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A.

CONTRACTOR

QUANTITY
SURVEYOR
OTHER
CONSULTANT

PROJ. MGR.

DESIGN ENGR.

FUNCTIONS

ARCHITECT

OWNER

MATRIX OF RESPONSIBILITY

REMARKS

PRE-DESIGN PHASE

1.0

Selection of Prime Professional Architect

2.0

Selection of Consultants

Conceptual Design Consultants, PM / CM

Engineering Design Consultants
3.0

4.0

Site Selection and Evaluation of Site Conditions

3.1

Utilities

3.2

Transporation

3.3

Cost

3.4

Land Use

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Market and General Feasibiity Studies

4.1

Socio Economic

4.2

Market Study

4.3

Financial Options

4.4

Budget Estimate

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5.0

Topographic Survey

6.0

Soil Investigation

7.0

Environmental Impact Study (EIS)

8.0

Design Criteria, Applicable Codes, Regulations

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Primary Responsibility

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9.0

CONTRACTOR

QUANTITY
SURVEYOR
OTHER
CONSULTANT

PROJ. MGR.

REMARKS

Study of Regulatory Controls

9.1

Bldg. Permit Requirements

9.2

Zoning Requirements

9.3

Height Restrictions

9.4

Barangay or Local Subdivision Requirements

9.5

Pollution Control Requirements

9.6

Development Permit Requirements

9.7

Permit to Sell Requirements

10.0 Establish Development Requirements / Criteria

11.0

DESIGN ENGR.

FUNCTIONS

ARCHITECT

OWNER

MATRIX OF RESPONSIBILITY

Establish Development Phasing and Project Duration

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12.0 Programming and Scheduling

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13.0 Coordination and Scheduling of Pre-Design

Phase Activities

B.

CONCEPTUAL OR SCHEMATIC DESIGN PHASE

1.0

Conceptual Design Drawings and Models

2.0

Budgetary Estimate

3.0

Cash Flow

4.0

Feasibility Study

5.0

Conceptual Design Selection and Approval

6.0

Market Planning

7.0

Coordination and Scheduling of Conceptual

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Design Phase Activities

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CONTRACTOR

QUANTITY
SURVEYOR
OTHER
CONSULTANT

PROJ. MGR.

DESIGN ENGR.

FUNCTIONS

ARCHITECT

OWNER

MATRIX OF RESPONSIBILITY

REMARKS

Primary Responsibility

ATMCI-F-OPN-03/03

Revision 00

Page 3 of 10

C.

CONTRACTOR

QUANTITY
SURVEYOR
OTHER
CONSULTANT

PROJ. MGR.

REMARKS

DESIGN DEVELOPMENT PHASE

1.0

2.0

Preliminary Design
1.1

Preliminary Drawings and Models

1.2

Outline Specifications

1.3

Approval of Preliminary Design

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*

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Preparation of Construction Documents

2.1

Working Drawings

2.2

Specifications

2.3

General Conditions

3.0

Value Engineering

4.0

Prepare Pre-Final Budgetary Estimate

5.0

Secure Pre-Construction Permits

6.0

5.1

Lcoational Clearance from HLURB

5.2

Subdivision Permit

5.3

DENR Clearance (ECC)

5.4

Building Permit

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Coordination and Scheduling of Design Development

Phase Activities

D.

DESIGN ENGR.

FUNCTIONS

ARCHITECT

OWNER

MATRIX OF RESPONSIBILITY

BID AND AWARD PHASE

1.0

Prepare breakdown of bid packages

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Primary Responsibility

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2.0

CONTRACTOR

QUANTITY
SURVEYOR
OTHER
CONSULTANT

REMARKS

Prepare Bid Schedule, Bid Conditions and Documents

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for General Construction and Specialty Works

3.0

Approval of Bid Conditions and Schedule

4.0

Advertising Prequalification and Shortlisting of Bidders

5.0

Approval of Prequalified Bidders

6.0

Distribution of Bid Documents

7.0

Conduct Pre-Bid Conference

8.0

Prepare and Issue Bid Bulletins

9.0

Prepare Owner's Estimate and Bid Items

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10.0 Receive Bids

11.0

PROJ. MGR.

DESIGN ENGR.

FUNCTIONS

ARCHITECT

OWNER

MATRIX OF RESPONSIBILITY

Evaluation of Bid

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12.0 Negotiation with Bidders

13.0 Award of Contract
14.0 Prepare Construction Agreement Document
15.0 Coordination and Scheduling of Bid and

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Award Phase Activities

E.

CONSTRUCTION PHASE

1.0

Establish Property Lines (Relocation Survey)

2.0

Secure Construction Permits

3.0

Provide and Maintain Field Office and Utilities

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Primary Responsibility

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4.0

5.0

6.0

7.0

CONTRACTOR

QUANTITY
SURVEYOR
OTHER
CONSULTANT

PROJ. MGR.

DESIGN ENGR.

FUNCTIONS

ARCHITECT

OWNER

MATRIX OF RESPONSIBILITY

REMARKS

Detailed Work Schedule

4.1

Preparation

4.2

Review

4.3

Approval

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Change Orders

5.1

Request for Change Orders

5.2

Prepare Change Order Document

5.3

Evaluation of Change Order Cost Claims

5.4

Approval of Change Orders

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Progress Payments
6.1

Evaluation of Contractor's Billing

6.2

Prepare Certificate of Payment

Quality Control
7.1

Testing of Materials and Utilities Systems

7.2

Approval and Safekeeping of Materials

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Samples and Finishing Samples

7.3

Inspection of Structural System

7.4

Inspection of Mechanical, Sanitary, Electrical,

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*

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Plumbing and Other Engineering Works

7.5

Inspection of Architectural Works and Finishes

7.6

Inspection of Civil Works

7.7

Review of Imported Materials / Equipment

Brochures / Technical Data prior to ordering by

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Contractor / Owner

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Primary Responsibility

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8.0

9.0

CONTRACTOR

QUANTITY
SURVEYOR
OTHER
CONSULTANT

PROJ. MGR.

DESIGN ENGR.

FUNCTIONS

ARCHITECT

OWNER

MATRIX OF RESPONSIBILITY

REMARKS

Value Engineering
8.1

Initiate Value Engineering Recommendations

8.2

Review of Recommenfations

8.3

Approval

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Value Engineering
9.1

Evaluation of work progress : Initiate

recommendations to recover delay

9.2

Updating Work Schedule

9.3

Evaluation / Documentation of Time Extension

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*

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10.0 Value Engineering

10.1 Evaluation of work progress : Initiate
a.

Conduct Management Meetings

b.

Conduct Site Coordination Meetings

*
*

Special Technical Meetings

c.

Prepare Minutes of Meetings

c.1

Management Meetings

c.2

Site Meetings

*
*

10.2 Overall coordination of work between Gen.

Contractor and Specialty Contractors / Suppliers in

direct contract with Owner.

10.3 Review Contractors and Suppliers Compliance
with Contractual Obligations : Recommend Action

in case of Non Compliance

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Primary Responsibility

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CONTRACTOR

QUANTITY
SURVEYOR
OTHER
CONSULTANT

PROJ. MGR.

DESIGN ENGR.

FUNCTIONS

ARCHITECT

OWNER

MATRIX OF RESPONSIBILITY

REMARKS

10.4 Coordinate with Architect and Contractor

regarding issuance / clarification / interpretation of
plans and specifications ; review construction

drawings specifications and other documents

10.5 Prepare Purchasing Schedule and Assist Owners
Purchasing Personnel on Owner Supplied Contrac

10.6 Coordinate delivery of Owner-furnished materials;

inspect delivered materials and turnover to

*
*

Contractor / Owner
10.7 Prepare work progress reports
10.8 Keep Field Records :
a.

Jobsite Logbook

b.

Change Orders

c.

Payments

d.

Shop Drawings

e.

Contract Documents

f.

Minutes of Meetings

g.

Test Results

h.

As-Built Information

i.

Correspondences

10.9 Prepare Updated Project Budget Reports

11.0

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Safety and Security Measures

11.1

Establish Safety and Security Guidelines

11.2

Implementation

11.3

Inspection

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Primary Responsibility

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CONTRACTOR

QUANTITY
SURVEYOR
OTHER
CONSULTANT

PROJ. MGR.

DESIGN ENGR.

FUNCTIONS

ARCHITECT

OWNER

MATRIX OF RESPONSIBILITY

REMARKS

12.0 Shop Drawings

12.1 Preparation
12.2 Review and Approval

13.0 Resolution of conflicts of technical matters

relative to drawings, specifications and other
contract documents

14.0 Substantial Completion

14.1 Inspection
14.2 Preparation of Check List of uncompleted and/or
defective work (punchlist / snag)
15.0 Completion

15.1 Request for Final Inspection

15.2 Final Inspection

15.3 As-Built Drawings

a.

Preparation

b.

Verification

*
*

15.4 Issuance of operating manuals and maintenance

guideline
Secure Certification from Government Agencies
a.

Certificate of Final Inspection of Electrical,

Sanitary, Mechanical, Fire Protection

b.

Occupancy Permit

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*

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Primary Responsibility

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CONTRACTOR

QUANTITY
SURVEYOR
OTHER
CONSULTANT

PROJ. MGR.

DESIGN ENGR.

FUNCTIONS

ARCHITECT

OWNER

MATRIX OF RESPONSIBILITY

REMARKS

15.6 Turnover and Acceptance

a.

Submit Certificate of Completion and

Warranty Certificates
b.

Recommend turnover and final acceptance

c.

Final Acceptance

d.

Preparation / Review of Contractors and

*
*

Suppliers Final Accounts

F.

POST CONSTRUCTION PHASE

1.0

Orientation of administration maintenance personnel on

Start-up operation of Building equipment and utilities.

2.0

Corrective measures on deficiencies

a.

Inspection

b.

Implementation

c.

Acceptance

*
*

3.0

Start-up of plant equipment, corrective adjustments

4.0

Final Report

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Primary Responsibility

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Revision 00

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