CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
SR 2016-1194
November 1, 2016
Consent Agenda
TO:

Honorable Mayor and City Council Members

SUBMITTED BY:

Janet Bombard, Library and Community Activities Director

Margi Perotti, Community Activities Coordinator

APPROVED BY:

Chip Rerig, City Administrator

SUBJECT:

Consideration of a resolution authorizing the temporary closure of the following streets:

one northbound and one southbound lane on Ocean Avenue from Mission to Dolores
Streets, for the dedication of the Memorial Bell installed in the World War One
Memorial Arch.

RECOMMENDATION
Adopt a resolution authorizing temporary closure of the following streets: one northbound and southbound lane
on Ocean Avenue from Mission to Dolores Streets for the dedication of the Memorial Bell to be installed in the
World War One Memorial Arch.
BACKGROUND / SUMMARY
The City of Carmel and the American Legion Post 512 are planning on an official dedication of the new bell
installed in the World War I Memorial Arch on Friday November 11, 2016 following the Veterans Day
Ceremony at Devendorf Park.
The dedication will take place on the street at the intersection of Ocean Avenue at San Carlos Street.
Veterans and patrons will gather for a ceremony that will include introductions, opening remarks and the
dedication of the bell in the World War I Memorial Arch.
Twenty chairs will be placed in the intersection for the disabled Veterans, the Mayor and City Council, invited
dignitaries. Spectators will stand behind the seating area. Barricades will be placed around the spectators and
Police will control traffic during this short dedication.
Set up of the event will begin approximately 12:00 p.m. The event will begin at approximately 12:15 p.m. and
commence around 12:45 p.m. with breakdown to follow.
Although the event itself will take place only in the intersection of Ocean and San Carlos, in order to facilitate a
safe event it will be necessary to close one of the northbound lanes of Ocean Avenue from Mission to Dolores
Streets for safe passage of vehicles. The streets will be closed for approximately 45 minutes to 1 hour.
Commander Paul Tomasi has reviewed and approved the proposed plan for the street closures.

FISCAL IMPACT
N/A

PRIOR CITY COUNCIL ACTION

None.

ATTACHMENTS
1. Draft Special Event Permit
2. Resolution

DRAFT
CITY OF CARMEL-BY-THE-SEA
COMMUNITY SERVICES
PO BOX CC
CARMEL-BY-THE-SEA, CALIFORNIA 93921
Phone: 831/620.2020
E-Mail: mmperotti@ci.carmel.ca.us or jbombard@ci.carmel.ca.us

SPECIAL EVENT PERMIT

TYPE OF EVENT: VETERANS DAY CEREMONY IN DEVENDORF PARK AND
DEDICATION OF THE NEW MEMORIAL BELL INSTALLED IN THE WORLD WAR ONE
MEMORIAL ARCH
EVENT TITLE:

Veterans Day Ceremony and Bell Dedication Ceremony

DATE/TIME OF EVENT: Friday, November 11, 2016 / 11:00 a.m.

SET-UP TIME:

9:30 a.m.

TEAR-DOWN TIME:

12:00 p.m.

EVENT LOCATION:

Devendorf Park

GENERAL COMMENTS: (please describe event in detail)

The Carmel Chapter of the American Legion 512 and the city of Carmel-by-the-Sea holds a
yearly ceremony in Devendorf Park honoring all military personnel. This year we will dedicate
the Memorial Bell following the Ceremony in Devendorf Park on Ocean Avenue.
SPONSOR(S):

City of Carmel-by-the-Sea / American Legion 512

CONTACT PERSON: Margi Perotti

TELEPHONE/(REQUIRED)CELL PHONE /FAX:
EMAIL:

831/901.9321/ office is 831-620-2020

mmperotti@ci.carmel.ca.us

ADDRESS: PO Box CC, Carmel, CA 93921

DAY OF EVENT CONTACT PERSON: Margi Perotti
ESTIMATED ATTENDANCE: 150
ADMISSION: X Free
CO-SPONSOR EQUIPMENT: (Please list in detail all equipment utilized for the event. Ex: Sun-shades,
tents, tables, chairs, sound system, vehicles, etc.) Chairs and sound system and barricades.

2016 Veterans Day Permit

Page 2
STREET CLOSURES / PARKING STALLS: Parking Stalls: 8 AM to 2 PM, the first four stalls,
on 6th (btwn Junipero & Mission) by the restrooms; six stalls on the east side of Mission between
Ocean and 6th and six stalls on the east side of 8th so of Dolores in front of the American Legion Hall
(8 AM 2PM).
Temporary closure of one northbound and one southbound lane on Ocean Avenue from Mission to
Dolores Street for a short dedication of the Memorial Bell installed in the World War One Memorial
Arch. 20 chairs will be placed in the street, barricades will be installed and Police Traffic Control
will be needed for traffic control. The dedication will take approximately one hour (12:15 p.m. to
12:45 p.m.)

CITY NOTIFICATION LIST:

NAME OF DEPARTMENT:
CHIEF OF POLICE:
CARMEL FIRE DEPARTMENT:
DEPARTMENT OF PUBLIC WORKS:
FOREST AND BEACH:
PLANNING AND BUILDING:
RISK MANAGER:
CITY COUNCIL READ BOARD:

DATE ADVISED DATE REVISED

OTHER AGENCIES:
MST
GREEN WASTE RECOVERY

Approved by: Community Activities Department

2016 Veterans Day Permit

RESOLUTION 2016-A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA

AUTHORIZING THE TEMPORARY CLOSURE OF THE FOLLOWING STREETS:
ONE LANE ON THE NORTHBOUND AND SOUTHBOUND LANES OF OCEAN
AVENUE FROM MISSION TO DOLORES STREETS FOR THE DEDICATION OF THE
MEMORIAL BELL INSTALLED IN THE WORLD WAR ONE MEMORIAL ARCH
WHEREAS, the City in conjunction with American Legion Post 512 holds a
Ceremony each Veterans Day; and
WHEREAS, the American Legion Post 512 would like to officially dedicate the
new Memorial Bell on Friday, November 11, 2016; and
WHEREAS, in order to facilitate a safe event it will be necessary to close one
northbound and southbound lanes of Ocean Avenue from Mission to Dolores Streets,
and place barricades around pedestrians for safety and Police will be on site for traffic
control for the event.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE
CITY OF CARMEL-BY-THE-SEA DOES:
Authorize the temporary closure of the following streets: one lane in the northbound and
southbound lanes of Ocean Avenue from Mission to Dolores Streets on Friday,
November 11, 2016 from 12:00 p.m. to 1:00 p.m. for the dedication of the new Memorial
bell installed in the World War One Memorial Arch.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMELBY-THE-SEA this 1st day of November 2016, by the following roll call vote:
AYES:

COUNCIL MEMBERS:

NOES:

COUNCIL MEMBERS:

ABSENT:

COUNCIL MEMBERS:

SIGNED:

ATTEST:

_______________________________
Steve Dallas, Mayor

____________________________
Ashlee Wright, City Clerk