Cash Journal

1
Introduction
Cash journal is used for posting, overview and changing of following cash operat
ions on one screen.
Transfer cash to bank
Cash to be accounted for employee
Payment to vendors
Receiving cash from bank
Receiving cash from customers.
If it is needed, you can create additional cash operations.
1.1
Purpose
Cash journal is used for management of cash income and outcome. Initial balance
and turnover amounts are calculated automatically. It allows doing posting by GL
accounts, vendor and customer accounts.
Cash journal should be created for each currency. Following document demonstrate
s posting of cash operations.
2
Prerequisites
2.1
Master Data
You have entered the master data required to go through the procedures of this s
cenario. Ensure that the following scenario-specific master data exists before y
ou test this scenario:
Master Data
Value Selection
Comment
Customer
*
All
Cash management planning group needs to be assig
ned to a customer.
For master data creation, compare Central Master Data (152) scenario
Vendors *
All
Cash Management Planning Group needs to be assigned to a
vendor.
For master data creation, compare Central Master Data (152) scenario
G/L Accounts
*
2.2
Roles
Business role Details Activity
Transaction
Employee (Professional User)
SAP_NBPR_EMPLOYEE_S
Accountant-Cashier
SAP_NBPR_RU_CASHACC_S
FBCJ
2.3
Default Setting for User
Use
Make sure the Default printer for the relevant User ID is NWRU.
Process
1.
Access the activity using one of the following navigation options:
Option 1: SAP Graphical User Interface (SAP GUI)
Transaction code
SU3
SAP ECC menu
System ? User Profile ? Own Data
2.
Choose Defaults.
3.
Enter NWBC in the field OutputDevice.
4.
Choose Save.
5.
Choose Back (F3) to the SAP Easy Access screen (SAP GUI).
3
Process Overview Table
Process step
External process reference
Business condition
Business
role Transaction code
Expected results
Income Cash from Bank
Accountant-Cashier
FBCJ
Income Payment Posting
Accountant-Cashier
FBCJ
Transfer Cash to Bank
Accountant-Cashier
FBCJ
Outgoing Payment Posting
Accountant-Cashier
FBCJ
General Ledger Posting Overview
Accountant-Cashier
FBCJ
Cash Journal Layout
Accountant-Cashier
FBCJ
4
Process Steps
4.1
Posting Cash Operations
4.1.1 Income Cash from Bank
The following example describes cash transfer from bank
Prerequisites
Company receives cash from bank.

Procedure
1.
Access the activity using one of the following navigation options:
Option 1: SAP Graphical User Interface (SAP GUI)
SAP ECC menu
Accounting ? Financial Accounting ? Banks ? Incomings ? Cash Jou
rnal
Transaction code
FBCJ
Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role
Business role Accountant - Cashier
(SAP_NBPR_RU_CASHACC-S)
Business role menu
Bank Accounting ? Incomings ? Cash Journal
2.
In the Cash Journal dialog box, make the following entries and choose En
ter:
Field name
Description
User action and values Comment
Company code
1000
Cash journal
Choose appropriate cash journal, for example, 00
01
3.
If you see cash journal for some previous data, choose Today.
4.
Make the following entries on Cash receipts screen:
Field name
Description
User action and values Comment
Business transaction
CASH WITHDRAWAL TO THE B/
Use F4 for selec
ting the Business transaction
Amount
6000
Text
5.
Choose Enter.
6.
Select the line with current operation, choose Save selected entries and
system will save this entry in cash journal.
7.
Choose Post selected entries. It causes posting in General Ledger.
8.
Choose Back (F3) to the SAP Easy Access screen (SAP GUI).
Or
Choose Exit (Shift+F3) and confirm the Business client message with Yes to retur
n to SAP Home (SAP NetWeaver Business Client).
Result
Posting by cash account and bank account. You can check them by selecting Goto ?
FI Follow-on doc (F2).
4.1.2 Income Payment Posting
Use
The following example describes how to enter operation of income payment in cash
Prerequisites
Company receive cash from customer, it is needed to print income cash order.
Procedure
1.
Access the activity using one of the following navigation options:
Option 1: SAP Graphical User Interface (SAP GUI)
SAP ECC menu
Accounting ? Financial Accounting ? Banks ? Incomings ? Cash Jou
rnal
Transaction code
FBCJ
Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role
Business role Accountant - Cashier
(SAP_NBPR_RU_CASHACC-S)
Business role menu
Bank Accounting ? Incomings ? Cash Journal
2.
In the Cash Journal dialog box, make the following entries:
Field name
Description
User action and values Comment
Company code
1000
Cash journal
Choose appropriate cash journal, for example, 00
01
3.
If you see cash journal for some previous data, choose Today.
4.
Make the following entries on Cash receipts screen:
Field name
Description
User action and values Comment
Business transaction
POSTING ON CUSTOMER
Use F4 for selecting the

Business transaction
Amount
5000
Customer
Choose customer, for example, 100000
Text
5.
Choose Enter.
6.
Select the line with current operation, choose Save selected entries and
system will save this entry in cash journal.
7.
Choose Post selected entries. It causes posting in General Ledger.
8.
Select the posted entry and choose Print receipt.
9.
The Cash Receipt (with format KO-1) can be previewed.
10.
Choose Back (F3) to the SAP Easy Access screen (SAP GUI).
Or
Choose Exit (Shift+F3) and confirm the Business client message with Yes to retur
n to SAP Home (SAP NetWeaver Business Client).
Result
Posting by cash account and customer account. You can check them by selecting Fo
llow-on doc and print the relevant cash receipt with format KO-1..
4.1.3 Transferring Cash to Bank
Use
The following example describes how to enter operation of transfer cash to bank.
Prerequisites
Balance in cash should be enough to post operation
Procedure
1.
Access the activity using one of the following navigation options:
Option 1: SAP Graphical User Interface (SAP GUI)
SAP ECC menu
Accounting ? Financial Accounting ? Banks ? Incomings ? Cash Jou
rnal
Transaction code
FBCJ
Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role
Business role Accountant - Cashier
(SAP_NBPR_RU_CASHACC-S)
Business role menu
Bank Accounting ? Incomings ? Cash Journal
2.
In the Cash Journal dialog box, make the following entries:
Field name
Description
User action and values Comment
Company code
1000
Cash journal
Choose appropriate cash journal, for example, 00
01
3.
If you see cash journal for some previous data, choose Today.
4.
Make the following entries on Cash payments screen:
Field name
Description
User action and values Comment
Business transaction
PAYMENT OF CASH ON THE B/
Use F4 for selec
ting the Business transaction
Amount
4000
Paid amount should not exceed balance in cash journal
Text
5.
Choose Enter.
6.
Select the line with current operation, choose Save selected entries and
system will save this entry in cash journal.
7.
Choose Post selected entries. It causes posting in General Ledger.
8.
Choose Back (F3) to the SAP Easy Access screen (SAP GUI).
Or
Choose Exit (Shift+F3) and confirm the Business client message with Yes to retur
n to SAP Home (SAP NetWeaver Business Client).
Result
Posting by cash account and bank account. You can check them by selecting Follow
-on doc.
4.1.4 Payment to Vendor
Use
The following example describes how to enter operation of outgoing payment in ca
sh

Prerequisites
It is needed to pay vendor in cash with output cash order issue.
Procedure
1.
Access the activity using one of the following navigation options:
Option 1: SAP Graphical User Interface (SAP GUI)
SAP ECC menu
Accounting ? Financial Accounting ? Banks ? Incomings ? Cash Jou
rnal
Transaction code
FBCJ
Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role
Business role Accountant - Cashier
(SAP_NBPR_RU_CASHACC-S)
Business role menu
Bank Accounting ? Incomings ? Cash Journal
2.
In the Cash Journal dialog box, make the following entries:
Field name
Description
User action and values Comment
Company code
1000
Cash journal
Choose appropriate cash journal, for example, 00
01
3.
If you see cash journal for some previous data, choose Today.
4.
Make the following entries on Cash payments screen:
Field name
Description
User action and values Comment
Business transaction
POSTING ON VENDOR
Use F4 for selecting the
Business transaction
Amount
2000
Paid amount should not exceed balance in cash journal
Vendor
Choose vendor, for example, 300000
Text
5.
Choose Enter.
6.
Select the line with current operation choose Save selected entries and
system will save this entry in cash journal.
7.
Choose Post selected entries. It causes posting in General Ledger.
8.
Select the posted entry and choose Print receipt.
9.
The Cash Pay-Out (with format KO-2) can be previewed.
10.
Choose Back (F3) to the SAP Easy Access screen (SAP GUI).
Or
Choose Exit (Shift+F3) and confirm the Business client message with Yes to retur
n to SAP Home (SAP NetWeaver Business Client).
Result
Posting by cash account and vendor account. You can check them by selecting Foll
ow-on doc and print the relevant cash receipt with format KO-2.
4.1.5 Wages Payment
Use
The following example describes how to enter operation of outgoing payment in ca
sh as wages payment
Procedure
1.
Access the activity using one of the following navigation options:
Option 1: SAP Graphical User Interface (SAP GUI)
SAP ECC menu
Accounting ? Financial Accounting ? Banks ? Incomings ? Cash Jou
rnal
Transaction code
FBCJ
Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role
Business role Accountant - Cashier
(SAP_NBPR_RU_CASHACC-S)
Business role menu
Bank Accounting ? Incomings ? Cash Journal
2.
In the Cash Journal dialog box, make the following entries:
Field name
Description
User action and values Comment
Company code
1000
Cash journal
Choose appropriate cash journal, for example, 00
01
3.
If you see cash journal for some previous data, choose Today.

4.
Make the following entries on Cash payments screen:
Field name
Description
User action and values Comment
Business transaction
COSTS PAID WITH CASH
Use F4 for selecting the
Business transaction
Amount
2000
Paid amount should not exceed balance in cash journal
Text
5.
Choose Enter.
6.
Select the line with current operation choose Save selected entries and
system will save this entry in cash journal.
7.
Choose Post selected entries. It causes posting in General Ledger.
8.
Choose Back (F3) to the SAP Easy Access screen (SAP GUI).
Or
Choose Exit (Shift+F3) and confirm the Business client message with Yes to retur
n to SAP Home (SAP NetWeaver Business Client).
Result
Posting by cash account and bank account. You can check them by selecting Follow
-on doc.
4.2
General Ledger Posting Overview
Use
Transaction allows analyze General ledger postings that appear as the result of
income and outgoing cash operations.
Prerequisites
Previous steps are executed (posted income and outgoing cash operations).
Procedure
1.
Access the activity using one of the following navigation options:
Option 1: SAP Graphical User Interface (SAP GUI)
SAP ECC menu
Accounting ? Financial Accounting ? Banks ? Incomings ? Cash Jou
rnal
Transaction code
FBCJ
Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role
Business role Accountant - Cashier
(SAP_NBPR_RU_CASHACC-S)
Business role menu
Bank Accounting ? Incomings ? Cash Journal
2.
Choose any posted line with cash operation.
3.
Choose Follow-on doc. (or via menu: (NWBC: More ?)Goto ? FI follow-on docu
ments).
If displayed information is not enough for documents analysis, it is possible to
increase number of analytical parameters. Choose General Ledger View.
4.
Choose Back (F3) to the SAP Easy Access screen (SAP GUI).
Or
Choose Exit (Shift+F3) and confirm the Business client message with Yes to retur
n to SAP Home (SAP NetWeaver Business Client).
Result
The FI documents are listed for your checking.
4.3
Cash Journal Layout (KO-3)
Use
Transaction allows prepare and print cash journal.
Prerequisites
Previous steps are executed (posted income and outgoing cash operations).
Procedure
1.
Access the transaction choosing one of the following navigation options:
Option 1: SAP Graphical User Interface (SAP GUI)
SAP ECC menu
Accounting ? Financial Accounting ? Banks ? Incomings ? Cash Jou
rnal
Transaction code
FBCJ
Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role
Business role Accountant - Cashier
(SAP_NBPR_RU_CASHACC-S)
Business role menu
Bank Accounting ? Incomings ? Cash Journal

2.
On the Cash Journal 0001 Company Code 1000 screen, enter the proper peri
od and choose Print cash journal (F7).
3.
On the Cash Journal (Russia) screen, select Cash Voucher Register (KO-3
) and choose Execute (F8).
4.
Choose Back (F3) to the SAP Easy Access screen (SAP GUI).
Or
Choose Exit (Shift+F3) and confirm the Business client message with Yes to retur
n to SAP Home (SAP NetWeaver Business Client).
If end-users will loggon into system on EN language then SAPR1 Report Variant sh
ould be assigned.
Please refer to 219_BB_ConfigGuide_EN_RU.doc ,step 3.2.1 for details.
Result
You can see the journal information of all the operations (cash income and outco
me) for current cash journal.
4.4
Cash Ledger Layout (KO-4)
Use
Transaction allows prepare and print cash ledger.
Prerequisites
Previous steps are executed (posted income and outgoing cash operations).
Procedure
1.
Access the transaction choosing one of the following navigation options:
Option 1: SAP Graphical User Interface (SAP GUI)
SAP ECC menu
Accounting ? Financial Accounting ? Banks ? Incomings ? Cash Jou
rnal
Transaction code
FBCJ
Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role
Business role Accountant - Cashier
(SAP_NBPR_RU_CASHACC-S)
Business role menu
Bank Accounting ? Incomings ? Cash Journal
2.
On the Cash Journal 0001 Company Code 1000 screen, enter the proper peri
od and choose button Print cash journal (F7),
3.
On the Cash Journal (Russia) screen, select Cash Journal (KO-4) and choo
se Execute (F8).
4.
Choose Back (F3) to the SAP Easy Access screen (SAP GUI).
Or
Choose Exit (Shift+F3) and confirm the Business client message with Yes to retur
n to SAP Home (SAP NetWeaver Business Client).
Result
You can see the daily journal information of all the operations (cash income and
outcome) for current cash journal.