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PROVINCIAL DISASTER MANAGEMENT AUTHORITY

TENDER DOCUMENTS

SUPPLY, INSTALLATION & OPERATIONS


OF SATELLITE HUB BASED WAN
CONNECTIVITY SOLUTION FOR PDMA,
PUNJAB

Provincial Disaster Management Authority


40/A, Lawrence Road, Lahore
Tel :- 042-99204403-4
Fax :- 042-99204405

PROVINCIAL DISASTER MANAGEMENT AUTHORITY

TENDER DOCUMENTS

INTRODUCTION
The Punjab Disaster Management Authority (PDMA) intends to establish a reliable satellite based
network connectivity with 20 remote offices/branches that are located in province of Punjab
Pakistan in order to provide broadband connectivity to disaster management and other provincial
offices.
The planned IP based private VSAT system is envisioned to provide a cost effective, reliable single
connectivity platform with centralized monitoring and control. A single point of contact is required
for operation, maintenance, fault isolation and troubleshooting to provide high service, quality and
management of the system. The centralized station will be located at Lahore.
The required system should be based on DVBS2/DVB-RCS2 VSAT system with star topology with
DVBS2 on Outbound and DVB-RCS2 on inbound hereinafter referred to as System, which is
capable of delivering a variety of IP-based services such as data communication, Internet access,
voice, and video.
The bidding is for a turnkey project. The Bidder shall propose a complete system, which can satisfy
the system requirements, described, including but not limited to conducting site survey, design,
system supply, installation, integration, civil works, testing, commissioning and operations. The
System will be integrated with an IP based network and hence shall be able to interoperate with the
Customers existing IP infrastructure.
Bidders have to provide following equipment in fulfilling the requirement of this RFP
1. Hub equipment including 4m Hub antenna & 50 W RF hardware, VOIP Hardware
2. 20 complete sets of remote stations (1.2m antenna, 3W BUC, LNB, modem, voice equipment
& VOIP Phone to support single voice line)
3. Two complete sets of COTP remote stations for Mobile Van
4. Consumables, installation of Hub and remote stations.

PROVINCIAL DISASTER MANAGEMENT AUTHORITY

TENDER DOCUMENTS

SATELLITE BASED WAN CONNECTIVITY SOLUTION


GENERAL REQUIREMENT
1. The PDMA requires the implementation of a fully managed IP broadband Solution over
satellite which supports provision of data, voice & video services
2. The proposed VSAT solution shall operate in Ku band (13.75-14.5GHz) Satellite. Bidder
should commit to ensure high link performances and availability.
3. The Bidder will be responsible for designing, site surveys, installation and commissioning
of Hub station.
4. The VSAT network is expected to provide connectivity of all sites offices/branches with star
topology and optional mesh connectivity and the hub station will provide access to all
broadband services, applications and other resources at PDMA Punjab The Network
Operation Centre (NOC)/VSAT Hub must be located in headquarter in Lahore and the
remote stations will be implemented in all remote sites. Both the hub station and remote sites
will be fully managed by the service provider for three years after installation and the buyer
will have access to monitor the network and manage resources.
5. VSAT System should be capable to have voice connectivity within network and to PSTN as
well.
6. Bidder is supposed to integrate the Hub and remote VSATs with HO and remote
offices/branches equipment to ensure end to end services and smooth working of all services
as per expectation of PDMA Punjab
7. This end-to-end service shall be designed and operated on a 24x7 basis to continuously
deliver the required services every calendar day of the year.
8. PDMA will be responsible to provide satellite BW for the system and PDMA will share the
satellite parameters later on to confirm the compatibility of equipment with space segment
9. PDMA will separately procure external encryptors for the security requirements of this
solution.
TECHNICAL SPECIFICATIONS
1. The system should preferably be based on open standard DVB-S2 technology in forward
direction and DVB-RCS2 technology in return link supporting star as well as mesh mode.
2. The Hub should support ACM (adaptive Coding and Modulation) for outbound carrier and
provide full adoptivity on return links by employing ACM with ACS (Adaptive Carrier
Selection) and AUPC (Automatic Uplink Power Control) to mitigate the effect of rain fade

PROVINCIAL DISASTER MANAGEMENT AUTHORITY

TENDER DOCUMENTS

3. Through this technology, each site will be guaranteed with the maximum subscribed data
rates plus additional burst to higher data based on availability of additional unused BW. This
should be achievable through pre-configured setting in Network Management System.
4. The Hub system must be a modular one and based on open architecture.
5. The Hub system should be non-redundant at initial stage but upgradable to fully redundant
systems to ensure maximum availability of the network.
6. Must support of BPSK, QPSK, 8PSK and 16QAM in the return link
7. Should support advanced 16-State Turbo Coding on the return link
8. Should have GSE encapsulation on the forward link
9. Should have flexibility to split a single outbound in multiple "Msps" segments and/or
"Mbps" segments
10. Hub and remotes should support built-in TRANSEC encryption (AES 256) on layer-2 for
security purpose.
11. Must support minimum 12% carrier spacing for the return link for better efficiency
12. The Hub system should support minimum 4 QOS classes of VOIP, ViC, CD and Best Effort
with discard option.
13. The hub shall support on-demand Constant Rate Assignment (CRA), permanent CRA
services. Dynamic assignment of bandwidth with guaranteed and, maximum rate options at
VSAT group level and individual VSAT level with user-definable step-sizes.
14. The proposed solution shall come with manufacturer supplied NMS including fault and
performance management (accounting reports, availability reports, resource monitoring,
event logs, alarm management), configuration management (auto-commissioning, resource
management and service management), account and security management (add/delete,
access control and encryption)
MOBILE SUPPORT
15. Must be compatible with and support Mobile Antenna Units
16. Must have support for auto-pointing antennas
17. Bidder shall provide all static antennas mentioned in this RFP however provided indoor
units must be compatible with Mobile Satellite Auto-Tracking Units
18. Communication on the move is not required
BANDWIDTH
The proposed hardware should support following bandwidth for the connectivity with remotes.

PROVINCIAL DISASTER MANAGEMENT AUTHORITY

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1. Downlink --- 512 kbps per site


2. Uplink ---- 256 kbps per site
Contention Ratio 1:2
The system should be capable for a possible increase in bandwidth requirements through NMS
without visiting remote sites. Increases may vary from a few additional kbps up to twice the initial
bandwidth per site minimal disruption should be ensured during all changes. Bandwidth shall be
dynamically allocated to all VSAT connected service stations and unused BW should automatically
be shared to other remotes.

GEOGRAPHICAL DISTRIBUTION OF REMOTE SITES


All 20 remote sites are located at 36 districts of province of Punjab and bidders are supposed to carry
out remote sites installation and troubleshooting at all these locations. The bidder will also carry out
installation & commissioning of equipment for 2 mobile Vans.

PHYSICAL & ENVIRONMENTAL


The Bidder must mention Hub &

Remote

equipments physical and environmental

conditions in below format: The Bidder will also clearly mention AC power requirement of total
hub equipment as well as each remote site.
- Power Supply
- Operating temperature
- Storage temperature
- Humidity

PROVINCIAL DISASTER MANAGEMENT AUTHORITY

S. No

TENDER DOCUMENTS

Description

QTY.

1
1.1
1.1.1
1.2
1.2.1
1.3
1.3.1
1.4
1.4.1
1.4.2
1.5
1.5.1
1.6
1.6.1

Satellite Link Hub (License for 100 Remote V Satellites)


Forward Link Subsystem
Satellite Link FLS ( Licensed, 5Msps License,16APSK) or equivalent
Return Link Subsystem
Satellite Link RLS (1.5Msps, 8PSK) or equivalent
TCP/HTTP acceleration Subsystem
Satellite Link Net Acc - Acceleration Server
NCC/NMS
NCC/NMS Servers
Network Management System Software
REFS Subsystem
GPS Receiver for 10MHz & 1PPS Reference or equivalent
Hub Accessories
HP Universal Rack 42 U, PDU or equivalent

1.6.2

19" Rack Mount Display & Keyboard, KVM, Serial Switch 8-Ports, Cable Accessories

1.6.3
1.6.4
1.7
1.7.1
1.7.2
1.7.3
1.7.4
1.7.5
2
2.1
2.2
2.3
2.4
2.5

V Satellite PC + Work Station


Satellite Link 2910 Test IDU or equivalent
Switches & Routers
Router 2951/K9 or equivalent
Catalyst 2960s 48 GigE, 4 X SFP LAN Base or equivalent or equivalent
2901 w/2 GE 4 EHWIC 2 DSP 256MB CF 512MB DRAM IP Base or equivalent
Inbound Channel License
Voice Solution at Central Location
Hub Antenna & RF
ASC Signal 4.0 Meter Ku-Band Manual Mount Earth Station Antenna
Terra Satellite 50W Ku band BUC
Ku Band Hub LNB
Waveguide 6 ft
Hub IFL Cable & Connectors

1
1

3
3.1
3.2
3.3
3.4
4

4.1

4.2
5
5.1

1
1
1
1
1
1
1

1
1
1
5
1

One-time Installation Services & Training


Project Management & System Designing
Hub Baseband Installation & Commissioning and integration with Network
On-Site System Training after installation
Antenna and RF installation
Fixed V Satellites
Satellite Link 2000 IDU or equivalent
1.2 m Ku band antenna
3W Ku BUC
Ku Band LNB
Panasonic KX-HDV230 SIP phone or equivalent
24 port Ethernet switch or other equivalent switch
MP2804-AC or other equivalent router
IFL Cable & connectors
One-time Charges for Fixed Remote Site Installation Services including Local transportation of
Equipment from Cental Location to Remote Site
Mobile Satellite
Inetvu 1.2m Ku band auto deployed vehicle mount antenna
Satellite Link 2910 IDU or equivalent

1
1
1
1

PROVINCIAL DISASTER MANAGEMENT AUTHORITY

5.2
6

6.1

TENDER DOCUMENTS

8W Ku band BUC
KX-HDV230 SIP phone or equivalent
24 port Ethernet switch or other equivalent switch
MP2804-AC or other equivalent router or equivalent
IFL Cable & connectors
2.3 KVA Generator
Power cables & accessories
Installation Service for Outdoor & Indoor of Mobile VAN
Maintenance & support services

1
3
yeas

Satellite ellite Hub Operation including 24/7 Support From Global Support Centers
Availability of Residence Engineer at Central Location
Maintenance & Troubleshooting of 20 Fixed Remote Stations & One Mobile Station
Warranty & Hardware Replacement for Hub & 20 Remotes

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TENDER DOCUMENTS

TENDER DOCUMENT
(Special Instructions)
Provincial Disaster Management Authority
40/A, Lawrence Road, Lahore. Pakistan
Phone: (+ 92) (42) (99204403-4) Fax: (+92) (42) (99204405)
1.1 PPRA Rules to be followed
Punjab Procurement Rules 2014 will be strictly followed. These may be obtained from:
http://ppra.punjab.gov.pk/PublicPages/prorules1.aspx In this document, unless otherwise
mentioned to the contrary, "Rule" means a Rule under the Punjab Procurement Rules 2014.
Origin.
1.
For purposes of "origin" shall be considered to be the place where the Goods are
produced or from which the Services are provided. Goods are produced when,
through manufacturing, processing or substantial and major assembling of
components, a commercially recognized product results that is substantially
different in basic characteristics or in purpose or utility from its components.
Tender Cost.
2
The Bidder shall bear all costs / expenses associated with the preparation and
submission of the Tender (s) and the Purchaser shall in no case be responsible / liable
for those costs / expenses.
Joint Venture.
3.1
Bidders may form a joint venture of two or more Bidders. An Agreement Deed to
that effect, legally executed and signed by all the partners shall be submitted
with
the Tender.
3.2
One of the partners shall be authorized to, be in charge, incur liabilities, receive
payments and receive instructions for and on behalf of any or all partners. A power
of attorney to that effect, legally executed, signed by all the partners shall be
submitted with the Tender.
3.3
All the partners shall be jointly and severally liable for the execution of the Contract
in accordance with the terms and conditions of the Contract. The Tender, and in case
of successful Tender, the Contract Deed, to that effect, shall be signed by all the
partners.
Examination of the Tender Document
4.1
The Bidder is expected to examine the Tender Document, including all instructions
and terms and conditions.

PROVINCIAL DISASTER MANAGEMENT AUTHORITY

TENDER DOCUMENTS

Clarification of the Tender Document


5.1
The Bidder may require further information or clarification of the Tender Document,
no later than three working days prior to the deadline for the submission
of the Tender, in
writing or by telephone or by visiting the office.
Amendment of the Tender Document
6.1
The Purchaser may, at any time prior to the deadline for submission of the Tender,
at its own initiative or in response to a clarification requested by the prospective
Bidder(s), amend the Tender Document, on any account, for any reason. All
amendment(s) shall be part of the Tender Document and binding on the prospective
Bidder(s).
6.2
The Purchaser shall notify the amendment(s) in writing to the prospective Bidders
who shall acknowledge receipt of the amendment(s) in writing to the Purchaser.
6.3
The Purchaser may, at its exclusive discretion, amend the Tender Document to
extend the deadline for the submission of the Tender, in which case all rights and
obligations of the Purchaser and the Bidders previously subject to the deadline
shall
thereafter be subject to the deadline as extended.
Preparation / Submission of Tender
7.1
The Bidder shall submit only one Tender.
7.2
The Tender shall be furnished for whole Tender and not in piecemeal.
7.3
The Tender and all documents relating to the Tender, exchanged between the Bidder and
the Purchaser, shall be in English. Any printed literature furnished by
the Bidder
in another language shall be accompanied by an English translation which shall govern
for purposes of interpretation of the Tender.
7.4
The Tender shall be filed in / accompanied by the prescribed Forms, Annexes,
Schedules, Charts, Drawings, Documents, Brochures, Literature, etc. which shall be
typed, completely filled in, stamped and signed by the Bidder or his Authorized
Representative. In case of copies, photocopies may be submitted.
7.5
The Tender shall be in two parts i.e. the technical proposal and the financial proposal.
Each proposal shall be in two sets i.e. the original and the copy. In the event of any
discrepancy between the original and the duplicate, the original shall govern.
7.6
The Bidder shall seal the Original Technical Proposal in an envelope duly marked as
under:
Technical Tender for
Tender No.
[Name of the Purchaser]
[Address of the Purchaser]
[Name of the Bidder]
[Address of the Bidder]
[Phone No. of the Bidder]

PROVINCIAL DISASTER MANAGEMENT AUTHORITY

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7.7

The Bidder shall seal the Original Financial Proposal in an envelope duly
under:
Financial Tender for
Tender No.
[Name of the Purchaser]
[Address of the Purchaser]
[Name of the Bidder]
[Address of the Bidder]
[Phone No. of the Bidder]

7.8

The Bidder shall again seal the sealed envelopes of Technical Proposal and the
Financial Proposal in an outer envelope, duly marking the envelope as under:
Tender for
Tender No.
Strictly Confidential
Open on [Last Date of submission of the Tender]
[Name of the Purchaser]
[Address of the Purchaser]
[Name of the Bidder]
[Address of the Bidder]
[Phone No. of the Bidder]
The Tender shall be mailed to reach or dropped in the Tender Box placed at the
Reception of the Purchasers office, at following address and time:

7.9

marked

as

PDMA, Punjab Office


40/A Lawrence Road, Lahore
Closing Time: 03:00pm, 19th September 2016
Opening Time: 03:30pm, 19th September 2016
Tender Price
8.1
The quoted price shall be:
8.1.1 Best / final / fixed and valid until completion of the Contract i.e. not subject to
negotiation / variation / escalation;
8.1.2 in Pak Rupees;
8.1.3 inclusive of all taxes, duties, levies, insurance, freight, etc.
8.2. If not specifically mentioned in the Tender, it shall be presumed that the quoted price
is as per the above requirements.
8.3
Where no prices are entered against any item(s), the price of that item shall be
deemed to have been distributed among the prices of other items, and no separate
payment shall be made for that item(s).
8.4
In case of locally produced Service, the price shall include all customs duties and sales
and other taxes already paid or payable on the components and raw materials
used
in the manufacture or assembly of the item. In case of Contract of imported Service offered Ex-

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Warehouse/Off-the-Shelf from within the Purchasers country, import duties and sales and other
taxes already paid shall be shown separately.
Tender Security
A Tender Security/Bid Money will be Rs.400,000/- in the shape of Demand Draft / Call Deposit
Receipt/ AA rating Bank Guarantee in the name of DIRECTOR GENERAL, PDMA .
Validity of the Offer
9.1
denominated in a currency of the Tender;
9.1.2 Have a minimum validity period of ninety days from the last date for submission of
the Tender or until furnishing of the Performance Security, whichever is later.
9.2
The proceeds of the Tender Security shall be payable to the Purchaser, on the
occurrence of any / all of the following conditions:
9.2.1 If the Bidder withdraws the Tender during the period of the Tender validity specified
by the Bidder on the Tender Form; or
9.2.2 If the Bidder does not accept the corrections of his Total Tender Price; or
9.2.3 If the Bidder, having been notified of the acceptance of the Tender by the Purchaser
during the period of the Tender validity, fails or refuses to furnish the
Performance Security, in accordance with the Tender Document.
9.3
The Tender security shall be returned to the unsuccessful Bidder upon award of the
Contract. The Tender Security shall be returned to the successful Bidder on furnishing
the Performance Security.
Tender Validity
10.1 The Tender shall have a minimum validity period of ninety days from the last date
for submission of the Tender. The Purchaser may solicit the Bidder's consent
to
an extension of the validity period of the Tender. The request and the response
thereto shall be made in writing. If the Bidder agrees to extension of validity period
of the Tender, the validity period of the Tender security shall also
be
suitably
extended. The Bidder may refuse extension of validity period of the Tender,
without forfeiting the Tender security.
Modification / Withdrawal of the Tender
11.1 The Bidder may, by written notice served on the Purchaser, modify or withdraw the
Tender after submission of the Tender, prior to the deadline for submission of the
Tender.
11.2 The Tender, withdrawn after the deadline for submission of the Tender and prior to
the expiration of the period of the Tender validity, shall result in forfeiture of the
Tender Security.
Opening of the Tender
12.1 Tenders shall be opened, at the given place, time and date, in the presence of the
Bidders for which they shall ensure their presence without further invitation, as
detailed below:

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PDMA Punjabs Office


40/A Lawrence Road, Lahore
Closing Time: 03:00pm, 19th September 2016
Opening Time: 03:30pm, 19th September 2016
12.2

The Bidder's name, modifications, withdrawal, security, attendance of the Bidder


and such other details as the Purchaser may, at its exclusive discretion, consider
appropriate, shall be announced and recorded.
Clarification of the Tender
13.1 The Purchaser shall have the right, at his exclusive discretion, to require, in writing,
further information or clarification of the Tender, from any or all the Bidder(s). No
change in the price or substance of the Tender shall be sought, offered or permitted
except as required to confirm the corrections of arithmetical errors discovered in the
Tender.
Determination of Responsiveness of the Tender
14.1 The Purchaser shall determine the substantial responsiveness of the Tender to the
Tender Document, prior to the Tender evaluation, on the basis of the contents of the
Tender itself without recourse to extrinsic evidence. A substantially responsive
Tender is one which:
14.1.1 Meets the Mandatory Requirement of the Eligibility Criteria of the Tender
14.1.2 meets the eligibility criteria for the Bidder / the Goods / the Services;
14.1.3 meets the delivery period / point for the Goods / the Services;
14.1.4 meets the rate and limit of liquidated damages;
14.1.5 Offers fixed price quotations for the Goods / the Services;
14.1.6 Is accompanied by the required Tender Security;
14.1.7 Is otherwise complete and generally in order;
14.1.8 Conform to all terms and conditions of the Tender Document, without material
deviation or reservation.
14.2 A material deviation or reservation is one which affects the scope, quality or performance
of the Goods or limits the Purchaser's rights or the Bidder's obligations under the Contract.
14.3 The Tender determined as not substantially responsive shall not subsequently be made
responsive by the Bidder by correction or withdrawal of the material deviation
or
reservation. However, the Purchaser may waive off any minor non- conformity
or
inconsistency or informality or irregularity in the Tender.
14.4 The Tender shall be checked for any arithmetic errors which shall be rectified, as
follows:
14.4.1 If there is a discrepancy between the amount in figures and the amount in words for
the Total Tender Price entered in the Tender Form, the amount which tallies with the
Total Tender Price entered in the Price Schedule, shall govern.
14.4.2 if there is a discrepancy between the unit rate and the total price entered in the price
Schedule, resulting from incorrect multiplication of the unit rate by the quantity, the unit
rate as quoted shall govern and the total price shall be corrected, unless there is an obvious

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TENDER DOCUMENTS

and gross misplacement of the decimal point in the unit rate, in which case the total price
as quoted shall govern and the unit rate shall be corrected.
14.4.3 If there is a discrepancy in the actual sum of the itemized total prices and the total
tender price quoted in the Price Schedule, the actual sum of the itemized total prices
shall govern.
14.5 The Tender price as determined after arithmetic corrections shall be termed as the
Corrected Total Tender Price which shall be binding upon the Bidder.
14.6 Adjustment shall be based on corrected Tender Prices. The price determined after
making such adjustments shall be termed as Evaluated Total Tender Price.
14.7 The cost of making good any deficiency resulting from any acceptable, quantifiable
variations and deviations from the terms and conditions of the Contract / Technical
Specifications, shall be added to the corrected Tender Price for comparison purposes
only. No credit shall be given for offering delivery period earlier than the specified
period.
14.8 The Bidder shall state the Tender Price for the payment terms outlined in the Conditions
of Contract which will be considered for the evaluation of the Tender. The Bidder may
state alternate payment terms and indicate the reduction in the Tender price offered for
such alternative payment terms. The Purchaser may consider the alternative payment
terms offered by the Bidder.
14.9 The Bidders may offer discounts for items which shall be taken into account in the
evaluation of the Tenders so as to determine the Tender offering the lowest evaluated
cost for the Purchaser in deciding award(s) for whole tender.
Rejection / Acceptance of the Tender
15.1 The Purchaser shall have the right, at his exclusive discretion, to increase / decrease
the quantity of any or all item(s) without any change in unit prices or other terms and
conditions, accept or reject all tender(s), cancel / annul the Tendering process at any
time prior to award of Contract, without assigning any reason or any obligation
to
inform the Bidder of the grounds for the Purchaser's action, and without thereby
incurring any liability to the Bidder and the decision of the Purchaser shall be
final.
15.2 The Tender shall be rejected if it is:
15.2.1 Substantially non-responsive; or
15.2.2 Not qualified on technical proposal; or
15.2.3 Submitted in other than prescribed forms, annexes, schedules, charts, drawings,
documents / by other than specified mode; or
15.2.4 Incomplete, un-sealed, un-signed, printed (hand written), partial, conditional,
alternative, late; or subjected to interlineations / cuttings / corrections / erasures /
overwriting; or;
15.2.5 The Bidder submits more than one Tenders; or
15.2.6 The Bidder refuses to accept the corrected Total Tender Price; or
15.2.7 The Contactor has conflict of interest with the Purchaser; or
15.2.8 The Bidder tries to influence the Tender evaluation / Contract award; or

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15.2.9 The Bidder engages in corrupt or fraudulent practices in competing for the Contract
award.
Acceptance Letter
16.1 The Purchaser shall, send the Acceptance Letter to the successful Bidder, prior to the
expiry of the validity period of the Tender, which shall constitute a contract, until
execution of the formal Contract.
Performance Security
17.1 The successful Bidder shall furnish Performance Security as under:
17.1.1 within three working days of the receipt of the Acceptance Letter from the Purchaser;
17.1.2 In the form of a Bank Guarantee, issued by a AA rated scheduled bank operating in
Pakistan, as per the format provided in the Tender Document or in another form
acceptable to the Purchaser;
17.1.3 of a sum equivalent to 10% of the contract value;
17.1.4 denominated in a currency of the Contract (PKR);
17.1.5 Have a minimum validity period of ninety days from the date of Award Notification
or until the date of expiry of warranty period, whichever is later;
17.2 The proceeds of the Performance Security shall be payable to the Purchaser, on
occurrence of any / all of the following conditions:
17.2.1 If the Bidder commits a default under the Contract;
17.2.2 If the Bidder fails to fulfill any of the obligations under the Contract;
17.2.3 If the Bidder violates any of the terms and conditions of the Contract.
17.3 The Bidder shall cause the validity period of the performance security to be extended for
such period (s) as the contract performance may be extended. The Performance Security
shall be returned to the Bidder within thirty working days after the expiry of its validity.

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TERMS & CONDITIONS OF THE CONTRACT


Contract
18.1 The Purchaser shall, after receipt of the Performance Security from the successful
Contractor, send the Contract provided in the Tender Document, to the successful
Contractor. Within three working days of the receipt of such Contract, the Contractor
shall sign and date the Contract and return it to the Purchaser.
Contract Documents and Information
19.1 The Contractor shall not, without the Purchaser's prior written consent, make use of the
Contract, or any provision thereof, or any document(s), specifications, drawing(s),
pattern(s), sample(s) or information furnished by or on behalf of the Purchaser
in
connection therewith, except for purposes of performing the Contract or disclose the same
to any person other than a person employed by the Contractor in the performance of the
Contract. Disclosure to any such employed person shall be made in confidence and shall
extend only as far as may be necessary for purposes of such performance.
Contract Language
20.1 The Contract and all documents relating to the Contract, exchanged between the
Contractor and the Purchaser, shall be in English. The Contractor shall bear all costs
of translation to English and all risks of the accuracy of such translation.
Standards
21.1 The Goods supplied and the Services provided under this Contract shall conform to the
required Specifications or better in accordance with the latest standards.
Patent Right
22.1 The Contractor shall indemnify and hold the Purchaser harmless against all third party
claims of infringement of patent, trademark or industrial design rights arising from use of
the Goods / the Service or any part thereof.
Execution Schedule
23.1 The Contractor shall submit an Execution Schedule, giving details of customs
clearance, supply, installation, configuration, deployment, commissioning, testing,
training, etc., as required under the Contract, to the Purchaser, within stipulated period
of the Contract (where applicable).
Packing
24.1 If goods are involved, the Contractor shall provide such packing of the Goods as is
sufficient to prevent their damage or deterioration during storage / transit to their final
destination as indicated in the Contract. Packing case size and weights shall take into
consideration, where appropriate, the remoteness of the final destination and withstand,
without limitation, rough handling, exposure to extreme temperatures, salt and
precipitation at all points in storage / transit. The Contractor shall arrange and pay for
the packing of the Goods to the place of destination as specified in the Contract, and the
cost thereof shall be included in the Contract Price.

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Insurance
25.1 The Contractor shall provide such insurance of the Goods as is sufficient to protect against
their damage or deterioration during storage / transit to their final destination as indicated
in the Contract. The Bidder shall arrange and pay for the insurance of the Goods to the
place of destination as specified in the Contract, and the cost thereof shall be included in
the Contract Price.
Labeling
26.1 The Goods supplied under the Contract, shall be clearly labeled so as to correspond
with the delivered documentation, with proper labeling scheme provided by the
Client.
Delivery
27.1 The Contractor shall indicate his delivery approach clearly specifying the
requirements for packing, shipping and unpacking of deliverable hardware, software
and documentation. The approach shall address shipment of deliverables to the
various designated (installation) sites. The approach shall also specify any special
shipping constraints such as custom requirements, security requirements, access
arrangement or loading dock requirements. The Contractor shall deliver the Goods
at
Districts of the Punjab, as specified by the Purchaser at the time of delivery.
27.2 The Service shall remain at the risk and under the physical custody of the Contractor
until the delivery and testing of the Goods is completed.
27.3 The Contractor shall ensure that the Goods shall be delivered complete to enable the
testing and training to proceed without interruption. If it shall appear to the Client that
the Goods have been or are likely to be delayed by reason of incomplete delivery or
for any other reasons, he may require the Bidder at the expense of the Contractor to
dispatch the missing items of the Goods or suitable replacements thereof to the site of
delivery by the fastest available means including air freight.
Spare Parts and Support
28.1 The Contractor shall ensure that the Services provided by the Contractor, under the
Contract are standard and of exact equipment, and incorporate all recent
improvements in design and materials, unless provided otherwise in the Contract.
28.2 The Contractor shall further ensure that the Services provided by the Contractor,
under the Contract shall have no defect, arising from design, materials, installation,
configuration, or from any act or omission of the Contractor that may develop under
normal use of the provided Service.
28.3 The Contractor shall maintain sufficient backup stock of spare parts and tools locally
at sites, for the maintenance of the supplied Goods, during the warranty period.
28.4 The Contractor shall ensure availability of spare parts and technical assistance for all
components for at least Three years, without major changes, after the completion of
final acceptance.

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28.5

The Contractor shall give six months advance notice on any discontinued part(s) with
a suggestion for appropriate alternatives.
28.6 The Contractor shall also identify and provide the following:
28.6.1 Items (repairable spares, parts and consumable supplies) that are needed to maintain
design performance, reliability and availability standards prescribed in the Technical
Specifications. The quantity of spare parts and consumable items provided and kept
shall be equal to the requirements for one year of operating stock;
28.6.2 Critical items, whose failure would cause a system failure;
28.6.3 Items of high cost and/or long lead time (over thirty working days);
28.6.4 Items whose design reliability is such that normal stock replenishment would not
justify maintaining a level of the item in stock.
Inspection and Testing
29.1 The Purchaser shall inspect and test the Goods supplied, the Services provided or the
works carried out, under the Contract, to verify their conformity to the Technical
Specifications.
29.1.1 The inspections and tests shall be conducted at the premises of the Contractor/its subContractor (s) / at the final destination. Where conducted at the premises of the Contractor
/its sub- Contractor (s), the Contractor / its sub- Contractor (s) shall provide all reasonable
facilities and assistance, including access to drawings, production data and online
verification from official web site of the Manufacture, to the inspectors, at no charge to
the Purchaser.
29.1.2 The Purchaser may reject the Goods, the Services or the Works if they fail to conform
to the Technical Specifications, in any test(s) or inspection(s) and the Contractor shall
either replace the rejected Goods, Services or Works or make all alterations necessary
to meet the Technical Specifications, within three working days, free of cost to the
Purchaser.
29.1.3 The Purchasers post-delivery right to inspect, test and, where necessary, reject the
Goods shall in no way be limited or waived by reason of pre-delivery inspection,
testing or passing of the Goods.
29.1.4 Nothing contained in any Clause shall, in any way, release the Bidder from any
Warranty or other obligations under the Contract.
Taking-Over Certificate
30.1 The Contractor shall, by written notice served on the Client with a copy to the
Purchaser, apply for a Taking-Over Certificate.
30.2 The Client shall, within twenty one days of receipt of Contractor's application, either
issue the Taking-Over Certificate to the Contractor with a copy to the Purchaser,
stating the date of successful inspection / testing of the Goods or any portion thereof,
for their intended purposes; or reject the application giving the reasons and specifying
the work required to be done by the Contractor to enable the Taking- Over
Certificate
to be issued.

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30.3

Nothing contained in Clauses 42.1 and 42.2 shall, in any way, release the Contractor
from any Warranty or other obligations under the Contract.
Warranty
31.1 The Contractor shall warrant to the Purchaser that the Goods supplied by the
Contractor, under the Contract are genuine, brand new, non- refurbished, un-altered
in anyway, of the most recent or current model, imported through proper channel, and
incorporate all recent improvements in design and materials, unless provided
otherwise in the Contract.
31.2 The Contractor shall further warrant that the Goods supplied by the Contractor, under
the Contract shall have no defect, arising from design, materials, workmanship or from
any act or omission of the Contractor that may develop under normal use of
the
supplied Goods.
31.3 The Contractor shall provide Manufacturers warranty for minimum three years
(hereinafter referred as Warranty Period), after the issue of Taking-over Certificate
in respect of Goods, the Services and the Works, or any portion thereof, as the case
may be, which will include:
31.3.1 Free, on site repair / replacement of defective / damaged parts and labor, within 48
hours of intimation;
31.3.2 On site replacement of defective / damaged Goods, if repair of such Goods involves
a duration exceeding 48 hours.
31.3.3 The Contractor shall clearly mention Terms and Conditions of service agreements
for the Goods supplied after the expiry of initial warranty period. In case of
International Warranties, the local authorized dealers shall mention their service and
warranty setup, details of qualified engineers, etc.
31.3.4 The Warranty Period shall start from the date of installation / configuration /
deployment of the Goods/services on site.
31.3.5 The Client shall, by written notice served on the Contractor with a copy to the
Purchaser, promptly indicate any claim(s) arising under the warranty.
31.3.6 The Contractor shall, within the prescribed time period, after receipt of such notice,
repair or replace the defective / damaged Goods or parts thereof on site, without any
cost to the Purchaser.
31.3.7 The end user licenses, end user warranties and end user contracting support services
shall be in the name of Purchaser, for the Goods supplied, the Services provided and
the Works done, under the Contract.
Ownership of Goods and Replaced Components
32.1 Goods to be supplied to the Purchaser, pursuant to the Contract, shall become the
property of the Purchaser when the Goods are taken over by the Purchaser. Defective
components to be replaced by the Contractor, pursuant to the Contract, shall become
the property of the Contractor as and where it lies.
Defects Liability Expiry Certificate
33.1 The Contractor shall, after expiry of the warranty period, by written notice served on
the Client with a copy to the Purchaser, apply for a Defects Liability Expiry
Certificate.

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The Client shall, within twenty one days of receipt of such notice, either issue the
Defects Liability Expiry Certificate to the Contractor with a copy to the Purchaser,
stating the date of expiry of the Warranty Period for all the Goods supplied and
fulfillment of all obligations by the Contractor, under the Contract; or reject the
application giving the reasons and specifying the work required to be done by the
Bidder to enable the Defects Liability Expiry Certificate to be issued.

Payment.
34.1 The Contractor shall submit an Application for Payment, in the prescribed form, to
the Purchaser. The Application for Payment shall: be accompanied by such invoices,
receipts or other documentary evidence as the Purchaser may require; state the
amount claimed; and set forth in detail, in the order of the Price Schedule, particulars
of the Services provided and the Works done, up to the date of the Application for
Payment and subsequent to the period covered by the last preceding Certificate of
Payment, if any.
34.1.2 The Purchaser shall issue a Certificate of Payment, in the prescribed form, to the
Contractor, the amount due, within fourteen days of receipt of an Application for
Payment. The Purchaser may withhold a Certificate of Payment on account of
defect(s) / short coming(s) in the Goods /services supplied /non-satisfactory
performance of the Services / the Works. The Purchaser may make any correction or
modification in a Certificate of Payment that properly be made in respect of any
previous certificate.
34.1.3 The Purchaser shall pay the amount within fourteen days of issuance of a Certificate
of Payment. Payment shall not be made in advance. The Purchaser shall make
payment for the Goods/services supplied, the Services provided and the Works done,
to the Bidder, as per Government policy, in the currency of the Tender, through
treasury cheque.
Price
35.1 The Contractor shall not charge prices for the Goods supplied, the Services provided
and for other obligations discharged, under the Contract, varying from the prices
quoted by the Contractor in the Price Schedule.
Contract Amendment
36.1 The Purchaser may, at any time, by written notice served on the Contractor, alter,
amend, omit, increase, decrease or otherwise change the nature, quality, quantity and
scope, of all / any of the Goods /the Services / the Works, in whole or in part. The
Bidder shall, within ten working days of receipt of such notice, submit a cost
estimate and execution schedule of the proposed change (hereinafter referred to as the
Change), to the Purchaser.
36.2 The Contractor shall not execute the Change until and unless the Purchaser has
allowed the said Change, by written order served on the Bidder.

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36.3

The Change, mutually agreed upon, shall constitute part of the obligations under this
Contract, and the provisions of the Contract shall apply to the said Change.
36.4 No variation in or modification in the Contract shall be made, except by written
amendment signed by both the Purchaser and the Contractor.
Assignment / Subcontract
37.1 The Contractor shall not assign or sub-contract its obligations under the Contract, in
whole or in part, except with the Purchaser's prior written consent.
37.2 The Contractor shall guarantee that any and all assignees / sub- Contractor of the
Contractor shall, for performance of any part / whole of the work under the contract,
comply fully with the terms and conditions of the Contract applicable to such part /
whole of the work under the contract.
Extensions in time for performance of obligations under the Contract
38.1 If the Contractor encounters conditions impeding timely performance of any of the
obligations, under the Contract, at any time, the Bidder shall, by written notice served on
the Purchaser, promptly indicate the facts of the delay, its likely duration and its cause(s).
As soon as practicable after receipt of such notice, the Purchaser shall evaluate the
situation and may, at its exclusive discretion, without prejudice to any other remedy it
may have, by written order served on the Contractor, extend the Contractor 's time for
performance of its obligations under the Contract.
Liquidated Damages
39.1 If the Contractor fails / delays in performance of any of the obligations, under the Contract
/ violates any of the provisions of the Contract / commits breach of any of the
terms
and conditions of the Contract the Purchaser may, without prejudice to any other right
of action / remedy it may have, deduct from the Contract Price, as liquidated damages, a
sum of money @0.25% of the Contract Price which is attributable to such part of the
Goods / the Services / the Works as cannot, in consequence of the failure / delay, be put
to the intended use, for every day between the scheduled delivery date(s), with any
extension of time thereof granted by the Purchaser, and the actual delivery date(s).
Provided that the amount so deducted shall not exceed, in the aggregate, 10% of the
Contract Price.
Blacklisting
40.1 If the Contractor fails / delays in performance of any of the obligations, under the
Contract / violates any of the provisions of the Contract / commits breach of any of
the terms and conditions of the Contract the Purchaser may, at any time, without
prejudice to any other right of action / remedy it may have, blacklist the Contractor,
either indefinitely or for a stated period, for future tenders.
40.2 If the Contractor is found to have engaged in corrupt or fraudulent practices in
competing for the award of contract or during the execution of the contract, the
Purchaser may, at any time, without prejudice to any other right of action / remedy

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it may have, blacklisted the Contractor, either indefinitely or for a stated period, for
future tenders.
Forfeiture of Performance Security
41.1 If the Contractor fails / delays in performance of any of the obligations, under the
Contract / violates any of the provisions of the Contract / commits breach of any of the
terms and conditions of the Contract the Purchaser may, without prejudice to any other
right of action / remedy it may have, forfeit Performance Security of the Contractor.
Termination for Default
42.1 If the Contractor fails / delays in performance of any of the obligations, under the Contract
/ violates any of the provisions of the Contract / commits breach of any of the
terms
and conditions of the Contract the Purchaser may, at any time, without prejudice to any
other right of action / remedy it may have, by written notice served on the Bidder, indicate
the nature of the default(s) and terminate the Contract, in whole or in part, without any
compensation to the Contractor. Provided that the termination of the Contract shall be
resorted to only if the Contractor does not cure its failure / delay, within fifteen working
days (or such longer period as the Client may allow in writing), after receipt of such
notice.
42.2 If the Purchaser terminates the Contract for default, in whole or in part, the Purchaser
may procure, upon such terms and conditions and in such manner as it deems
appropriate, Goods / Services / Works, similar to those undelivered, and the
Bidder shall be liable to the Purchaser for any excess costs for such similar Goods
/Services/Works from Pakistan. However, the Bidder shall continue performance of
the Contract to the extent not terminated.
Termination for Insolvency
43.1 If the Contractor becomes bankrupt or otherwise insolvent, the Purchaser may, at any
time, without prejudice to any other right of action / remedy it may have, by written
notice served on the Contractor, indicate the nature of the insolvency and terminate
the Contract, in whole or in part, without any compensation to the Contractor.

Termination for Convenience


44.1 The Purchaser may, at any time, by written notice served on the Contractor, terminate
the Contract, in whole or in part, for its convenience, without any compensation to
the Contractor.
44.2 The Goods and the Services which are complete or to be completed by the Contractor,
within thirty working days after the receipt of such notice, shall be accepted by the
Purchaser. For the remaining Goods, the Purchaser may elect:
44.2.1 To have any portion thereof completed and delivered; and/or
44.2.2 to cancel the remainder and pay to the Contractor an agreed amount for partially
completed Goods, Services, Works and materials / parts previously procured by the

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Contractor for the purpose of the Contract, together with a reasonable allowance for
overhead & profit.
Force Majeure
45.1 The Contractor shall not be liable for liquidated damages, forfeiture of its
Performance Security, blacklisting for future tenders, termination for default, if and
to the extent his failure / delay in performance /discharge of obligations under the
Contract is the result of an event of Force Majeure.
45.2 If a Force Majeure situation arises, the Contractor shall, by written notice served on
the Purchaser, indicate such condition and the cause thereof. Unless otherwise
directed by the Purchaser in writing, the Contractor shall continue to perform under
the Contract as far as is reasonably practical, and shall seek all reasonable alternative
means for performance not prevented by the Force Majeure event.
Dispute Resolution
46.1 The Purchaser and the Contractor shall make every effort to amicably resolve, by
direct informal negotiation, any disagreement or dispute arising between them under
or in- connection with the Contract.
46.2 If, after thirty working days, from the commencement of such informal negotiations,
the Purchaser and the Contractor have been unable to amicably resolve a Contract
dispute, either party may, require that the dispute be referred for resolution by
arbitration under the Pakistan Arbitration Act, 1940, as amended, by one or more
arbitrators selected in accordance with said Law. The place for arbitration shall be
Lahore, Pakistan. The award shall be final and binding on the parties.
Statues and Regulations
47.1 The Contract shall be governed by and interpreted in accordance with the laws of
Pakistan.
47.2 The Contractor shall, in all matters arising in the performance of the Contract,
conform, in all respects, with the provisions of all Central, Provincial and Local
Laws, Statutes, Regulations and By-Laws in force in Pakistan, and shall give all
notices and pay all fees required to be given or paid and shall keep the Purchaser
indemnified against all penalties and liability of any kind for breach of any of the
same.
47.3 The Courts at Lahore shall have the exclusive territorial jurisdiction in respect of any
dispute or difference of any kind arising out of or in connection with the Contract.
Taxes and Duties
48.1 The Contractor shall be entirely responsible for all taxes, duties and other such levies
imposed outside and within Pakistan. Taxes and duties shall be deducted as per Law.
The Contractor may make inquires on income tax / sales tax to the concerned
authorities of Income Tax and Sales Tax Department, Government of Pakistan.
The Client

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49.1

The Client shall only carry out such duties and exercise such authority as specified
in the Contract. The Client shall have no authority to relieve the Contractor of any of
his obligations under the Contract, except as expressly stated in the Contract.
49.2 The Contractor shall proceed with the decisions, instructions or approvals given by
the Client in accordance with these Conditions.
Authorized Representative
50.1 The Purchaser or the Contractor may, at their exclusive discretion, appoint their
Authorized Representative and may, from time to time, delegate any / all of the duties
/ authority, vested in them, to their authorized Representative(s), including but not
limited to, signing on their behalf to legally bind them, and may, at any time, revoke
such delegation.
50.2 The Authorized Representative shall only carry out such duties and exercise such
authority as may be delegated to him, by the Purchaser or the Contractor.
50.3 Any such delegation or revocation shall be in writing and shall not take effect until
notified to the other parties to the Contract.
50.4 Any decision, instruction or approval given by the Authorized Representative, in
accordance with such delegation, shall have the same effect as though it had been given
by the Principal.
50.5 Notwithstanding any Clause, any failure of the Authorized Representative to
disapprove any Goods or Services or Works shall not prejudice the right of the Client
(as specified in this Tender) to disapprove such Goods or Services or Works and to
give instructions for the rectification thereof.
50.6 If the Contractor questions any decision or instruction of the Authorized
Representative of the Purchaser / the Client, the Bidder may refer the matter to
the
Purchaser who shall confirm, reverse or vary such decision or instruction.
Documentation
51
The Contractor shall furnish the user documentation, the operation manuals, and service
manuals for each appropriate unit of the supplied Goods and other information pertaining
to the performance of the Goods, in hard copy format, in soft copy format and in the form
of on-line help, as the case may, before the Goods are taken over by the Purchaser.
Waiver
52
Failure of either party to insist upon strict performance of the obligations of the other
party, under the Contract, shall in no way be deemed or construed to affect in any way
the right of that party to require such performance.

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EVALUATION CRITERIA
1.

ELIGIBILITY REQUIREMENT:

The applicants fulfilling the following basic eligibility requirement shall only be considered for
further evaluation (relevant documents to be attached):

2.

PTA Valid License for VSAT Service Provider.

24/7, 365 days open even on Gazetted Holidays / 24/7, 365 days Call Center Services
with Toll Free No. Certificate to this effect on Rs.100/= non-judicial stamp paper to
be provided)

Declaration of non-involvement in litigation / arbitration / black listing. (Certificate


to this effect on Rs.100/= non-judicial stamp paper to be provided).

Bank Statement (Last Three (3) F.Y), Audited Statements (Last Three (3) F.Y.) and
Income Tax Return (For Last Three (3) F.Y.)

NTN Certificates / GST Registration / PST Registration.

3S facilities with detail of inventories & Import documents

OEM Certificate

Authorized Dealership Certificate

Rs.400,000 /- as Bid Security in the shape of Bank Guarantee/CDR, issued by a AA


rated scheduled bank in Pakistan.

Qualification Criteria

Technical Proposal will be based on applicants meeting the following qualification criteria
regarding their financial soundness, firms experience and quality of its personnel & equipment
and other relevant information as demonstrated by the applicants response in the Forms attached
to the Letter of Application.
SubCategory

Category

Weightage / Marks

Financial Soundness

30

Experience Record

35

Personal Capabilities

20

Equipment Capabilities

15
Total:

100

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Marks shall only be given if the Forms are filled by the applicant as per instructions given in this
Document.
No compromise shall be made on minimum requirements of 50% marks in each Sub-Category
(A, B, C, D) and an overall minimum of 70% marks required to qualify in the aforesaid
qualification criteria.
Criteria, sub-criteria and marking system for the evaluation of applicants shall be as under:
2.1

SUB-CATEGORY A: FINANCIAL SOUNDNESS

For Financial Soundness, letter from Bank(s) and audited financial statement for last three
financial years shall be submitted. No marks shall be given if Bank Statement (In case of
cash), letter(s) from Bank(s) (In case of Credit Line) & Audited Financial Statements of
last three financial years are not attached. Marks shall be awarded on the basis of the
following criteria:
Sr.
No.
i)

Category
Available Cash/Bank Credit Line
Limit (or combination of Both).

Marks
Assigned

Criteria for Marks

15

Full Marks will be given if A is


Rs.70.00 Million or above
For A less than Rs.70.00 million,
Marks will be (A/70)*15
No marks will be given if A is less
than Rs.35.00 million

(In case of JV, For Lead Member


only)
A= Available Cash/Bank Credit
Line Limit or Combination of both
(In PKR Million)

No marks shall be allotted if Bank


statement (In case of Cash) & letter
from Bank (In case of Credit Line as
proof of Credit Line) is not attached
along with Form SL-2

(Form SL-2 shall be filled)

ii)

Average Annual Turnover for the


last three financial years.

15

(In case of JV, For Lead Member


only)
A=
Average
Annual
Turnover in last three
financial years (in PKR
Million)
(Form SL2- shall be filled)
Sub-Category A Total

2.2.

Full Marks will be given if A is


Rs.100.00 Million or above
For A less than Rs.100.00 million,
Marks will be A/100*15
No marks will be given if A is less
than Rs.50.00 million
No marks shall be allotted if audited
financial statements of last three
financial years are not attached along
with form SL-2.

30

SUB-CATEGORY B: EXPERIENCE RECORD

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Credit Marks shall be awarded under this category using the following criteria:
Sr.
No.
i)

Category

Marks
Assigned

Projects of *Similar nature of


minimum value of Rs.40.00 million
or more Completed in last Five (5)
years.

20

15

Full marks will be given if


applicant has at least two Project
in hand.
10 marks will be given if applicant
has at least one Project in hand
No marks will be given if
applicant has no Project in hand.

For In-hand project(s), Letter of Award


OR Agreement of respective project is
mandatory indicating Cost of Project.
No marks shall be awarded if Letter of
Award OR Agreement indicating cost of
respective project (s) is not attached
along with Form SL 5 & 6.

(Form SL-5 & 6 shall be filled)

2.3

*Similar Nature Project (s) include


Public & Private Sector
vessel/vehicle Fleet Tracking
containing HTS

Sub-Category B Total

14 marks will be given if applicant


has completed at least one Project.
For each additional Project
completed by the applicant up to
maximum of Two additional
Projects, 03 marks for each
additional project will be awarded
No marks will be given if
applicant has not completed any
Project.

For completed project(s), Completion


Certificate of respective project is
mandatory indicating Cost of Project.
No marks shall be awarded if completion
Certificate indicating cost of respective
project (s) is not attached along with
Form SL 3 & 4.

(Form SL-3&4 shall be filled)

Projects of *Similar nature of


minimum value of Rs.10.00 million
or more In-hand.

*Similar Nature Project (s) include


Public
&
Private
Sector
vessel/vehicle
Fleet
Tracking
containing
Hybrid
GPS/GSM
Tracking System.

ii)

Criteria for Marks

35

SUB-CATEGORY C: PERSONNAL CAPABILITIES:

Marks shall be awarded on the basis of qualification and experience of the staff. The following key
experts shall be evaluated:
No marks shall be awarded if declaration of Professional Staff Employment and availability for the
current (Form SL-7, 8 & 9) duly signed by authorized signatory is not attached.

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Availability of staff
Sr.
No.
1

Description

Marks
Assigned

Electrical
Engineer

05

Telecom
Engineer
05

IT Expert
05

Technician
05

Sub-category C Total

2.4

No of
Professionals
06
(0.83 for each
professional)

Education & Experience

MSc in Elect. Engineering with 7-year experience


(100% marks)
BSc Elect Engineer with 10-year experience (75%
marks)
DAE in Elect. with 12 year experience (50% marks)
06
MSc/MS in Telecom. Engineering with 7-year
(0.83 for each experience (100% marks)
professional) BSc/BS Telecom. Engineer with 10-year experience
(75% marks)
DAE in Telecom. with 12 year experience
(50% marks)
06
MSc in IT/ Computer Science with 7-year
(0.83 for each experience (100% marks)
professional) BSc in IT/ Computer Science with 10-year
experience (75% marks)
DAE with 12 year experience (50% marks)
12
DAE in Elect/Telecom. with 12 year experience
(0.42 for each
professional)

20

SUB-CATEGORY D: INFRASTRUCTURE CAPABILITIES:

Marks shall be awarded using the following criteria. The following Infrastructure shall be evaluated:
No marks shall be awarded if declaration of ownership of infrastructure and availability for the
current project (Form SL- 10 & 11) duly signed by authorized signatory is not attached. Form 10 shall
be filled
S. No

i)

No. of Location / Units

Description
Installation Centre, Includes
i.
Inventory of equipment & accessories
ii.
Availability of Technical / Operational staff
No marks shall be awarded if declaration of Inventories of
equipment, Locations, and Technical/Operational Staff for
the current (Form SL-10) duly signed by authorized
signatory is not attached.

Marks

08
12

(0.66 for each


Location)

07

ii)

i.
ii.
iii.

Communication Centres Include


Tier-III Data Centre
Internet Connectivity with redundancy
Satellite Communication with redundancy

1-Mark Tier-III Data


Centre
1-Mark IC with
redundancy
5-Nos. with SC with
redundancy

1-Mark TierIII Data


Centre
1-Mark IC
with
redundancy
5-Nos. with SC
with redundancy

Total

15

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SL-01
GENERAL
Sr. No.

Particulars

Name of Firm

Head Office Address

Telephone

Fax

Type of Organization

Place of Incorporation / Registration

Year of Incorporation / Registration

PTA Registration Category:

Validity:

PTA Registration No.


8

NTN:

Name, Designation and Mobile Number of Firms Representative:

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SL-02
Financial Soundness
Name of Firm:
Applicant applying for short listing is required to provide financial information to demonstrate
that they meet the requirement of Evaluation Criteria. If necessary, use separate sheet(s) to
provide complete information. A copy of the audited financial statement of the past three (3)
financial years must be attached.
Banker

Name of Banker
Address of Banker
Cash/Bank Credit Line Limit
(Attach Bank Statement/ Letter of Credit from Bank(s), whichever, is
applicable
Telephone
Contact Name & Title
Fax
Telex

Summarize documented information in Pak Rupees for the previous three years:
Financials (PKR) FY 2013-14
Millions
Annual Turnover
Total Assets
Total Liabilities
Net worth
Working Capital
Current Assets
Current Liabilities
Profit before Taxes
Profit after Taxes
Total Debit
Total Equity
Total Revenue

FY 2014-15

FY 2015-16

30

PROVINCIAL DISASTER MANAGEMENT AUTHORITY

TENDER DOCUMENTS

SL-03
Summary of Similar Nature Project (s) Completed
Name of Firm:
If necessary, use separate sheet(s) to provide complete information.
Name of Project

Year of Completion Location

Value in
(Millions

PKR

*Each project provided in this form requires a corresponding Form SL-04 and adequate
documentary evidence in order to be eligible for consideration.

31

PROVINCIAL DISASTER MANAGEMENT AUTHORITY

TENDER DOCUMENTS

SL-04
Details of Similar Nature Projects Completed in Last Five (05) Years
Name of Firm

A separate form with adequate documentary evidence (Completion Certificate indicating Cost of
Project) shall be provided for each project in Form SL-03.

1.

Name of Contract
Location

2.

Name of Employer

3.

Employer Address
....................................................................................................................

4.

Nature of Works and special features of the contract


....................................................................................................................
....................................................................................................................

5.

Contract Role (Tick One)


(a) Sole Contractor

6.

(b) Sub- Contractor

(c) Member in a JV

Value of the total contract (in specified currencies) at completion, or at date of


award for current contract
PKR.

USD

7.

Date of Award

8.

Date of Completion

9.

Contract Duration (Years and Months)


Years

Months

32

PROVINCIAL DISASTER MANAGEMENT AUTHORITY

TENDER DOCUMENTS

SL-05
Summary of Similar Nature Project (s) In-hand
Name of Firm:
If necessary, use separate sheet(s) to provide complete information.
Project Name

Date of Award

Expected Date Location


of Completion

Value
in
PKR
(Millions

*Each project provided in this form requires a corresponding Form SL-06 and adequate
documentary evidence in order to be eligible for consideration.

33

PROVINCIAL DISASTER MANAGEMENT AUTHORITY

TENDER DOCUMENTS

Sl-06
Details of Similar Nature Projects in hand

Name of Firm:
A separate form with adequate documentary evidence (Letter of Award/ Agreement indicating Cost
of Project) shall be provided for each project in Form SL-05.

1.

Name of Contract
Location

2.

Name of Employer

3.

Employer Address
....................................................................................................................

4.

Nature of Works and special features of the contract


....................................................................................................................
....................................................................................................................

5.

Contract Role (Tick One)


(a) Sole Contractor

6.

(b) Sub- Contractor

(c) Member in a JV

Value of the total contract (in specified currencies) at completion, or at date of


award for current contract
PKR.

7.

Date of Award

8.

Planned Date of Completion

USD

34

Form SL-07
Personnel Capabilities

Name of Firm:

1 Title of Position
Name of Candidate
2 Title of Position
Name of Candidate
3 Title of Position
Name of Candidate
4 Title of Position
Name of Candidate
5 Title of Position
Name of Candidate

35

SL-08
Candidate Summary

Name of Firm:
Candidate
Prime

Position
Candidate
Information

Alternate

Name of Candidate

Date of Birth

Professional Qualification:

Present Employer

Name of Employer:
Address of Employer
Telephone:

Fax:

Job Title of Candidate

Years with Present Employer

Summarize professional experience in reverse chronological order.

From

To

Company

Project

Position

Relevant
Technical &
Management
Experience

Form SL-09
DECLARATION OF PROFESSIONAL STAFF
EMPLOYMENT
[To be submitted on Company Letterhead]

TO WHOM IT MAY CONCERN

PROJECT: PROVISION & MAINTENANCE OF HYBRID GPS/GSM SYSTEM

SUBJECT: DECLARATION OF PROFESSIONAL STAFF EMPLOYMENT &


AVAILABILITY

We hereby certify that the personnel nominated in SL Form # 07 are employed by


our firm and are available for the above mentioned Assignment.

Yours Sincerely,

COMPANY NAME:

AUTHORIZED REPRESENTATIVE

Form SL-10
Infrastructure Capabilities

Firm is required to provide adequate information to demonstrate clearly


that it has the sufficient capability to undertake the Project. A separate
form shall be prepared to provide detail information for each item of
infrastructure listed in the Evaluation Criteria.

Item of Equipment
Equipment
information

Current
status

1. Name of
manufacturer

2. Model and power rating

3. Capacity

4. Year of manufacture

5. Current location
6. Details of current commitments

Source

7. Indicate source of the equipment


Owned

Location
address

Rented

Telephone

Fax & Telex

Contact name and


Designation

Designation

Leased

Form PQ-11

DECLARATION OF OWNERSHIP/LEASE OF
INFRASTRUCTURE
[To be submitted on Company Letterhead]

TO WHOM IT MAY CONCERN

PROJECT: PROVISION & MAINTENANCE OF HYBRID GPS/GSM SYSTEM

SUBJECT: DECLARATION OF OWNERSHIP OF INFRASTRUCTURE

We hereby certify that the infrastructure nominated in Form SL-10 are owned by/Leased by our
firm and the Technical / Operational staff are available at aforementioned sites for the above
mentioned Assignment.

Yours Sincerely,

COMPANY NAME:

AUTHORIZED REPRESENTATIVE

Form SL-12
Litigation History for the last Five (05) Years

Name:

Description of
Contract

Year

Name of
Client,
Cause of
litigation and
matter in
dispute

Disputed
amount
(Current value in
PKR or US$
equivalent)

Award FOR
or
AGAINST
Applicant

Remarks by
Applicant

Attach Affidavit on non-judicial stamp paper that non-performance of a contract did not
occur within the last ten years based on information on all settled disputes or litigation.

Provincial Disaster Management Authority

Tender Documents

SL-13
AFFIDAVIT FOR CORRECTNESS OF INFORMATION
(To be printed on PKR 100 Stamp Paper)
Name of Firm:

I, the undersigned, do hereby certify that all the statements made in the Pre- Qualification
Forms and in the supporting documents are true, correct and valid to the best of my
knowledge and belief and may be verified by employer if the Employer, at any time, deems
it necessary.
The undersigned hereby authorize and request the bank, person, firm or corporation to
furnish any additional information requested by Provincial Disaster Management
Authority, Punjab (PDMA) deemed necessary to verify this statement regarding my (our)
competence and general reputation.
The undersigned understands and agrees that further qualifying information may be
requested and agrees to furnish any such information at the request of PDMA.
PDMA, Punjab undertakes to treat all information provided as confidential.

Signed by an authorized Officer of


the firm

Title of Officer:
Name of Firm:
Date: