NIKKEN

PRIVACY POLICY
Effective from October 2016

Nikken Privacy Policy

Privacy Policy
Nikken UK Limited knows that you care how information about you is used and shared and we appreciate
your trust in us to do that carefully and sensibly. This notice describes the privacy policy for www. (insert
website address). By visiting our website you are accepting and consenting to the practices described in
this Privacy Notice.

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1.1.
1.2.
1.3.
1.4.
2.
2.1.
2.2.
2.3.
2.4.
2.4.1.
2.4.2.
2.4.3.
2.4.4.
2.4.5.
2.4.6.
2.4.7 .
2.5.
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3.1.
3.2.
3.2.1.
3.2.2.
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3.2.4.
3.3.

Introduction
This website belongs to and is edited by Nikken UK Ltd Gloucester House, 399 Silbury Boulevard,
Central Milton Keynes, England, MK9 2AH
You can contact us at: customers@nikken.co.uk or: +44 1908 202400.
Our data protection policy is under the supervision of our IT Manager.
The website complies with EU and national laws on marketing materials.
Collecting Personal Data
We collect, use and store certain types of personal data, according to the principles set by EU law
and transposed into different national legislations.
We collect data that you provide to us when you register, including name, address, telephone
number and e-mail address, and when you fill in the order form.
We are data controllers of the data that we collect, together with the Consultant who is chosen
by/assigned to you.
Our principles for dealing with personal data are as follows:
All data collected are processed fairly and lawfully;
The data is not kept for longer than it is necessary for the purposes set out in this Policy;
The data required is adequate, relevant and not excessive with regards to the purposes;
The data is kept accurately and can be changed by you at any time in order to stay accurate and up
to date;
The data is processed respecting your rights;
The data is kept secure;
The data is not sent to countries without adequate protection.
By using this website you consent to the principles set above.
Using your personal data
Personal data submitted to us will be used for the purposes specified in this Policy or on the
relevant pages of this website.
We may use your personal data to:
Administer our business and fulfil any orders;
Send you marketing and non-marketing commercial communications;
Send you our e-mail newsletter, if you have requested us to do so (you can un-subscribe at any
time);
Deal with complaints and requests;
We will not share your data with third parties for the purpose of their direct marketing, unless you
expressly consented to it.

Nikken Privacy Policy October 2016

4.
4.1.

4.2.
4.3.
4.3.1.
4.3.2.
4.3.3.
4.3.4.

Disclosing personal data

We may disclose your personal data to our employees, officers, insurers, professional advisers,
agents, suppliers or subcontractors where it is necessary for the purposes set out in the Privacy
Policy.
We may disclose your personal data to any member of our group of companies (this means our
subsidiaries, our ultimate holding company and all its subsidiaries.
We may disclose your personal data for the following purposes:
Where the law requires us to do so;
To exercise or defend our legal rights, including disclosure to our legal representatives and
authorities;
To a potential buyer of our business, if we decided to sell it;
To a court of law, where it requires us to do so.

5.
5.1.

Sending your data overseas

You expressly agree to the fact that data we collect from you may be sent to our companies or data
processors in other countries where we operate.
5.2.
The countries where we might send your data apply similar laws to EU laws .
5.2.2. The recipient is signatory to EU model contract on data protection, security and process.
5.3.
Data that you submit to us might become available to unauthorised people, e.g. where the
computer you use is not properly configured or your PC is hacked. In those cases, we are not liable
for misuse of your data by others.
6.
6.1.

Retaining personal data

We retain personal data according to EU and national legal principles in order to comply with our
obligations.
6.2.
Data under our control shall not be kept for longer than necessary for the purposes set out in the
Privacy Policy.
6.3.
Without prejudice to clause 6.1 and 6.2, we retain personal data indefinitely where:
6.3.1. The law requires us to do so;
6.3.2. We believe that data might be relevant to ongoing or future legal proceedings;
6.3.3. It is necessary to establish, exercise or defend our legal rights.
7.
7.1.
7.2.
7.3.

7.4.

Security of your personal data

We will take reasonable care in order to avoid loss, misuse and alteration of your personal data.
The data will be kept in a secure server or servers, protected by passwords and firewalls.
You acknowledge that data transfers over the internet is intrinsically insecure and we can onl y
guarantee the protection of data to the extent that it is stored in our computers or those of our
data processors.
You are responsible for making sure that the data reaches us without being revealed and exploited
wrongfully by unauthorised people, including administering your passwords and user policies in the
computers you use.

Nikken Privacy Policy October 2016

8.
8.1.
8.2.

Amendments to the Privacy Policy

We reserve the right to change our Privacy Policy at any time. We will publish the new version on
the website.
You are responsible for checking this page from time to time to ensure that you are aware of those
changes.

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9.1.
9.2.
9.3.
9.4.
9.5.
9.6.

Enforcing your rights

You may at any time instruct us to provide you with detailed information about your data.
We may withhold some of your data, if the law requires us to do so.
You may request at any time that your data shall not be used for marketing purposes.
You may request at any time for your data to be deleted from our computers.
Your requests may incur an administrative fee of 12.
Our positive answer to your request is conditional upon proof of identity from your part.

10.
10.1.
10.2.

Data protection registration

We are registered as a data controller with the UK Information Commissioner's Office.
Our data protection registration number is Z7666354.

Nikken Privacy Policy October 2016