Staffing Plan Template

Before you use this plan, you will need to determine the number of employees needed to
fulfill the level of work objectives identified and provide support services as needed.
To use this template, enter text in the blue colored cells and enter numerical values in the
yellow-colored cells. The template will total the staffing costs in a table at the bottom of the
page. A printed version of this worksheet is included here.
Follow the steps below to use the staffing template.
1. Input the titles of the positions for salaried employees and the corresponding annual
salary.
2. Estimate the number percent of time for which each salaried employee will be paid
each year. Your business may employ some staff part time and then move them to
full time as you grow. These cells allow you to demonstrate that increase.
3. Estimate the cost of living increase to be paid to salaried employees from year to
year.
4. Enter the titles of the positions for hourly employees, the corresponding hourly
wages and cost of living increase.
5. Estimate the number of hours per week that each position will work each year for
five years.
6. Determine the number of employees in each position each year. This is a place
where you can increase the number of hourly employees over the years.
7. Enter the payroll tax, workers compensation rate, and fringe benefit rate for the
business. The template will total the staffing costs in the table at the bottom of the
page.

[Type text]

Staffing Assumptions
Salaried Employees
Salaried Staff Positions
Business Manager
Lead Mechanic
Chief Financial Officer
Assistant Manager
Marketing Director
Human Resources/Payroll Manager
Development Officer

Year 1 Salary
$
50,000
$
40,000
$
50,000
$
$
45,000
$
40,000
$
40,000

Annual cost of living increase for salary

Salaried Staff Time (as % of FTE)
Business Manager
Lead Mechanic
Chief Financial Officer
Assistant Manager
Marketing Director
Human Resources/Payroll Manager
Development Officer

Year 2 Salary
$
51,500
$
41,200
$
51,500
$
30,000
$
46,350
$
41,200
$
41,200

Year 3 Salary
$
53,045
$
42,436
$
53,045
$
30,900
$
47,741
$
42,436
$
42,436

Year 4 Salary
$
54,636
$
43,709
$
54,636
$
31,827
$
49,173
$
43,709
$
43,709

Year 5 Salary
$
56,275
$
45,020
$
56,275
$
32,782
$
50,648
$
45,020
$
45,020

Year 2

Year 3

Year 4

Year 5

3%
Year 1
100%

100%

100%

100%

100%

100%

100%

100%

100%

100%

5%

0%

0%

0%

0%

0%

50%

50%

50%

50%

5%

0%

0%

0%

0%

0%

0%

0%

0%

0%

5%

5%

0%

0%

0%

Hourly Employees
Hourly Staff Positions and wages
Youth mechanics
none
none
none
Annual cost of living wage increase for hourly

Hourly Staff Time (Hrs/week/employee)

Youth mechanics
none
none
none

Number of employees per position

Youth mechanics
none
none
none

Year 1 Hourly
Wage
$
10.00
$
$
$
-

Year 2 Hourly
Wage
$
10.15
$
$
$
-

Year 3 Hourly
Wage
$
10.30
$
$
$
-

[Type text]

Year 5 Hourly
Wage
$
10.61
$
$
$
-

1.50%
Year 1
Hours/Week
15

Year 1

Year 2
Hours/Week
15

Year 2
4

Year 3
Hours/Week
15

Year 3
5

Staffing Expenses:
Payroll taxes
Workers comp - other
Fringe benefits
Weeks per year

Year 4 Hourly
Wage
$
10.46
$
$
$
-

9.425%
2.32%
20.00%
52.00

% of total wages
% of total wages
% of total wages
weeks used to calculate annual wages

Year 4
Hours/Week
15

Year 4
6

Year 5
Hours/Week
15

Year 5
7

Total Staffing Costs:

Business Manager
Lead Mechanic
Chief Financial Officer
Assistant Manager
Marketing Director
Human Resources/Payroll Manager
Development Officer
Subtotal Salaried Employees

$
$
$
$
$
$
$
$

Year 1
65,873
52,698
3,294
2,964
2,635
127,463

$
$
$
$
$
$
$
$

Year 2
67,849
54,279
19,762
2,714
144,603

$
$
$
$
$
$
$
$

Year 3
69,884
55,907
20,355
146,146

$
$
$
$
$
$
$
$

Year 4
71,981
57,585
20,965
150,530

$
$
$
$
$
$
$
$

Year 5
74,140
59,312
21,594
155,046

Youth mechanics
none
none
none
Subtotal Hourly Employees

$
$
$
$
$

31,200
31,200

$
$
$
$
$

39,585
39,585

$
$
$
$
$

48,215
48,215

$
$
$
$
$

57,094
57,094

$
$
$
$
$

66,229
66,229

Total Staffing Costs

158,663 $

207,624 $

221,275

[Type text]

184,188 $

194,361 $