AGENDAS - VOCABULARY SPOT

TASK 1
Read the definitions, in the left column, which are connected with
meetings and match them with words in the right column:
1. notes explaining what was discussed in a meeting

a. m_ _ o

2. the person who leads the discussion in a meeting

b. A._.B

3. a list of items which will be discussed in a meeting

c. m_ _ _ _ _ s

4. a process which sometimes takes a long time in meetings d. v_ _ e

5. a note which is distributed in a company to remind staff of e. b_ _ _ _ _ _ _ _ _ _ _ g
something
6. a method of decision-making used in some meetings

f. c_ _ _ _ _ _ _ _ _n

7. the process of collecting ideas at the start of a meeting

g. a_ _ _ _ a

8. a room where important meetings are held in a company h. o_ _ _ _ _ _ w

9. an abbreviation for the topics which are discussed at the
end of a meeting.

i. d_ _ _ _ _ _ n - m_ _ _ _g

10. a brief introduction which is given at the beginning of a

meeting.

j. b_ _ _ d r_ _m

TASK 2
Complete the short text below, using the words in task I
The (1).................... is an essential part of any meeting. Usually a (2).................... is sent
around prior to the meeting, informing them of the date, time and location of the meeting.
Important meetings may be held in the (3)................................. During the meeting the
(4) ........................ leads the discussion, which often kicks off with an
(5) ................................of the situation to be discussed or a short (6)................................
session, to collect ideas from the team. The most difficult aspect of any meeting is the
(7) .................................. process, which can sometimes take a long time. Sometimes key
decisions are make by taking a (8) ....................During the meeting, notes, called the
(9)....................... are taken of the key points in order to keep a record of the issues which
were discussed. Finally, some general topics are discussed and this part of a meeting is referred
to as (10)....................... .
ANSWERS:
TASK 1

1. minutes, 2. chairperson, 3. agenda, 4. decision-making, 5. memo, 6. voting,

7. brainstorming, 8. board room, 9. A.O.B. (Any Other Business), 10.
overview
TASK 2
1. agenda, 2. Memo, 3. Board room, 4. Chairperson, 5. Overview, 6. Brainstorming, 7. Decision-making, 8. Vote, 9. Minutes, 10. A.O.B