Admissions Process -Undergraduate

Processes
Inquiry and
application
(Freshmen)

Risks
Failure to complete
the application
requirements

Online Application
form

Risks of loss of the

applicants
information due to
breakdown of the
internet
Failure to complete
the application
form
Failure to record
the payment of the
application form
Risks of the
applicants name
was not in the list
of who is already
paid
Unauthorized
official receipt

Payment of
application form

Application fee
(official receipt)

Upload basic
student
information

Generate Exam
Permit

Error in the
application fee official
receipt(basic info of
the applicant)
Unupdated database
of the applicants
Risk of erroneous
input of personal
data  of the
applicant (wrong
spelling of name.
Risk of weak security
of the system
Failure of giving
exam permit to those
already paid
Erroneous giving
exam permit those not
yet paid

Impact

Likelihood

Take entrance
examination

Risks of leakage of
the exam questions
due to conspire
between the applicant
and examiner

Entrance
Examination
Results

Failure or erroneous
releasing of official
list of the passer
risk in manipulation
of the applicant
whether he passed or
failed
Risks of not giving
chance the applicants
to have an interview
and proceed
immediately to the
enrollment
Risks of personal
interest to an
interview with the
applicants
Risks of incomplete
list of the enrollment
assignment of the
student number

Advice of
acceptance or
failure

Confirmation of
enrollment
assignment of
student number
Payment of
confirmation fee
reconciliations

Default of the
payment of the
applicants
Unrecorded or failure
to reconcile the
payment

Confirmation feeofficial receipt

Unauthorized
official receipts
Unrecorded
transaction of
confirmation
payment

Admissions Process Graduate

Processes
Inquiry and
application
Graduate/Law school

Payment of
application fee

Application fee
official receipt

Upload basic student

information

Generate exam permit

Take entrance
examination

Risks
risk of lost  of
applicant information
due to breakdown of
internet
failure to submit
incomplete answer of
application form
Failure to complete all
the requirements
Failure of payment of
application fee
Unrecorded payment
of application fee
Unauthorized official
receipt
Error in the
application fee official
receipt(basic info of
the applicant)
Unupdated database
of the applicants
Risk of erroneous
input of personal
data  of the
applicant (wrong
spelling of name.
Risk of weak security
of the system
Failure of giving
exam permit to those
already paid
Erroneous giving
exam permit those not
yet paid
Risks of leakage of
the exam questions
due to conspire
between the applicant
and examiner

Impact

likelihood

Entrance Examination
Results

Failure or erroneous
releasing of official
list of the passer

Advice for failure or

interview with
College

Risks of not giving

chance the applicants
to have an interview
and proceed
immediately to the
enrollment
Risks of personal
interest to an
interview with the
applicants
Risks of unrestricted
screening and
interview
Risks of leakage to
the screening and
interview questions
Risks of other staff
who will conduct
interview not the
College Dean
Risks of additional
condition to accept
the student to the
university (personal
matters)

Screening and
interview

Acceptance to
graduate school or
law school

Payment of
confirmation fees

Reconciliations

Failure to record the

payment of
confirmation fees
Unupdated database
or system
Failure to reconcile of
the students who
passed

Scholarship and Financial Assistance (SFA)

Processes
Admission process

Risks

Risk of losing
excellent students due
to limited slots
available
risks of gradually
knows (unti lang
nakakaalam ng
scholarship
program) the
Scholarship and
Financial
assistance
program due to
students have little
or no knowledge
about it.

New applicant

Risk of favoring some

applicants due to
close tie with one of
the committee
Risk of manipulating
the result of
examination to avail
the scholarship

Accomplishes
Online Application
Form and Financial
Assistance
Application Form
(DLSU Website)

Risks of doubt of
the students where
to start the
application form
due to many
scholarship offered
and they
uncertainty to
choice the
appropriate
scholarship
program

Online Application
Form

Risks of losing slots

available due to
some students are

Impact

Likelihood

Requirements
Submission

Required
Documents

Initial screening
(SFA Clerk)

just applying but

not (biglang di na
interesado ung
applicant)
Risks of leakage of
students personal
information due to
the vulnerable
security of the
system.
Risks of conspire of
the students and
the SAP Clerk for
the submission of
the requirements
due to self-interest
or familiarity threat
(kapag
magkakilala)
Risks of
Risks of incomplete
or to be followed
documents will not
be submitted due
to unrestricted
compliance

Risk of
noncompliance with
some of the criteria in
screening the
applicants
Risk of favoring some
external scholars
because they are not
part of the screening
process

Shortlisted
Applicants

Failure to post the

official list of
passed
applicants due to

Applicant Interview
with SFA Director
and SFA Personnel

Deliberation
(Scholarship
Committee)

Awarding of Grant
(SFA Director)

Risk of losing some

qualified applicants
due to epic interview
Risks of leakage of
interview guide
questions
Risks of biased
ranking among the
applicants
risks of failing to
review the grades
of the students due
to (pwdeng
dayain ang
grades)

Risk of losing some

scholars due to
constraint budget
allocated by the SFA
officers

Recommendation
of Financial
Assistance
Registrar Process
Enrollment
Assessment Form

Risks of cancelling
the schedule of the
students due to
non-payment of
the tuition of
previous semester

Payment of
amounts due

Failed to pay due

to walang
pambayad
Risks of incorrect
amount to be paid
due to accounting
errors
(transposition etc)

Collection Process

Risks of noncollecting tuition

from previous
semester

Registrar Processes
Processes
Course (subjects)
Offerings
Approved tuition
rates
New courses
(subjects)
Uploading of data

View course
listings

Enrollments,
withdrawals,
scholarship
applications
Enrolled subjects
for tuition
computation
Computed tuition
fees

Enrollment
assessment form
(EAF)
Payments of dues

Risks

Risk of invisibility in
the system of some
course offerings
Risk of losing
excellent students due
to high tuition rates
Risk of having system
breakdown due to
overflow of
information
Risk of unable to view
course listings due to
numerous individuals
accessing the system
Risk of erroneous
input of data from
one student to
another
Risk of inappropriate
number of loads given
to the students
Risk of miscalculation
of tuition fees due to
inappropriate number
of loads given to the
students

Risks of not collecting

the receivables to the
student due to

Impact

Likelihood

Official receipt

Upload of
transactions to GL

financial problem
Risk of erroneous
input of receipt
number due to
hastiness of the
registrar
Risk of uploading
erroneous transaction
to the general ledger
Collections Process

Processes
The Enrollment
Assessment Form
(EAF) contains the
assessed amount
of the tuition fees
payable by the
student. It is
presented to the
Cashier for
payment.

*For Crediting of
Scholarship Grants

*For other services

Risks
Risks of excluding
in the list for
enrollment but with
complete the
process in the SFA
and Registrar
process

Failure to complete
the Enrollment
assessment Form
Erroneous of the
assessed amount
of tuition fees
payable
Risks of the SAF to
update students
granted a
scholarship and not
giving any amount
of credited
granted.
Failure to update
the databased in
the accounting
department
Loss of the
students

Impact

Likelihood

Creation or
preparation of an
Official receipt or
credit memo

requirements (TOR,
diplomas, etc)
Failure to follow the
procedures of
payment
Delayed releasing
of the students
request (TOR etc)
Risks of changing
the mode of
payment (full
payment or
installment)
Loss of students
schedule due to
failure to pay P200
pesos for
installment fee
Failure to pay the
assessed tuition
fee and delayed of
examination
Risks of
unrestricted mode
of payment and
allowed to extend
the payment
Erroneous of
computation of the
assessed tuition
fee
Non-compliance of
the cashier to the
details to be
needed in OR/CM
Erroneous
students basic
information for the
payment
Erroneous record of
the payment due
to same basic
information of the
students such as
name etc.

The cashier uses a

validating machine
to validate the
OR/CM.

Risks of bounced
check payments
Risks of issuing OR
instead of Credit
memo to the
scholar.
Failure to reconcile
transaction to the
OR system (Oracle)
Risks of
unauthorized
issuance of OR/CM
of the cashier due
to threat
(familiarity threatrelatives)
Failure to
validating tape at
the end of the day
for the process of
checking
transactions.