UCLA Academic Personnel Office

ADJUNCTPROFESSORSERIES
I.DefinitionoftheAdjunctProfessorSeries[https://www.apo.ucla.edu/policies
forms/thecall/professorialseries/adjunctprofessorseries/#I.]
II.CharacteristicsofSeries[https://www.apo.ucla.edu/policiesforms/the
call/professorialseries/adjunctprofessorseries/#II.]
A.RanksandSteps[https://www.apo.ucla.edu/policiesforms/thecall/professorial
series/adjunctprofessorseries/#II.A.]
B.Criteria[https://www.apo.ucla.edu/policiesforms/thecall/professorial
series/adjunctprofessorseries/#II.B.]
C.TermofService[https://www.apo.ucla.edu/policiesforms/thecall/professorial
series/adjunctprofessorseries/#II.C.]
D.ServiceRequirements[https://www.apo.ucla.edu/policiesforms/the
call/professorialseries/adjunctprofessorseries/#II.D.]
E.Tenure[https://www.apo.ucla.edu/policiesforms/thecall/professorial
series/adjunctprofessorseries/#II.E.]
F.LimitonService[https://www.apo.ucla.edu/policiesforms/thecall/professorial
series/adjunctprofessorseries/#II.F.]
G.LimitonFundingfrom19900Funds[https://www.apo.ucla.edu/policies
forms/thecall/professorialseries/adjunctprofessorseries/#II.G.]
H.SenateMembership[https://www.apo.ucla.edu/policiesforms/the
call/professorialseries/adjunctprofessorseries/#II.H.]
III.Compensation[https://www.apo.ucla.edu/policiesforms/thecall/professorial
series/adjunctprofessorseries/#III.]
A.General[https://www.apo.ucla.edu/policiesforms/thecall/professorial
series/adjunctprofessorseries/#III.A.]
B.OffScaleSalaryLimitations[https://www.apo.ucla.edu/policiesforms/the
call/professorialseries/adjunctprofessorseries/#III.B.]
C.AboveScaleSalaryLimitations[https://www.apo.ucla.edu/policiesforms/the
call/professorialseries/adjunctprofessorseries/#III.C.]
IV.Employment[https://www.apo.ucla.edu/policiesforms/thecall/professorial
series/adjunctprofessorseries/#IV.]
A.Recruitment[https://www.apo.ucla.edu/policiesforms/thecall/professorial
series/adjunctprofessorseries/#IV.A.]
B.Criteria[https://www.apo.ucla.edu/policiesforms/thecall/professorial
series/adjunctprofessorseries/#IV.B.]
C.CategoriesofPersonnelActions[https://www.apo.ucla.edu/policiesforms/the
call/professorialseries/adjunctprofessorseries/#IV.C.]
D.EffectiveDatesofPersonnelActions[https://www.apo.ucla.edu/policies
forms/thecall/professorialseries/adjunctprofessorseries/#IV.D.]
E.SenateReview[https://www.apo.ucla.edu/policiesforms/thecall/professorial
series/adjunctprofessorseries/#IV.E.]
F.ApprovalAuthority[https://www.apo.ucla.edu/policiesforms/the
call/professorialseries/adjunctprofessorseries/#IV.F.]
G.GeneralRestrictions[https://www.apo.ucla.edu/policiesforms/the
call/professorialseries/adjunctprofessorseries/#IV.G.]
V.Advancement:Merits&Promotions[https://www.apo.ucla.edu/policies
forms/thecall/professorialseries/adjunctprofessorseries/#V.]
A.MeritIncrease[https://www.apo.ucla.edu/policiesforms/thecall/professorial
series/adjunctprofessorseries/#V.A.]
B.Promotion[https://www.apo.ucla.edu/policiesforms/thecall/professorial
series/adjunctprofessorseries/#V.B.]
C.Resubmission[https://www.apo.ucla.edu/policiesforms/thecall/professorial
series/adjunctprofessorseries/#V.C.]
VI.FourthYearAppraisalofanAssistantAdjunctProfessor(at51%timeor
more)[https://www.apo.ucla.edu/policiesforms/thecall/professorial
series/adjunctprofessorseries/#VI.]
A.Classifications[https://www.apo.ucla.edu/policiesforms/thecall/professorial
series/adjunctprofessorseries/#VI.A.]
B.Timing[https://www.apo.ucla.edu/policiesforms/thecall/professorial
series/adjunctprofessorseries/#VI.B.]
C.NoAppraisal[https://www.apo.ucla.edu/policiesforms/thecall/professorial
series/adjunctprofessorseries/#VI.C.]
D.SenateReview[https://www.apo.ucla.edu/policiesforms/thecall/professorial
series/adjunctprofessorseries/#VI.D.]
E.ApprovalAuthority[https://www.apo.ucla.edu/policiesforms/the
call/professorialseries/adjunctprofessorseries/#VI.E.]

VII.EightYearLimitReviewofanAssistantAdjunctProfessor(at51%time
ormore)[https://www.apo.ucla.edu/policiesforms/thecall/professorial
series/adjunctprofessorseries/#VII.]
A.Exclusions[https://www.apo.ucla.edu/policiesforms/thecall/professorial
series/adjunctprofessorseries/#VII.A.]
B.SenateReview[https://www.apo.ucla.edu/policiesforms/thecall/professorial
series/adjunctprofessorseries/#VII.B.]
C.ApprovalAuthority[https://www.apo.ucla.edu/policiesforms/the
call/professorialseries/adjunctprofessorseries/#VII.C.]
VIII.NonRenewalofAppointmentofanAssistantAdjunctProfessorasa
resultofaPersonnelReview[https://www.apo.ucla.edu/policiesforms/the
call/professorialseries/adjunctprofessorseries/#VIII.]
A.SenateReviews[https://www.apo.ucla.edu/policiesforms/thecall/professorial
series/adjunctprofessorseries/#VIII.A.]
B.ApprovalAuthority[https://www.apo.ucla.edu/policiesforms/the
call/professorialseries/adjunctprofessorseries/#VIII.B.]
IX.PreliminaryAssessmentofNonRenewalofanAssistantAdjunct
Professor[https://www.apo.ucla.edu/policiesforms/thecall/professorial
series/adjunctprofessorseries/#IX.]
A.FormalProcedures[https://www.apo.ucla.edu/policiesforms/the
call/professorialseries/adjunctprofessorseries/#IX.A.]
B.TerminalAppointment[https://www.apo.ucla.edu/policiesforms/the
call/professorialseries/adjunctprofessorseries/#IX.B.]
X.ReconsiderationofTerminalAppointmentofanAssistantAdjunct
series/adjunctprofessorseries/#X.]
XI.NonRenewalofaTermAppointmentforBudgetaryReasons,
ProgrammaticChanges,orLackofWork[https://www.apo.ucla.edu/policies
forms/thecall/professorialseries/adjunctprofessorseries/#XI.]
A.AppointmentswithSpecificEndingDates[https://www.apo.ucla.edu/policies
forms/thecall/professorialseries/adjunctprofessorseries/#XI.A.]
B.AppointmentswithnoSpecificEndingDates
[https://www.apo.ucla.edu/policiesforms/thecall/professorialseries/adjunct
professorseries/#XI.B.]
C.RequestforWrittenEvaluation[https://www.apo.ucla.edu/policiesforms/the
call/professorialseries/adjunctprofessorseries/#XI.C.]

XII.TerminationofanAppointment[https://www.apo.ucla.edu/policies
forms/thecall/professorialseries/adjunctprofessorseries/#XII.]
XIII.FiveYearReviewforAssociateAdjunctProfessorandAdjunct
series/adjunctprofessorseries/#XIII.]
[]
I. DEFINITION OF
PROFESSORSERIES
THE
ADJUNCT
Titles in this series may be assigned (1) to individuals who are predominantly
engagedinresearchorothercreativeworkandwhoparticipateinteaching,or(2)to
individuals who contribute primarily to teaching and have a limited responsibility for
research or other creative work these individuals may be professional practitioners
of appropriate distinction. Appointees with titles in this series also engage in
University and public service consistent with their assignments.
Academic
Personnel
Manual
Section
280
[http://www.ucop.edu/acadadv/acadpers/apm/apm280.pdf]
(pdf).
At UCLA this series is frequently used to employ qualified individuals drawn from
professional practice. Such usage serves (a) to attract to University service
appointees with wide experience and breadth of interest and (b) to facilitate
integration of the academic and professional components of the instructional
program.
For appointments in this series in the School of Medicine where the appointees
responsibilities
include
clinical
teaching
and
patient
care,
see
the
section
on
Health
Sciences
Clinical
Professor
[https://www.apo.ucla.edu/policiesforms/thecall/professorialseries/health
sciencesclinicalprofessorseries]
forapplicablepolicies.
See
Appendix
13
[https://www.apo.ucla.edu/policiesforms/the
call/appendices/appendix13policyapplicabletotheuseofassistantprofessor
stepsvandviandassociateprofessorstepsivandv]
forfurtherinformationregardingtheuseofAssistantAdjunctProfessorStepsVand
VI,andAssociateAdjunctProfessorStepsIVandV.
[]
II.CHARACTERISTICSOFSERIES
[]
A.RanksandSteps
Rank
Step
AssistantAdjunctProfessor
IVI
AssociateAdjunctProfessor
IV
AdjunctProfessor
IIX&AboveScale
[]
B.Criteria
Acandidateforappointmentoradvancementinthisseriesshallbejudgedbythefour
criteriaspecifiedbelow.Evaluationofthecandidatewithrespecttothesecriteria
shalltakeappropriatelyintoaccountthenatureoftheUniversityassignmentof
dutiesandresponsibilitiesandshalladjustaccordinglytheemphasistobeplacedon
eachofthecriteria.Forexample,acandidatemayhaveaheavyworkloadinresearch
andarelativelylightworkloadinteaching.Thefourcriteriaare:
a.Teaching
b.Researchandcreativework
c.Professionalcompetenceandactivity
d.Universityandpublicservice
[]
C.TermofService
Allappointmentsandreappointmentsatanyrankmusthaveaspecifiedendingdate.
Themaximumtermofanappointmentis:
Rank
MaximumTermofAppointment
2years
2years
AdjunctProfessor
3years
Whenextendinganoffertoindividualsinthisseries,itisnecessaryfortheDeanor
Chairtoincludethefollowingstatementinanycorrespondenceregardingtheirofferof
anappointmentorrenewalofappointment:
"Thisappointmentisforaspecifiedterm,withanendingdatehereinsetforth,andis
not for a longer period unless express written notification is so given to the
appointee. In the absence of such express notification, the appointment ipso facto
terminatesonthespecifiedendingdate."
[]
D.ServiceRequirements
Anappointeeappointed100%timeinthisseriesmusthaveteachingresponsibilities
equivalent to those of a regular Professorial appointee in the department. An
appointee appointed less than 100% time in this series must devote to teaching an
amountoftimeatleastequivalenttoonehalfdayperweek.
Withoutsalaryappointments,withorwithoutstep,maybemadewhentheappointee
serves at an affiliated or associated hospital. A without salary appointment may be
made without step when, because of the nature of the responsibilities of the
appointee,therewilllikelybenoneedforregularlyscheduledappraisalorreviewfor
advancement.
[]
E.Tenure
Tenure or Security of Employment is not granted in association with appointment in
thisseries.
[]
F.LimitonService
Rank
%ofTime
LimitonService
AssistantAdjunctProfessor*
51%ormore
8years
50%orless
none
any
none
AdjunctProfessor
any
none
*In computing time for the Assistant Adjunct Professor title, only those quarters or
semesters at 51% or more time will count. Service at associated and affiliated
hospitalsat51%ormoretimecounts,evenwhentheindividualis0%forUniversity
payrollpurposes.
For
additional
titles
that
may
also
count
toward
this
limit,
see
Appendix
14
call/appendices/appendix14guidetothecomputationofyearsofservicewhich
counttowardtheeightyearlimit1]
for"GuidetotheComputationofYearsofServiceWhichCountTowardtheEightYear
Limit."'
[]
G.LimitonFundingfrom19900Funds
Rank
%ofTimeon
StateFunds
LimitonFunding
51%ormore
8years
51%ormore
8years
AdjunctProfessor
51%ormore
8years
Normally,appointmentintheAdjunctseriesmustbefundedfromextramuralsources.
The requisite effort and time must be devoted to each extramural source which
providescompensationforservicerenderedunderatitleinthisseries.
WhenanappointmentinanytitleinthisseriesissupportedbyGeneralFunds(19900)
for51%ormore,thetotalperiodofsuchappointment,eitheraloneorincombination
with
prior
appointments
in
the
ProfessorinResidence series [https://www.apo.ucla.edu/policiesforms/the
call/professorialseries/profinresidence]
,
Professor of Clinical (X) series [https://www.apo.ucla.edu/policiesforms/the
call/professorialseries/professorofclinicalxseries]
and
Health Sciences Clinical Professor series [https://www.apo.ucla.edu/policies
forms/thecall/professorialseries/healthsciencesclinicalprofessorseries]
,shallnotexceedeightyears.Inotherwords,thereisacumulativeEightYearLimit
on State Funding in the ProfessorinResidence series, Adjunct Professor series,
Professor of Clinical (X) series and Health Sciences Clinical Professor series.
See
Appendix
14
Limit."
Appointmentsat50%orlessmaybefullystatefunded.Thereisnolimitonthetotal
numberofyearsanindividualmayholdaseriesofsuchappointments.
Note:DepartmentalprovisionsforTeachingAssistants,ProfessionalResearch,
PostgraduateResearch,andResearchAssistantsmaynotbeusedtosupport
appointmentsinthisseries.
[]
H.SenateMembership
AppointmenttothisseriesdoesnotconfermembershipintheAcademicSenate.
[]
III.COMPENSATION
[]
A.General
AnindividualappointedtothisseriesiscompensatedonthesameSalaryScaleand
basisestablishedfortheRegularProfessorseriescompensation.AnOffScalesalary
ratemaybeapprovedbytheChancelloror,uponspecificdelegation,bytheDean.
SalaryscalesestablishedfortheRegularProfessorialseriesareasfollows:Academic
Year (9 months) Fiscal Year Law School Scale Business Administration/
Management and Engineering Scale and the Health Science Compensation Scale.
LocalCampusDifferentialScalesarealsoestablishedfortheSchoolofPublicHealth
andfortheSchoolofEducationandInformationStudies.
[]
B.OffScaleSalaryLimitations
DeansnotservingasChairhaveOffScaleapprovalauthorityuptoandincludingthe
next step. All OffScale rates must be in multiples of $100. For all other OffScale
salary up to the Regental threshold the Chancellor is the final approval authority.
Salaries exceeding this threshold require Regental approval (refer to annually
published
UC
Salary
Scales
for
Regental
thresholds).
See
Appendix
17
call/appendices/appendix17summaryofuclapolicyonoffscalesalaries]
for"SummaryofUCLAPolicyonOffScaleSalaries."
[]
C.AboveScaleSalaryLimitations
The Chancellor has the authority to approve abovescale salaries up the Regental
threshold (refer to annually published UC Salary Scales for Regental thresholds).
ApprovalofsalariesbeyondthisapprovalauthorityrequireRegentalaction.
[]
IV.EMPLOYMENT
[]
A.Recruitment
Please
see
Appendix
22
call/appendices/appendix22summaryofrecruitmentpolicy]
,
"Summary
of
Recruitment
Policy"
and
Appendix
23
call/appendices/appendix23facultysearchguidelines]
, "Faculty Search Guidelines" regarding search requirements and required
documentation.
[]
B.Criteria
Criteria for assessment of individual qualification are set forth in
Appendix
5
call/appendices/appendix5instructionstoreviewappraisalcommittees]
, "Instructions to Review and Appraisal Committees" except that in applying these
criteriaincasesinvolvingindividualsintherankofAssistantAdjunctProfessor,due
consideration must, of course, be given the individuals promise, as well as
achievement,inresearchandcreativeactivity.
[]
C.CategoriesofPersonnelActions
Employmentencompassesthefollowingtypesofpersonnelactions:
1.Appointment
Initial employment in the series or permanent intercampus transfer. Review and
submissionofadossierarerequiredforappointment.
2.Reemployment
Appointmentinthesameseriesafterapreviousseparation.Reviewandsubmission
ofadossierarerequired.
3.RenewalofAppointment/Reappointment
Subsequentappointmentinthisseriesundertheconditionthattherehasnotbeena
previousseparation.Reviewandsubmissionofdossierisnotrequired,providedthere
isnochangeinrankorstep.
4.ChangeinSeries
Transfer to another academic series. Review and submission of a dossier are
required.
See
Appendix
26
call/appendices/appendix26changeinseriesaction]
fordossiercontentandsearchrequirements.
5.ChangeofDepartment
Transfer from one department to another. Review and submission of dossier are
required.
6.SplitAppointment
Salaried appointments where the faculty position is divided between two or more
departments. Review and submission of a dossier are required. Also
see
Appendix
15
call/appendices/appendix15jointandsplitappointments]
for policies governing Interdepartmental Degree Programs and Centers for
InterdisciplinaryInstruction.
7.JointAppointment
Appointmenttoanadditionaldepartmentonawithoutsalarybasiswherethefaculty
position remains based in the home department. Review and submission of dossier
are
required.
Please
see
Appendix
15
, "Joint and Split Appointments" for instructions regarding secondary department
participationinsubsequentreviews.
8.TemporaryAppointments
Appointmentsmadeonayeartoyearbasistoacademicadministrativepositionsor
totemporaryresearchpositionsrequirenodossier.
9.InformalExtraDepartmentalAffiliations
An informal relationship (not a Joint or Split Appointment) with an Organized
Research Unit, research center, or interdepartmental teaching program, within the
University for the purposes of advising or conducting research. An evaluation of the
appointeescontributiontothatprogramshouldbesubmittedinallactionsrequiringa
dossier.
Also
see
Appendix
37
call/appendices/appendix37interdisciplinaryactivity]
forInterdisciplinaryActivity.'[]
D.EffectiveDatesofPersonnelActions
Theeffectivedateofanappointmentisthefirstdayonwhichpaymentbegins.
For Academic Year (9month) appointments, the effective date of the appointment
will not coincide with the begin date of the service period. Effective dates for
AcademicYearappointmentscommenceasfollows:
July1FallQuarter
November1WinterQuarter
March1SpringQuarter
TheeffectivedateforFiscalYearappointmentswillalwayscoincidewiththefirstday
ofservice.
[]
E.SenateReview
ThefollowingtablesapplytoallSchoolsandColleges.
1.Appointment,ReemploymentandChangeinSeries
Rank
Review
AssistantAdjunct
Professor
SenateReviewwaived
AssociateAdjunct
Professor
CAP(ReviewCommitteewillbeappointedas
appropriate)
AdjunctProfessor
appropriate)
Rank
Review
AllRanks&Steps
SenateReviewwaived
When renewal of a selfterminating appointment in this series coincides with a

requiredappraisal,ameritincrease,orpromotion,adossieristobesubmitted.Such
a dossier is subject to the review, approval authority policies and procedural
requirementsgoverningthataction.
3.ChangeofDepartment
Rank
Review
SenateReviewwaived
CAPonly
AdjunctProfessor
CAPonly
4.JointAppointment(WOSAppointments)
Rank
Review
AllRanks&Steps
SenateReviewwaived
[]
F.ApprovalAuthority
Authoritytoapproveordenyrecommendationsrestsattheindicatedadministrative
levels.
Employment actions for an Academic Year (9month) appointment approved by the
Dean after the first day of the service period requires Chancellors approval for the
retroactivity.
For Fiscal Year appointees, employment actions approved by the Dean more than 6
monthsaftertheeffectivedateoftheappointmentrequiresChancellorsapprovalfor
theretroactivity.
1.Appointment,ReemploymentandChangeinSeries
Dentistry,LawandNursing
Rank
Authority
AllRanks&Steps
Chancellor
Arts and Architecture, Education and Information Studies, Engineering and Applied
Science, Letters and Science, Management, Medicine, Music, Public Health, Public
Affairs,andTheater,Film&Television
Rank
Authority
Dean
Chancellor
AdjunctProfessor
Chancellor
AllSchoolsandColleges
Rank
Authority
AllRanks&Steps*
Dean
*Providedthatthereisnochangeinrankandstep
3.ChangeofDepartmentandSplitAppointment
Rank
Authority
AllRanks&Steps
Chancellor
Rank
Authority
Dean
Chancellor
AdjunctProfessor
Chancellor
4.JointAppointment(WOSAppointments)
Rank
Authority
Chancellor
Rank
Authority
AllRanks&Steps
Dean
[]
G.GeneralRestrictions
Thefollowingrestrictionsgovernallemployment:
1.any
action
involving
employment
of
near
relatives
(
see
Appendix
21
call/appendices/appendix21employmentofnearrelative]
,"EmploymentofNearRelatives")requiresapprovaloftheChancellor
2.compliancewithrecruitmentandsearchrequirementsand
3.anyexceptiontopolicygoverningtheseriesrequirestheadvanceapprovalofthe
Chancellor.
[]
V.ADVANCEMENT:MERITS&
PROMOTIONS
Advancement encompasses merits, merits to AboveScale and Further AboveScale
andpromotions.AdvancementsbecomeeffectiveJuly1st.SeeAPM20017aforthe
policy regarding the payment of salary increases associated with merits and
promotions.
Eligibilitydoesnotimplyautomaticadvancement.Departmentsarerequiredtoreview
therecordofeachindividualwhentheindividualbecomeseligibleforanormalmerit
increase or promotion to determine whether or not advancement should be
recommended. Advancement follows only upon demonstration of qualification
followingreview.
A dossier must be submitted whether or not Senate Review is waived. See the
"Summary of Procedures" section for detailed procedural requirements associated
witheachcategoryofadvancement.
The
responsibilities
of
Recommending
Officers
are
set
forth
in
Appendix
1
call/appendices/appendix1guidelinesfordepartmentchairsandother
recommendingofficers]
, "Guidelines for Department Chairs and other Recommending Officers" and
Appendix
2
call/appendices/appendix2synopsisofapm220]
,"SynopsisofAcademicPersonnelManualSection220."ForanindividualwithaJoint
or
Split
Appointment,
see
Appendix
15
.
In addition, when an individual has an informal extradepartmental affiliation, the
primarydepartmentistoobtainfromtheheadoftheotherunit,anevaluationofthe
individuals contribution to that program. The evaluation should include the
individualsscholarlywork,namesoffacultymemberswhomightserveasmembers
of a campus ad hoc review committee, and names of persons at other institutions
from whom evaluations of the individuals scholarly work might be solicited by the
department. Any such material provided to the department shall be included by the
department in the resulting dossier. In the absence of departmental initiative, the
headoftheotherunitmayactfreelyinproposingdepartmentalconsiderationofan
appropriatepersonnelaction,andmaysubmittothedepartmentanyofthematerial
describedabove.
Note: If service began on or before January 1 for a Fiscal Year appointee or the
beginning of the winter quarter for an Academic Year (9month) appointee, the full
yeariscreditedtowardeligibility.
[]
A.MeritIncrease
Advancementinstepnotinvolvingchangeinrank.Reviewandsubmissionofdossier
are required for merit increase and occur during the year prior to advancement.
ReviewformeritincreasesthroughProfessorVandmeritstoProfessorVIIthroughIX
involves evaluation of performance during the period of service in the current step.
Review for Merit increases to Professor VI and Professor AboveScale involves
evaluationofperformanceduringtheindividualsentireacademiccareer.
1.NormalMeritIncrease
All personnel completing the requisite number of years of service in the indicated
steps of this series are eligible for normal merit increase to the next higher step
effectiveJuly1st:
CurrentStatus
NormalMeritIncreaseafterrequisiteyearsat
step
IVI
IV
AdjunctProfessorIIV
2.AcceleratedMeritIncrease
Advancementinstepinadvanceofeligibilityortoahigherstepthannormal
constitutesaccelerationandrequiresevidenceofexceptionalachievement.
3.DeferredMerit
MeritincreasesthataredeferredbyoneormoreyearsarenotsubjecttoSenate
Reviewunlessrequestedbythecandidate.
4.MeritIncreasetoAdjunctProfessorVI,VII,VIII,IXandAboveScale
There is no specified normal period of service at the steps above IV and eligibility
basedonyearsofservicedoesnotapplytoadvancementsbeyondStepV.Serviceat
StepVandabovemaybeofindefiniteduration.
1.AdvancementtoStepVIisbasednotonlyuponperformancesincethelast
precedingadvancementbutalsouponperformanceduringtheindividualsentire
academiccareer.AdvancementtoStepVIwillbegrantedonevidenceofgreat
distinctionandcontinuingexcellenceinscholarshiporcreativeachievement,orin
teaching,aswellasnationaland,where,relevant,internationalrecognition.If
greatdistinctionisrecognizedinscholarshiporcreativeachievementthen
substantivecontributionsareexpectedinteachingandservice.Ifgreatdistinction
isrecognizedforteachingthensubstantivecontributionsareexpectedin
scholarshiporcreativeachievementandservice.AdvancementtoStepVI
normallywillnotoccurafterlessthanthreeyearsatStepV.
2.Advancement to Steps VII, VIII and IX will be granted on evidence of continuing
achievement at the level required for advancement to Step VI. Advancement
normallywillnotoccurafterlessthanthreeyearsatthecurrentstep.
3.AdvancementtoanAboveScalerankinvolvesanoverallcareerreviewandis
reservedonlyforthemosthighlydistinguishedfacultywhoseworkofcontinuing
excellencehasattainednationaland,whererelevant,internationalrecognitionin
scholarshiporcreativeachievement,orinteaching.Ifthehighestdistinctionis
recognizedinscholarshiporcreativeachievementthencontinuedexcellenceand
substantivecontributionsareexpectedinteachingandservice.Ifthehighest
distinctionisrecognizedforteachingthencontinuedexcellenceandsubstantive
contributionsareexpectedinscholarshiporcreativeachievementandservice.
Exceptinrareandcompellingcases,advancementwillnotoccurafterlessthan
fouryearsofserviceatStepIX.Merelengthofserviceandroutinegood
performanceatStepIXisnotajustificationforfurthersalaryadvancement.There
mustbedemonstrationofadditionalmeritanddistinctionbeyondtheperformance
onwhichadvancementtoStepIXwasbased.Afurthermeritincreaseinsalary
forapersonalreadyservingatanAboveScalesalarylevelmustbejustifiedby
newevidenceofmeritanddistinction.Intervalsbetweensuchsalaryincreases
maybeindefinitelylongandonlyinthemostsuperiorcaseswherethereisstrong
andcompellingevidencewillincreasesatintervalsshorterthanfouryearsbe
approved.FacultywhohaveattainedtherankofAboveScalemayusethetitle
DistinguishedProfessorXasaworkingtitle.
5.SenateReview
Rank
MeritType
Review
AssistantAdjunct
ProfessorIVI
All
SenateReviewwaived
AssociateAdjunct
ProfessorIV
Normaloroneyearof
Acceleration
SenateReviewwaived
AssociateAdjunct
ProfessorIV
Twoyearsormoreof
Acceleration
CAP(ReviewCommitteewillbe
appointedasappropriate)
AdjunctProfessorI
V,VII,VIII&IX
Normal,oneortwo
yearsofAcceleration
SenateReviewwaived*
AdjunctProfessorI
V,VII,VIII&IX
Threeyearsormoreof
Acceleration
AdjunctProfessorVI
&AboveScale
All
FurtherAboveScale
Normal
SenateReviewwaived
FurtherAboveScale
Oneormoreyearsof
Acceleration
CAPonly
*Senate Review is waived except in cases where two (2) consecutive, twoyear
accelerationshavebeensought.
6.ApprovalAuthority
Authoritytoapproveordenyrecommendationsrestsattheindicatedadministrative
levelsexceptthat:
1.any merit increase involving compensation at an OffScale rate requires
Chancellors approval for the OffScale rate (unless authority has been generally
delegatedtotheDean)and
2.any merit increase for an Academic Year (9month) appointee approved by the
Dean after the first day of the service for the Fall Quarter, requires Chancellors
approvalfortheretroactivity.
3.Any merit increase for a Fiscal Year appointee approved by the Dean after
September1st,requiresChancellorsapprovalfortheretroactivity.
4.any merit increase of two years acceleration in the Adjunct Professor Series
(except Adjunct Professor Step VI) has the final approval authority of the Dean,
except in cases where two (2) consecutive, twoyear accelerations have been
soughttheChancellorhasfinalapprovalauthority.
Rank
MeritType
Authority
AllRanks&Steps
All
Chancellor
Rank
MeritType
Authority
Assistant
Adjunct
ProfessorI
VI
NormaloroneyearofAcceleration
Dean
Assistant
Adjunct
ProfessorI
VI
TwoyearsormoreofAcceleration
Chancellor
Associate
Adjunct
ProfessorI
III
NormaloroneyearofAcceleration
Dean*
Associate
Adjunct
ProfessorIV
&V
NormaloroneyearofAcceleration(SeeAppendix13
call/appendices/appendix13policyapplicabletothe
useofassistantprofessorstepsvandviand
associateprofessorstepsivandv])
Chancellor
Associate
Adjunct
ProfessorI
V
TwoyearsormoreofAcceleration
Chancellor
Adjunct
ProfessorI
V,VII,
VIII&IX
Normal,oneortwoyearsofAcceleration
Dean*
ThreeyearsormoreofAcceleration
Chancellor
Adjunct
ProfessorI
V,VII,
VIII&IX
Adjunct
Professor
VI,Above
Scale&
Further
Above
Scale
All
Chancellor
*Senate Review is waived except in cases where two (2) consecutive, twoyear
accelerationshavebeensought.
[]
B.Promotion
Advancementinrankwithinseries.Reviewandsubmissionofdossierarerequiredfor
Promotionandshouldoccurduringtheyearpriortoadvancement.Reviewfor
Promotioninvolvesevaluationofperformancesinceappointment,withemphasison
theperiodofserviceatthecurrentrankofAssociateAdjunctProfessor.
1.NormalPromotion
All personnel completing the requisite number of years of service in the indicated
steps of this series are eligible for normal promotion to the indicated rank and step
effective
July
1st.
SeeAPM20017a[http://www.ucop.edu/acadpersonnel/apm/apm200.pdf]
(pdf)forthepolicyregardingthepaymentofsalaryincreasesassociatedwithmerits
andpromotions.
Eligibility does not imply automatic advancement. Advancement follows only upon
demonstrationofqualificationfollowingreview:
Current
Status
Years
at
Step
NormalPromotion
Assistant
Adjunct
Professor
IIV
AssociateAdjunctProfessorI
Assistant
Adjunct
Professor
V&VI
Associate
Adjunct
Professor
AssociateAdjunctProfessor(seeAppendix13
call/appendices/appendix13policyapplicabletotheuse
ofassistantprofessorstepsvandviandassociate
professorstepsivandv])
AdjunctProfessorI
2.AcceleratedPromotion
Promotioninadvanceofeligibilityortoahigherrankorstepthannormalconstitutes
accelerationandrequiresevidenceofunusualachievement.
3.SenateReview
Rank
Review
AssociateAdjunct
Professor
&AdjunctProfessor
appropriate)
4.ApprovalAuthority
Rank
Review
&AdjunctProfessor
Chancellor
[]
C.Resubmission
Resubmissionofadepartmentalrecommendationinacaseinwhichtherewasafinal
negative decision for advancement or promotion of an Associate Adjunct or Full
Adjunct Professor may be made, after appropriate departmental review of the
resubmittedfile,inanyyearsucceedingtheyearinwhichtheoriginalsubmissionwas
made. Except in unusual cases, a final academic personnel decision will not be
reconsideredinthesameyearthecasewasoriginallysubmitted,andaresubmitted
proposalwillnotbeapprovedunlesssufficientnewevidencehasbeenaddedtothe
file.
[]
VI. FOURTHYEAR APPRAISAL OF AN

ASSISTANT ADJUNCT PROFESSOR (AT
51%TIMEORMORE)
AppraisalisaformalevaluationofanAssistantAdjunctProfessorwhichismadein
ordertoarriveattheprospectsofthecandidateforeventualpromotionandto
provideinformationtothecandidateregardingthoseprospects.Pleasesubmita
statementfromtheDeanforeachAppraisal.
[]
A.Classifications
Appraisalsarecharacterizedas:
1."Favorable"indicatinganassessmentthatitappearslikelythattheindividual
willeventuallyqualifyforpromotiontoAssociateAdjunctProfessor.
2."With Reservations" indicating an assessment that there is identified

weaknessorimbalanceintherecordwhichappearstorequirecorrectioninorder
fortheindividualeventuallytoqualifyforpromotion.
3."Unfavorable" indicating an assessment that on the present evidence it

appearsunlikelythattheindividualwilleventuallyqualifyforpromotiontotenure
rank.
[]
B.Timing
AppraisalistobeconductedduringthefourthyearofserviceinthetitleofAssistant
Adjunct Professor rank (at 51% time or more) or when service has accumulated in
combination
with
certain
other
specified
titles.
See
Appendix
14
for "Guide to Computation of Years of Service Which Count Toward the EightYear
Limit"fortitlesthatcounttowardAssistantAdjunctProfessorservice.
AppraisalmayalsobeconductedatanytimeduringserviceasanAssistantProfessor
attheelectionofthedepartmentorwhenrequestedbytheappointee,Dean,Council
onAcademicPersonnel,orChancellor.
WhenarequiredappraisalforanappointeeintheAssistantProfessorrankcoincides
withreviewformeritincrease,asinglecombineddossiershouldbesubmitted.Sucha
dossierissubjecttoreview,approvalauthoritypoliciesandproceduralrequirements
forappraisal.
Note: Whenever the departments appraisal is "unfavorable," a vote must be taken
and recommendation made with respect to the separate question of the individuals
continuedappointment.Adepartmentmayrecommendan(a)unfavorableappraisal
andcontinuationofappointmentor(b)unfavorable appraisal with recommendation
fornonrenewal.SeeSectionVIII[http://www.apo.ucla.edu/call/Adjunct.htm#VIII]
below on "NonRenewal of Appointment of an Assistant Professor as a result of a
PersonnelReview"forproceduresregardingnonrenewal.
[]
C.NoAppraisal
NoAppraisalisrequirediftheindividual:
1.isbeingrecommendedforpromotioneffectivethefollowingJuly1st
2.hasbeengivennoticeofaterminalyearappointment
3.issubjecttoanEightYearLimitReviewor
4.hasgivenwrittennoticeofresignation.
[]
D.SenateReview
Rank
Type
Review
Assistant
Adjunct
Professor
Favorable,With
ReservationsorUnfavorable
Appraisals
CAP(ReviewCommitteewill
beappointedasappropriate)
[]
E.ApprovalAuthority
Rank
AssistantAdjunct
Professor
Appraisal
Favorable,WithReservationsor
UnfavorableAppraisals
Authority
Chancellor
AnyappraisalforanAcademicYear(9month)appointeeapprovedbytheDeanafter
thefirstdayoftheservicefortheFallQuarter,requiresChancellorsapprovalforthe
retroactivity.
AnyappraisalforaFiscalYearappointeeapprovedbytheDeanafterSeptember1st,
requiresChancellorsapprovalfortheretroactivity.
[]
VII. EIGHTYEAR LIMIT REVIEW OF AN

ASSISTANT ADJUNCT PROFESSOR (AT
51%TIMEORMORE)
AnAssistantAdjunctProfessorwhohascompletedeightyearsofserviceinthattitle
or in combination with other designated titles, cannot be continued after the eighth
year
unless
promoted
to
associate
professor.
See
Appendix14[http://www.apo.ucla.edu/call/append14.htm],
"Guide
to
the
ComputationofYearsofServiceWhichCountTowardtheEightYearLimit."
Review and submission of a dossier are required for consideration of promotion no
later than the seventh year of service. Departments may recommend either to
promote or not. If, as a final outcome of the review process, a decision not to
promoteisrendered,noticewillbeissuedandaoneyearterminalappointmentwill
result.
A.Exclusions
1.Areviewduringtheseventhyearofserviceisnotconductedwhen:
theappointeehasgivenwrittennoticeofresignation,or
aterminalappointmenthasalreadyresultedasaresultofapriorreview.
2.Areviewduringtheseventhyearofservicemaybepostponedwhen:
arequestforstoppingtheclockforsubstantialchildcareofanewbornor
adoptedchildasprovidedinAPM13317(h)hasbeenpreviouslyapproved,or
aleaveofabsencehasbeenpreviouslyapprovedtobeexcludedfromservice
towardtheEightYearLimit.
See
Appendix
25
call/appendices/appendix25leavesofabsences]
, "Leaves of Absence" for further information. For categories of certain leaves of
absence that can be excluded from the count toward the EightYear Limit,
see
Appendix
14
Limit."
B.SenateReview
Rank
Review
CAP(ReviewCommitteewill
beappointedasappropriate)
C.ApprovalAuthority
Rank
Authority
Chancellor
Note:ThefinaldecisionbytheChancellornottopromote,cannotbemadewithout
the
appropriate
Preliminary
Assessment
notification
process.
See
SectionIX[http://www.apo.ucla.edu/call/Adjunct.htm#IX]forprocess.
[]
VIII.NONRENEWALOFAPPOINTMENTOF
ANASSISTANTADJUNCTPROFESSORASA
RESULTOFAPERSONNELREVIEW
Thoughanappointmenttoatitleinthisserieswithaspecifiedendingdateexpiresby
itsowntermsonthatdate,arecommendationnottocontinuemadeonthebasisof
performance, can only occur as the result of a review. See
Section
XI
[https://www.apo.ucla.edu/policiesforms/thecall/professorial
series/adjunctprofessorseries/#xinonrenewalofatermappointmentfor
budgetaryreasonsprogrammaticchangesorlackofwork]
ifnonrenewalisduetobudgetaryreasons,programmaticchanges,orlackofwork.
[]
A.SenateReviews
Rank
Review
CAP(ReviewCommitteewillalwaysbeappointed)
[]
B.ApprovalAuthority
B.ApprovalAuthority
Rank
Authority
Chancellor
Note:ThefinaldecisionbytheChancellornottorenew,cannotbemadewithoutthe
appropriate
Preliminary
Assessment
process.
See
SectionIX[http://www.apo.ucla.edu/call/Adjunct.htm#IX]forprocess.
[]
IX.PRELIMINARYASSESSMENTOFNON
RENEWALOFANASSISTANTADJUNCT
PROFESSOR
IfasaresultofaofanAssistantAdjunctProfessor,theChancellorspreliminary
assessmentistomakeaterminalappointment,isnottoreneworpromote,oris
contrarytothedepartmentalrecommendation,theDepartmentChairandthe
candidateshallbenotifiedofthisinwritingbytheChancellor.
Thefinaldecision,madebytheChancellorreneworpromote,shallnotbemade
withouttheappropriatepreliminaryassessmentnotificationprocessandopportunity
torespondbeingprovidedtothecandidate.
[]
A.FormalProcedures
1.TheDepartmentChairandthecandidateshallbenotifiedofthisinwritingbythe
Chancellor and be provided with all records placed in the personnel review file
subsequenttothedepartmentalreview.
2.The candidate shall have the opportunity to provide additional information and
documentation and may respond in writing either to the Department Chair or
directlytotheChancellor.
3.The Chair, after appropriate consultation within the department, shall have the
opportunity to respond in writing and to provide additional information and
documentation.
4.The personnel review file, as augmented by the added material, shall then be
considered in any stage of the review process as designated by the Chancellor
beforeafinaldecisionbytheChancellorisreached.
[]
B.TerminalAppointment
Whenapersonnelreviewresultsinafinaldecision(1)nottorenewtheappointment
of an Assistant Adjunct Professor, or, (2) not to promote to Associate Adjunct
ProfessorastheresultofanEightYearLimitreview,theChancellorwillprovidethe
individualwithwrittennotificationofaterminalappointment.
Ifsodesired,theindividualmayrequestoftheChancellorthatawrittenstatementof
the reasons for the nonrenewal or decision not to promote be provided. This
statementwillonlybeprovideduponreceiptofawrittenrequest.
[]
X.RECONSIDERATIONOFTERMINAL
APPOINTMENTOFANASSISTANT
ADJUNCTPROFESSOR
If,asaresultofapersonnelreview,anAssistantAdjunctProfessorisgivennoticeof
aterminalappointment,thefacultymembermay,duringtheperiodpriortothefinal
termination
date,
request
reconsideration.
See
Section XI A. [https://www.apo.ucla.edu/policiesforms/thecall/professorial
series/adjunctprofessorseries/#aappointmentswithspecificendingdates]
and
B.
[https://www.apo.ucla.edu/policiesforms/thecall/professorialseries/adjunct
professorseries/#bappointmentswithnospecificendingdates]
fornoticeprovisions.Thepresumptionisthatthepreviousdecisionwascorrect,and
it will be an unusual case where that decision, which resulted from a lengthy and
carefulsetofreviews,willbereversedonreconsideration.Thepriordecisionwillbe
reversed only if there is substantial new evidence which strengthens the area(s) of
weakness in the original record to the extent that the total record now meets the
standardforpromotion.
FormalProcedures
1.A faculty members request for reconsideration should be communicated to the
Chair. The Chair should consult with the faculty member regarding the request
and inform the faculty member in writing of the deadline for submission of
additionalmaterials,inordertopermittimelydepartmentalreview.Departments
should establish a deadline for making additions to the record, and a time
schedulefordepartmentalfacultyreview,sothattherecanbetimelysubmission
ofthecasetotheAcademicPersonnelOffice.Additionstotherecordmaynotbe
made after the deadline date established by the department. Unless a different
deadlinehasbeenapprovedbytheChancellor,thedeadlineforsubmissiontothe
AcademicPersonnelOfficeofarequestforreconsideration,includingalladditions
to the record, is the announced date for submission of departmental
recommendations in promotion cases. Submission of a request for
reconsideration, consideration of the case in the personnel process, and/or
reaffirmationoftheoriginaldecisionwillnotextend,orotherwiseaffect,theprior
noticeofterminalappointment.
2.A departmental recommendation regarding reconsideration should be submitted
by the Chair in accordance with normal academic personnel procedures. There
must be a review and vote by the departmental faculty, recommending either
reaffirmation or reversal of the previous decision, pursuant to the departments
procedures for consideration of promotions of Assistant Professors. The
departmentshould:
1.explicitlyidentifywhatnewevidence,sincetheearlierreview,isnowinthefile
1.explicitlyidentifywhatnewevidence,sincetheearlierreview,isnowinthefile
2.explicitlyevaluatewhatevernewevidencetheremaybeand
3.makeajudgmentwhetherthenewevidence,ifany,issosubstantialthat,taken
together with the record in the previous review, the earlier decision should be
reversed.
3.The file must include new Certification Statements signed by the candidate. In
transmittingthedepartmentalrecommendationtheChairshouldincludeinhisor
her letter a summary of the departments consideration of each of the above
three matters. By way of illustration, "substantial new evidence," as referred to
above, might consist of evidence that a major piece of research, not previously
reviewed, has been published or accepted for publication. Ordinarily, additional
evaluations of previously submitted material will not be viewed as "substantial
newevidence."
4.Arequestforreconsiderationdoesnotautomaticallyinitiateconsiderationofthe
case by the entire review process. After consultation with the Council on
Academic Personnel, the Chancellor determines whether a given case should be
referred to an ad hoc review committee and whether this should be the original
committee or a new committee. If the case is not referred to an ad hoc review
committee,or,ifitissoreferred,afterthiscommitteemakesitsreport,thecase
is considered in normal review channels, including the Office of the appropriate
Dean and the Council on Academic Personnel. Final action is taken by the
Chancellor.
[]
XI.NONRENEWALOFATERM
APPOINTMENTFORBUDGETARY
REASONS,PROGRAMMATICCHANGES,OR
LACKOFWORK
Budgetaryreasonsincludediscontinuationofthefundingforallorpartofaprogram
or project on which the appointee works and/or from which all or part of his or her
salaryisbudgeted.Programmaticchangesincludediscontinuationorrestructuringof
allorpartofaprogramorprojectonwhichtheappointeeworks.Lackofworkmaybe
becauseofachangeintheemphasisofanongoingprogram,projectorlackoffunds.
Priortothenonrenewalofafacultymemberforsuchreasons,theChairshallconsult
withthefacultyofthedepartment(orappropriatefacultybody)beforenotifyingthe
facultymemberoftheactiontobetaken.
[]
A.AppointmentswithSpecificEndingDates
1.Anappointmenttoatitleinthisserieswithaspecifiedendingdateexpiresbyits
owntermsonthatdate,andadditionalnoticeoftheendingoftheappointmentis
not required. However, when an appointment has been renewed at least once, a
reasonableperiodofnotice(3months)shouldbegiven.
2.Ifduringthetermofanappointmentitbecomesnecessarytoplaceanearlierend
date,itisdesirablethattherebenotlessthan12calendarmonthsnoticeofthe
endingoftheappointment(iffundingsopermits).Iffundingfor12monthsisnot
available,thenthefollowingstandardsshouldapply:
available,thenthefollowingstandardsshouldapply:
a.9calendarmonthsnoticeforappointeesattheProfessorRank
b.6calendarmonthsnoticeforappointeesattheAssociateRankor
c.3calendarmonthsnoticeforappointeesattheAssistantRank.
[]
B.AppointmentswithnoSpecificEndingDates
1.WrittennoticebytheChancellorordesigneeservestoestablishaspecificending
date.
2.Notificationofthedecisiontoestablishanendingdateand/ornottoreappointwill
begiveninconformitywiththeguidelinesindicatedaboveinSectionA2.
[]
C.RequestforWrittenEvaluation
1.Ifanappointmentisnotrenewedaftertheendingdateofapriorappointment,or
in the case of receipt of notice to establish an ending date, the individual may
requestinwritingawrittenevaluationofhisorheracademicachievements.Such
anevaluationwillservetoestablishfortherecordaninstitutionalassessmentof
theindividualsqualificationsandperformance.
2.Thewrittenstatementshallbegiventotheindividualbeforethespecifiedending
date whenever possible. The appointment will, however, end on the specified
endingdateregardlessofthedateofthestatement.
Note:FacultyoftheSchoolofMedicinewhoholdasalariedappointmentatahospital
affiliated or associated with UCLA or at another affiliated institution, and an
appointmentatUCLA,aresubjecttothefollowingpolicy:
"ContinuanceofanindividualsUCLAappointmentiscontingentuponcontinuance
oftheindividualsappointmentattheaffiliatedorassociatedhospitalorother
affiliatedinstitutionpursuanttothepoliciesandproceduresofthatinstitution."
In the case of a termination of an individuals appointment at an affiliated or
associated
hospital,
the
notice
requirements
described
in
A.[http://www.apo.ucla.edu/call/Adjunct.htm#XIA]
and
B.[http://www.apo.ucla.edu/call/Adjunct.htm#XIA]abovearenotapplicable.
[]
XII.TERMINATIONOFANAPPOINTMENT
Once a specific ending date has been established, appointments are subject to the
provisions
of
Standing
Order
103.9
[http://www.universityofcalifornia.edu/regents/bylaws/so1039.html]
terminationbeforethespecificendingdateshallbemadeonlyforgoodcauseand
after the opportunity for a hearing before the properly constituted advisory
committeeoftheAcademicSenate.
[]
XIII.FIVEYEARREVIEWFORASSOCIATE
ADJUNCTPROFESSORANDADJUNCT
PROFESSOR
Academic
Personnel
Manual
Section
2000
[http://www.ucop.edu/acadpersonnel/apm/apm200.pdf]
(pdf) mandates that "Every faculty member shall be reviewed at least every five
years."
Appendix
12
call/appendices/appendix12fiveyearreviews]
describesindetailthepurposeoftheFiveYearReview,thecriteriatobeapplied,and
the procedure involved. Two features are emphasized regarding the FiveYear
Review:
1.The FiveYear Review process only applies to those instances in which a faculty
member has not been reviewed in the course of an appraisal, merit increase or
promotionreviewinthepreviousfiveyearsand
2.theprocedureisdesignedtobeflexiblyappliedtothevariousprofessoriallevels.
Revised3/18/16
Webpageupdated7/28/16

UCLA Academic Personnel Office

Uploaded by

Document Information

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

UCLA Academic Personnel Office

Uploaded by

Copyright:

Available Formats

ADJUNCTPROFESSORSERIES

When renewal of a selfterminating appointment in this series coincides with a

VI. FOURTHYEAR APPRAISAL OF AN

2."With Reservations" indicating an assessment that there is identified

3."Unfavorable" indicating an assessment that on the present evidence it

VII. EIGHTYEAR LIMIT REVIEW OF AN

You might also like