Beneficiary Quality Assurance Questions Validation from the partnership

Train
Stop

Sub Stops

1 Get
Ready

Informati
on to
appear
when
button is
clicked
(from Qplacemen
ts)
Technical
Team: can
you
create a
method to
get a
ticket to
start a
journey on
the Metro
Line?* see
note
below

QA
questio
n no

Quality
Assurance
Question

Answ
er

Feedback

Do you have
personal
independence
in daily life, a
positive
attitude and
motivation to
deal with
challenges?

Yes

You will need these

qualities in order to
successfully undertake a
mobility experience.
(Proceed)
These are necessary
qualities for a person to be
successful in studying or
working abroad. You may
wish to delay your plan to
study abroad until you are
more independent and
confident. (Stop)
These are necessary
qualities for a person to be
successful in studying or
working abroad. Please
speak to your tutor for
further advice. (Loop)
Include this aim in your
training programme
(Proceed)
Discuss with your tutor and
identify a main aim for the
mobility (Loop)
Confirm this with your
tutor. (Proceed)
No formal certificate will be
produced by the hosting
organisation. You may be
required to complete a
diary of experiences or
duties. (Proceed)
Discuss with your tutor
(Loop)

No

Dont
Know

1.1
Expectation
s

1.1.a

1.1.b

Have you
identified an
aim for your
programme
abroad?

Yes

Will you receive

certification for
your
programme?

Yes

No

No

Don't
Know

Validation and/or comments from the partners

(YES/NO) If NO, please, explain why you dont validate the SUB-STOP using the
next column. If YES, post eventual comments

Yes

Yes

Yes

Yes

Yes
No
(Certificatio
n is not an
option for
the
beneficiary
, but
should be
ensured by
the hosting
company.
Therefore,
the
question
should
rather be
Do you
need

1.2
Training
Programme

1.2.a

Have you
developed a
training
programme
with your
sending and
hosting
organisations
detailing
expectations of
the mobility,
including work
hours and type
of activity
expected at the
hosting
organisation?

Yes

No

Dont
Know

1.2.b

Have you
agreed the
duration of the
mobility with
the sending and
hosting
organisations?

Yes

No

Don't
Know

1.3
Get
Prepared

Pages
26-27 of
userguideivet-

1.3.a

Have
arrangements
been made for
accommodation
at your

Yes

No

Your training programme

should be printed, signed
and dated by yourself, the
sending organisation and
the hosting organisation.
This training programme
will act as a contract
across all parties.
(Proceed)
You need to discuss a
training programme with
the sending and hosting
organisations. The mobility
cannot continue until a
training programme has
been agreed, detailing
expectations from all
parties on the outcome of
the mobility (Loop)
You need to discuss a
training programme with
the sending and hosting
organisations. The mobility
cannot continue until a
training programme has
been agreed, detailing
expectations from all
parties on the outcome of
the mobility. (Loop)
Confirm arrival and
departure date and times
with the hosting and
sending organisation.
(Proceed)
The mobility cannot
proceed until you have
agreed the duration of the
mobility. Contact the
hosting and sending
organisations. (Loop)
The mobility cannot
proceed until you have
agreed the duration of the
mobility. Contact the
hosting and sending
organisations. (Loop)
Confirm these
arrangements with the
hosting organisation.
(Proceed)
The EUKCEM website
(www.eu-mobility.eu) has

certificatio
n from your
programme

Yes

Yes

Yes

Yes

Yes

Yes
Yes

student
handboo
k

destination?

Dont
Know

P28 of
userguideivetstudent
handboo
k
*Note 2

Going
Abroad

2.1
Travel

Intercult
ural
Training
(P28 of
userguideivetstudent
handboo
k)

1.3.b

Do you have the

required travel
documents and
insurance?

Yes

No

Dont
Know

2.1.a

2.1.b

Are you aware

of the cultural
differences in
the hosting
country?

Have you
learned some
useful words or
phrases in the
host language?

Yes

No

Yes

No

2.1.c

Have
arrangements
been made to
transfer you
from airport /
train / bus
terminal to your
destination?

Yes

No

details of possible
accommodation options
near the hosting
organisation. It is better to
arrange your
accommodation before
your mobility. (Loop)
Discuss accommodation
arrangements with the
representatives from the
sending and hosting
organisations. (Loop)
Make sure to take these
documents with you.
(Proceed)
You will be unable to travel
unless you have these
documents. Contact your
own tutor for advice.(Loop)
You must have all
documents before you
travel. Contact your own
tutor. (Loop)
You may wish to purchase
a travel book for this
country for further
information. (Proceed)
You may wish to purchase
a travel book for this
country to give you basic
information. Contact your
tutor for further advice.
(Proceed)
You may wish you
purchase a small
phrasebook for further
help or do a short
language preparation
course. (Proceed)
You may wish you
purchase a small
phrasebook for basic words
and phrases or do a short
language preparation
course. (Proceed)
Confirm these
arrangements with the
hosting organisation.
(Proceed)
The EUKCEM website
(www.eu-mobility.eu) will
detail possible transport
options near the hosting
organisation. It is better to
arrange your transfer
before your mobility.

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Don't
Know

2.2
Being
There

2.2.a

Do you know
who your tutor
will be during
your mobility?

Yes

No

Dont
Know

2.2.b

2.3
Results

2.3.a

Do you have a
schedule for
regular
monitoring
meetings during
you mobility to
ensure you are
on track to be
successful in
your training
programme?
Did you achieve
the aim of your
training
programme?

(Proceed)
Discuss travel
arrangements with the
representatives from the
sending and hosting
organisations. (Loop)
Ensure you have regular
contact with the tutor
throughout your mobility.
(Proceed)
You need to find out the
name and contact details
for the person responsible
for your mobility in the
hosting organisation.
Contact your own tutor.
(Loop)
You need to find out the
name and contact details
for the person responsible
for your mobility in the
hosting organisation.
Contact your own tutor.
(Loop)

Yes

Yes

Yes

Yes

Yes / No?

Yes

These meetings are

important to make sure
you meet your goals.
(Proceed)

Yes
The
following
question
applies to
the entire
set below:
When
should this
whole part
be filled in?
The first
part seems
to apply to
the premobility
stage,
whereas
this part
only
addresses

the postmobility
phase.
Result
s

No

Arrange with the hosting

organisation to meet with
your hosting tutor
regularly. (Loop)
Dont Arrange with the hosting
Know organisation to meet with
your hosting tutor
regularly. (Loop)
2.3.b
Did you receive
Yes
This is good for your C.V.
a qualification
and will help with your
(e.g. europass
employability.
No
Ask your tutor about these
C.V., European
qualifications.
language
Dont Ask your tutor about these
passport, etc.)
Know qualifications.
2.3.b
Were you
Yes
We would like you to
satisfied with
provide feedback. List the
your mobility?
3 best things about your
mobility. (Proceed)
No
We would like you to
provide feedback. Can you
tell us what went wrong.
(Proceed)
We would like you to provide feedback to allow future beneficiaries to gain from your
experience.
Share
3.1.a
Would you be
Yes
Your own tutor will ask you
willing to
to give feedback on the
supply feedback
mobility. (Proceed)
No
To help make mobilities
on your
successful feedback from
mobility?
those who have been
involved is very important.
Please consider supplying
feedback. (Proceed)
Give us your
n/a
Identify the factors that
feedback here
enabled you to achieve
your aim. (e.g. training
programme, regular
monitoring meetings,
named contact etc.) Make
a short video or write a
review of your experience
and then upload to our
website (www.eumobility.eu).

Yes

Yes

Yes
Yes
Yes

Yes

Yes

Yes

Yes

Yes

*Note from No.1 above:

Can we sell tickets to beneficiaries to start their journey the idea is for the beneficiary to understand that the cost of the ticket is that they have personal independence in daily
life, a positive attitude and motivation to deal with challenges. The yes/no/dont know feedback can also be integrated in some way, if this is possible.
*Note from No.2 above:

Can we have a checklist (e.g. the list on p28 of the user-guide-ivet-student handbook) where the beneficiaries have to tick the documents that they have prepared? When some
of the boxes remain un-ticked, the system will feedback a message to say they are not ready to proceed and the beneficiary must prepare documents X and Y to complete the list.
(NB This may only be possible if all the documents required for travel are the same for each country. Maybe one solution to this is to say if applicable after each question, e.g.
Do you have the following documents ready:
Yes
a.
b.
c.
d.
e.

Passport

Travel Insurance

Visa (if applicable)

Doc X (if applicable)
Doc Y (if applicable)

Not applicable