to be added to the Accounts sheet.
The input error codes at the bottom of the sheet are included for information purposes and provide users with a reason for
the error codes that may be encountered when entering transactions on the Income, Expenses and NonCash sheets. These
error codes are covered in more detail in the Error Codes section of these instructions.
Page 4 of 36
This
This sheet
sheet includes
includes detailed
detailed instructions
instructions
on
on setting
setting up
up and
and using
using this
this template.
template.
The default accounts list on the Accounts sheet can be customized according to your business requirements. All income
statement accounts (Profit & Loss accounts) start with "IS", while all balance sheet accounts start with "BS". You can create
as many accounts as required but it is of utmost importance that all new accounts are created within the main account group
structure.
New accounts can be created on the Accounts sheet by inserting a new row, entering the appropriate account number,
entering an account description and copying the formulas in column E to G from one of the existing rows on the Accounts
sheet. We recommend inserting the new rows in the appropriate position based on the account number - this will negate the
need to sort the account numbers in an ascending order (the list boxes in the Account columns on the Income, Expenses
and NonCash sheets display the account numbers in the same sequence as included on the Accounts sheet).
All new balance sheet accounts must be created under the pre-defined main account groups. The monthly balance sheet is
calculated in accordance with the these account groups and cannot be amended but you can create as many new balance
sheet accounts as required under the pre-defined main account groups. All the transactions that are recorded on the Income,
Expenses and Non-Cash sheets can be filtered based on the Account column and you'll therefore be able to view a complete
list of all the transactions that are included in each individual balance sheet account or balance sheet account group.
Example: If we require separate fixed asset accounts for office furniture and motor vehicles, we can create account BS-101
for office furniture and BS-102 for motor vehicles. Transactions can then be allocated to these accounts and all accounts
under the "BS-100" main account group will be included in the Property, Plant & Equipment row on the monthly balance
sheet report. The transactions that are allocated to each individual account can be reviewed by using the Filter feature on the
Expenses sheet and simply selecting the appropriate account.
The only exception to the main account group rule is the control accounts that are listed at the bottom of the Accounts sheet.
The balances of these control accounts are calculated based on the transactions that are recorded on the Income, Expenses
and NonCash sheets and you will therefore not be able to select these accounts when allocating transactions to accounts.
We have therefore provided separate debtor, creditor and cash account groups that can be used if you need to allocate
transactions to these balance sheet account groups.
Income statement accounts are also grouped into main account groups but are not treated the same as balance sheet
account groups. The template has been designed in order to facilitate reviewing expense accounts (the IS-300 expense
account group) as separate line items on the income statement reports. You can therefore edit the account descriptions of
the default expense accounts and create additional expense accounts (if required) under this main account group in order to
customize the expense accounts that are included as separate line items on the MonthlyCashFlow and AnnualCashFlow
sheets.
Note: If you create additional expense accounts on the Accounts sheet, you will have to insert a new row for each account
that is created on the CashFlowMonthly and CashFlowAnnual sheets. It is imperative that you remember to insert the
appropriate rows because the balance sheet may not be in balance if you allocate transactions to a new expense account
and don't insert the account on the income statement. We have added conditional formatting to the Accounts sheet in order
to highlight accounts that are not included on the income statement reports - if an account number is highlighted in orange, it
means that the account has not been included on the CashFlowMonthly sheet and if an account number is highlighted in
purple, it means that the account has not been included on the CashFlowAnnual sheet.
Note: The descriptions of all the main account groups are fixed - if you change the descriptions of these accounts on the
Accounts sheet, it will have no effect on the descriptions of the main accounts on the income statement and balance sheet.
Only the descriptions of the default expense accounts (IS-300 series) should therefore be amended.
Page 5 of 36
This
This sheet
sheet includes
includes detailed
detailed instructions
instructions
on
on setting
setting up
up and
and using
using this
this template.
template.
Example: If the opening B1 bank balance is 5,000 and the Template Start Date is 1 March, a transaction needs to be
recorded on the Income sheet with an amount of 5,000, document date, payment date and statement date of 28 February, a
Tax Code of E (no sales tax) and a bank code of B1. This balance will then be automatically included as the opening bank
balance for the B1 bank code on the Accounts sheet. If the opening balance is negative 5,000, then a positive amount of
5,000 should be recorded on the Expenses sheet instead (use the same date principles as we described in the previous
example). The opening B1 bank balance of negative 5,000 will then be included on the Accounts sheet.
The opening Trade Debtors balance should be entered on the Income sheet as a positive amount. You can enter the total in
one row or enter the outstanding invoices individually (we recommend the latter because all outstanding invoices may not be
paid on the same date and the first approach may therefore result in a cash flow discrepancy). The invoice date that is
entered in column B should be before the Template Start Date that is specified on the Set-up sheet and the payment date
that is entered in column I should be the actual payment date (which will obviously be after the Template Start Date because
the invoice is outstanding on the Template Start Date). The statement date that needs to be entered in the Statement Date
column should be the date on which the transaction is reflected on the bank statement (which will also be after the Template
Start Date).
Example: If the opening Trade Debtor balance at 1 March consists of two invoices, enter the actual invoice dates in the
Invoice Date column (the invoices should be dated on or before 28 February). The payment date column can be left blank
until the invoices are paid and the actual date when the payment is received should be entered in the Payment Date column.
The opening Trade Debtor balance will then automatically be calculated and included on the Accounts sheet.
Page 6 of 36
On
On this
this sheet:
sheet:
This
This sheet
sheet includes
includes detailed
detailed instructions
instructions
on
on setting
setting up
up and
and using
using this
this template.
template.
You'll notice that the income statement accounts list on the Accounts sheet ends with a "ZZZ" account number. This is not an
actual account, but a row that has been added to the bottom of the account range to indicate the end of a named cell range.
This row should not be deleted and all new accounts should be added above this row. All the accounts above this row are
included in a list box in the Account column on the Income, Expenses and NonCash sheets. By adding all new accounts
above this row, we ensure that all the accounts that are created on the Accounts sheet are included in the Account list boxes.
Note: The accounts that are created on the Accounts sheet are included in the Account list boxes on the Income, Expenses
and NonCash worksheets based on the sequence in which they are included on the Accounts sheet. We therefore
recommend that you sort the accounts in an ascending order after editing any account numbers or creating additional
accounts so that the list boxes include the accounts in the correct sequence. The control accounts at the bottom of the sheet
should be omitted from the sorting operation (only sort up to the ZZZ row). The same principle applies to the data on the
Customers sheet.
Trial Balance
A detailed trial balance per account is included on the Accounts sheet in column E to G. All the account balances that are
included in the trial balance are automatically calculated based on the transactions that are entered on the Income,
Expenses and NonCash sheets and the inventory valuation that is recorded on the InvValue sheet.
The opening balances in column E are calculated based on the Report Start Date that is specified on the Set-up sheet and
the closing balances in column G are calculated based on the month that is selected from the list box in cell G3. This list box
includes a twelve month reporting period starting from the Report Start Date that is specified on the Set-up sheet. Column F
contains a calculation of the movement per account for the date range that is included in the trail balance.
The monthly periods that are included in the list box in cell G3 are the same as the monthly periods that are included on the
monthly income statement, cash flow and balance sheet reports. You are therefore able to view a trial balance for any of the
monthly periods by simply selecting the appropriate month end date from the list box.
A trail balance for previous periods can also be viewed by simply changing the Report Start Date on the Set-up sheet and
then selecting the appropriate period from the list box in cell G3 on the Accounts sheet. Note that when you change the
Report Start Date, the monthly periods that are included on the income statement, cash flow report and balance sheet are
also amended but that you can switch back to the current accounting period by simply changing the Report Start Date back
to the appropriate date.
Page 7 of 36
On
On this
this sheet:
sheet:
This
This sheet
sheet includes
includes detailed
detailed instructions
instructions
on
on setting
setting up
up and
and using
using this
this template.
template.
All income and cash receipts that are received into the bank account should be recorded on the Income sheet. This
worksheet functions like the receipt side of a cashbook, but can also be used to perform analytical review of income
transactions by using the Filter feature (this feature is enabled by default).
All the column headings contain a filter selection arrow - this feature indicates that a Filter has been applied to the worksheet.
This Excel feature is very useful when you need to filter the data on the worksheet based on one of the filter criteria that are
available after clicking the selection arrow. The Filter feature can also be used to sort data based on a single column and
includes a "Custom" filter option which enables you to specify a custom filter that needs to be applied to the data on the
worksheet.
Example: If you only want to display the income transactions for a particular month, you can filter the data based on the
Invoice Date or Payment Date column by specifying filter criteria that includes all transaction dates greater than or equal to
the 1st day of the month and less than or equal to the last day of the month. After reviewing the filtered data, simply select
the "All" option in the filtered column in order to remove the filter and to display all the transactions on the worksheet.
As we've mentioned before, some column headings are formatted with a yellow cell background, while other column
headings are formatted with a light blue cell background. The columns with a yellow cell background require user input and
the columns with a light blue cell background contain formulas that should be copied for all new transactions that are entered
on the sheet. This is very important template attribute because the accuracy of all the reports is dependent on recording
transactions correctly. After entering the required data in all the yellow columns, please therefore make absolutely sure that
the formulas in the light blue columns have been copied to all the new transactions that have been added to the sheet.
Page 8 of 36
On
On this
this sheet:
sheet:
This
This sheet
sheet includes
includes detailed
detailed instructions
instructions
on
on setting
setting up
up and
and using
using this
this template.
template.
Page 9 of 36
On
On this
this sheet:
sheet:
This
This sheet
sheet includes
includes detailed
detailed instructions
instructions
on
on setting
setting up
up and
and using
using this
this template.
template.
The transactions that are entered on the Income sheet are automatically updated to the trial balance, bank reconciliation,
income statement, cash flow report and balance sheet. It is therefore imperative that all transactions are entered according
to the guidance that is outlined in this section of the instructions, otherwise it could result in imbalances in the template. We
also recommend that you make absolutely 100% sure that the formulas in the light blue columns are copied to all the rows
on this sheet that contain data because it is one of the most common causes of an imbalance in the template.
Example: If you only want to display the expense transactions for a particular month, you can filter the data based on the
Document Date or Payment Date column by specifying filter criteria which includes all transaction dates greater than or equal
to the 1st day of the month and less than or equal to the last day of the month. After reviewing the filtered data, simply select
the "All" option in the filtered column in order to remove the filter and to display all the transactions on the worksheet.
As we've mentioned before, some column headings are formatted with a yellow cell background, while other column
headings are formatted with a light blue cell background. The columns with a yellow cell background require user input and
the columns with a light blue cell background contain formulas that should be copied for all new rows of data that are entered
on the sheet. This is very important template attribute because the accuracy of all the reports is dependent on recording
transactions correctly. After entering the required data in all the yellow columns, please therefore make absolutely sure that
the formulas in the light blue columns have been copied to all the new rows that have been added to the sheet.
You'll notice that there are totals that are included in the cells above all the amount columns (formatted in italic). These cells
contain a Subtotal function which results in all filtered records being included in the total that is calculated. This means that
after filtering data, only the transactions that are displayed on the worksheet are included in the calculation (column total). If
you therefore print the sheet while a filter is in effect, the totals above the column headings will be calculated accurately and
only include the transactions that have been printed.
Note: All the transactions that are recorded on the Expenses sheet need to be entered in a continuous cell range otherwise
some transactions may not be included in the template calculations. You should therefore not insert any blank rows between
the rows that contain data.
Page 10 of 36
On
On this
this sheet:
sheet:
This
This sheet
sheet includes
includes detailed
detailed instructions
instructions
on
on setting
setting up
up and
and using
using this
this template.
template.
Page 11 of 36
On
On this
this sheet:
sheet:
This
This sheet
sheet includes
includes detailed
detailed instructions
instructions
on
on setting
setting up
up and
and using
using this
this template.
template.
The transactions that are entered on the Expenses sheet are automatically updated to the trial balance, bank reconciliation,
income statement, cash flow report and balance sheet. It is therefore imperative that all transactions are entered according
to the guidance that is outlined in this section of the instructions, otherwise it could result in imbalances in the template. We
also recommend that you make absolutely 100% sure that the formulas in the light blue columns are copied to all the rows
that contain data because it is one of the most common causes of an imbalance in the template.
Example: If you only want to display the non-cash transactions for a particular month, you can filter the data based on the
Document Date column by specifying filter criteria which includes all transaction dates greater than or equal to the 1st day of
the particular month and less than or equal to the last day of the month. After reviewing the filtered data, simply select the
"All" option in the filtered column in order to remove the filter and to display all the transactions on the worksheet.
As we've mentioned before, some column headings are formatted with a yellow cell background, while other column
headings are formatted with a light blue cell background. The columns with a yellow cell background require user input and
the columns with a light blue cell background contain formulas that should be copied for all new transactions that are entered
on the sheet. The NonCash sheet includes only one column containing a formula and it is therefore the only column that
needs to be copied when entering new transactions.
You'll notice that there is a total that is included in the cell above the Amount column (formatted in italic). This cell contains a
Subtotal function which results in all filtered records being included in the total that is calculated. This means that after
filtering data, only the transactions that are displayed on the worksheet are included in the calculation (column total). If you
therefore print the sheet while a filter is in effect, the total above the column heading will be calculated accurately and only
include the transactions that have been printed.
Note: All the transactions that are recorded on the NonCash sheet need to be entered in a continuous cell range otherwise
some transactions may not be included in the template calculations. You should therefore not insert any blank rows between
the rows that contain data.
The NonCash sheet transactions are not processed through a control account like Bank, Trade Debtors or Trade Creditors.
This sheet should therefore not be treated in the same way as the Income and Expenses sheets. In fact, you are required to
record both the debit and credit journal entries and the total of all the entries in the Amount column on this sheet should
therefore always be nil.
Page 12 of 36
On
On this
this sheet:
sheet:
This
This sheet
sheet includes
includes detailed
detailed instructions
instructions
on
on setting
setting up
up and
and using
using this
this template.
template.
Page 13 of 36
On
On this
this sheet:
sheet:
This
This sheet
sheet includes
includes detailed
detailed instructions
instructions
on
on setting
setting up
up and
and using
using this
this template.
template.
When funds are transferred between two bank accounts, both the deposit and withdrawal entries need to be recorded. We
recommend recording both entries on the Expenses sheet. The deposit entry should be recorded by selecting the bank
account into which the funds are transferred and entering the transfer amount as a negative value (use a tax code of "E").
The withdrawal entry should be recorded by selecting the bank account from which the funds are transferred and entering a
positive amount (also use a tax code of "E").
All transfers between bank accounts should be allocated to the Cash Transfer Control account (BS-399). By using this
default account for all bank transfers, you can therefore easily determine when only one of the entries (deposit or withdrawal)
has been recorded.
Note: You can check whether the balance of the Cash Transfer Control account is nil by selecting the appropriate month end
from the list box in cell G3 on the Accounts sheet and checking whether the balance for account BS-399 is nil. If the balance
is not nil, the transactions for the appropriate period should be reviewed in order to determine why the allocations to the
Cash Transfer Control account do not result in a nil balance.
Note: Petty cash transactions should be treated in the same way as transactions that are processed through a bank account.
This means that petty cash reimbursements should also be treated as transfers between bank accounts and allocated to the
Cash Transfer Control account. Both the withdrawal out of the appropriate bank account and the "deposit" of cash into the
petty cash account should therefore be recorded.
Error Codes
The following error codes may result from inaccurate input on the Income, Expenses and NonCash sheets and will be
displayed in the Error Code columns. The heading of the affected input column will also be highlighted in orange:
E1 - this error code means that the payment date that has been entered in column I on the Income or Expenses sheet is
before the invoice or document date. These errors can be rectified by either amending the appropriate invoice or document
date or amending the appropriate payment date.
E2 - this error code means that the statement date that has been entered in column J on the Income or Expenses sheet is
before the payment date or that a statement date has been entered while the payment date has been left blank. These errors
can be rectified by either amending the appropriate payment date or amending the appropriate statement date.
E3 - this error code means that the account number that has been selected in column H on the Income or Expenses sheet
or column D on the NonCash sheet is invalid. All the accounts that have been entered on the Accounts sheet will be included
in the list boxes in the Account columns and the error can therefore be rectified by simply selecting a valid account number
from the appropriate list box. New accounts must be created on the Accounts sheet before being available for selection.
E4 - this error code means that the bank account code that has been selected in column G is invalid. All the bank account
codes that have been created on the Set-up sheet will be included in the list boxes in column G and the error can therefore
be rectified by simply selecting a valid bank account code from the list box. New bank account codes must be created on the
Set-up sheet before being available for selection.
Note: Input errors may result in inaccurate template calculations and it is therefore imperative that all errors are resolved
before reviewing the income statement, cash flow report and balance sheet. These errors may in fact also cause the balance
sheet not to balance.
Inventory Valuation
In order to calculate the monthly cost of sales amounts and gross profits, you need to record an inventory valuation at the
end of each month. Monthly inventory valuations should be recorded on the InvValue sheet by entering the appropriate
month end date in column A and the valuation amount in column B.
Page 14 of 36
This
This sheet
sheet includes
includes detailed
detailed instructions
instructions
on
on setting
setting up
up and
and using
using this
this template.
template.
Note: The dates that are entered in column A should be month end dates. If you enter any other date, the inventory
valuation will not be included on the monthly income statement, balance sheet and trial balance. We have therefore
added conditional formatting in column A in order to highlight all invalid month end dates in orange.
The first inventory valuation that should be entered on the InvValue sheet should be the inventory valuation at the end of the
month that precedes the Template Start Date that is specified on the Set-up sheet and a valuation amount should be entered
for every month end date that follows this date.
Note: The default date range on the InvValue sheet can simply be replaced by the appropriate inventory valuation dates
when you customize the template for your business. We recommend that you enter the first two month end dates in cells A5
and A6, select both cells and then drag the fill handle in the bottom right corner of the cursor downwards in order to fill the
cells from cell A7 with the subsequent month end dates.
Bank Reconciliation
The bank reconciliation that is included on the BankRecon sheet is automatically calculated based on the transactions that
are entered on the Income and Expenses sheets, the bank account code that is selected from the list box in cell B4 and the
reconciliation date that is specified by the user in cell B6 on the BankRecon sheet. The opening and closing cashbook
balances are calculated based on the payment dates that are entered on the Income and Expenses sheets and the
calculated bank statement balances are determined based on the dates that are entered in the statement date columns.
The only user input that is required on the BankRecon sheet is selecting the appropriate bank code in cell B4, entering the
reconciliation date in cell B6 and entering the actual bank statement balance in cell B26. Note that the bank reconciliation is
performed on an individual bank account basis and you therefore need to select the appropriate bank code in order to review
the bank reconciliation for the selected bank account.
The opening balances on the bank reconciliation are calculated based on the month end date that precedes the
reconciliation date that is specified in cell B6. The cashbook balance includes all the transactions on the Income and
Expenses sheets with payment dates on or before the previous month end date and should agree to the appropriate bank
balance on the trial balance at the end of the month that precedes the reconciliation date. The calculated bank statement
balance includes all transactions on the Income and Expenses sheets with statement dates on or before the previous month
end date.
Note: When comparing bank balances to the balances on the trial balance, you must make sure that the correct month end
date has been selected from the list box in cell G3 on the Accounts sheet otherwise you may be comparing the bank
reconciliation to the bank balance at the end of the wrong period.
The outstanding deposits total includes all transactions on the Income sheet with payment dates that are before the previous
month end date and statement dates that are after this date or blank. Similarly, the outstanding withdrawals total includes all
transactions on the Expenses sheet with payment dates that are before the previous month end date and statement dates
that are after this date or blank. Note that blank statement dates indicate that the transactions have not been reflected on the
bank statement.
The total withdrawals for the current month includes all transactions on the Expenses sheet with payment dates that fall
between the first day of the month and the reconciliation date that is specified in cell B6. Similarly, the total deposits for the
current month includes all transactions on the Income sheet with payment dates that fall between the first day of the month
and the reconciliation date that is specified in cell B6. Note that both of these amounts are calculated regardless of whether a
statement date has been entered for the particular transaction.
Page 15 of 36
On
On this
this sheet:
sheet:
This
This sheet
sheet includes
includes detailed
detailed instructions
instructions
on
on setting
setting up
up and
and using
using this
this template.
template.
Page 16 of 36
On
On this
this sheet:
sheet:
This
This sheet
sheet includes
includes detailed
detailed instructions
instructions
on
on setting
setting up
up and
and using
using this
this template.
template.
The monthly income statement has been designed in a pre-defined format but does provide for some user customization.
The expense accounts that are included in the "IS-300" account range are displayed individually on the report to facilitate
performing a monthly analytical review of these expense account line items. By default, 19 individual expense accounts are
included in this account range but additional accounts up to a maximum of 100 expense accounts can be added if required.
All additional expense accounts should be created on the Accounts sheet before manually inserting the appropriate number
of rows in the Expenses section of the income statement. We recommend that you insert individual rows by positioning the
cursor below the row where the account needs to be inserted (based on the existing account number sequence) and then
using the Insert Rows Excel feature to insert an empty row.
After inserting a new row, enter the account number in column A and simply copy all the formulas in the other columns from
one of the existing expense account rows. If you have not inserted the accounts based on the existing account number
sequence, you can select all the cells in the Expense account section (excluding the Total row) and sort the cells based on
the account numbers in column A.
Note: It is absolutely essential that all expense accounts that are added to the Accounts sheet are included in the
monthly income statement, otherwise the expense entries that relate to some transactions may not be included in
the report, the calculated cash balance at the end of the month may therefore be inaccurate and the balance sheet
may reflect errors because of an imbalance. If you are in any doubt as to whether all expense accounts have been
included in the monthly income statement, refer to the Accounts sheet - we have implemented conditional
formatting in the account number column which highlights the accounts that are not included on the monthly
income statement in orange and the accounts that are not included in the annual income statement in purple.
Page 17 of 36
On
On this
this sheet:
sheet:
This
This sheet
sheet includes
includes detailed
detailed instructions
instructions
on
on setting
setting up
up and
and using
using this
this template.
template.
Example: If the Report Start Date is specified as 2011/03/01 and a Year End month of February is selected, the current
financial year that will be included on the annual income statement will be Feb-2012 and the comparative financial year will
be Feb-2011. If a Year End month of June is however selected and the Report Start Date is the same, the current financial
year will be Jun-2011 and the comparative financial year will be Jun-2010. The financial periods that are included on the
annual income statement are therefore always determined based on the financial year that the Report Start Date falls into.
Note: As discussed under the Monthly Income Statement section, the Expenses section of the report can be
customized to include additional accounts. All additional accounts should also be manually inserted on the annual
income statement by inserting a new row for each individual account, entering the appropriate account number in
column A and copying the formulas in the other columns from one of the existing rows in the Expenses section (for
the Annual, Year-to-Date and Monthly columns of the report).
The periods that are included in the Year-to-Date and Monthly columns are determined based on the calendar month that is
selected from the list box in cell H1. The appropriate financial years that the selected calendar month falls into are
determined based on the Report Start Date that is specified on the Set-up sheet.
Example: If the Report Start Date is specified as 2011/06/01, the Year End is specified as June (on the Set-up sheet) and the
June calendar month is selected from the list box in cell H1, the Year-to-Date and Monthly balances will be calculated for the
Jun-2011 financial period. If the Report Start Date and the Year End is the same and the July calendar month is selected
from the list box in cell H1, the Year-to-Date and Monthly balances will be calculated for the July-2010 financial period. This
is because this month falls into the financial year that ends in June 2011 and the Report Start Date falls into the 2011
financial year.
All the calculations on the annual income statement and cash flow report are automated and calculated based on the periods
that are defined on the Set-up sheet and selected from the list box in cell H1 (for year-to-date and monthly columns). This
functionality enables users to easily view a report for any monthly period of the financial year that the Report Start Date falls
into.
This approach is slightly different from the monthly income statement and cash flow report. The monthly income statement
always includes a 12 month period that starts from the Report Start Date and includes 11 other subsequent periods, while
the annual income statement will always be based on the financial year that the Report Start Date forms part of. The monthly
periods on these two reports may therefore not always be exactly the same - you can however base both reports on the
same monthly periods by specifying the first day of the financial year as the Report Start Date on the Set-up sheet.
Page 18 of 36
On
On this
this sheet:
sheet:
This
This sheet
sheet includes
includes detailed
detailed instructions
instructions
on
on setting
setting up
up and
and using
using this
this template.
template.
The monthly balance sheet is automatically calculated from the transactions that are recorded on the Income, Expenses and
Non-Cash sheets and the inventory valuations that are recorded on the InvValue sheet. No user input is required on this
sheet. All the account groups that are included on the balance sheet are determined by the default account structure. You will
therefore not be able to change the layout of the balance sheet.
We have also included two rows below the balance sheet that include control totals which indicate whether the accounting
template is in balance. The first row indicates whether the total assets and total equity & liabilities balance and the second
row indicates whether the Bank balance on the balance sheet agrees to the appropriate closing cash balance on the monthly
cash flow report.
Both control totals should always display an "ok" status but if there is a problem with the control total that is
calculated, an orange "error" message will be displayed. This error message means that there is an imbalance in the
template. The following steps need to be completed in order to resolve this error:
Open the Accounts sheet and ensure that the template opening balances (column C) add up to a total of nil. If your
opening balances don't balance, the balance sheet will also not balance.
Open the NonCash sheet and ensure that an "ok" message is displayed in cell F3. If an error message is displayed in this
cell, it means that total of the journal entries that have been entered on the NonCash sheet is not nil. Review all journal
entries and correct the entries that don't add up to a nil value.
Open the Accounts sheet and ensure that there are no expense accounts (IS-300 accounts) that are highlighted in orange
or purple. If an account is highlighted in orange or purple, it means that the account has not been inserted on the monthly or
annual income statement. Insert the account on the appropriate sheet to correct the error.
Review the monthly income statement and ensure that there are no expense accounts that have been duplicated. If a
duplicate account number is found, simply delete the appropriate row.
Review the Income, Expenses and NonCash sheets and ensure that there are no error codes in the Error Code columns.
The Error Code columns on all three sheets should contain no error codes - if an error code is displayed in any transaction
row, refer to the Error Codes section of these instructions for guidance on the reason why an error code is displayed and the
corrective action that needs to be taken.
Review the Income, Expenses and NonCash sheets and ensure that all the formulas in all the columns with light blue
column headings have been copied to all the rows that contain data. We recommend that you copy the formulas in the first
row that contains a transaction to all the other rows that contain data in order to ensure that all the formulas have been
copied correctly.
Review the Income and Expenses sheets and ensure that a bank code has been allocated to all transactions. If there are
any blank cells in the Bank Code column, select the appropriate bank code from the list box.
If there is an imbalance between two monthly periods on the balance sheet, review the NonCash sheet and ensure that all
the individual journal entries contain the same date.
Review the invoice date, document date and statement date columns on the Income, Expenses and NonCash sheets and
ensure that all dates have been entered in accordance with the regional date settings that are specified in the System
Control Panel.
If you've completed all the above steps and still cannot resolve the imbalance on the monthly balance sheet, contact
our Support function for assistance. We'll require your version of the template to be e-mailed to us and we'll assist
you in correcting the imbalance and provide you with an explanation as to why the imbalance occurred.
Template Settings
The functionality that has been included in this accounting template uses data validation and named cell ranges in order to
validate all user input and to produce the reports that form part of this template. Most of the formulas that are used in this
template are based on named cell ranges that include the first 1,000 rows on the Income and Expenses sheets and the first
100 rows on the NonCash sheet. When the number of transactions that you've recorded on the Income, Expenses and NonCash sheets reaches this limit, you will therefore have to extend the default number of rows in order to include all your
recorded transactions in the template calculations.
Page 19 of 36
This
This sheet
sheet includes
includes detailed
detailed instructions
instructions
on
on setting
setting up
up and
and using
using this
this template.
template.
The data validation features that are used to validate user input on the Income, Expenses and NonCash sheets have been
implemented in the first 1,000 rows on this sheet. Before you reach this limit, you can simply copy one of the blank rows
before row 1,000 and paste the cells in this row to the required number of rows. This action will copy all the data validation
features to the target cell range.
Copyright
This template remains the intellectual property of www.excel-skills.com and is protected by international copyright laws. Any
publication or distribution of this template outside the scope of the permitted use of the template is expressly prohibited. In
terms of the permitted use of this template, only the distribution of the template to persons within the same organisation as
the registered user or persons outside the organisation who can reasonably be expected to require access to the template as
a direct result of the use of the template by the registered user is allowed. Subsequent distribution of the template by parties
outside of the organisation is however expressly prohibited and represents an infringement of international copyright laws.
Page 20 of 36
On
On this
this sheet:
sheet:
This
This sheet
sheet includes
includes detailed
detailed instructions
instructions
on
on setting
setting up
up and
and using
using this
this template.
template.
Business Details
Business Name
Sales Tax Percentage
Report Set-up
Template Start Date
3/1/2016
3/1/2016
Year End
February
Bank Accounts
Code
B1
B2
B3
PC
Customize
Customize the
the template
template for
for your
your business
business by
by entering
entering your
your business
business name,
name,
specifying
specifying the
the appropriate
appropriate sales
sales tax
tax percentage
percentage and
and entering
entering the
the appropriate
appropriate
template
start
date,
report
start
date
and
year
end.
The
sales
tax
percentage
template start date, report start date and year end. The sales tax percentage is
is
applied
applied to
to the
the transactions
transactions that
that are
are entered
entered on
on the
the Income
Income and
and Expenses
Expenses sheets.
sheets.
The
template
start
date
determines
the
first
financial
period
that
is
included
in
the
The template start date determines the first financial period that is included in the
template;
template; the
the report
report start
start date
date determines
determines the
the periods
periods that
that are
are included
included on
on the
the
trial
trial balance,
balance, income
income statement,
statement, cash
cash flow
flow report
report and
and balance
balance sheet
sheet and
and you
you can
can
select
any
month
from
the
list
box
in
the
year
end
input
cell.
You
can
also
create
select any month from the list box in the year end input cell. You can also create
additional
bank
accounts
if
the
3
default
accounts
are
not
sufficient.
additional bank accounts if the 3 default accounts are not sufficient.
Description
B1 Bank Account
B2 Bank Account
B3 Bank Account
Petty Cash
Reason
Payment date is before the invoice / document date
Statement date is before the payment date
Account number is invalid
Bank code is invalid
January
February
March
April
May
June
July
August
September
October
November
December
Page 21 of 36
Description
BS-100
BS-150
BS-200
BS-300
BS-399
BS-400
BS-500
BS-600
BS-700
BS-800
BS-900
IS-100
IS-200
IS-305
IS-310
IS-315
IS-320
IS-325
IS-330
IS-335
IS-340
IS-345
IS-350
IS-355
IS-360
IS-365
IS-370
IS-375
IS-380
IS-385
IS-390
IS-395
IS-400
IS-500
IS-600
IS-700
IS-800
ZZZ
2/29/2016
2/29/2016
29 Feb 2016
28 Feb 2017
Trial Balance:
Trial Balance:
Account Movement
Opening Balances
Closing Balances
45,100.00
5,000.00
50,100.00
Opening Balance Guidance
(30,000.00)
(3,800.00)
(33,800.00)
Assets = debit = positive value
8,000.00
8,000.00
Liabilities = credit = negative value
Equity = credit = negative value
(3,900.00)
(3,900.00)
(1,746.00)
(3,419.43)
(5,165.43)
(50,000.00)
7,440.00
(42,560.00)
(100.00)
(100.00)
(773,332.09)
(773,332.09)
412,542.63
412,542.63
8,421.00
8,421.00
-On
13,684.20
On this
this sheet:
sheet: 13,684.20
The
start
be
The opening
opening balance
balance sheet
sheet balances
balances as
as
at the
the template
template
start date
date should
should
be entered
entered on
on
- at
526.32
526.32
this
Trade Creditors
and
opening
this sheet.
sheet. Note
Note that
that the
the Bank,
Bank, Trade
Trade Debtors,
and Inventory
Inventory
opening
-Debtors, Trade Creditors
balances
to
on
Expenses
balances are
are calculated
calculated and
and therefore
therefore need
need
to be
be included
included
on the
the Income,
Income,
Expenses and
and
1,245.14
1,245.14
InvValue
InvValue sheets.
sheets. The
The default
default list
list of
of accounts
accounts can
can be
be customized
customized by
by adding
adding new
new accounts
accounts
336.82
336.82
to
to the
the list,
list, changing
changing the
the descriptions
descriptions of
of existing
existing accounts
accounts and
and deleting
deleting accounts.
accounts. A
A
-on this
- any
detailed
be
detailed trial
trial balance
balance is
is also
also included
included on
this sheet
sheet and
and can
can
be compiled
compiled for
for
any month
month
- date
3,403.50
end
Set-up
end period
period by
by changing
changing the
the report
report start
start
date on
on the
the3,403.50
Set-up sheet
sheet and
and selecting
selecting aa month
month
end
in
- the
1,401.75
1,401.75
end period
period from
from
the list
list box
box
in cell
cell G3.
G3.
84,210.48
84,210.48
170,000.00
170,000.00
1,292.10
1,292.10
1,450.22
1,450.22
12,204.40
12,204.40
592.11
592.11
3,750.34
3,750.34
3,800.00
3,800.00
5,280.00
5,280.00
19,132.00
19,132.00
(10,877.19)
(10,877.19)
29 Feb 2016
Template: Opening
Balances
45,100.00
(30,000.00)
8,000.00
(1,746.00)
(50,000.00)
(100.00)
-
Control Accounts
BS-BANKB1
BS-BANKB2
BS-BANKB3
BS-PCASHPC
BS-DEBTORS
BS-CREDITORS
BS-INVENTORY
IS-INV MOVEMENT
BS-RETAINED
B1 Bank Account
B2 Bank Account
B3 Bank Account
Petty Cash
Trade Debtors
Trade Creditors
Inventory
Inventory Movement
Retained Earnings
17,320.00
1,800.00
600.00
1,100.00
15,200.00
(982.00)
22,310.00
(28,602.00)
-
17,320.00
1,800.00
600.00
1,100.00
15,200.00
(982.00)
22,310.00
(28,602.00)
-
22,967.16
12,400.00
(100.00)
72,315.00
(67,966.46)
2,990.00
(2,990.00)
-
40,287.16
1,800.00
13,000.00
1,000.00
87,515.00
(68,948.46)
25,300.00
(2,990.00)
(28,602.00)
Page 22 of 36
B1
B2
B3
PC
921,025.00
820,229.28
Tax Inclusive
Bank
Statement
Exclusive
Invoice Date Customer
Description
Amount
Tax Code Code
Account
Payment Date
Date
Amount
2/15/2016 Energy Incorporated Stock Sales
15,200.00
E
B1
IS-100
3/12/2016
3/12/2016
15,200.00
2/28/2016 OB
Opening Bank Balance
17,320.00
E
B1
BS-399
2/28/2016
2/28/2016
17,320.00
2/28/2016 OB
Opening Bank Balance
1,800.00
E
B2
BS-399
2/28/2016
2/28/2016
1,800.00
2/28/2016 OB
Opening Bank Balance
600.00
E
B3
BS-399
2/28/2016
2/28/2016
600.00
2/28/2016 OB
Opening Bank Balance
1,100.00
E
PC
BS-399
2/28/2016
2/28/2016
1,100.00
3/14/2016 The Paint Shop
Stock Sales
29,000.00
A
B1
IS-100
4/6/2016
4/6/2016
25,438.60
3/31/2016 The Paint Shop
Stock Sales
25,200.00
A
B1
IS-100
4/23/2016
4/23/2016
22,105.26
4/20/2016 ABC Limited
Stock Sales
28,760.00
A
B1
IS-100
5/5/2016
5/5/2016
25,228.07
On
Onthis
thissheet:
sheet:
4/30/2016 ABC Limited
Stock Sales
26,700.00
A
B1
IS-100
5/15/2016
5/15/2016
23,421.05
Record
all
sales
transactions
and
cash
receipts
in
the
columns
with
a
yellow
column
heading
on
this
sheet.
The
columns
with
a
light
Record all sales transactions and cash receipts in the columns with a yellow column heading on this sheet. The columns with a light
5/13/2016
DF
Manufacturing
Stock
Sales
31,000.00
A
B1
IS-100
6/12/2016
6/12/2016
27,192.98
blue
blue column
column heading
heading contain
contain formulas
formulas that
that should
should be
be copied
copied for
for all
all new
new transactions
transactions that
that are
are entered.
entered. Sales
Sales tax
tax is
is calculated
calculated based
based
5/31/2016
DF
Manufacturing
Stock
Sales
32,200.00
A
B1
IS-100
6/30/2016
6/30/2016
on
the
sales
tax
code
that
is
selected
in
column
F
and
the
sales
tax
percentage
that
is
specified
on
the
Set-up
sheet.
All
income
on the sales tax code that is selected in column F and the sales tax percentage that is specified on the Set-up sheet. All income 28,245.61
6/22/2016 CCare
Supplies
Stock Sales
35,000.00
A
B1 that
IS-100 in
7/17/2016
7/17/2016
transactions
included
Debtors
on
date
B.
the
transactions
are
included in
in Trade
Trade
Debtors and
and Income
Income based
based
on the
the invoice
invoice
date
that is
is entered
entered
in column
column
B. When
When
the invoice
invoice 30,701.75
amount
by
simply
in
Date
and
6/30/2016is
CC Supplies
Stock
Sales enter
38,200.00
A
B1
IS-100
7/25/2016 is
7/25/2016
amount
is paid
paid
by the
the customer,
customer,
simply
enter the
the payment
payment date
date
in the
the Payment
Payment
Date column
column
and the
the transaction
transaction
is automatically
automatically 33,508.77
removed
from
Trade
Debtors
included
All
invoices
can
therefore
identified
aa blank
removed
fromPTY
Trade
Debtors and
and
included
in the
the Bank
Bank balance.
balance.
All outstanding
outstanding
invoices
canIS-100
therefore be
be8/11/2016
identified by
by
blank cell
cell in
in28,070.18
7/19/2016
Consultants
Stock
Sales in
32,000.00
A
B1
8/11/2016
the
Payment
Date
column.
date
on
is
the
the
PaymentPTY
Date
column. The
The Stock
date Sales
on which
which the
the transaction
transaction31,210.00
is reflected
reflectedAon
on the
the bank
bank
statement
should be
be entered
entered in
in8/23/2016
the Statement
Statement 27,377.19
7/31/2016
Consultants
B1 statement
IS-100should
8/23/2016
Date
column.
Date
column. A
8/7/2016
WY Services
Stock Sales
40,000.00
B1
IS-100
8/22/2016
8/22/2016
35,087.72
8/31/2016 WY Services
Stock Sales
23,450.00
A
B1
IS-100
9/15/2016
9/15/2016
20,570.18
9/11/2016
CC Supplies
Stock Sales
50,000.00
A
B1
IS-100
10/31/2016
10/31/2016
43,859.65
9/30/2016 CC Supplies
Stock Sales
48,230.00
A
B1
IS-100
10/30/2016
10/30/2016
42,307.02
10/15/2016 TRF Solutions
Stock Sales
43,000.00
A
B1
IS-100
11/30/2016
11/30/2016
37,719.30
10/31/2016 TRF Solutions
Stock Sales
48,200.00
A
B1
IS-100
11/25/2016
11/25/2016
42,280.70
11/12/2016 Energy Incorporated Stock Sales
33,000.00
E
B1
IS-100
12/12/2016
12/12/2016
33,000.00
11/13/2016 PQ Traders
Commission
12,400.00
A
B3
IS-800
11/30/2016
11/30/2016
10,877.19
11/30/2016 Energy Incorporated Stock Sales
31,240.00
E
B1
IS-100
12/23/2016
12/23/2016
31,240.00
12/18/2016 ABC Limited
Stock Sales
38,000.00
A
B1
IS-100
1/12/2017
1/12/2017
33,333.33
12/31/2016 ABC Limited
Stock Sales
32,900.00
A
B1
IS-100
1/31/2017
2/1/2017
28,859.65
1/23/2017 PTY Consultants
Stock Sales
35,500.00
A
B1
IS-100
2/15/2017
2/15/2017
31,140.35
1/31/2017 PTY Consultants
Stock Sales
38,300.00
A
B1
IS-100
33,596.49
2/12/2017 ABC Limited
Stock Sales
52,300.00
A
B1
IS-100
2/28/2017
2/28/2017
45,877.19
2/28/2017 ABC Limited
Stock Sales
49,215.00
A
B1
IS-100
43,171.05
Page 23 of 36
100,795.72
Tax Amount
3,561.40
3,094.74
3,531.93
3,278.95
3,807.02
3,954.39
4,298.25
4,691.23
3,929.82
3,832.81
4,912.28
2,879.82
6,140.35
5,922.98
5,280.70
5,919.30
1,522.81
4,666.67
4,040.35
4,359.65
4,703.51
6,422.81
6,043.95
921,025.00
Inclusive
Amount
15,200.00
17,320.00
1,800.00
600.00
1,100.00
29,000.00
25,200.00
28,760.00
26,700.00
31,000.00
32,200.00
35,000.00
38,200.00
32,000.00
31,210.00
40,000.00
23,450.00
50,000.00
48,230.00
43,000.00
48,200.00
33,000.00
12,400.00
31,240.00
38,000.00
32,900.00
35,500.00
38,300.00
52,300.00
49,215.00
Error
Code
Supplier
Reference
Description
2/27/2016
3/1/2016
3/5/2016
Telecoms International
IT Data Cables
Insurance Incorporated
Invoice
Debit Order
Debit Order
Telephone
Internet Access
Insurance
3/5/2016
3/10/2016
Waltons
ABC Suppliers
Cash
A87898
3/11/2016
3/15/2016
Paper One
ABC Bank
3/15/2016
3/15/2016
AC Accountants
BXJ Promotions
3/20/2016
3/20/2016
3/25/2016
3/26/2016
3/26/2016
3/27/2016
3/28/2016
3/28/2016
3/31/2016
846,371.30
Tax Inclusive
Amount
Tax Code
Bank
Code
Account
Payment Date
Statement
Date
769,804.41
Exclusive
Amount
76,566.89
Tax Amount
846,371.30
Inclusive
Amount
982.00
145.00
320.00
A
A
A
B1
B1
B1
BS-500
IS-380
IS-340
3/15/2016
3/1/2016
3/5/2016
3/15/2016
3/1/2016
3/5/2016
861.40
127.19
280.70
120.60
17.81
39.30
982.00
145.00
320.00
Stationery
Stock Purchases
103.00
11,022.86
A
A
PC
B1
IS-370
IS-200
3/5/2016
4/9/2016
3/5/2016
4/9/2016
90.35
9,669.18
12.65
1,353.68
103.00
11,022.86
Debit Order
Bank Statement
Paper
Service Charges
200.00
50.00
A
A
PC
B1
IS-325
IS-315
3/18/2016
3/15/2016
3/18/2016
3/15/2016
175.44
43.86
24.56
6.14
200.00
50.00
Invoice
Invoice
Bookkeeping
Advertising
800.00
1,200.00
A
A
B1
B1
IS-305
IS-310
3/18/2016
4/14/2016
3/18/2016
4/14/2016
701.75
1,052.63
98.25
147.37
800.00
1,200.00
Example
(Pty) Ltd
Transfer
Inter Account Transfer
10,000.00 copied
E
B1
BS-399
3/20/2016
columns
columns with
with aa light
light blue
blue column
column heading
heading contain
contain formulas
formulas that
that should
should be
be copied for
for all
all new
new transactions
transactions that
that are
are
Example
(Pty)
Ltd tax is calculated
Transfer
Transfer
(10,000.00)in column
E
BS-399
3/20/2016
entered.
Sales
basedInter
on Account
the sales
tax code that is selected
F B2
and the sales
tax percentage
3/20/2016
3/20/2016
10,000.00
(10,000.00)
4/1/2016
3/26/2016
175.44
10,000.00
24.56
-
200.00
10,000.00
3/26/2016
3/27/2016
7,017.54
842.11
982.46
117.89
8,000.00
960.00
620.00
440.00
11,974.04
1,676.36
620.00
440.00
13,650.40
On
On this
this sheet:
sheet:
Record
Record all
all expense
expense transactions
transactions and
and cash
cash payments
payments in
in the
the columns
columns with
with aa yellow
yellow column
column heading
heading on
on this
this sheet.
sheet. The
The
entered. Sales tax is calculated based on the sales tax code that is selected in column F and the sales tax percentage
Paper
One
Order
Paper
200.00in
A Creditors
PC
IS-325
4/1/2016
that
Set-up
sheet.
expense
and
based
on
that is
is specified
specified on
on the
theDebit
Set-up
sheet. All
All
expense transactions
transactions are
are included
included
in Trade
Trade
Creditors
and Expenses
Expenses
based
on
Example
the
(Pty) Ltd
date
Payroll
is
column
amount
E to
B2supplier,
simply
the
the document
document
date that
that
is entered
entered in
inSalary
column A.
A. When
When the
the expense
expense10,000.00
amount is
is paid
paid
to the
the
supplier,IS-365
simply enter
enter3/26/2016
the
payment
and
Creditors
and
Property
Lettingdate
Debit
Order Date
Rent
8,000.00
Aremoved
B1from
IS-350
payment
date in
in the
the Payment
Payment
Date column
column
and the
the transaction
transaction is
is automatically
automatically
removed
from Trade
Trade
Creditors3/26/2016
and
deducted
from
balance.
outstanding
be
by
in
deducted
from the
the Bank
Bank
balance. All
AllTelephone
outstanding invoices
invoices can
can therefore
therefore
be identified
identified
byB1aa blank
blank cell
cell
in the
the Payment
Payment
Telecoms
International
Invoice
960.00
A
IS-380
3/27/2016
Date
column.
on
is
statement
in
Date
column. The
The date
dateDebit
on which
which
the transaction
transaction
is reflected
reflected on
on the
the bank
bank
statement
should
be entered
entered
in the
the Statement
Statement
VF
Finance
Order the
Capital repayment
620.00
E should
B1be
BS-700
3/28/2016
Date
column.
Date
column.
VF Finance
Debit Order
Loan interest
440.00
E
B1
IS-500
3/28/2016
10,000.00
(10,000.00)
13,650.40
B1
IS-200
4/30/2016
3/28/2016
3/28/2016
4/30/2016
(303.00)
303.00
E
E
PC
B1
BS-399
BS-399
3/31/2016
3/31/2016
3/31/2016
3/31/2016
(303.00)
303.00
Internet Access
Insurance
145.00
320.00
A
A
B1
B1
IS-380
IS-340
4/1/2016
4/6/2016
4/1/2016
4/6/2016
127.19
280.70
17.81
39.30
145.00
320.00
Debit Order
Cash
Paper
Stationery
200.00
96.00
A
A
PC
PC
IS-325
IS-370
4/15/2016
4/8/2016
4/15/2016
4/8/2016
175.44
84.21
24.56
11.79
200.00
96.00
ABC Suppliers
ABC Bank
6786879
Bank Statement
Stock Purchases
Service Charges
13,085.71
50.00
A
A
B1
B1
IS-200
IS-315
5/13/2016
4/15/2016
5/13/2016
4/15/2016
11,478.69
43.86
1,607.02
6.14
13,085.71
50.00
4/15/2016
4/15/2016
AC Accountants
BXJ Promotions
Invoice
Invoice
Bookkeeping
Advertising
800.00
1,200.00
A
A
B1
B1
IS-305
IS-310
4/18/2016
5/15/2016
4/18/2016
5/15/2016
701.75
1,052.63
98.25
147.37
800.00
1,200.00
4/20/2016
4/20/2016
Transfer
Transfer
10,000.00
(10,000.00)
E
E
B1
B2
BS-399
BS-399
4/20/2016
4/20/2016
4/20/2016
4/20/2016
10,000.00
(10,000.00)
4/22/2016
4/25/2016
4/26/2016
Paper One
Inland Revenue
Example (Pty) Ltd
Debit Order
Return
Payroll
Paper
Sales tax payment
Salary
200.00
3,900.00
10,000.00
A
E
E
PC
B1
B2
IS-325
BS-600
IS-365
4/29/2016
4/25/2016
4/26/2016
4/29/2016
4/25/2016
4/26/2016
175.44
3,900.00
10,000.00
24.56
-
200.00
3,900.00
10,000.00
4/26/2016
4/27/2016
Property Letting
Telecoms International
Debit Order
Invoice
Rent
Telephone
8,000.00
980.00
A
A
B1
B1
IS-350
IS-380
4/26/2016
4/27/2016
4/26/2016
4/27/2016
7,017.54
859.65
982.46
120.35
8,000.00
980.00
4/28/2016
4/28/2016
VF Finance
VF Finance
Debit Order
Debit Order
Capital repayment
Loan interest
620.00
440.00
E
E
B1
B1
BS-700
IS-500
4/28/2016
4/28/2016
4/28/2016
4/28/2016
620.00
440.00
4/30/2016
4/30/2016
ABC Suppliers
Example (Pty) Ltd
6786876
Transfer
Stock Purchases
Petty Cash Reimbursement
13,285.71
(696.00)
A
E
B1
PC
IS-200
BS-399
5/30/2016
4/30/2016
5/30/2016
4/30/2016
11,654.13
(696.00)
1,631.58
-
13,285.71
(696.00)
4/30/2016
5/1/2016
Transfer
Debit Order
696.00
145.00
E
A
B1
B1
BS-399
IS-380
4/30/2016
5/1/2016
4/30/2016
5/1/2016
696.00
127.19
17.81
696.00
145.00
5/6/2016
Paper One
Debit Order
Paper
200.00
PC
IS-325
5/13/2016
5/13/2016
175.44
24.56
200.00
ABC Suppliers
A87897
Stock Purchases
3/31/2016
3/31/2016
Transfer
Transfer
4/1/2016
4/6/2016
IT Data Cables
Insurance Incorporated
Debit Order
Debit Order
4/8/2016
4/8/2016
Paper One
Waltons
4/13/2016
4/15/2016
Page 24 of 36
(303.00)
303.00
10,000.00
(10,000.00)
620.00
440.00
Error
Code
Supplier
Reference
Description
5/8/2016
5/12/2016
5/15/2016
Insurance Incorporated
Waltons
ABC Bank
Debit Order
Cash
Bank Statement
Insurance
Stationery
Service Charges
5/15/2016
5/15/2016
AC Accountants
BXJ Promotions
Invoice
Invoice
Bookkeeping
Advertising
5/16/2016
5/20/2016
Magazine 123
Example (Pty) Ltd
Bank Statement
Transfer
5/20/2016
5/20/2016
5/22/2016
5/22/2016
846,371.30
Tax Inclusive
Amount
Tax Code
Bank
Code
Account
Payment Date
Statement
Date
769,804.41
Exclusive
Amount
76,566.89
Tax Amount
846,371.30
Inclusive
Amount
320.00
96.00
50.00
A
A
A
B1
PC
B1
IS-340
IS-370
IS-315
5/8/2016
5/12/2016
5/15/2016
5/8/2016
5/12/2016
5/15/2016
280.70
84.21
43.86
39.30
11.79
6.14
320.00
96.00
50.00
800.00
1,200.00
A
A
B1
B1
IS-305
IS-310
5/18/2016
6/14/2016
5/18/2016
6/14/2016
701.75
1,052.63
98.25
147.37
800.00
1,200.00
Annual Subscription
Inter Account Transfer
1,200.00
10,000.00
A
E
B1
B1
IS-375
BS-399
5/16/2016
5/20/2016
5/16/2016
5/20/2016
1,052.63
10,000.00
147.37
-
1,200.00
10,000.00
Transfer
Debit Order
(10,000.00)
200.00
E
A
B2
PC
BS-399
IS-325
5/20/2016
5/27/2016
5/20/2016
5/27/2016
(10,000.00)
175.44
24.56
(10,000.00)
200.00
ABC Suppliers
Secure Parking Int
Invoice 3
Credit Card
Stock Purchases
Parking
15,942.86
563.00
A
A
B1
B1
IS-200
IS-390
6/21/2016
5/22/2016
6/21/2016
5/22/2016
13,984.96
493.86
1,957.90
69.14
15,942.86
563.00
5/26/2016
5/26/2016
AC Equipment
Example (Pty) Ltd
Invoice
Payroll
Computer Equipment
Salary
5,700.00
10,000.00
A
E
B1
B2
BS-100
IS-365
6/25/2016
5/26/2016
6/25/2016
5/26/2016
5,000.00
10,000.00
700.00
-
5,700.00
10,000.00
5/26/2016
5/27/2016
Property Letting
Telecoms International
Debit Order
Invoice
Rent
Telephone
8,000.00
970.00
A
A
B1
B1
IS-350
IS-380
5/26/2016
5/27/2016
5/26/2016
5/27/2016
7,017.54
850.88
982.46
119.12
8,000.00
970.00
5/28/2016
5/28/2016
5/31/2016
VF Finance
VF Finance
ABC Suppliers
Debit Order
Debit Order
Invoice 3
Capital repayment
Loan interest
Stock Purchases
620.00
440.00
16,142.86
E
E
A
B1
B1
B1
BS-700
IS-500
IS-200
5/28/2016
5/28/2016
6/30/2016
5/28/2016
5/28/2016
6/30/2016
620.00
440.00
14,160.40
1,982.46
620.00
440.00
16,142.86
5/31/2016
5/31/2016
Transfer
Transfer
(496.00)
496.00
E
E
PC
B1
BS-399
BS-399
5/31/2016
5/31/2016
5/31/2016
5/31/2016
(496.00)
496.00
6/1/2016
6/3/2016
IT Data Cables
Paper One
Debit Order
Debit Order
Internet Access
Paper
145.00
219.45
A
A
B1
PC
IS-380
IS-325
6/1/2016
6/10/2016
6/1/2016
6/10/2016
127.19
192.50
17.81
26.95
145.00
219.45
6/9/2016
6/15/2016
Insurance Incorporated
ABC Bank
Debit Order
Bank Statement
Insurance
Service Charges
320.00
50.00
A
A
B1
B1
IS-340
IS-315
6/9/2016
6/15/2016
6/9/2016
6/15/2016
280.70
43.86
39.30
6.14
320.00
50.00
6/15/2016
6/15/2016
AC Accountants
BXJ Promotions
Invoice
Invoice
Bookkeeping
Advertising
800.00
1,200.00
A
A
B1
B1
IS-305
IS-310
6/18/2016
7/15/2016
6/18/2016
7/15/2016
701.75
1,052.63
98.25
147.37
800.00
1,200.00
6/15/2016
6/17/2016
Waltons
ZD Supplies
Cash
Debit Order
Stationery
Consumables
102.00
98.00
A
A
PC
PC
IS-370
IS-330
6/15/2016
6/17/2016
6/15/2016
6/17/2016
89.47
85.96
12.53
12.04
102.00
98.00
6/20/2016
6/20/2016
Transfer
Transfer
10,000.00
(10,000.00)
E
E
B1
B2
BS-399
BS-399
6/20/2016
6/20/2016
6/20/2016
6/20/2016
10,000.00
(10,000.00)
6/21/2016
6/25/2016
6/26/2016
ABC Suppliers
Inland Revenue
Example (Pty) Ltd
IN566890
Return
Payroll
Stock Purchases
Sales tax payment
Salary
17,904.29
3,500.00
10,000.00
A
E
E
B1
B1
B2
IS-200
BS-600
IS-365
7/21/2016
6/25/2016
6/26/2016
7/21/2016
6/25/2016
6/26/2016
15,705.52
3,500.00
10,000.00
2,198.77
-
17,904.29
3,500.00
10,000.00
6/26/2016
6/27/2016
Property Letting
Telecoms International
Debit Order
Invoice
Rent
Telephone
8,000.00
950.00
A
A
B1
B1
IS-350
IS-380
6/26/2016
6/27/2016
6/26/2016
6/27/2016
7,017.54
833.33
982.46
116.67
8,000.00
950.00
6/28/2016
6/28/2016
VF Finance
VF Finance
Debit Order
Debit Order
Capital repayment
Loan interest
620.00
440.00
E
E
B1
B1
BS-700
IS-500
6/28/2016
6/28/2016
6/28/2016
6/28/2016
620.00
440.00
6/30/2016
6/30/2016
ABC Suppliers
Example (Pty) Ltd
IN566889
Transfer
Stock Purchases
Petty Cash Reimbursement
18,104.29
(419.00)
A
E
B1
PC
IS-200
BS-399
7/30/2016
6/30/2016
7/30/2016
6/30/2016
15,880.96
(419.00)
2,223.33
-
18,104.29
(419.00)
6/30/2016
7/1/2016
Transfer
Debit Order
419.00
145.00
E
A
B1
B1
BS-399
IS-380
6/30/2016
7/1/2016
6/30/2016
7/1/2016
419.00
127.19
17.81
419.00
145.00
7/11/2016
Insurance Incorporated
Debit Order
Insurance
320.00
B1
IS-340
7/11/2016
7/11/2016
280.70
39.30
320.00
Page 25 of 36
(496.00)
496.00
10,000.00
(10,000.00)
620.00
440.00
Error
Code
Supplier
Reference
Description
7/11/2016
7/12/2016
7/15/2016
Credit Card
INV 2305
Bank Statement
Parking
Stock Purchases
Service Charges
7/15/2016
7/15/2016
AC Accountants
BXJ Promotions
Invoice
Invoice
Bookkeeping
Advertising
7/19/2016
7/20/2016
Waltons
Example (Pty) Ltd
Cash
Transfer
7/20/2016
7/26/2016
7/26/2016
7/27/2016
846,371.30
Tax Inclusive
Amount
Tax Code
Bank
Code
Account
Payment Date
Statement
Date
769,804.41
Exclusive
Amount
76,566.89
Tax Amount
846,371.30
Inclusive
Amount
201.00
17,480.00
50.00
A
A
A
B1
B1
B1
IS-390
IS-200
IS-315
7/11/2016
8/11/2016
7/15/2016
7/11/2016
8/11/2016
7/15/2016
176.32
15,333.33
43.86
24.68
2,146.67
6.14
201.00
17,480.00
50.00
800.00
1,200.00
A
A
B1
B1
IS-305
IS-310
7/18/2016
8/14/2016
7/18/2016
8/14/2016
701.75
1,052.63
98.25
147.37
800.00
1,200.00
Stationery
Inter Account Transfer
196.00
15,000.00
A
E
PC
B1
IS-370
BS-399
7/19/2016
7/20/2016
7/19/2016
7/20/2016
171.93
15,000.00
24.07
-
196.00
15,000.00
Transfer
Payroll
(15,000.00)
15,000.00
E
E
B2
B2
BS-399
IS-365
7/20/2016
7/26/2016
7/20/2016
7/26/2016
(15,000.00)
15,000.00
Property Letting
Telecoms International
Debit Order
Invoice
Rent
Telephone
8,000.00
1,020.00
A
A
B1
B1
IS-350
IS-380
7/26/2016
7/27/2016
7/26/2016
7/27/2016
7,017.54
894.74
7/28/2016
7/28/2016
VF Finance
VF Finance
Debit Order
Debit Order
Capital repayment
Loan interest
620.00
440.00
E
E
B1
B1
BS-700
IS-500
7/28/2016
7/28/2016
7/28/2016
7/28/2016
620.00
440.00
7/31/2016
7/31/2016
ABC Suppliers
Example (Pty) Ltd
INV 2301
Transfer
Stock Purchases
Petty Cash Reimbursement
17,680.00
(197.00)
A
E
B1
PC
IS-200
BS-399
8/30/2016
7/31/2016
8/30/2016
7/31/2016
15,508.77
(197.00)
2,171.23
-
17,680.00
(197.00)
7/31/2016
8/1/2016
8/7/2016
Transfer
Debit Order
X2518536
197.00
179.00
1,598.00
E
A
A
B1
B1
B1
BS-399
IS-380
IS-345
7/31/2016
8/1/2016
8/7/2016
7/31/2016
8/1/2016
8/7/2016
197.00
157.02
1,401.75
21.98
196.25
197.00
179.00
1,598.00
8/12/2016
8/15/2016
Insurance Incorporated
ABC Bank
Debit Order
Bank Statement
Insurance
Service Charges
320.00
50.00
A
A
B1
B1
IS-340
IS-315
8/12/2016
8/15/2016
8/12/2016
8/15/2016
280.70
43.86
39.30
6.14
320.00
50.00
8/15/2016
8/15/2016
AC Accountants
BXJ Promotions
Invoice
Invoice
Bookkeeping
Advertising
800.00
1,200.00
A
A
B1
B1
IS-305
IS-310
8/18/2016
9/14/2016
8/18/2016
9/14/2016
701.75
1,052.63
98.25
147.37
800.00
1,200.00
8/20/2016
8/20/2016
Transfer
Transfer
15,000.00
(15,000.00)
E
E
B1
B2
BS-399
BS-399
8/20/2016
8/20/2016
8/20/2016
8/20/2016
15,000.00
(15,000.00)
8/22/2016
8/23/2016
Waltons
ABC Suppliers
Cash
A87899
Stationery
Stock Purchases
88.00
22,234.29
A
A
PC
B1
IS-370
IS-200
8/22/2016
9/22/2016
8/22/2016
9/22/2016
77.19
19,503.76
8/25/2016
8/26/2016
Inland Revenue
Example (Pty) Ltd
Return
Payroll
5,120.00
15,000.00
E
E
B1
B2
BS-600
IS-365
8/25/2016
8/26/2016
8/25/2016
8/26/2016
5,120.00
15,000.00
8/26/2016
8/27/2016
Property Letting
Telecoms International
Debit Order
Invoice
Rent
Telephone
8,000.00
985.00
A
A
B1
B1
IS-350
IS-380
8/26/2016
8/27/2016
8/26/2016
8/27/2016
7,017.54
864.04
982.46
120.96
8,000.00
985.00
8/28/2016
8/28/2016
8/30/2016
VF Finance
VF Finance
Secure Parking Int
Debit Order
Debit Order
Credit Card
Capital repayment
Loan interest
Parking
620.00
440.00
178.00
E
E
A
B1
B1
B1
BS-700
IS-500
IS-390
8/28/2016
8/28/2016
8/30/2016
8/28/2016
8/28/2016
8/30/2016
620.00
440.00
156.14
21.86
620.00
440.00
178.00
8/31/2016
8/31/2016
ABC Suppliers
Example (Pty) Ltd
A87897
Transfer
Stock Purchases
Petty Cash Reimbursement
22,434.29
(88.00)
A
E
B1
PC
IS-200
BS-399
9/30/2016
8/31/2016
9/30/2016
8/31/2016
19,679.20
(88.00)
2,755.09
-
22,434.29
(88.00)
8/31/2016
8/31/2016
Transfer
Return
88.00
8,282.00
E
E
B1
B1
BS-399
IS-600
8/31/2016
8/31/2016
8/31/2016
8/31/2016
88.00
8,282.00
9/1/2016
9/4/2016
IT Data Cables
ZD Supplies
Debit Order
Debit Order
Internet Access
Consumables
179.00
52.00
A
A
B1
PC
IS-380
IS-330
9/1/2016
9/4/2016
9/1/2016
9/4/2016
157.02
45.61
21.98
6.39
179.00
52.00
9/13/2016
9/15/2016
Insurance Incorporated
ABC Bank
Debit Order
Bank Statement
Insurance
Service Charges
320.00
50.00
A
A
B1
B1
IS-340
IS-315
9/13/2016
9/15/2016
9/13/2016
9/15/2016
280.70
43.86
39.30
6.14
320.00
50.00
9/15/2016
AC Accountants
Invoice
Bookkeeping
800.00
B1
IS-305
9/18/2016
9/18/2016
701.75
98.25
800.00
Page 26 of 36
982.46
125.26
-
10.81
2,730.53
-
(15,000.00)
15,000.00
8,000.00
1,020.00
620.00
440.00
15,000.00
(15,000.00)
88.00
22,234.29
5,120.00
15,000.00
88.00
8,282.00
Error
Code
Supplier
Reference
Description
9/15/2016
9/20/2016
9/20/2016
BXJ Promotions
Example (Pty) Ltd
Example (Pty) Ltd
Invoice
Transfer
Transfer
Advertising
Inter Account Transfer
Inter Account Transfer
9/25/2016
9/26/2016
Waltons
Example (Pty) Ltd
Cash
Payroll
9/26/2016
9/27/2016
Property Letting
Telecoms International
9/28/2016
9/28/2016
846,371.30
Tax Inclusive
Amount
Tax Code
Bank
Code
Account
Payment Date
Statement
Date
769,804.41
Exclusive
Amount
76,566.89
Tax Amount
846,371.30
Inclusive
Amount
1,200.00
15,000.00
(15,000.00)
A
E
E
B1
B1
B2
IS-310
BS-399
BS-399
10/15/2016
9/20/2016
9/20/2016
10/15/2016
9/20/2016
9/20/2016
1,052.63
15,000.00
(15,000.00)
147.37
-
1,200.00
15,000.00
(15,000.00)
Stationery
Salary
146.00
15,000.00
A
E
PC
B2
IS-370
IS-365
9/25/2016
9/26/2016
9/25/2016
9/26/2016
128.07
15,000.00
17.93
-
146.00
15,000.00
Debit Order
Invoice
Rent
Telephone
8,000.00
970.00
A
A
B1
B1
IS-350
IS-380
9/26/2016
9/27/2016
9/26/2016
9/27/2016
7,017.54
850.88
982.46
119.12
8,000.00
970.00
VF Finance
VF Finance
Debit Order
Debit Order
Capital repayment
Loan interest
620.00
440.00
E
E
B1
B1
BS-700
IS-500
9/28/2016
9/28/2016
9/28/2016
9/28/2016
620.00
440.00
9/29/2016
9/30/2016
ABC Suppliers
ABC Suppliers
6786876
6786876
Stock Purchases
Stock Purchases
27,080.00
27,280.00
A
A
B1
B1
IS-200
IS-200
10/29/2016
10/30/2016
10/29/2016
10/30/2016
23,754.39
23,929.82
9/30/2016
9/30/2016
Transfer
Transfer
(197.45)
197.45
E
E
PC
B1
BS-399
BS-399
9/30/2016
9/30/2016
9/30/2016
9/30/2016
(197.45)
197.45
10/1/2016
10/3/2016
IT Data Cables
Training Unlimited
Debit Order
Debit Order
Internet Access
Course
179.00
675.00
A
A
B1
B1
IS-380
IS-385
10/1/2016
10/3/2016
10/1/2016
10/3/2016
157.02
592.11
21.98
82.89
179.00
675.00
10/8/2016
10/13/2016
10/15/2016
News Incorporated
ABC Suppliers
ABC Bank
NC628054
Invoice 3
Bank Statement
Subscription
Stock Purchases
Service Charges
453.25
24,099.43
50.00
A
A
A
B1
B1
B1
IS-375
IS-200
IS-315
10/8/2016
11/12/2016
10/15/2016
10/8/2016
11/12/2016
10/15/2016
397.59
21,139.85
43.86
55.66
2,959.58
6.14
453.25
24,099.43
50.00
10/15/2016
10/15/2016
AC Accountants
BXJ Promotions
Invoice
Invoice
Bookkeeping
Advertising
800.00
1,200.00
A
A
B1
B1
IS-305
IS-310
10/18/2016
11/14/2016
10/18/2016
11/14/2016
701.75
1,052.63
98.25
147.37
800.00
1,200.00
10/15/2016
10/19/2016
Insurance Incorporated
British Airways
Debit Order
Credit Card
Insurance
Travel
320.00
3,000.00
A
A
B1
B1
IS-340
IS-390
10/15/2016
10/19/2016
10/15/2016
10/19/2016
280.70
2,631.58
39.30
368.42
320.00
3,000.00
10/20/2016
10/20/2016
Transfer
Transfer
15,000.00
(15,000.00)
E
E
B1
B2
BS-399
BS-399
10/20/2016
10/20/2016
10/20/2016
10/20/2016
15,000.00
(15,000.00)
15,000.00
(15,000.00)
10/25/2016
10/26/2016
Inland Revenue
Example (Pty) Ltd
Return
Payroll
4,610.00
15,000.00
E
E
B1
B2
BS-600
IS-365
10/25/2016
10/26/2016
10/25/2016
10/26/2016
4,610.00
15,000.00
4,610.00
15,000.00
10/26/2016
10/27/2016
Property Letting
Telecoms International
Debit Order
Invoice
Rent
Telephone
8,000.00
990.00
A
A
B1
B1
IS-350
IS-380
10/26/2016
10/27/2016
10/26/2016
10/27/2016
7,017.54
868.42
10/28/2016
10/28/2016
VF Finance
VF Finance
Debit Order
Debit Order
Capital repayment
Loan interest
620.00
440.00
E
E
B1
B1
BS-700
IS-500
10/28/2016
10/28/2016
10/28/2016
10/28/2016
620.00
440.00
10/29/2016
10/31/2016
10/31/2016
Waltons
ABC Suppliers
Example (Pty) Ltd
Cash
Invoice 3
Transfer
Stationery
Stock Purchases
Petty Cash Reimbursement
190.00
24,299.43
(90.00)
A
A
E
PC
B1
PC
IS-370
IS-200
BS-399
10/29/2016
11/30/2016
10/31/2016
10/29/2016
11/30/2016
10/31/2016
166.67
21,315.29
(90.00)
23.33
2,984.14
-
190.00
24,299.43
(90.00)
10/31/2016
11/1/2016
Transfer
Debit Order
90.00
179.00
E
A
B1
B1
BS-399
IS-380
10/31/2016
11/1/2016
10/31/2016
11/1/2016
90.00
157.02
21.98
90.00
179.00
11/12/2016
11/15/2016
Waltons
ABC Bank
Cash
Bank Statement
Stationery
Service Charges
72.00
50.00
A
A
PC
B1
IS-370
IS-315
11/12/2016
11/15/2016
11/12/2016
11/15/2016
63.16
43.86
8.84
6.14
72.00
50.00
11/15/2016
11/15/2016
AC Accountants
BXJ Promotions
Invoice
Invoice
Bookkeeping
Advertising
800.00
1,500.00
A
A
B1
B1
IS-305
IS-310
11/18/2016
12/15/2016
11/18/2016
12/15/2016
701.75
1,315.79
98.25
184.21
800.00
1,500.00
11/16/2016
11/19/2016
Insurance Incorporated
ABC Suppliers
Debit Order
IN566892
Insurance
Stock Purchases
320.00
17,288.00
A
A
B1
B1
IS-340
IS-200
11/16/2016
12/19/2016
11/16/2016
12/19/2016
280.70
15,164.91
39.30
2,123.09
320.00
17,288.00
11/20/2016
Transfer
15,000.00
B1
BS-399
11/20/2016
11/20/2016
15,000.00
Page 27 of 36
3,325.61
3,350.18
-
982.46
121.58
-
620.00
440.00
27,080.00
27,280.00
(197.45)
197.45
8,000.00
990.00
620.00
440.00
15,000.00
Error
Code
Supplier
Reference
Description
11/20/2016
11/22/2016
11/26/2016
Transfer
Debit Order
Payroll
11/26/2016
11/27/2016
Property Letting
Telecoms International
Debit Order
Invoice
Rent
Telephone
11/28/2016
11/28/2016
VF Finance
VF Finance
Debit Order
Debit Order
Capital repayment
Loan interest
11/30/2016
11/30/2016
ABC Suppliers
Example (Pty) Ltd
IN566889
Transfer
11/30/2016
12/1/2016
12/8/2016
12/15/2016
846,371.30
Tax Inclusive
Amount
Tax Code
Bank
Code
Account
Payment Date
Statement
Date
769,804.41
Exclusive
Amount
76,566.89
Tax Amount
846,371.30
Inclusive
Amount
(15,000.00)
52.00
15,000.00
E
A
E
B2
PC
B2
BS-399
IS-330
IS-365
11/20/2016
11/22/2016
11/26/2016
11/20/2016
11/22/2016
11/26/2016
(15,000.00)
45.61
15,000.00
6.39
-
(15,000.00)
52.00
15,000.00
8,000.00
1,010.00
A
A
B1
B1
IS-350
IS-380
11/26/2016
11/27/2016
11/26/2016
11/27/2016
7,017.54
885.96
982.46
124.04
8,000.00
1,010.00
620.00
440.00
E
E
B1
B1
BS-700
IS-500
11/28/2016
11/28/2016
11/28/2016
11/28/2016
620.00
440.00
Stock Purchases
Petty Cash Reimbursement
17,488.00
(224.00)
A
E
B1
PC
IS-200
BS-399
12/30/2016
11/30/2016
12/30/2016
11/30/2016
15,340.35
(224.00)
2,147.65
-
17,488.00
(224.00)
Transfer
Debit Order
224.00
179.00
E
A
B1
B1
BS-399
IS-380
11/30/2016
12/1/2016
11/30/2016
12/1/2016
224.00
157.02
21.98
224.00
179.00
Credit Card
Bank Statement
Parking
Service Charges
200.00
50.00
A
A
B1
B1
IS-390
IS-315
12/8/2016
12/15/2016
12/8/2016
12/15/2016
175.44
43.86
24.56
6.14
200.00
50.00
12/15/2016
12/15/2016
AC Accountants
BXJ Promotions
Invoice
Invoice
Bookkeeping
Advertising
800.00
1,500.00
A
A
B1
B1
IS-305
IS-310
12/18/2016
1/14/2017
12/18/2016
1/14/2017
701.75
1,315.79
98.25
184.21
800.00
1,500.00
12/15/2016
12/18/2016
12/20/2016
Waltons
Insurance Incorporated
Example (Pty) Ltd
Cash
Debit Order
Transfer
Stationery
Insurance
Inter Account Transfer
182.00
320.00
15,000.00
A
A
E
PC
B1
B1
IS-370
IS-340
BS-399
12/15/2016
12/18/2016
12/20/2016
12/15/2016
12/18/2016
12/20/2016
159.65
280.70
15,000.00
22.35
39.30
-
182.00
320.00
15,000.00
12/20/2016
12/24/2016
Transfer
INV 2309
(15,000.00)
20,990.86
E
A
B2
B1
BS-399
IS-200
12/20/2016
1/23/2017
12/20/2016
1/23/2017
(15,000.00)
18,413.04
2,577.82
(15,000.00)
20,990.86
12/25/2016
12/26/2016
Inland Revenue
Example (Pty) Ltd
Return
Payroll
(900.00)
15,000.00
E
E
B1
B2
BS-600
IS-365
12/25/2016
12/26/2016
12/25/2016
12/26/2016
(900.00)
15,000.00
12/26/2016
12/27/2016
Property Letting
Telecoms International
Debit Order
Invoice
Rent
Telephone
8,000.00
1,050.00
A
A
B1
B1
IS-350
IS-380
12/26/2016
12/27/2016
12/26/2016
12/27/2016
7,017.54
921.05
12/28/2016
12/28/2016
VF Finance
VF Finance
Debit Order
Debit Order
Capital repayment
Loan interest
620.00
440.00
E
E
B1
B1
BS-700
IS-500
12/28/2016
12/28/2016
12/28/2016
12/28/2016
620.00
440.00
12/31/2016
12/31/2016
ABC Suppliers
Example (Pty) Ltd
INV 2301
Transfer
Stock Purchases
Petty Cash Reimbursement
21,190.86
(82.00)
A
E
B1
PC
IS-200
BS-399
1/30/2017
12/31/2016
1/30/2017
12/31/2016
18,588.47
(82.00)
2,602.39
-
21,190.86
(82.00)
12/31/2016
1/1/2017
Transfer
Debit Order
82.00
179.00
E
A
B1
B1
BS-399
IS-380
12/31/2016
1/1/2017
12/31/2016
1/1/2017
82.00
157.02
21.98
82.00
179.00
1/15/2017
1/15/2017
1/15/2017
ABC Bank
AC Accountants
BXJ Promotions
Bank Statement
Invoice
Invoice
Service Charges
Bookkeeping
Advertising
50.00
800.00
1,500.00
A
A
A
B1
B1
B1
IS-315
IS-305
IS-310
1/15/2017
1/18/2017
2/14/2017
1/15/2017
1/18/2017
2/14/2017
43.86
701.75
1,315.79
6.14
98.25
184.21
50.00
800.00
1,500.00
1/17/2017
1/18/2017
Waltons
ZD Supplies
Cash
Debit Order
Stationery
Consumables
92.00
98.00
A
A
PC
PC
IS-370
IS-330
1/17/2017
1/18/2017
1/17/2017
1/18/2017
80.70
85.96
11.30
12.04
92.00
98.00
1/19/2017
1/20/2017
Insurance Incorporated
Example (Pty) Ltd
Debit Order
Transfer
Insurance
Inter Account Transfer
340.00
20,000.00
A
E
B1
B1
IS-340
BS-399
1/19/2017
1/20/2017
1/19/2017
1/20/2017
298.25
20,000.00
41.75
-
340.00
20,000.00
1/20/2017
1/21/2017
Transfer
A87999
(20,000.00)
19,720.00
E
A
B2
B1
BS-399
IS-200
1/20/2017
2/20/2017
1/20/2017
2/20/2017
(20,000.00)
17,298.25
2,421.75
(20,000.00)
19,720.00
1/26/2017
1/26/2017
Payroll
Debit Order
Salary
Rent
20,000.00
8,000.00
E
A
B2
B1
IS-365
IS-350
1/26/2017
1/26/2017
1/26/2017
1/26/2017
20,000.00
7,017.54
982.46
20,000.00
8,000.00
1/27/2017
Airport Taxes
Credit Card
Travel
117.00
B1
IS-390
1/27/2017
1/27/2017
117.00
Page 28 of 36
982.46
128.95
-
620.00
440.00
(900.00)
15,000.00
8,000.00
1,050.00
620.00
440.00
117.00
Error
Code
Supplier
Reference
Description
1/27/2017
1/28/2017
1/28/2017
Telecoms International
VF Finance
VF Finance
Invoice
Debit Order
Debit Order
Telephone
Capital repayment
Loan interest
1/31/2017
1/31/2017
ABC Suppliers
Example (Pty) Ltd
A87897
Transfer
1/31/2017
2/1/2017
2/9/2017
2/13/2017
846,371.30
Tax Inclusive
Amount
Tax Code
Bank
Code
Account
Payment Date
Statement
Date
769,804.41
Exclusive
Amount
76,566.89
Tax Amount
846,371.30
Inclusive
Amount
1,030.00
620.00
440.00
A
E
E
B1
B1
B1
IS-380
BS-700
IS-500
1/31/2017
1/28/2017
1/28/2017
2/1/2017
1/28/2017
1/28/2017
903.51
620.00
440.00
126.49
-
1,030.00
620.00
440.00
Stock Purchases
Petty Cash Reimbursement
19,920.00
(90.00)
A
E
B1
PC
IS-200
BS-399
3/2/2017
1/31/2017
3/2/2017
1/31/2017
17,473.68
(90.00)
2,446.32
-
19,920.00
(90.00)
Transfer
Debit Order
90.00
179.00
E
A
B1
B1
BS-399
IS-380
1/31/2017
2/1/2017
1/31/2017
2/1/2017
90.00
157.02
21.98
90.00
179.00
ZD Supplies
ABC Suppliers
Debit Order
6786888
Consumables
Stock Purchases
84.00
23,664.23
A
A
PC
B1
IS-330
IS-200
2/9/2017
3/15/2017
2/9/2017
3/15/2017
73.68
20,758.10
10.32
2,906.13
84.00
23,664.23
2/15/2017
2/15/2017
ABC Bank
AC Accountants
Bank Statement
Invoice
Service Charges
Bookkeeping
50.00
800.00
A
A
B1
B1
IS-315
IS-305
2/15/2017
2/18/2017
2/15/2017
2/18/2017
43.86
701.75
6.14
98.25
50.00
800.00
2/15/2017
2/19/2017
BXJ Promotions
Waltons
Invoice
Cash
Advertising
Stationery
1,500.00
110.00
A
A
B1
PC
IS-310
IS-370
3/17/2017
2/19/2017
3/17/2017
2/19/2017
1,315.79
96.49
184.21
13.51
1,500.00
110.00
2/20/2017
2/20/2017
Transfer
Transfer
20,000.00
(20,000.00)
E
E
B1
B2
BS-399
BS-399
2/20/2017
2/20/2017
2/20/2017
2/20/2017
20,000.00
(20,000.00)
2/20/2017
2/25/2017
2/26/2017
Insurance Incorporated
Inland Revenue
Example (Pty) Ltd
Debit Order
Return
Payroll
Insurance
Sales tax payment
Salary
340.00
4,700.00
20,000.00
A
E
E
B1
B1
B2
IS-340
BS-600
IS-365
2/20/2017
2/25/2017
2/26/2017
2/20/2017
2/25/2017
2/26/2017
298.25
4,700.00
20,000.00
41.75
-
340.00
4,700.00
20,000.00
2/26/2017
2/27/2017
Property Letting
Telecoms International
Debit Order
Invoice
Rent
Telephone
8,000.00
1,020.00
A
A
B1
B1
IS-350
IS-380
2/26/2017
2/28/2017
2/26/2017
3/1/2017
7,017.54
894.74
982.46
125.26
8,000.00
1,020.00
2/28/2017
2/28/2017
ABC Suppliers
Inland Revenue
6786876
Return
Stock Purchases
Provisional Tax
23,864.23
10,850.00
A
E
B1
B1
IS-200
IS-600
3/30/2017
2/28/2017
3/30/2017
2/28/2017
20,933.54
10,850.00
2,930.69
-
23,864.23
10,850.00
2/28/2017
2/28/2017
VF Finance
VF Finance
Debit Order
Debit Order
Capital repayment
Loan interest
620.00
440.00
E
E
B1
B1
BS-700
IS-500
2/28/2017
2/28/2017
2/28/2017
2/28/2017
620.00
440.00
620.00
440.00
2/28/2017
2/28/2017
Transfer
Transfer
(294.00)
294.00
E
E
PC
B1
BS-399
BS-399
2/28/2017
2/28/2017
2/28/2017
2/28/2017
(294.00)
294.00
(294.00)
294.00
Page 29 of 36
20,000.00
(20,000.00)
Error
Code
Positive Amount = Debit Entry = Increase Expense / Asset, Decrease Income / Liability
Negative Amount = Credit Entry = Decrease Expense / Asset, Increase Income / Liability
Document
Date
2/28/2017
2/28/2017
2/28/2017
2/28/2017
2/28/2017
2/28/2017
Transaction
Reference
Journal
Journal
Journal
Journal
Accrual
Accrual
Description
Depreciation
Accumulated Depreciation
Depreciation
Accumulated Depreciation
February Expenses
February Expenses
Account
IS-400
BS-150
IS-400
BS-150
IS-200
BS-500
Amount
3,000.00
(3,000.00)
800.00
(800.00)
3,900.00
(3,900.00)
On
On this
this sheet:
sheet:
ok
Error
Code
Record
Record all
all non-cash
non-cash transactions
transactions in
in the
the columns
columns with
with aa yellow
yellow column
column heading
heading on
on this
this
sheet.
All
transactions
should
be
entered
in
a
general
ledger
journal
format
sheet. All transactions should be entered in a general ledger journal format you
you
therefore
therefore have
have to
to enter
enter both
both the
the debit
debit and
and the
the credit
credit entries
entries on
on this
this sheet
sheet and
and the
the total
total of
of
all
the
amounts
in
column
E
should
always
be
nil.
Cell
F3
contains
conditional
all the amounts in column E should always be nil. Cell F3 contains conditional
formatting
formatting that
that will
will display
display an
an error
error message
message ifif the
the sum
sum of
of the
the journal
journal entries
entries on
on this
this
sheet
does
not
equal
nil.
sheet does not equal nil.
Page 30 of 36
Month
2/29/2016
3/31/2016
4/30/2016
5/31/2016
6/30/2016
7/31/2016
8/31/2016
9/30/2016
10/31/2016
11/30/2016
12/31/2016
1/31/2017
2/28/2017
Valuation
22,310.00
23,210.00
25,690.00
25,430.00
30,870.00
31,003.00
35,200.00
34,800.00
31,200.00
29,730.00
26,300.00
27,650.00
25,300.00
On
On this
this sheet:
sheet:
Record
Record monthly
monthly inventory
inventory valuations
valuations on
on this
this sheet.
sheet. The
The dates
dates that
that are
are entered
entered
in
in column
column A
A should
should all
all be
be month
month end
end dates
dates -- we
we have
have applied
applied conditional
conditional
formatting
formatting to
to this
this column
column to
to highlight
highlight invalid
invalid dates.
dates. A
A monthly
monthly inventory
inventory
valuation
valuation can
can be
be calculated
calculated independently
independently or
or copied
copied from
from one
one of
of our
our Inventory
Inventory
templates.
templates. Inventory
Inventory valuations
valuations are
are automatically
automatically included
included on
on the
the trial
trial balance,
balance,
monthly
monthly &
& annual
annual income
income statements
statements and
and the
the monthly
monthly balance
balance sheet.
sheet.
Page 31 of 36
Bank Code
Reconciliation Date
B1
2/28/2017
On
On this
this sheet:
sheet:
Opening Balances
Calculated Bank Statement Balance
Outstanding Items:
(10,869.84)
Withdrawals
Deposits
(1,030.00)
32,900.00
Cashbook Balance
21,000.16
This
This sheet
sheet contains
contains aa bank
bank reconciliation
reconciliation that
that is
is automatically
automatically compiled
compiled
from
from the
the payment
payment dates
dates and
and statement
statement dates
dates that
that are
are entered
entered on
on the
the Income
Income
and
and Expenses
Expenses sheets.
sheets. The
The only
only user
user input
input that
that is
is required
required is
is selecting
selecting the
the
bank
bank code
code in
in cell
cell B4,
B4, entering
entering aa reconciliation
reconciliation date
date in
in cell
cell B6
B6 and
and entering
entering
the
the actual
actual bank
bank statement
statement balance
balance in
in cell
cell B26.
B26. You
You can
can therefore
therefore view
view aa bank
bank
reconciliation
reconciliation for
for any
any date
date by
by simply
simply entering
entering the
the appropriate
appropriate date
date in
in cell
cell B6.
B6.
(68,513.00)
87,800.00
Closing Balances
Cashbook Balance
Outstanding Items:
40,287.16
Withdrawals
Deposits
(1,020.00)
-
41,307.16
41,307.16
-
ok
Page 32 of 36
Report ID
Description
IS-100
Turnover
47,543.86
48,649.12
55,438.59
64,210.52
55,447.37
55,657.90
86,166.67
80,000.00
64,240.00
62,192.98
64,736.84
89,048.24
Opening Stock
22,310.00
23,210.00
25,690.00
25,430.00
30,870.00
31,003.00
35,200.00
34,800.00
31,200.00
29,730.00
26,300.00
27,650.00
Stock Purchases
Closing Stock
Cost of Sales
21,643.22
23,210.00
20,743.22
23,132.82
25,690.00
20,652.82
28,145.36
25,430.00
28,405.36
31,586.48
30,870.00
26,146.48
30,842.10
31,003.00
30,709.10
39,182.96
35,200.00
34,985.96
47,684.21
34,800.00
48,084.21
42,455.14
31,200.00
46,055.14
30,505.26
29,730.00
31,975.26
37,001.51
26,300.00
40,431.51
34,771.93
27,650.00
33,421.93
45,591.64
25,300.00
47,941.64
Gross Profit
26,800.64
27,996.30
27,033.23
38,064.04
24,738.27
20,671.94
38,082.46
33,944.86
32,264.74
21,761.47
31,314.91
41,106.60
56.4%
57.5%
48.8%
59.3%
44.6%
37.1%
44.2%
42.4%
50.2%
35.0%
48.4%
46.2%
701.75
1,052.63
701.75
1,052.63
701.75
1,052.63
701.75
1,052.63
701.75
1,052.63
701.75
1,052.63
701.75
1,052.63
701.75
1,052.63
701.75
1,315.79
701.75
1,315.79
701.75
1,315.79
701.75
1,315.79
43.86
-
43.86
###
43.86
-
43.86
43.86
-
43.86
###
43.86
-
43.86
###
###
###
43.86
45.61
-
43.86
###
###
###
43.86
85.96
-
43.86
###
###
73.68
###
280.70
7,017.54
15,000.00
63.16
-
280.70
###
7,017.54
###
###
15,000.00
159.65
###
298.25
7,017.54
20,000.00
80.70
-
298.25
###
7,017.54
###
###
20,000.00
96.49
###
IS-200
Gross Profit %
IS-305
IS-310
Expenses
Accounting Fees
Advertising & Marketing
IS-315
IS-320
IS-325
IS-330
IS-335
Bank Charges
Commission
Computer Expenses
Consumables & Cleaning
Entertainment
IS-340
IS-345
IS-350
IS-355
IS-360
IS-365
IS-370
IS-375
Insurance
Office Expenses
Office Rent
Postage
Professional & Legal Fees
Salaries & Wages
Stationery
Subscriptions & Memberships
IS-380
IS-385
IS-390
IS-395
IS-400
IS-500
IS-600
IS-700
Depreciation
Interest Paid
Taxation
Other Expenses
IS-800
Other Income
Net Profit
Mar-2016
Apr-2016
May-2016
Jun-2016
On
Onthis
thissheet:
sheet:
###
Jul-2016
Aug-2016
Sep-2016
Oct-2016
This
This monthly
monthly income
income statement
statement and
and cash
cash flow
flow report
report is
is automatically
automatically compiled
compiled based
based on
on the
the
350.88
350.88
350.88
192.50
### inventory transactions
transactions that
that are
are entered
entered on
on the
the Income,
Income, Expenses
Expenses and
and NonCash
NonCash sheets
sheets and
and the
the inventory
###
85.96
###
45.61
valuations
valuations that
that are
are entered
entered on
on the
the InvValue
InvValue sheet.
sheet. No
No user
user input
input is
is required
required on
on this
this sheet.
sheet. The
The
- reporting
###
###
- date
###
monthly
are
based
specified
monthly
reporting periods
periods
are determined
determined
based on
on the
the report
report start
start
date that
that is
is
specified on
on 280.70
280.70
280.70You
280.70
280.70
280.70
the
Set-up
monthly
change
the
the280.70
Set-up sheet
sheet and
and includes
includes 12
12
monthly periods.
periods.
You can
can therefore
therefore
change
the reporting
reporting
periods
the
Note
additional
-by simply
###
-in aa single
###
periods by
simply changing
changing
the date
date in
single cell.
cell.
Note that
that you
you- can
can add
add1,401.75
additional expense
expenseaccounts
the
on
on
accounts
by creating
creating
the accounts
accounts
on the
the Accounts
Accounts
sheet, inserting
inserting
the account
account
number7,017.54
on
7,017.54 by
7,017.54
7,017.54
7,017.54 sheet,
7,017.54 the
7,017.54 number
this
the
from
this sheet
sheet
and copying
copying
the formulas
formulas in
the other
other columns
columns
from one
one
of the
the existing
existing
rows in
in the
the - and
###
-in the
###
- of
### rows
Expenses
section.
###
- Expenses section.
###
###
-
Nov-2016
Dec-2016
Jan-2017
Feb-2017
10,000.00
90.35
-
10,000.00
84.21
###
10,000.00
84.21
1,052.63
10,000.00
89.47
-
15,000.00
171.93
###
15,000.00
77.19
-
15,000.00
128.07
###
280.70
###
7,017.54
###
###
15,000.00
166.67
397.59
969.30
20,507.01
986.84
###
###
###
20,518.41
978.07
493.86
22,056.13
960.52
###
###
20,424.93
1,021.93
176.32
25,466.66
1,021.06
###
156.14
###
26,752.62
1,007.90
25,278.06
1,025.44
592.11
2,631.58
###
28,909.87
1,042.98
25,511.39
1,078.07
###
175.44
###
25,772.80
1,060.53
117.00
30,721.38
1,051.76
###
###
30,599.12
440.00
-
###
440.00
###
###
440.00
-
###
440.00
###
###
440.00
-
###
440.00
8,282.00
###
440.00
-
###
440.00
###
###
440.00
-
###
440.00
###
###
440.00
-
3,800.00
440.00
10,850.00
###
###
(10,877.19)
4,594.99
17,190.54
5,853.63
###
7,037.89
4,537.10
###
17,199.11
(1,168.39)
Page 33 of 36
###
(14,802.68)
12,364.40
(4,451.33)
###
153.53
(4,582.52)
Report ID
Description
Mar-2016
Apr-2016
May-2016
Jun-2016
Jul-2016
Aug-2016
Sep-2016
Oct-2016
Nov-2016
Dec-2016
Jan-2017
Feb-2017
BS-150
Non-Cash Adjustments:
Depreciation
###
###
###
###
###
3,800.00
BS-900
Movement in Reserves
###
###
###
###
###
###
BS-300
BS-400
BS-500
BS-600
Debtors
Creditors
Sales Tax Control
(900.00)
###
(2,480.00)
260.00
0.45
(5,440.00)
(1.00)
(133.00)
(4,197.00)
0.55
400.00
100.00
3,600.00
(100.00)
1,470.00
100.00
3,430.00
100.00
(1,350.00)
(100.00)
2,350.00
(39,000.00)
25,091.26
2,155.11
(12,653.63)
(1,260.00)
1,498.16
(1,800.31)
(4,042.15)
(7,740.00)
11,414.30
1,433.18
5,367.48
(10,000.00)
(1,777.14)
(392.14)
(17,608.83)
9,990.00
(848.58)
1,979.39
10,986.81
39,760.00
9,508.58
(4,458.90)
40,612.68
(74,780.00)
9,691.42
3,948.60
(60,739.43)
7,030.00
(5,961.14)
(1,301.10)
3,467.76
26,960.00
(13,322.86)
(4,219.54)
10,787.60
(6,660.00)
7,405.72
2,918.61
7,194.33
(2,900.00)
(2,541.72)
2,710.47
(3,981.25)
(13,715.00)
31,708.46
446.06
20,689.52
(6,800.00)
2,995.74
9,904.58
(409.72)
9,818.42
25,810.00
(48,375.03)
8,062.75
27,978.14
2,743.00
(3,827.72)
19,907.00
###
###
(5,000.00)
-
###
###
-
###
###
-
###
###
-
###
###
-
###
###
(5,000.00)
###
###
###
###
(620.00)
(620.00)
(620.00)
###
(620.00)
(620.00)
(620.00)
(620.00)
###
(620.00)
(620.00)
(620.00)
(620.00)
###
(620.00)
(620.00)
(620.00)
(620.00)
###
(620.00)
(620.00)
(620.00)
(620.00)
###
(620.00)
(620.00)
(620.00)
(620.00)
###
(620.00)
(7,420.00)
2,375.74
4,284.58
(1,029.72)
9,198.42
25,190.00
(48,995.03)
7,442.75
27,358.14
2,123.00
(4,447.72)
19,287.00
19,720.00
12,300.00
14,675.74
18,960.32
17,930.60
27,129.02
52,319.02
3,323.99
10,766.74
38,124.88
40,247.88
35,800.16
12,300.00
14,675.74
18,960.32
17,930.60
27,129.02
52,319.02
3,323.99
10,766.74
38,124.88
40,247.88
35,800.16
55,087.16
BS-100
BS-200
BS-700
BS-800
Page 34 of 36
Month:
February
2/1/2017
Annual
Report ID Description
Feb-2017
Year To Date
Feb-2017
Feb-2016
Feb-2016
2/1/2016
Monthly
Feb-2017
Feb-2016
IS-100
Turnover
773,332.09
15,200.00
773,332.09
15,200.00
89,048.24
15,200.00
IS-200
Opening Stock
Stock Purchases
Closing Stock
22,310.00
412,542.63
25,300.00
22,310.00
22,310.00
412,542.63
25,300.00
22,310.00
27,650.00
45,591.64
25,300.00
22,310.00
Cost of Sales
409,552.63
(22,310.00)
409,552.63
(22,310.00)
47,941.64
(22,310.00)
Gross Profit
Gross Profit %
363,779.46
47.0%
37,510.00
246.8%
363,779.46
47.0%
37,510.00
246.8%
41,106.60
46.2%
37,510.00
246.8%
Expenses
IS-305
IS-310
Accounting Fees
Advertising & Marketing
IS-315
IS-320
Bank Charges
Commission
IS-325
IS-330
Computer Expenses
Consumables & Cleaning
IS-335
IS-340
Entertainment
Insurance
IS-345
IS-350
Office Expenses
Office Rent
IS-355
IS-360
IS-365
Postage
Professional & Legal Fees
Salaries & Wages
IS-370
IS-375
Stationery
Subscriptions & Memberships
IS-380
IS-385
IS-390
IS-395
IS-400
IS-500
Depreciation
Interest Paid
IS-600
IS-700
Taxation
Other Expenses
IS-800
Other Income
Net Profit
8,421.00
13,684.20
526.32
8,421.00
13,684.20
701.75
1,315.79
526.32
43.86
On
Onthis
thissheet:
sheet:
This
This annual
annual income
income statement
statement and
and cash
cash flow
flow report
report is
is automatically
automatically calculated
calculated based
based on
on the
the
1,245.14that
1,245.14
- inventory
transactions
Expenses
sheets
transactions
that are
are entered
entered- on
on the
the Income,
Income,
Expenses and
and NonCash
NonCash
sheets and
and the
the
inventory
336.82
336.82
73.68
valuations
that
are
entered
on
the
InvValue
sheet.
No
user
input
is
required
on
this
sheet.
The
valuations that are entered on the InvValue sheet. No user input is required on this sheet. The
annual
periods
-on the
- date
- date
annual reporting
reporting
periods are
are-determined
determined based
based on
the report
report start
start
date and
and year
year end
end
date input
input
cells
on
-The report
3,403.50an
298.25 income
cells3,403.50
on the
the Set-up
Set-up sheet.
sheet. The
report includes
includes
an annual,
annual, year
year-to
to date
date and
and monthly
monthly
income
statement
and
cash
flow
report.
The
year
to
date
and
monthly
reports
can
be
amended
by
statement
The year
to date and monthly- reports can be amended
by
1,401.75and cash flow report.
1,401.75
simply
selecting
month
from
H1.
expense
simply
selecting the
the appropriate
appropriate
month
from the
the list
list box
box in
in cell
cell
H1. Additional
Additional
expense
84,210.48
84,210.48
7,017.54
accounts
can
also
be
added
on
this
sheet.
accounts
can also be- added on this sheet.
-
170,000.00
170,000.00
20,000.00
1,292.10
1,450.22
1,292.10
1,450.22
96.49
-
12,204.40
592.11
12,204.40
592.11
1,051.76
-
3,750.34
-
3,750.34
-
302,518.38
302,518.38
30,599.12
3,800.00
5,280.00
3,800.00
5,280.00
3,800.00
440.00
19,132.00
-
19,132.00
-
10,850.00
-
(10,877.19)
(10,877.19)
43,926.27
37,510.00
43,926.27
37,510.00
(4,582.52)
37,510.00
Non-Cash Adjustment:
BS-150
BS-900
Depreciation
Movement in Reserves
3,800.00
-
3,800.00
-
3,800.00
-
BS-400
BS-500
Debtors
Creditors
BS-600
100.00
(2,990.00)
19,720.00
(22,310.00)
100.00
(2,990.00)
19,720.00
(22,310.00)
(100.00)
2,350.00
19,720.00
(22,310.00)
(72,315.00)
71,866.46
(15,200.00)
120.60
(72,315.00)
71,866.46
(15,200.00)
120.60
(13,715.00)
31,708.46
(15,200.00)
120.60
3,419.43
80.89
(120.60)
(17,790.00)
3,419.43
80.89
(120.60)
(17,790.00)
446.06
20,689.52
(120.60)
(17,790.00)
47,807.16
19,720.00
47,807.16
19,720.00
19,907.00
19,720.00
(5,000.00)
-
(5,000.00)
-
BS-700
(5,000.00)
(5,000.00)
BS-800
Share Capital
(7,440.00)
(7,440.00)
(620.00)
(7,440.00)
(7,440.00)
(620.00)
35,367.16
19,720.00
55,087.16
19,720.00
19,720.00
Page 35 of 36
35,367.16
19,720.00
55,087.16
19,720.00
19,720.00
19,287.00
35,800.16
55,087.16
19,720.00
19,720.00
Account
Description
Assets
BS-100
BS-200
BS-INVENTORY
BS-DEBTORS
15,100.00
8,000.00
22,310.00
15,200.00
15,100.00
8,000.00
23,210.00
54,200.00
15,100.00
8,000.00
25,690.00
55,460.00
20,100.00
8,000.00
25,430.00
63,200.00
20,100.00
8,000.00
30,870.00
73,200.00
20,100.00
8,000.00
31,003.00
63,210.00
20,100.00
8,000.00
35,200.00
23,450.00
20,100.00
8,000.00
34,800.00
98,230.00
20,100.00
8,000.00
31,200.00
91,200.00
20,100.00
8,000.00
29,730.00
64,240.00
20,100.00
8,000.00
26,300.00
70,900.00
20,100.00
8,000.00
27,650.00
73,800.00
16,300.00
8,000.00
25,300.00
87,515.00
BS-400
BS-BANK
BS-PCASH
BS-300
Other Debtors
Bank
Petty Cash
Other Cash Accounts
Total Assets
19,720.00
1,100.00
81,430.00
12,300.00
1,100.00
113,910.00
###
14,675.74
1,100.00
###
120,025.74
18,960.32
1,100.00
136,790.32
###
17,930.60
1,099.55
###
151,200.15
27,129.02
1,100.55
150,542.57
###
52,319.02
1,100.55
###
140,169.57
3,323.99
1,100.00
165,553.99
###
10,766.74
1,000.00
###
162,266.74
38,124.88
1,100.00
161,294.88
###
40,247.88
1,000.00
###
166,547.88
35,800.16
900.00
166,250.16
###
55,087.16
1,000.00
###
193,202.16
Share Capital
BS-RETAINED
BS-PROFIT
BS-900
BS-700
BS-CREDITORS
BS-500
BS-600
Other Creditors
Sales Tax Control
Total Equity & Liabilities
Feb-2016
Mar-2016
Apr-2016
May-2016
On
On this
this sheet:
sheet:
Jun-2016
Jul-2016
Aug-2016
This
This monthly
monthly balance
balance sheet
sheet is
is automatically
automatically calculated
calculated based
based on
on the
the transactions
transactions that
that are
are
entered
entered on
on the
the Income,
Income, Expenses
Expenses and
and NonCash
NonCash sheets
sheets and
and the
the inventory
inventory valuations
valuations that
that
100.00
100.00
100.00
100.00
100.00
100.00
100.00
are
entered
on
the
InvValue
sheet.
No
user
input
is
required
on
this
sheet.
All
are entered on the InvValue sheet. No user input is required on this sheet. All
transactions
are
allocated
balance
sheet
The
28,602.00
28,602.00to
28,602.00
28,602.00
transactions
are28,602.00
allocated according
according
to the
the default
default
balance28,602.00
sheet report
report categories.
categories.
The28,602.00
monthly
periods
based
on
start
cell
monthly-reporting
reporting5,853.63
periods are
are determined
determined
based
on the
the report
report
start date
date input
input
cell on
on the
the18,656.66
12,891.52
17,428.62
34,627.73
33,459.34
Set-up
Set-up sheet.
sheet. ###
###
###
Sep-2016
Nov-2016
Dec-2016
Jan-2017
Feb-2017
100.00
100.00
100.00
100.00
100.00
100.00
28,602.00
35,616.05
###
45,040.00
49,598.86
28,602.00
52,806.59
44,420.00
36,276.00
28,602.00
48,355.26
###
43,800.00
43,681.72
28,602.00
48,508.79
43,180.00
41,140.00
28,602.00
43,926.27
###
42,560.00
68,948.46
###
3,309.83
162,266.74
(909.71)
161,294.88
###
2,008.90
166,547.88
4,719.37
166,250.16
3,900.00
5,165.43
193,202.16
50,000.00
982.00
49,380.00
26,073.26
48,760.00
27,571.42
48,140.00
38,985.72
47,520.00
37,208.58
46,900.00
36,360.00
46,280.00
45,868.58
28,602.00
31,021.06
45,660.00
55,560.00
1,746.00
81,430.00
3,901.11
113,910.00
###
2,100.80
120,025.74
3,533.98
136,790.32
###
3,141.84
151,200.15
5,121.23
150,542.57
###
662.33
140,169.57
4,610.93
165,553.99
Page 36 of 36
Oct-2016