Our Ref : Purchase Order

Your Ref :

*** / ****/*****/ 20** .

FAX :
C.C :
FAX :
SUBJECT: (
)
Reference to our Tender No. ( ** / *** / 20** ) your offer of ** / ** / 20** and your fax ( es ) of ** / ** /
20** . and the mutual correspondence during the technical study . we accept your offer and place our order
according to the following conditions
[ ] 1SCOPE OF SUPPLY & PRICES:[ ]

1.1- As mentioned in your offer, for the total price CFR **** sea port /
CPT **** Air Port.
[ ] 1.2To supply all items in your offer, each according to its quantity, technical
specifications, description, part No. and unit price, for total cost of
( ******** )
CFR **** sea port / CPT **** Air Port .
[ ] 1.3-Any technical amendment requested by PETROJET during the technical study & evaluation is to be
considered as an integral part

] 2- PAYMENT CONDITIONS:-

[ ] 2.1-

[ ]2.3

C. A. D. (Bank transfer, cash against shipping documents )100 % Against shipping documents +
Performance bond (10%) unconditioned , confirmed by 1st class Egyptian bank and accepted by Petrojet,
valid for one year , should be submitted within ( 7 ) Working days from P.O. date otherwise we will have
the right to cancel the order in subject automatically
Irrevocable & Confirmed Letter of Credit ( L / C ) 100 % Against shipping documents
+ Performance bond (10%) unconditioned , confirmed by 1st class Egyptian bank and accepted by
Petrojet, valid for one year , should be submitted within ( 7 ) Working days from P.O. date otherwise we will
have the right to cancel the order in subject automatically
2.2-1
All bank charges " Concerning Bank transfer/L/C " outside Egypt, including
confirmation charges, are on your account.
2.2-2
For local ( domestic ) L/C, i.e. in case the opening bank and correspondent
bank are in Egypt, all opening bank charges will be at Petrojet account; whereas all
correspondent bank charges ( including any intermediate bank charges ) and all
confirmation commissions will be at the sellers account.
DELAY PENALTY : (1 %) weekly, (5 %) max. from the total value P.O .

] 3-

DELIVERY TIME:

[
[
[
[

] 4] 5] 6]7-

[ ] 2.2-

[ ]
[

(
) weeks FOB Starting from order issuing date .
Partial shipment not allowed
Transshipment not allowed
The supplier will not ship the equipment and / or materials from his shop until he receives a shipment release
authorization note in writing as follows : In case of third party inspection :- - signed from the third party inspector.
In case of no third party inspection :* singed from representatives of purchaser , if attends the tests and reviewing the certificates.
OR * signed from PETROJET head office after receiving the mill test certificates , ( which should be sent
by fax from the supplier to our head office ) to review and approve them ( within 10 days) .
* In case of our delay of approval more than 10 days a reasonable time will be added to your delivery time

Mill (factory) test certificates Should be Submitted.

All necessary certificates and technical manuals should be submitted
The manufacturing schedule should be submitted with the P.O confirmation
Warranty Period : 12 months after the actual start date or 18 months from the actual date of delivery
whichever is earlier
Supplier Name : .......................................................
Accepted
: ......................................................
Signature
: ......................................................

PTJ-PUR-F07

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Purchase Order
[
[

[]
[
[

: ......................................................

*** / ****/*****/ 20** .

] 8 - Third party test & inspection certificates should be submitted on supplier account
] 9- (
) Person/s from PETROJET staff and /or Petrojet assigned third party inspection company will be
at your premises to attend test & inspection procedures for ( ) days; on Petrojets account .

10-

Origin should be : *****

] 11] 12-

( ) set/s of tools should be sent to PETROJET for each unit.

( ) Copy/s of catalogues (maintenance, spare parts, workshop, Installation, Operation) should be Sent
to PETROJET for each unit.
[ ] 13- A third party certificate (********), on PETROJET account, confirm that all materials
are in compliance with ALL the specifications stated in the purchase order, should be submitted with the
shipping documents.
----------------- . Tel : (202) ---------Fax : ------------------Please identify: place of inspection & the contact person and advise specifically two weeks in advance.
In case of changing the agreed inspection date , the supplier should advise the 3 rd party inspector before the
inspection dated by 72 Hours otherwise the supplier will afford this visit.
All inspection process should be at one place , the supplier will charge any extra inspection visit for more
than one place visit
Material inspection levels on of the following : Inspection Level (1) Only final inspection on the material and documents revision are required prior to
shipping
Inspection Level (2) Includes as minimum pre-inspection meeting ,one or more in progress "
surveillance visits, all witness and hold points and final inspection
Inspection Level (3) same as level 2 except that ''in progress'' surveillance inspections shall be on a
regular basis weekly
Inspection Level (4) resident inspection continually monitoring the work at vendor's facilities
[ ] 14-SHIPPING DOCUMENTS:
PAYMNET BY CAD
The Consignee name should be bank name
& the Notify Name should be *********
One (1) Original Set of documents should be sent to our bank (legalized & certified)
PAYMNET BY L/C
The Consignee name should be the L/C issuing bank name
& the Notify Name should be *********
One (1) Original Set of documents should be sent to your bank (legalized & certified)
THE SHIPPING DOCUMENTS SHOULD BE SENT AS FOLLOWS:- Two (2) Original Sets of documents should be sent to Petrojet (One set legalized / certified. The
other set non-legalized/non-certified) by air-courier within (4) four days from shipping date in
order to acquire all necessary import declarations, tax exemptions, customs approvals before
material/equipment arrival to avoid any demurrage charges and/or penalties
- One (1) complete copy should be sent by fax to Petrojet (upon dispatch)
- The courier awb (receipt) evidencing sending the two (2) original sets to Petrojet should be
presented to the bank
In case the supplier doesnt abide by the a/m points, an amount of 15% from the total P.O. amount will
be retained until material/equipment is released.
Moreover, should any charges or demurrage fees result from incompliance to a/m requests/instructions,
then these charges/fees will be deducted from the retained 15% amount and the balance will be released
to the supplier upon releasing the material/equipment.
The Bill of Lading should be stamped with 14 days free of demurrage from arrival date of the
vessel at port of destination in case of containers only.
Supplier Name : .......................................................
Accepted
: ......................................................
Signature
: ......................................................
PTJ-PUR-F07

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Purchase Order
[

: ......................................................

*** / ****/*****/ 20** .

Shipment should be on the first available ship arrive to ******** (liner or RORO), by ship owner not broker (master B/L
not house B/L).
It is prohibited to ship Goods via Shipping Line " Visemar Line ".
i.e. B/L should be issued by the vessel carrier direct to L/C opening bank no broker in between. Itemized packing list should
be submitted in full

15-

Shipment should be on the first available ship in arrival to *** Seaport (liner or RORO), by ship owner not broker (master B/L not house B/L)

but in any case , shipment on a vessel its age exceed 25 years old is forbidden

] 16-

Ship age should not exceed 15 years, Unless liner vessel.

If it is more than 15 years old penalty of 0.375% of L/C value will be deducted from the L/C or your dues. A
certificate of the ship age should be submitted with the shipping documents..
[ ] 17- Shipping time should not exceed ( 3 ) days
[ ] 18 - Please Accept, Sign And Stamp This P.O And Return it Back, This Will Be As Final Confirmation On All Terms
And Conditions; To be received within the next (2) two working days; otherwise we will have the right to cancel
the order in subject automatically.
[ ] 19 -

For Materials packed inside wooden boxes / pallets :

1-All goods/materials that are to be shipped to any Egyptian port and packed inside wooden boxes
pallets, then these boxes/pallets should be technically treated against pests and duly stamped by
the united nations Food & Agriculture organization (FAO)
2-Moreover , if these boxes /pallets are found unstamped by the FAO, and then they will be held at
the customs agriculture health chamber , and not be released until being chemically treated
3-Accordingly , you will be responsible for any damage and /or delay in releasing the
goods/materials from the customs , that may arise from such case .
[ ] 20- For material from United Arab Emirates via Jebel Ali.
All material / goods shipped from UAE via Jebel Ali , should be justified by the following
documents for certification :
1] Official letter from the UAE ministry of planning and economy , certifying that the producing mill is
an ex-free zone one.
2] A feed back from the shipping company certifying that materials / goods were directly transferred
from the mill to the loading port.
3] A copy of the commercial register certifying that the mill is located inside the industrial zone .
[ ] 21 - Euro one Certificates should be submitted .
[ ] 22 - Only the items marked ( X ) are included in our purchase order.
[

] 23 -

The attached pages are an integrated part of this order.

22 - 1
22 - 2
22 - 3
22 - 4
22-5

Scope of supply and technical specification.

( page )
Terms and conditions of purchasing.
(accepted and signed from your company before )
Form of Performance bond form
( 01 Page )
Bank's name
( 01 Page)
Draft L/C
( page )

Best regards.
Procurement Top Manager

PTJ-PUR-F07

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Supplier Name :.......................................................

Accepted
: ......................................................
Signature
:......................................................
Stamp
:......................................................

Purchase Order

Item
No.

Description

*** / ****/*****/ 20** .

PRICES
FOB

QTY.
PRICE

TOTAL
PRICE

Total Price CFR

/CPT
PRICE

TOTAL
PRICE

Supplier Name : .......................................................

Accepted
: ......................................................
Signature
: ........................................................
Stamp
: ........................................................

PTJ-PUR-F07

Rev.0

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