MPU4

HDB1012 COMMUNITY ENGAGEMENT PROJECT

GUIDELINES
(STUDENTS REFERENCE)
Batch 2
(May September 2016)

UNIVERSITI TEKNOLOGI PETRONAS

32610 Bandar Seri Iskandar, Perak Darul Ridzuan, Malaysia.
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TABLE OF CONTENTS
Page
1.

INTRODUCTION .............................................................................................. 4

2.

OBJECTIVE, CRITERIA AND LEARNING OUTCOMES ........................ 4

3.

PROJECT SCHEDULE .................................................................................... 5

4.

PROJECT ASSESSMENT ............................................................................... 6

4.1

Proposal Submission....................................................................................... 6

4.2

Final Report .................................................................................................... 7

4.3

Poster Presentation ......................................................................................... 7

4.4

Individual Reflections..................................................................................... 8

4.5

Overall Project Assessment ........................................................................... 8

5.

COORDINATORS ............................................................................................ 9

6.

SUPERVISOR(S) ............................................................................................... 9

7.

ANNOUNCEMENTS......................................................................................... 9

8.

ATTENDANCE AND MEETINGS ................................................................ 10

9.

PLAGIARISM .................................................................................................. 10

10.

PROJECT EXPENDITURE ........................................................................... 10

11.

WRITING FORMAT FOR FINAL REPORT .............................................. 11

11.1

General Writing Format .......................................................................... 11

11.2

General Content ........................................................................................ 12

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APPENDICES
Page
APPENDIX I

MPU4 REGISTRATION FORM

14

APPENDIX II

MPU4 PROJECT APPROVAL FORM

15

APPENDIX III

SAMPLE OF COVER PAGE FOR FINAL REPORT

16

APPENDIX IV

MPU4 CLAIM BREAKDOWN FORM

17

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1.

INTRODUCTION

HDB 1012 Community Engagement Project (CEP) is a compulsory course offered to all
UTP students as part of MPU (Mata Pelajaran Umum / General Studies) National
requirement prescribed by the Ministry of Education Malaysia. This course is a projectbased activity, categorized under MPU4, to complement MPU1, MPU2 and MPU3 courses
that are based on knowledge, skills, morals, value, patriotism and towering personality.
The course is designed to ensure that students will acquire some of those basic elements to
be applied in CEP as to support students development. The social and value emphasis on
this community based project is in line with UTP mission to produce well-rounded
graduates with a broad-minded, balanced and holistic views.
In this course, students are required to form a group of five (5) (preferably from different
ethnic and nationality) to plan and execute any CEP with the approval of UTP MPU4
Committee. List of projects or activities will be provided by MPU4 Coordinator for
students registration or the students may also propose their own project that meet the
required criteria of MPU4 project.

2.

OBJECTIVE, CRITERIA AND LEARNING OUTCOMES

The objective of the course is to develop students with the ability to apply soft skill
knowledge involving social graces, communication, critical thinking, teamwork and
leadership.
CEP course would acquire the following learning criteria:
1. A teamwork project consists of five (5) members per group to organize any activity
or program that is based on community and human development.
2. Run entirely by students with monitoring and assessment by supervisor(s)
(Lecturers and Executives).
3. Project or activity must be agreed upon by students and supervisor(s) and approved
by MPU4 committee.
4. Involved out of class activities. (Refer term on U4 non-class based)
5. Each course is worth 2 credit hours which is equivalent to 80 hours Student
Learning Time (SLT).
6. The project should apply the following transferable skills:
a. Communication skills
b. Critical thinking and problem solving skills
c. Accountability and social skills
d. Teamwork and leadership skills
The course outcomes are; at the end of this course, students should be able to apply:
1.
2.
3.
4.

effective communication skills in various situations

critical thinking and solve problems using scientific approaches
leadership skills to lead self and others and to work in teams
knowledge management skills and life-long learning skills as their learning
approach

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3.

PROJECT SCHEDULE

Students from the Faculty of Engineering (FE) and the Faculty of Geosciences and
Petroleum Engineering (FGPE) are scheduled to enrol the MPU4 course in Semester 6.
However, in order to provide more space for the students to plan and organize a better and
significant project, or to select and participate in the existing UTPs project, they may form
their groups and register the project to the MPU4 Committee at the beginning of their
Semester 5. The proposal, selection of supervisor(s), planning and execution of the project
could be done in the wide range of period; from the week 6 of Semester 5 until week 8 of
Semester 6, even within the semester break. Nonetheless, the registration of the course in
PRISM, submission of final report and the presentation of the project have to be completed
in Semester 6.
However, different project schedules are prescribed to the students of Faculty of Science
and Information Technology (FSIT). Students of this faculty have to complete their project
and enrol the PRISM course registration in Semester 7. Thus, they may form their groups
and register the project to the MPU4 Committee at the beginning of their Semester 6.

The Semester Plan for MPU4

No.

Semester
Status

Particulars

Registration of Groups

Review of Project
Proposal

Week

Week 6 Week 10
FE & FGPE :
Semester 5
3

FSIT :
Semester 6

Pre-Registration Week
for Semester 6
Add-Drop Weeks and
Confirmation of Online
Registration

4
5

Project Implementation
and Monitoring

FE & FGPE :
Semester 6
FSIT :
Semester 7

Final Report Submission

Project Poster
Presentation
Compilation of Students
Marks and Submission
of Final Marks

FE & FGPE :
Week 7 (Sem 5)
Week 8 (Sem 6)

Description

Action by

Offline Registration of group

members and identification of
SV
To review the project proposal
by the respective supervisor(s)

Students &
SSSD/MPU4
Committee
Supervisor(s)

Implementation of project with

monitoring from the respective
supervisor(s)

Students &
Supervisor(s)

Final Exam Weeks

Students register MPU4 in

PRISM system

Students

Week 1 Week 2

Students confirm the course

registration in PRISM

Students

Week 9

Deadline for submission of final

report for all students/groups to
Supervisor(s)

Students &
Supervisor(s)

Week 10 / Week
11

Project presentation sessions by

the groups. Coordination by
MPU4 Committee

FSIT :
Week 7 (Sem 6)
Week 8 (Sem 7)

Week 13

MPU4 Committee and

respective supervisor(s) to
compile and prepare the final
marks for all students

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Students,
Supervisor(s)
& MPU4
Committee
MPU4
Committee
and
Supervisor(s)

4.

PROJECT ASSESSMENT

The component of the project assessment for the course are as follow:
Item

Mark Distribution

Proposal Submission

10%

Final Report

20%

Poster Presentation

20%

Individual Reflections

20%

Overall Project Assessment

30%

TOTAL : 100%

4.1 Proposal Submission (10 Marks)

Each group shall discuss among members to come out with a suitable and feasible project
and more importantly within the time frame as specified above. When an agreement has
been reached among the team members and also the supervisor(s), a project proposal must
be submitted via e-Learning for assessment. Prior to submission, the project proposal must
be discussed with the respective supervisor(s) to determine the scope, project background,
and practicality of the proposed project. Each group shall submit the proposal which
required the following information:
No

Items

1.

Introduction

2.
3.
4.

5.

Project Planning

Implementation
Project Significant

Compliance to
requirement

Details
o
o
o
o
o
o

Background
Objective of Project
Project workflow
Milestone/Gantt Chart
Task / work allocation
Cost Estimation

o
o
o
o
o

Creativity and Innovation

Practicality
Impact factor
In time submission
Report compliance to
requirement/format

The content of the proposal must be based on the form given and shall not exceed 5 pages.
Note: Supervisor(s) need to ensure that any draft proposal be reviewed, assessed and returned
promptly to ensure that students are able to submit their work on time.
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4.2 Final Report (20 Marks)

Each group shall submit a final report via e-Learning prior to project poster presentation to
address how project goals have been achieved. The report should include the details of the
project, key outcomes and implications of the project. The report shall be assessed based
on:
Title
Executive summary
Table of Contents
Introduction
Aim and Objectives
Project Work Flow
Outcome of the project
Conclusion
Financial Report
Recommendations
Appendices

In the final report, each group must attach Minutes of Meeting (minimum of 5 meetings)
for their respective project. The Minutes of Meeting must be prepared by the respective
group / department.
Please note that the report must be limited to twenty (20) pages excluding appendices,
images and figures.

4.3 Poster Presentation (20 Marks)

4.3.1. Each project will be required to prepare one (1) poster in A1 size (portrait
orientation) using visuals such as graphs, photographs, schematics or maps and
exhibit the poster during the Poster Presentation Day which will be announced to
all students accordingly.
4.3.2

The poster contributes 5% of overall marks. Oral Presentation will allocate another
15% of total marks. The presentations provide a platform for students to share their
work, knowledge and experience with others.

4.3.3

Two (2) to five (5) Presenters are allowed to present their project during the Oral
Presentation. Allocation of time is 15 minutes.

4.3.4

Students are encouraged to use supporting materials to add value to their

presentation (Eg : powerpoint slides, video, animations, etc)

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4.3.5 The assessment criteria for the poster and oral presentation are as follows:
No.

Category

1.

Poster

2.1 Organization

2.

Oral
Presentation
2.2 Delivery

2.3 Language

Guidelines for Marking

o Appropriate content
o Suitable for the audience
o Appropriate introduction
o Clear aim and objectives
o Used appropriate transitional
phrases
o Summarized entire presentation
appropriately
o Completed within time limit
o Commitment from all team
members
o Good vocal clarity and quality
o Good eye contact
o Used accurate and appropriate
formal language

TOTAL

Marks
5%

5%

5%

5%
20%

4.4 Individual Reflections (20 Marks)

This individual task carries 20% of the total project grade. All team members are
required to submit their personal reflections to supervisor(s) via e-Learning. The
reflections should be written on a 3-5 page report that describes the students
reflections on the project. The paper should address the following guidelines.

Personal introduction with photo

Describe your personal contributions in this project
Describe your thinking and reasoning as you worked on the project.
Include components that left you unsatisfied. What did you learn from
working on this project? Will your work help you in the future?
Was this project similar to any other activities that you have participated
before in UTP? How?
Discuss about your team. What went well? What didnt go well? Why?
How this project improve yourself in terms of the following :
social skills;
communication skills;
critical & problem solving skills; and
leadership skills

4.5 Overall Project Assessment (30 Marks)

Project assessment carries 30% of overall marks which involved the project planning, task
allocation, execution of project, team members participation, and problem solving. No
written report submission is required for the overall project assessment.
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5.

COORDINATORS

The following are appointed by the MPU4 Committee as the MPU4 Coordinators.
1.
2.
3.
4.

Dr. Mohd Nuri Al Amin Endut (Chairman)

En. Ahmad PG Abdullah
Pn. Puspa Dahlia Bt Abdul Rahman
En Nor Razmi B Ahmad Suhaimi

The responsibilities of the Coordinators can be summarised as follows:

6.

Managing and implementing the MPU4 course.

Assisting students in assigning groups and supervisor(s).
Advising supervisor(s) on the project assessment or any other problems
encountered during the project work.
Facilitating expenditure claims.
Compiling students results.

SUPERVISOR(S)

The supervisor(s) is/are to be proposed by the project groups and endorsed by the MPU4
Committee. Only lecturers or executives are allowed to be the supervisor(s).
The responsibilities of the supervisor(s) are:

7.

Evaluating the project proposal, implementation of the project, final report and
individual reflections based on the guidelines provided within the time frame given.
Advising students on the conduct of their projects, soft skills, technical and
management aspects.
Monitoring student's progress based on Gantt chart.
Review and verify students expenditure claims.
Obtain and disburse claims to students.

ANNOUNCEMENTS

All announcements regarding MPU4 will be made through e-Learning or posters at

strategic locations (e.g. Pocket C, Pocket D and Management & Humanities Department).
Students MUST regularly visit these sites to keep themselves updated and informed of all
important dates and announcements.

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8.

ATTENDANCE AND MEETINGS

Students are required to conduct meetings regularly (minimum of 5 meetings) among

themselves on project implementation. In addition, all groups are required to arrange
regular meetings with the supervisor(s). The attendance of group members will be recorded
and monitored by the supervisor(s) which to be submitted with evidence (e.g Minutes of
Meeting) as the project progress. The Minutes of Meeting must be attached in the Final
Report.

9.

PLAGIARISM

Plagiarism is strictly prohibited and is a serious offence. Kindly refer to Section 5.1 of the
UTPs undergraduate handbook, A Guide to University Academic Policies and Procedures.
Any work that is found to have been copied or plagiarized will NOT be assessed.
10.

PROJECT EXPENDITURE

In implementing the project, each group are entitled for a fund of RM 500 and subject to
approval from MPU4 Committee. The project fund will only approve to purchase relevant
and approved items as well as services related to the program. Fund approved can only be
claimed after the project through respective supervisor(s). (Refer to Table 1).
TABLE 1 : Claim Procedure for MPU4 Project
Flow
Chart
Item #

Description

- Fill up MPU4 Claim

Breakdown Form
- Obtain verification from SV

- Submit MPU4 Claim

Breakdown Form to MPU4
Coordinator (make copy for
future reference)

- Approved MPU4 Claim

Breakdown Form will be
submitted to respective SV

Collect claims from SV

Remarks
- Fill up MPU4 Claim Breakdown Form
completely.
- Original receipts should be arranged
according to sequence as stated in MPU4
Claim Breakdown Form.
- Paste the original receipts on A4 paper.
- Obtain verification from SV and submit to
MPU4 Coordinator for endorsement and
approval.
- Incomplete or inaccurate information will
result in delay or non-approval.
- Late submissions will not be entertained.
- SV need to claim the expenses in TVM
system under the Management & Humanities
cost centre.
- Once approved in the system, students can
collect the fund from respective SV
- Students are responsible to follow up with SV
on payment. Please allow some time for
payment to reach SV.

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11.

WRITING FORMAT FOR FINAL REPORT

The writing format of the MPU4 final report should follow the UTP standard as described
below. The report consists of many parts arranged in a certain order. It is recommended
that the contents be in the following order, although not every report will include all the
items listed.
a)
Title
b)
Executive Summary
c)
Table of Contents
d)
Introduction
e)
Aim and Objectives
f)
Project Work Flow
g)
Outcome of the Project
h)
Conclusion
i)
Financial Report
j)
Recommendations
k)
Appendices

11.1

General Writing Format

Students must follow specific guidelines for writing the report as stated below.
a)

Language
The report must be written in English Language.

b)

Font and Spacing

All text should be 1.5 spacing (Times New Roman regular font-style, size 12)
written on one side of each white A4 paper.

c)

Length
The report shall not be more than 20 pages, excluding the appendices. Students are
encouraged to be brief and concise in their writing and avoid jargon.

d)

Numbering
All pages must be numbered in proper sequence from introduction to the end of the
report including pages on figures, tables and appendices. Page number must be
positioned at the bottom and centred.

e)

Margin
The top, bottom and right margins are 25 mm. The left margin must be 40 mm.

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f)

Heading
Major headings, such as INTRODUCTION, should be in capitals. Times New
Roman and font size 14 should be used. Secondary headings such as Example, the
first letter should be capitalised, bold and font size 12 should be used, and tertiary
heading should be in Times New Roman.

h)

Title Page
The title page should include the followings:
- name of the group members in FULL complete with the Matrix Number.
- title of the MPU4 project
- Date of submission of final report
Students must submit one copy of their MPU4 final report to the respective
supervisor(s) on Week 9.

11.2

General Content

This section will elaborate more about the general content needed in each part of the report
format.
a)

Title
The project title should reflect the focus on the intended project.

c)

Executive Summary
The executive summary briefly covers the content of the work. It should briefly
contain the (i) Background why project was undertaken, (ii) Aims/objectives of
project, (iii) Project Conduct- How project was conducted, (iv) Outcome and lesson
learned from the project, and (v) Implications for relevant party. The summary is
presented so that any other reader, who is attracted by the title of the project, can
know a little more without having to read the whole report. Executive summary
should not be more than 300 words.

d)

Table of Contents
Table of contents lists all headings and sub-headings, tables, figures and appendices
with the page numbers.

e)

Introduction
This section covers introduction of the project, the general aim, importance of the
project, as well as expected outcomes of the project.

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f)

Aim and Objectives

The aim of the project includes main/general outcome targeted to be achieved.
Objectives are more detailed and elaborate the aim.

g)

Project Work Flow

Project work flow should focus on progress monitoring and task allocation with the
usage of Gantt chart.

h)

Outcome of the Project

This section presents the outcome of the project. It is suggested that the outcome
reports on the actual result of the project implementation.

i)

Conclusion
Conclusion highlights whether the work completed complies with the set
objective(s) and the significance of the outcome.

j)

Financial Report
This section details the expenditure of the project.

k)

Recommendations
Recommendation for future work could be stated to ensure the set objective can be
achieved and improved or even expanded.

l)

Appendices
Each appendix is preferably named using capital letters and the appendices need to
be listed down in the Table of Contents.

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APPENDIX I : MPU4 REGISTRATION FORM

HDB1012 COMMUNITY ENGAGEMENT PROJECT (MPU4 )

Project Title

Supervisors Name

Group No.
Department

&

Date of project

Description of
Project

No

Name

ID

Course

Mobile No.

1.
2.
Team members
3.
4.
5.

_________________________
Supervisors signature & Stamp
Date: __________________
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MPU4 PROJECT APPROVAL FORM

Section A : To be filled by Student (Project Manager)
Form should be submitted to MPU4 Coordinator at least 21 days before the event
Contact No :

Name of Project
Manager

Course/Programme

Project Title

Date of Project

Venue

Description of Project

Type of Project

Email :
ID No :

No of Committees :

Academic Support

Arts & Cultural

Creativity and Innovation

Community Services

Leadership

Entrepreneurship

Sports

Nature and Environment

Others:
Please specify:

FINANCIAL REQUEST
1

Fund Requested

Breakdown of fund
requested

Supervisor's Name

Department

RM

Tel :

APPROVAL
Verified by :
(Project Supervisor)

Reviewed by :
(MPU4 Coordinator)

Endorsed by:
(MPU4 Chairman)

Signature
Official Stamp
Remarks
APPROVERS SIGNATURE (HOD MANAGEMENT & HUMANITIES DEPT)

Signature

Approver's Remark

Name & Rubber Stamp

Approval

APPROVED

NOT APPROVED

*Please attached Main Proposal together with this form.

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APPENDIX III : SAMPLE OF COVER PAGE FOR FINAL REPORT

HDB1012 COMMUNITY ENGAGEMENT PROJECT (MPU4)

TITLE OF PROJECT
BY
GROUP NUMBER
Member 1
Member 2
Member 3
Member 4
Member 5

( Matric Number)
( Matric Number)
( Matric Number)
( Matric Number)
( Matric Number)

Supervisor(s):

May September 2016

Universiti Teknologi PETRONAS
Bandar Seri Iskandar
32610 Seri Iskandar
Perak Darul Ridzuan

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APPENDIX IV : MPU4 CLAIM BREAKDOWN FORM

HDB1012 COMMUNITY ENGAGEMENT PROJECT (MPU4)
PREPARED BY
Student's Name

Student's ID

E-mail Address

Contact No

Supervisors Name

Date

Project Title
(Refer Finance Reference from UTP Claim Form)
Please attach the APPROVED MPU4 Project Approval Form and all the receipts.
Please use additional pages if necessary.
No.

Item

Description & Specification

Receipt No.

Qty

Amount

Total
Prepared by:
(Student)

Certified by:
(Project Supervisor)

Endorsed by:
(MPU4 Coordinator)

Reviewed by:
(MPU4 Chairman)

Signature
Official
Stamp
Date

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