Final Narrative Report DP2 PDF

1st FEBRUARY 2015 TO 30th JUNE 2015
DP2/SUBV135/2014
FINAL NARRATIVE REPORT
SUBMITTED TO PASC
BY
AFRICAN INSTITUTE FOR ECONOMIC AND SOCIALDEVELOPMENT

(INADES FORMATION BAMENDA)
JULY 2015
2014
Final narrative report DP2
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DP2/SUBV135/2014
Table of contents
List of acronyms used in the report
1. Description
1.1. Name of beneficiary of grant contract: INADES FORMATION BAMENDA
1.2. Name and title of the Contact person: SAMA EMMANUEL KHAN (Delegate)
1.3. Name of partners in the Action: N/A
1.4. Title of the Action: Coaching and mentoring of grassroots and second
level CSOs of the North West Region within the PASC program
1.5. Contract number: DP2/SUBV135/2014
1.6. Start date and end date of the reporting period : 1
st
February 2015 to 30th
June 2015
1.7. Target country(ies) or region(s): North West Region of Cameroon
1.8. Final beneficiaries &/or target groups2 (if different) (including numbers of
women and men):

Civil Society Organisations of the North West Region with final
beneficiaries being the population of the Region.
The entire implementation period of the Action

Target groups are the groups/entities who will be directly positively affected by the project at the Project
Purpose level, and final beneficiaries are those who will benefit from the project in the long term at the
level of the society or sector at large.
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DP2/SUBV135/2014
2. Assessment of implementation of Action activities

2.1. Executive summary of the Action
The Civil Society Strengthening Program known by its French acronym PASC is
financed by the resources of the 10th European Development Fund (FED) to the tune
of 7 million Euros equivalent to 4.5 billion FCFA. This program is registered by
convention number CM/FED/22-O71 of 16 February 2011 for financing between the
government of Cameroon and the EU. PASC is implemented by a program
management unit (PMU) on the basis of a contract for technical assistance.
The goal of PASC is to contribute in strengthening the capacities of Civil Society
Organizations (CSOs) in order that they become actors alongside the state in the
implementation of public policies and therefore participate in ameliorating the social,
economic and political governance of the country. The specific objectives of the
programme are:
To develop and disseminate information and knowledge on civil society and
improve access to information for CSOs.
To strengthen the role of CSOs in governance initiatives both at the national
and regional levels in order to sustain these initiatives.
To contribute to the building of the organizational, technical and institutional
capacity of CSOs.
As part of its methodology, PASC signed a contract with the African Institute for
Economic and Social Development (INADES Formation Cameroon) to act as a
Relay Organisation (RO) of the programme for the North West Region. INADES has
three major roles to play within the context of this contract;
Strengthen the system of communication, exchange and capitalization of
PASC activities at the regional level by facilitating the collection and
dissemination of information within the region, but also between the regional
and national level.
Support initiatives that promote multi-stakeholder participation in order to
improve the involvement of CSOs in the decision making process.
Develop and pilot a capacity building process for grassroots and second level
CSOs.
The specific objective was to contribute in the implementation of PASC through the
coaching and mentoring of grassroots and second level CSO of the North West
Region.The following were the indicators to this specific objective:
Indicator 1: CSOs of the NWR are well informed
Level of attainment of specific objective

Indicator 1: CSOs of the NWR are well informed
-Access to information by CSOs has ameliorated through the increased use of the
website and the fact that
2014
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DP2/SUBV135/2014
- CSOs in the Region are more involved in receiving and sharing information this is
seen in the fact that all grant recipients like MBOSICUDA, COMAID and YOP have
produced capitalization documents of their projects. MECCOD and NOWEFOR also
produced documents summarizing basic land law for the use of civil society actors.
-The civil society website has promoted the capitalizing and sharing of experiences
and existing best practices within the regions and out of the Region. Information on
project activities is released on time and published in the website to make it visible
for all. The webpage now displays a visitors counter that tells how many persons visit
the page.
- The civil society is now equipped with the information that can enable it participate
effectively
in
the
definition,
programming,
implementation,
monitoring
and
assessment of development programmes and policies.
Indicator 2: CSOs of the NWR in the field of Governance are strengthened and
participate actively in the monitoring and evaluation of programs and
development policies
- COMAID has formed synergies with other actors on land tenure rights. These actors
include; the North West Land Observatory (NWLO), North West Fons Union
(NOWEFU) and National Engagement Strategy (NES). NES is a coalition of land
actors.
- More than 80% of grant recipients have been more performant in planning
implementation and reporting in conformity with PASC procedures.
-CSO lobbied against the eviction of the mbororo people of Njah from their land in
favour of constructing a university.
-Through the various multi stakeholder projects implemented, closer ties have been
developed between CSO and government ministries and councils. Public-private-civil
society confidence has grown in the Region.
-The interface between government and private enterprises has been greatly
improved as CSO actors have increase involvement in policy and decision making
processes e.g. YOP has increased the involvement of youths in youth policy
implementation through the National youth council. ACTWID has engage council
commitment to improve marketing of agro pastoral products for its population.
2014
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DP2/SUBV135/2014
-NOWEFORs information and sensitization workshops together with a booklet on

land tenure laws have formed a base for communication and understanding between
the members of farmers organizations, their leaders and other stakeholders.
Indicator 3: Organizational and technical capacities of NW CSOs are
strengthened to enable them fully play their role.
- Upon receiving training about their role in the decentralization process, Village
Development Associations are implementing their action plans that allow them to
engage in the decentralization process.
--CSO have improved on networking through the use of social media.20 out of 30
participants at networking workshop have created face book pages for their
organization.
2014
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DP2/SUBV135/2014
2.2. Results and Activities
PLANNED ACTIVITIES
REALISED ACTIVITIES
INDICATORS
RESULTS OBTAINED
R1 .CSO access to information is improved and the capitalization of the experiences of the different civil society actors is effective
and encourages the promotion of social dialogue and more political commitment.
-Up date the CSO data base
- The database of CSOs in -Data base of CSO move from -110CSO
are
in
the
database
-Develop new applications on the the North West Region has 80CSO to 100cso by June compared to 80 at the beginning of
civil society website
-Establishment
arrangements
been updated
of
for
regional pooling
regional
applications
the action.
have
of been developed on the civil
services for the benefit of CSOs

-Hold
New
2015.
counter to register visitor to the site
society website.
and there is also a provision for the
coordination - Project flyers have been
meetings with associates
uploading of documents.
produced and distributed to -At
-Identify,
capitalize
and stakeholders
disseminate
experiences
and --Experiences
least
300
capitalisation
copies
document
governance good practices distributed by April 2015
-Produce project flyers
have
capitalized
of -308
copies
of
capitalization
of document has been produced and
and good practices is produced and more than 200 have already been
governance good practices
been
The website now has a Google
distributed to stakeholders
identified, 500 project flyers are produced 500 project flyers were produced and
and and distributed
disseminated.
distributed
- Reports on all PASC activities -02 training reports have been

-Equipment for the regional in the NWR produced and produces and distributed
pooling
services
was disseminated
-09 follow up mission reports have
supplied in July so this
been produces
2014
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DP2/SUBV135/2014
activity is still to start.
-One video documentary has been
- Two regional coordination
produced and broadcated
meetings have been held -At least
one round table One round table session was held on
with all nine associates. The session is organized on a citizen involvement in the council
first
coordination
meeting topical
issue
affecting
the budgeting process.
held on 17th and 18th of population before April 2015

March in Ndop. The second
- At least three regional Two regional coordination meetings

meetings were held.
held on 8th and 9th of May coordination
organized by June 2015
2015 at Merryland hotel in
Kumbo.
R2: CSOs participate more widely and in a more competent manner in the name of citizenship, for actions related to the
development, implementation, monitoring and evaluation in order to make them more efficient and effective
-Accompany and coaching of the -09
and -At
least
7
governance
-12 governance initiatives
PASC
grant
recipients
and accompany missions were initiatives promoted by CSOs
promoted and accompanied
are accompanied.
governance initiatives promoted by carried out to PASC grant
the CSO in the Region
recipients
-Follow-up and accompanying of which

operational
and
implementation
of
coaching
and to CSOs
benefited
from
financial capacity building activities.

the
funded -10 out of the 12 projects funded in

the NWR have been well executed.
projects are well executed
-At
least
80%
of
projects The missions were done
funded in the framework of the between March and June - At least 4 best practices are -11 best practices have
identified, documented, and identified and documented
capitalisation document.
2014
were
Page 7 of 15
been
in a
DP2/SUBV135/2014
disseminated.
FAIR, direct awards and calls for 2015

proposals
-The
impact
-Monitoring, assessment of impact performance

and project performance indicators
indicators
of
70% of PASC projects in the
Identify and capitalize and share Northwest

best practices
and
have
been
monitored and assessed.
R3. The technical, organizational and institutional skills of

strengthened
CSOs with a vocation or role in
public - private dialogue are
-Organise workshop on networking Workshop on networking and -At least 50% of CSO in the -75% of participants at networking
network communication held NWR belong to at least one net workshop have created face book
and network communication
work
-Organise one multi-stakeholder in Ndop at Heritage hotel on
pages for their organization to
roundtable
session
involving the 25th and 26th March
promote networking through the use
CSOs, Government and private 2015. 30 CSO took part in
of social media.
sector on two governance issues this workshop
-At least 4 best practices are -11 best practices have

in the town of Bamenda
-A
multi-stakeholder identified, documented and identified and documented
disseminated.
-Follow up plan of actions of CSO roundtable session held in
capitalisation document.
after trainings
in
Kumbo on the 26 and 27

may 2015. It was organized
under the theme Citizen
participation in the council
budgeting
2014
been
process
-at
least
capitalise
20%
of
experiences
governance projects
CSOs -All grant recipients have produced

on capitalization
experiences
implementation
and
Page 8 of 15
documents
during
on
their
project
DP2/SUBV135/2014
brought
together
participants
30
including
mayors, civil society actors,

experts on decentralization
and
other
municipal
authorities.
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DP2/SUBV135/2014
2.3. Describe if the Action will continue after the support from the European Union
has ended. Are there any follow up activities envisaged? What will ensure the
sustainability of the Action?
After the multi stakeholder workshop on citizen participation in the elaboration of
council budgets,CSO came together to see how to push the process forward in two
councils in the Region(Nkum and Bamenda 1).The following planning was done:
Activity
Person Responsible
Time Frame
Develop a common
reference guideline for
Councils in the NWR
INADES/Facilitator
June 2015
Form consortiums
Develop concept note to

discuss with the Council
HEDECS/COMINSUD/COPSUD/
SPALE/COMAID/NAVTI
Foundation Nkum Council
ANEMBOM/SIBADEV/
Project
Hope/
FAP/
CHAMECC/
MBOSCUDA - Bamenda I
Consortiums with common interest
On going
July 30th
There will be Follow up of trainings and governance projects being implemented in

the Region.
2.4. Explain how the Action has mainstreamed cross-cutting issues such as
promotion of human rights,3 gender equality,4 democracy, good governance,

childrens rights and indigenous peoples, environmental sustainability 5 and
combating HIV/AIDS (if there is a strong prevalence in the target
country/region).6
3
Including those of people with disabilities. For more information, see Guidance note on disability and
development at http://ec.europa.eu/europeaid/guidance-note-disability-and-development-eu-delegations-andservices_en
4
https://ec.europa.eu/europeaid/toolkit-mainstreaming-gender-equality-ec-development-cooperation_en
Guidelines for environmental integration are available at: https://ec.europa.eu/europeaid/sectors/economicgrowth/environment-and-green-economy/climate-change-and-environment_en

Please refer to EC Guidelines on gender equality, disabilities, etc.
2014
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DP2/SUBV135/2014
2.5. How and by whom have the activities been monitored/evaluated? Please
summarise the results of the feedback received from the beneficiaries and
others.
-The PMU of PASC carried out monitoring
FEEDBACK RECEIVED
-Information on project activities are released on time and published in the website to
make it visible for all
-Relay Organizations has facilitated the flow of information from PASC to CSOs and
Vice Versa
-The approach to reach to CSOs whenever a new call for proposals is launched to
explain the application guidelines was effective
-The production and dissemination of Capitalization documents have helped CSOs to
emulate and implement projects of best practices in other regions
-The Relay Organizations has created a data base of CSOs to facilitate information
flow
-There is collaboration and networking amongst CSOs coming together to write and
implement joint projects and forming coalitions
- CSOs are using knowledge gained from the capacity building component of PASC
to develop proposals
- In terms of project implementation and reporting, technical and organizational
capacity of CSOs have been improved because of the presence of PASC
- Capitalization has been very effective as the experiences and lessons learned have
been captured, documented and disseminated for the greater benefit of the CSO
community
2.6. What has your organisation or any actor involved in the Action learned from
the Action and how has this learning been utilised and disseminated?
-As Relay Organisation we have acquired skills in coordinating and managing CSO
events
-Our role as RO has increased our visibility in and out of the Region
-Regular follow up within the project circle leads to greater impact
-Coaching and mentoring are very important to see that an organization respects
terms of the project contract.
-We are now more aware of the activities of CSO in the region
-The public sector regards us as a credible partner for good governance.
2014
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DP2/SUBV135/2014
2.7. Please list all materials (and number of copies) produced during the Action
on whatever format (please enclose a copy of each item, except if you have
already done so in the past).
Please state how the items produced are being distributed and to whom.
1. Production of 500copies of project flyers.(distributed during workshops and
visits to the office).The flyer contained information on:
What is PASC, its global and specific objectives

Roles of the Relay Organisations
INADES Formation project and its expected results
The roles of Associates and their contacts
2. Production of 300 copies of a capitalization document for PASC actions in the

Northwest Region. (distributed during workshops and visits to the office).The
document titled ACTIONS OF PASC IN THE NORTH WEST REGION contains
information on:
Support funds and capacity building opportunities of PASC
Follow-up and coaching strategy of relay organisation
Call for Proposal
Direct Support
Support Fund for Local Initiatives (FAIR)
2.8. Please list all contracts (works, supplies, services) above 60 000 awarded
for the implementation of the Action since the last interim report if any or
during the reporting period, giving for each contract the amount, the award
procedure followed and the name of the contractor.
N/A
3. Beneficiaries/affiliated entities and other Cooperation
3.1. How do you assess the relationship between the Beneficiaries/affiliated
entities of this grant contract (i.e. those having signed the mandate for the
Coordinator or an affiliated entity statement)? Please provide specific
information for each Beneficiary/affiliated entity.
N/A
3.2. Is the above agreement between the signatories to the grant contract to
continue? If so, how? If not, why?

N/A
3.3. How would you assess the relationship between your organisation and State
authorities in the Action countries? How has this relationship affected the
Action?
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DP2/SUBV135/2014
The relationship is good. The authorities are aware of the existence of the program in
the Region and supported the action by being present during workshops when they
were invited.
3.4. Where applicable, describe your relationship with any other organisations
involved in implementing the Action:
Associate(s) (if any)
-INADES has CSO who are associates in the implementation of the project. These
associates are from the seven divisions of the Region. They are members of the
Regional Coordination Committee who advise and assist the Relay Organisation in
the implementation of the action.
These organisations assist in the transmission of information to CSO

especially grassroots organisations. Use of associates permitted us to have an
immidiate supervision over our implementation.
They assist INADES in organising and realising workshops, in the NWR. The
associates served as a pool of resource persons for the RO
They participate in coordination meetings to evaluate the activities realised

and plan for upcoming activities.
They ensure that INADES respects the principle of solidarity with CSO in the
realisation of PASC activities in the Region
Sub-contractor(s) (if any)
A number of consultants (8) have been involved in project implementation as

concerns facilitation of training workshops and the coverage of events by
media houses.
Final Beneficiaries and Target groups
The CSO in the North West are aware of the activities of PASC and have taken part
in the realisation of the program in the Region. The participation of the civil society in
PASC activities has been very impressive and this demonstrates the fact that they
are very interested in collaborating with the other stakeholders to be able to
contribute to the development of the local communities
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DP2/SUBV135/2014
Other third parties involved.
N/A
3.5. Where applicable, outline any links and synergies you have developed with
other actions.
N/A
3.6. If your organisation has received previous EU grants in view of strengthening
the same target group, in how far has this Action been able to build
upon/complement the previous one(s)? (List all previous relevant EU grants).
N/A
3.7. How do you evaluate cooperation with the services of the Contracting
Authority?
The cooperation was good as they made efforts to communicate though various
channels(email, phone, website) the activities of the project. However the aspect of
softening the financial procedures is necessary.
4. Visibility
How is the visibility of the EU contribution being ensured in the Action?
Sign post indicating the office of the Relay Organisation is in place.
500 project flyers were produced and distributed
Banners were produced for all events
A website for CSOs in the North West has been created and is functional
We signed contracts with two media houses (Radio hot cocoa and The post
newspaper) to cover PASC events in the Region
The European Commission may wish to publicise the results of Actions. Do

you have any objection to this report being published on EuropeAid Cooperation Office website? If so, please state your objections here.
No Objection
5. Location of records, accounting and supporting documents
Please indicate in a table the location of records, accounting and supporting
documents for each Beneficiary and affiliated entity entitled to incur costs.
Name of the contact person for the Action: SAMA EMMANUEL KHAN
Signature: Location: Bamenda
2014
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DP2/SUBV135/2014
Date report due: ..Date report sent: 28th July 2015
2014
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1st FEBRUARY 2015 TO 30th JUNE 2015