C21 Herd Management

DairyPlan C21 5.2 Introduction Manual

4448-3419-009
Edition May 2009

Farm Technologies / WestfaliaSurge

C21 Herd Management

Farm Technologies / WestfaliaSurge

C21 Herd Management

Topic

Page
No.

4.

Cow Entry

5.

Culling Cows

7.

Responder Number Entry

8.

Group Numbering

10.

Service Sire Details

11.

Feed Amount Entry

12.

Calving Entry

14.

Service Entry

15.

Dry-Off Entry

16.

Milk Withdrawal

17.

Reproduction Overview

18.

ResCounter II

20.

Status Code Overview

21.

Cow Selection (Automated Gates only)

22.

DPSingle

23.

Reports

26.

Milk Meter Performance Analysis

27.

Re-Start Feeding

28.

Data Backup

29.

Software Security
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Cow Entry
This is where you enter your cows onto DairyPlan when you first start This is also where you
enter newly purchased animals in future . Alternatively if you use NMR you can get use a
DataStream disk to enter all the animal information automatically

3
4
Enter the animals line number
(freeze brand no.) For Metatron 12
systems the maximum number of
digits you can enter is 4. Enter as
much of the basic details such as
lactation no., calving dates as you
can. The Responder Number is for
Parlour Auto Identification systems
only. When you have finished
entering details press OK. You can
then enter the next cows details

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Culling Animals
There are two main options when Culling an animal in DairyPlan. You can completely remove
an animal so that there is no record left or you can Cull an animal but still keep her record for
future use i.e. in future you can look at the Dams records
Note : DairyPlan has a limit as to how many cows it can store .The standard is 500 cows.
When you Cull an animal but Save her records this Cull animal still counts as one animal. If in
future you find the number of animals in DairyPlan is approaching the Herd limit then you can
either Delete these Cull animals completely or you can purchase a DairyPlan Module to take
you up to the next Herd size . The Herd Size options are 500,1000,3000

Choose
an option

3
5

Enter the Left Herd Date - if you have

DPCert then enter 0 for a Sold animal
& 2 for a Dead animal (in DPCert you
can then enter extra details as to why
the animal was culled) . Otherwise
make up your own reasons e.g. 3 for
Mastitis ,4 for Bad feet etc.

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Culling Animals

Enter cow numbers to Cull.

Tip: If you wish to select a number of
animals in one step (assuming they
are culled on the same date & for the
same reason) then type the number of
the cow followed by a space and then
the next cow number e.g. 8 12 23

Now press this box to Cull

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Entering Responder
numbers
This section if for installations using Automatic Cow Identification whether its for Parlour ID,
Out of Parlour Feeders or Auto Selection Systems.

Enter the Responder number

of this cow in the box . For new
systems enter the last 8 digits
of the responder

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Changing Group numbers
If you group your cows in different buildings/lots you may want to keep a record in DairyPlan.
Alternatively if you intend using the Automatic Feed to Yield program then even though the
cows may be in one physical group , on the computer you may group them according to for
example stage of lactation, milk yield etc. for feeding purposes

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Changing Group numbers

Enter the group number here. You

can enter any group number from 1 to
99. After pressing the Enter key you
can then enter the group number for
the next cow

6
7

To return to the Main Menu press the

M button (6) & select DPMenue (7)

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Entering Sires
Enter the details of the Sires you currently use for breeding. If you wish to extra information
such as straws in stock then select option 5 shown below

6
5

Enter straws in stock & their location

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Entering Feed
Amounts
Enter here the feed amounts you wish each cow to receive per day whether this amount is to
be fed in Parlour or in the Out of Parlour Feed Stations

1
2

Enter the 24hour feed . If this is for In Parlour

Feeding then the feed amount will be divided by the
number of times you milk per day .
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Entering Calving
Details

1
2

3 Enter the
cow no. then
press the
RETURN key
on your
keyboard

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Entering Calving
Details
Enter Calving date &
other details if you
wish. In the comment
section you can for
example enter
whether it was an
assisted calving

In the case of twins

toggle between them
using these buttons

Enter the number of heifer/bull calves

followed by their registration no.
Tick the box if the calf is to be kept on the
farm as part of milk herd replacement stock .
Also give the calf a number, one that isnt
currently used by any milking cows. The
number of the heifer can be altered when she
enters the Milk herd

Press OK to complete

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Entering Service
Details

3 Enter the cow no.

then press the
RETURN key on
your keyboard

5.Enter Service Date

6. Press Sires box to

get a list of Sires that
you are currently using
7. Press OK Save to
complete

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Entering Drying-Off Details

3 Enter the cow no.

then press the
RETURN key on
your keyboard

5.Enter Dry-Off Date

6. Any comment such

as drug used (DPCert
users enter in DPCert
instead
7. Press OK Save to
complete

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Milk Withdrawal

Enter Isolation Code 1

Time of day withdrawal to Finish

Date withdrawal to Finish
Time of day withdrawal to START
Date withdrawal to START
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Reproduction Overview
The Reproduction Overview is an electronic version of the Calendar board . It shows at a
glance the reproduction situation in the herd

Tips:
ResCounter Tips:
1.

The no. of dots in each

box is the no. of times this
animal has been Served
2. Move mouse onto cow
number to get extra details
3. Double click on an animal
to bring up the next logical
DPVet event entry box
4. A yellow message beneath
means that not all the cows
in this herd could be fitted
onto this screen

1. Fast flashing Yellow box

indicates a full activity
alarm in the animals
expected heat cycle
2. Slow flashing Yellow box
indicates a full activity
alarm
3. Slow flashing white box
indicates a suspicious
activity reading

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ResCounter II
Cows with High Activity can be checked by either viewing a Report List or by viewing a
Graph
Report Viewing: You can use either a Report showing cows active in the last 12 or 24
hours. The example below shows a Report List with cows active in the last 24 hours

Optional 12 Hour
Activity List

The number of pluses indicates the level of activity.

The more readings shown the longer the period of
high activity

Days since last but one high activity

Days since last high activity
Cows with high activity in last 24 hours
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ResCounter II
Cows with High Activity can alternatively be checked by viewing a Graph

Press these buttons to view

next or previous cow with
High Activity

Days from
today

1. This cow shows a recent High Activity

2. Previous activity approximately 21
days and 42 days helps confirm that
the cow is in HEAT

19

Time of peak activity can

be checked to determine
optimum insemination time

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Status Code Overview
Each animal is assigned a status code indicating its stage of lactation.The status codes also
form the basis for many analyses in DairyPlan.The status of the cow determines whether it is
being fed, milked or checked for being in heat.

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Cow Selection
(Automatic selection gates only)
If you have an Automatic Selection system then you can enter the date that you wish to select
a cow . For example if you have a vet visit in 10 days time you can program Dairyplan to select
any cows on that particular day. Off course you can also select an animal during milking using
the Metatron terminal . See Metatron Parlour Information sheet for details . The example
shown shows only a limited part of the Selection system possibilities. Please contact your
Dealer/technician for further information

1
2

Enter the Selection date

here . As in all Dairyplan
programs if you enter for
example +7 then it will
add 7 days onto todays
date
Ensure that a Y for yes is
entered here for each
animal to be selected
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DPSingle
DPSingle allows you to view information of individual animals in more detail e.g. Lactation
records ,Vet history, Lactation Graphs etc.

2
Enter animal no.
and press OK

Lactation records,Milk
Measurements,Ancestry etc

Veterinary
history

Lactation Graphs
22

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C21 Herd Management

DairyPlan Reports
DairyPlan has a large number of reports to choose from . Below are some of the most useful
as far as Herd Management is concerned. All reports can be changed to suit an individual
farms requirements or new reports created

This is the Milk Production

report. It is in cow number
order
Tip: If you double click on a
cow number DPSingle will
appear for that animal

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DairyPlan Reports

This report shows cows

that are down in Milk or that
have high Conductivity

The + sign show she has increased milk yield or

conductivity & - sign the opposite. The more + or
signs the more significant the alarm .The report
shows the last 3 milkings for each alarm animal
so that you can see the trend
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DairyPlan Reports
1
2

This is the Cows Due to

Calve report. It is in order
of Due date.

This is the Dry Cow List. It

is in order of Due date.

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Milk Meter Performance
Analysis
This report enables you to check the performance of each milk meter & also cross check milk
meter milk totals with Bulk Tank milk collection amounts. Note: Divide the Milk Meter Total(kg)
by 1.03 to compare with Milk Collection Tanker which is measured in Litres

No. of milkings at
each milk meter
Auto ID percentage
success
Total milk through
each milk meter. If
one meter is
consistently showing
more or less milk it
may indicate a fault
with that meter

This part of the report

shows the Total Milk
produced for each of the
last 8 milkings as well as
the number of cows milked
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Re-Start Feeding
If for any reason you find that the In Parlour Feeding does not operate or the feed that you
have entered today hasnt yet taken effect try the following steps

Double click on the

DPProcess icon
1

Select the
CLOSE button

4
Restarting the Feed
system only takes a
few seconds after
which this screen
disappears
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Data Back-up using Floppy disk
Backing up DairyPlan data should be carried out as often as possible,ideally once a week .You
can backup onto floppy disks (which these days arent as reliable) or USB memory stick

5
3

4
If you are backing up onto
floppy disk click on Diskette

28

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Data Back-up using Memory Stick

2
8
3

If you are backing up onto

Memory Stick or other device
click on the Browse key to
locate the device

5
Highlight backup device
7

Enter file name e.g.

DPBackup.dpb
& then press the OPEN key twice

NOTE : For future backups carry out steps 1,2,3,8 only .This
is because it remembers where youve backed previously
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Software Security
A screen similar to that shown below appears each time you access information in DairyPlan.
The information shown should be forwarded by the installer to WestfaliaSurge head office.
Once this information is processed you will be contacted & given a Software Security key 2 no.
You should enter this number in the box shown & then press the OK button. If the number is
correct then this Security screen wont appear again.

Enter Key 2 no. here

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