Leaving Harbor (Unberthing)

Leaving Harbor

A. Check Work before Leaving Harbor

The Captain, taking seaworthiness into consideration, must check that the
necessary preparation (Refer to the "Leaving Harbor Check List (S-07200101CHK, S-072001-02CHK)") has been completed.
Notification of Estimated Time of Departure

The Captain must advise the Chief Engineer of the estimated time of
departure (ETD) well in advance and discuss with him the time for the
main engine trial.

The Chief Officer, as soon as the ETD has been decided, must
immediately make it known to the entire crew and ship, as well as put up
notices to that effect at the gangway, in the office and other conspicuous
places. The Chief Officer must also make an announce to persons on
board entirely every time there is a change in the ETD.

B. Roll Call of Crew

Each department head must make a roll call of the crew under his
supervision by one hour before the ETD and inform it to the Chief Officer,
who will then put the information together and report it to the Captain.

C. Stowaway Search
The Captain, when the departure port is the last port of call of the country
concerned, must strive to find stowaways by conducting a stowaway search
in accordance with the following procedures.

The search should be partially completed before hand by searching,

locking and putting "Tamper Proof Labels" on those places that can be
sealed before entering harbor and while berthing.

Carry out the search widely before sailing as much as possible.

Finish the shipboard search after leaving harbor to confirm that there
are no stowaways on board.

Taking the ship's trade route and so on into consideration, and as

occasion demands, conduct a stowaway search after leaving port by
anchoring or drifting.

The Officer on Watch, when a stowaway search has been conducted, will
record the results in the ship's log.

The Captain, when a stowaway is discovered, must immediately contact

the parties concerned and also deal with the matter as per the procedure
entitled "Other Casualty Handling."

D. Preparations for Voyage

Check of Passage Plan

The Captain must prepare a passage plan in accordance with the

procedure entitled "Passage Planning" and check that there are no
obstacles to the voyage.
Preparation of Nautical Charts and Publications
The Second Officer must ready the nautical charts of the sea area and the
relevant harbor and other hydrographic publications necessary for the
passage in accordance with the procedure entitled "Charts and Nautical
Publications," and report to the Captain.

Preparation of Report for Ship's Position Reporting System

The Second Officer, when the ship is participating in a ship's position
notification system Automated Mutual Vessel Reporting System (AMVER),
Japan Ship Reporting System (JASREP), Australian Ship Reporting
System (AUSREP), etc., must ready the report for the system.

Gathering and Evaluation of Weather and Navigation Information

The Captain must obtain necessary information in accordance with the
procedure entitled "Navigational Information" and, from that information,
check that there is no hindrance to the navigation.

Check of Draft, Hull Stability, and Hull Strength

The Chief Officer, before leaving port, must make the necessary
calculations with respect to the ship's draft, trim, GoM, longitudinal strength,
bending moment, shearing force , torsion moment, stability and hull
strength,

in

accordance

with

the

procedure

entitled

"Trim

and

Stability/Longitudinal Strength," and report to the Captain.

Check of Cargo Lashing and Closure of Openings

The Chief Officer must order the deck crew to lash down the cargo and
close the hatch covers, the watertight doors, and other openings, and after
checking the work, report to the Captain.

E. Preparations for Leaving Harbor

Check of Documents Pertaining to Leaving Harbor

The Captain must check if all documents necessary for leaving the harbor
are available.

Sailing Conditions :

The Third Officer, before leaving the harbor, must check the sailing
conditions, record the facts in the following, and also report to the
Captain by the described form.
Condition Note
Pilot Card

The Captain must check the following with regard to the sailing
conditions.
That the draught is below the ship's load line and that it meets the
permissible draught of the channel, etc. to be navigated.
That the state of the trim is appropriate.
That there is an adequate supply of fuel oil, lubricating oil, and fresh
water.

Warming Up and Preparing of Main Engine

The Duty Engineer must warm up the main engine and ready it for
operation in accordance with the procedure entitled "Critical Machinery
Operation (Main Diesel Engine Operation)" or Critical Machinery
Operation (Main Turbine Operation)."

The Duty Engineer must, through the process of warming up and

readying the main engine for operation, check and report to the Chief
Engineer that related machinery, equipment and facilities are in order.

The Chief Engineer must check and report to the Captain that the
preparation of the main engine for operation is completed.

Check of Operation of Navigational Equipment

The Third Officer or the Officer on Watch must check the operation of the
navigational equipment, report the results to the Captain and also enter the
facts in the ship's log book.

Check of Operation of Communications Equipment

The Chief Radio Officer/Radio Officer must inspect the following, check that
they are in good working order and report to the Captain.

MF/HF radio equipment (Including DSC)

VHF (Including DSC)

INMARSAT System

Internal communications equipment

Check of Operation of Steering Gear

The Second Officer must inspect the steering gear in the steering gear
compartment in accordance with the procedure entitled "Steering Gear
Operation," and, after checking that it is in good working order, report to
the Captain.

At the same time, the Third Officer must check the operation of the
steering gear from the bridge and report the results to the Second Officer
and also to the Captain.

The Third Officer must enter the results and the fact of the operation test
of the steering gear in the ship's log book.

Check of Disembarkation of Ship's Visitors and Shore Workers

The Chief Officer must check that the agent's staff, cargo workers, repair
contractors and all other non-crew persons have disembarked, and report
to the Captain.

Pilot Embarkation/Disembarkation Preparations

The Captain must order a Deck officer to prepare for the pilot's embarkation
and disembarkation. The Deck Officer ordered by the Captain must direct
the deck hands to carry out the preparatory work in accordance with the
procedure entitled "Pilot Embarkation/Disembarkation."

F. Engine Trials
When engine trials are being carried out, Captain must have the necessary
personnel stationed at the bow, stern and gangways and have them do the
following.

a. Stretch the mooring lines uniformly.

b. Check that the vicinity of the propeller is clear of obstacles.
c. Check the state of other ships in the vicinity of the bow and stern.
d. Lift the gangways from the pier or shore facilities.
e. Be careful of the cargo handling installations on the pier.
The Captain and the Chief Engineer must have the main engine test operated
in accordance with the following procedures and must check that it starts
up / stops properly.
a. Check the air running and start up / stop of the main engine from the
engine control room.
b. Check the startup / stop of the main engine from wheel house
operations.
The Chief Engineer must check that state of the main engine is in good order
in accordance with the procedure entitled "Critical Machinery Operation
(Main Diesel Engine Operation)," or "Critical Machinery Operation (Main
Turbine Generation)," and the Engineer of the watch must report to the
Captain.

The Third Officer must enter the results of the test operation of the main
engine in the ship's log book.

G. Leaving Harbor

Bridge Station Preparatory Work

The Captain, after checking that all preparations to leave harbor are
finished, must carry out the following work, and have the whole crew take
harbor leaving stations.
a. Order to station all crew members for leaving harbor by public addressor
or transceiver.
b. Start the bow thruster.
c. Standby the main engine

The Third Officer must carry out the following and report to the Captain.
a. Check and hoist the H flag and other necessary harbor leaving signals.
b. Check communications with the fore and after stations.

Fore Station Preparatory Work

The Chief Officer must check the following and report to the Captain.
a. Roll call of the personnel.
b. Check communications with the bridge.
c. Check operation of the windlasses and mooring winches.
d. S/B of anchors of both sides of the ship.
e. Check flow of cooling water to mooring winches.

Aft Station Preparatory Work

The Second Officer must check the following work and report the results to
the Captain.
a. Roll call of personnel.
b. Check communications with the bridge.
c. Check operation of the mooring winches.
d. Check flow of cooling water to mooring winches.
Watching Stationed Fore and Aft
In addition to an ordinary lookout, the Deck Officers stationed fore and
aft must pay attention to movements of tugboats, distance to other ships,
no obstructions around the propeller, etc., and report to the Captain
immediately when he infers the ship is in dangerous condition.
H. Completion of Harbor Leaving Work
The Captain, after the harbor leaving work is completed, must confirm safety
and then lift harbor leaving stations at an appropriate time and have the
OOW take the conn. After judging full safety from the surrounding
circumstances, he must put the main engine on R/U and inform the Chief
Engineer of the required RPM for the passage.

Checked
By
1

Have roll calls of crew been finished?

Nothing abnormal in the stowaway search?

Have Passage Plan and the Bridge Notebook been prepared on the Bridge?

Are nautical charts and bibliography necessary for the voyage ready?

Are preparations for reporting to the Ships Position Notification System ready?

Are navigation warnings and weather forecasts available?

Weather chart:
Marine notice:
Navigation warning:

Confirmation of ships draught, stability and hull strength within safe limits?
(Condition)
Draft: F

GoM:

m, A

m, M

Hull strength:

Trim

B/

% of Maximum strength

Has lashing of cargo been completed and cargo handling equipment secured?

Has sealing of hatch covers, watertight doors, and other openings been finished

10 Have all visitors (agents staff, etc.) disembarked?

11 Have pertinent harbor leaving documents been received?
-Port Clearance
-Ships registry and other certificates
-The customs papers
-Immigration papers

-Shipping papers
12 Have sailing conditions been recorded?
-Conditions note
-Condition memo
-Pilot card
13 Is bridge navigation equipment operating properly?
Gyrocompass: P
C
S
Second Gyro (if fitted)
Gyro Error Checked by Quay Line (Error:___________)
Magnetic compass:
ECDIS-1
(including parameter settings)
ECDIS-2
(including parameter settings)
Auto pilot:
Course recorder:
DGPS/GPS
Telegraph logger: Radar & ARPA:
Speed Log:
VHF:
Signal lights:
SVDR / VDR (if fitted):
Navigation lights: Portable signal lamp: RPM Indicator:
Shipboard clocks (including adjustment):
Window wiper /clear view screen arrangements
Whistle (to blow only if harbour regulations permit):
Fog bell and gong system:
AIS:
AIS Gyro interface( as fitted):
Echo sounder:
If possible, fill in Echo sounders data below.

(actual:

m, reading:

m, difference:

m)

14 Are communications equipment operating properly?

15 Is operating test of steering gear finished?
16 Have preparations been made for pilot embarkation and disembarkation?
17 Has the order to S/B to leave harbor been given?

18

(Time:

Has the preparatory work of stations been carried out as follows?

(Bridge)
-Stationing of personnel:
-Manual steering:
-Bow thruster:
Whistle:
-Parallel operation of steering gear:
Hard over to hard over timing :

sec

-Check of communications between the bridge and the fore and aft
stations and the engine room:
-Conveying of necessary information to the fore and aft stations:
(Tugboat positions, necessary number and order of lines )

(Fore Station)
-Stationing of personnel:
-Activation of hydraulic motors:
-Standby of anchors on both sides of the ship:
(After Station)
-Stationing of personnel:
-Activation of hydraulic motors:
19 Has preparations been made for test operation of main engine been made?
(Mooring lines tight, gangway and cranes free from obstructions, etc.)
20 Has test operation of main engine(s) been finished?
21 Has the following work been carried out?
S/B eng.:

Start the bow thruster:

22 Has pilot come aboard?

(Boarding Time:

23 Has H flag and other harbor leaving signals been hoisted?

24 Has the Masters passage plan been shown to and exchanged with the pilot?
25 Has necessary information for stations fore and aft been given?
Are necessary personnel sufficiently rested?