Warehouse Monitoring Checklist

Warehouse Name:
District:
Visitor name and organization:
Signature of the visitor:
Date:
Storage Facilities of warehouses:
i) Size Length:
Width :
(Meter)
ii) Capacity: (MT)
iii) Type of
Roof/ceiling:
warehouse:
iv) Distance of warehouse from all-weather road:
Sl #

Question

PHYSICAL CONDITION OF WAREHOUSE

Are doors and windows of tightly fitting
materials?
Is the warehouse well ventilated?
Are there leaks/open areas in the roof?
Do walls have cracks or holes that allow rodents,
insects and birds to enter?
Is there proper drainage to prevent water from
collecting in yard area?
Is the floor sufficiently hard-packed to prevent
burrowing by rodents?
Is the warehouse well lit?
Is the warehouse guarded sufficiently?
Does the warehouse have communication
facilities (telephone, email)?

a
b
c
d
e
f
g
h
i
2
a
b
c

d
e
f

STORAGE CONDITION & FOOD HANDLING

Are pallets used under all commodity stacks?
Are the commodities stacked properly
maintaining adequate distance (1m) from walls,
ceiling and stacks?
Are the commodities stacked within the
maximum layer?
Wheat (50kg) 30-40 layers;
Lentils (50kg) ----- 30-40 layers;
Vegetable oil (22kg); -----8-10 layers
Are commodities stored in an orderly manner?
Are stack carton/tins of oil in their upright
position?
Is there more than one commodity in one stack?

Height:
Wall:

Yes

Floor:

No

Comments

Sl #
g
h
i
j
3
a
b
c
d
e
f

g
h
4
a
b
c
d
e
f
5
i

ii

iii)

Question
Are commodities stacked by shipment?
Are there Leaking /Torn/ stained containers?
(Y/N) Were repacked/damaged commodities set
aside from sound commodities?
Are non-food items kept in the warehouse where
food commodities are stored?
Is FIFO (First In First Out) method practiced?
FUMIGATION AND INSPECTION
Is warehouse clean?
Is the warehouse cleaned daily?
Are there signs of rodent feeding or rat holes at
the warehouse?
Are measures taken to combat insects/rodents?
Is there evidence of infestation?
Is fumigant used in the warehouse? (Please ask
what chemical was used during fumigation? and
when? Pl. take note of it if there is any
irregularities)
Does senior level staff inspect warehouses after
receiving infestation information from the
warehouse staff
Was there any issue in the last report?
MATERIALS AND EQUIPMENTS ARE IN
GOOD CONDITION
Warehouse cleaning material
Weighting scales
Fire Extinguisher and other firefighting materials
Standard Scooping materials
Reconstitution material
Emergency lights
DOCUMENTATION AND RECORDING
Availability and updating the following
a. Stack Cards
b. Warehouse Information Board
c. Waybill
e. Warehouse Inventory Ledgers
f.
Loss and Claim Register
g. Ledger for unfit commodities
h.
FDP list
i. Warehouse Agreement copies
Reporting
a. Transaction based warehouse report
b. Commodity Requisition & Dispatch Plan
c. Commodity Status Report
Does the physical inventory equal to stock control

Yes

No

Comments

Sl #
iv)
v)
vi)

Question

Yes

No

Comments

ledgers ( stack cards, stock ledger)

Are the losses documented and adjusted properly
Does the closing balance of the previous month
match with the opening balance of the current
month?
Are ACDI/VOCA staffs responsible for record
keeping knowledgeable?

PHYSICAL COUNTING CHECK

Item/issue
Total available from counting
Stock as per inventory/stack card
Surplus or missing
Overall Comments and Recommendation:

Wheat

Lentils

Oil