-

User Manual
on
Industrial Building
Plan in Municipal
Areas
for
State-wise Rollout
of
e-District MMP
in
West Bengal

TCS LTD

User Manual
On
Industrial Building Plan
in
Municipal Areas
For

State-wise Roll Out

of
e-District MMP
in
West Bengal

Prepared By:
TCS Ltd., Kolkata

CAUTION
This document is released by the Government IOU of TCS Limited.
The information contained in this document is confidential and no part of this
document may be reproduced, stored in a retrieval system or transmitted in any
form or by any means, electronic, mechanical, photocopying, recording or
otherwise, without the prior written consent of TCS Limited.

ANY QUERIES OR SUGGESTIONS SHOULD BE FORWARDED TO:

Delivery Head State Project, West Bengal
TCS Limited
28, Camac Street,
Kolkata 700 016

Document Control:
Document No.
Version No.
Prepared By
Release Date
Template Effective Date
Template Version

TCS-WB-eDistrict-User-Manual
0.1
TCS Limited
th
27 October, 2014
th
28 December, 2001
05

Revision Control Information

File Name

File Creation Date

Author(s)
Approver(s)

:
:
:

WB_eDistrict_User_Manual_Industrial_Building_Plan_in
_Municpal_Area_0.1_27th June16
27/06/2016
Rajib Pal
Tarun Kar

Sr.
No.

Section
Number

Nature of Amendment

Document
Version No.

Document
Release
Date

Remarks

Draft

0.1

27/06/2016

Sent for
Review

Table of Contents
1

INTRODUCTION ............................................................................................................... 8

1.1
1.2
1.3
1.4
1.5
1.6
1.7

Application Overview ......................................................................................................... 8

Functional Scope of the System ....................................................................................... 8
User Role and Access Right ............................................................................................. 8
Document Usage Description ........................................................................................... 8
Related Documents ........................................................................................................... 9
Customer Support ............................................................................................................. 9
Kolkata 700 016Acronyms and Abbreviations ............................................................... 9

GETTING STARTED FOR WEST BENGAL EDISTRICT APPLICATION .................... 10

2.1
2.2
2.3
2.3.1
2.3.2
2.3.3
2.3.4
2.3.5
2.4
2.5
2.5.1.
2.5.2.
2.5.3.
2.5.4.
2.5.5.
2.5.6.
2.5.7.

Login to the Application ................................................................................................... 10

Home Page ..................................................................................................................... 10
Menu Navigation ............................................................................................................. 12
Home .................................................................................................................... 12
Apply to Services ................................................................................................. 12
View Status .......................................................................................................... 12
Downloads ........................................................................................................... 13
About Services ..................................................................................................... 13
Apply to Services ............................................................................................................ 13
Apply to Industrial Building Plan in Municipal Areas ....................................................... 14
New Application ................................................................................................... 14
Filling up the Application Form ............................................................................. 14
View Application Details ....................................................................................... 26
Uploading Supporting Documents ....................................................................... 27
Application Submission ........................................................................................ 28
Digital Signature ................................................................................................... 29
Application Acknowledgement ............................................................................. 29

3.1.

MAKING PAYMENT FOR THE SERVICE ..................................................................... 31

3.2.

PRINTING THE OUTPUT DOCUMENT ......................................................................... 31

4.

SYSTEM SET-UP ........................................................................................................... 33

4.1.
4.2.
4.3.
4.4.

System Start up Parameters ........................................................................................... 33

Master File Set-up ........................................................................................................... 33
Business Rules ............................................................................................................... 33
Print Set-up ..................................................................................................................... 33

5.

APPLICATION DETAILS ............................................................................................... 34

5.1.
5.1.1.

Module Name .................................................................................................................. 34

Function Name ..................................................................................................... 34

6.

REPORTS / QUERY ....................................................................................................... 35

6.1.
6.1.1.
6.1.2.
6.1.3.

Report / Query Title ......................................................................................................... 35

Selection Rules .................................................................................................... 35
Description ........................................................................................................... 35
Report / Query Layout .......................................................................................... 35

7.

INTERFACES ................................................................................................................. 36

7.1.
7.2.
7.2.1.
7.2.2.

Interfaces to other systems ............................................................................................. 36

Data Files Upload / Down Load ...................................................................................... 36
Description ........................................................................................................... 36
File Format ........................................................................................................... 36

8.

MESSAGES AND CORRESPONDING ACTION ........................................................... 37

BIBLIOGRAPHY .............................................................................................................................. I
GLOSSARY ..................................................................................................................................... II
INDEX ............................................................................................................................................. III

List of Figures
Figure 1: West Bengal eDistrict Login Page .................................................................................. 10
Figure 2: Home Page .................................................................................................................... 11
Figure 3: View Status .................................................................................................................... 13
Figure 4: Apply to Services ............................................................................................................ 13
Figure 5: Application for Industrial Building Plan in Municipal Areas ............................................ 14
Figure 7: Address of the site .......................................................................................................... 15
Figure 8: Postal address of the applicant ...................................................................................... 17
Figure 9: Owners Details (Scrolled View) ..................................................................................... 18
Figure 10: Engaged Personnel Details (Scrolled View) ................................................................ 20
Figure 11: Land Details ................................................................................................................. 20
Figure 12: Width of means of access (m) ...................................................................................... 20
Figure 13: Building Details ............................................................................................................. 21
Figure 14: Main Characteristic Details of Building ......................................................................... 21
Figure 15: Rear open space .......................................................................................................... 21
Figure 17: Floor area Ratio ............................................................................................................ 22
Figure 18: Mezzanine floor (meter square) ................................................................................... 22
Figure 19: Escalator ...................................................................................................................... 23
Figure 28: View Application Details for Industrial Building Plan in Municipal Areas ..................... 27
Figure 61: Approved Application ................................................................................................... 31
Figure 62: List of Approved Applications ....................................................................................... 31
Figure 63: Registration Certificate for Firms, Societies and Non-Trading Corporations ............... 32

Industrial Building Plan in Municipal Areas

West Bengal eDistrict

1 Introduction
1.1 Application Overview
e-District is the project that aims at electronic delivery of identified high volume citizen centric
services, at district and sub district level by utilizing the four pillars of infrastructure namely,
SDCs, SWANs, SSDGs and CSCs, optimally to deliver public services electronically to citizens at
their door steps.
e-District has been envisaged by Government of West Bengal as automation of workflow and
internal processes of District Administration for providing services to the citizens. This project is of
paramount importance to the State as it would help in moving towards electronic workflow system
for the district administration and help in providing efficient individual department services through
Common Service Centres (CSCs) and Kiosk Centres, which would be the primary front end
channels as envisaged in the project.

1.2 Functional Scope of the System

The system is intended for electronification of the Registration process of Firms, Societies & NonTrading Services of concerned district that is presently done manually. Scope of the system
mainly includes Registration of Firms, Societies and Non-trading Corporation.
System will be implemented at following places for the purpose
CSC

Kiosk Centers

MED

Municipality

Approval of the application will be done at the Registrars office / District Level Treasury Office /
Additional Treasury Office / DM office of concern District.

1.3 User Role and Access Right

This section describes the roles and access rights of various users that WB eDA supports

Role
Municipal
Engineering
Directorate

Access Rights
Create
N/A

Read

Update

Delete

Able to read / view

Able to approve / reject
the submitted request the submitted request for N/A
for respective district respective district

Urban Local Bodies N/A

Able to read / view

the submitted request
N/A
for respective
municipality

Able to
Kiosk/CSC operator/
create new
Citizen
request

Able to read/ view

the saved request
and its status

N/A

Able to update the

Able to delete
saved request after the the saved
application is sent back request

1.4 Document Usage Description

This User Manual describes the step-wise process for getting Industrial Building Plan in Municipal
Areas in West Bengal eDistrict Application. It explains how the citizen can apply for the
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Registration of Firms, Societies and Non-Trading Corporations by himself or with the help of CSC
/ Kiosk Operator and how the actor (MED, ULB) approve / reject or send back the application
after verification by Dealing Assistant.

1.5 Related Documents

Software Requirement Specifications

1.6 Customer Support

Delivery Head State Project, West Bengal
TCS Limited
28, Camac Street,

1.7

Kolkata 700 016Acronyms

ADM(G)
AIN
AR
ASO
BDO
BI
CEO
CSC
E-District
EO
ETaal
MED
MMP
MSDG
RLO
SDC
SDO
SMS
SRS
SSDG
SWAN
UAIN
ULB
Webel

and Abbreviations

Additional District Magistrate

Application Identification Number
Additional Registrar
Assistant Statistical Officer
Block Development Officer
Block Inspector
Chief Executive Officer
Common Service Centre
Electronic District
Enquiry Officer
Electronic Transaction Aggregation & Analysis Layer
Municipal Engineering Directorate
Mission Mode Project
Mobile Services Delivery Gateway
Regional Labour Offices
State Data Centre
Sub-Divisional Officer
Short Messaging Service
Software Requirement Specifications
State e-Governance Services Delivery Gateway
State Wide Area Network
Unique Application Identification Number
Urban Local Bodies
West Bengal Electronic Industry Development Corporation Limited

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2 Getting Started for West Bengal eDistrict Application

2.1 Login to the Application
In order to log in to the West Bengal eDistrict Application, the user should open an internet browser,
type the https://edistrict.wb.gov.in in the address bar and press Enter. West Bengal e-District
Application login page appears as below:

Figure 1: West Bengal eDistrict Login Page

The login page contains Welcome message for the users of West Bengal eDistrict application. Login
option is for Kiosk operator and Other User. User enters User Name and Password. Press Login to
enter the home page of the application. Select the check box against Remember me, if the user wants
the system to remember user name and password. Next time the user logs in from the same machine,
it is not required to type user name and password.
This page also displays the best performing district in terms of total no. of application submitted and
action taken on the submitted application.
If it is a new user, click Citizen Registration to register in the system. If the user has forgotten the
user name or password or both, click Forgot Password.
The citizen or CSC/ kiosk operator will log in to the system to apply for Registration of Firms, Societies
and Non-Trading Corporations.

2.2 Home Page

After login to West Bengal eDistrict, the Home page appears. It shows the comprehensive list of
services under West Bengal eDistrict. The home page contains several panels showing the number of
applications for each module of service, such as- Municipal Affairs, Social Welfare Scheme,
Registration of Societies, Land Records and Revenue Court Services, Labour Services, Certificates
and Licenses.

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Figure 2: Home Page

User can see the list of required documents for this service by clicking on the application link.

Figure 3: Instruction Page 1

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Figure 4: Instruction Page 2

Figure 5: Instruction Page 3

2.3 Menu Navigation

2.3.1 Home
This page has already been described. The page shows the entire menu listed below.

2.3.2 Apply to Services

This menu has been described in detail below in section 2.4.

2.3.3 View Status

The user can view the status of the application (Approved / Pending / Rejected / Sent for Revision/ Sent
back to Applicant) from this menu. On clicking the appropriate submenu, the list of applications
becomes visible.

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Figure 6: View Status

2.3.4 Downloads
This menu contains the manuals and the forms, from which the user can download the required ones.

2.3.5 About Services

This menu includes the list of different services. If the user clicks on a service name, it will display the
instructions for that service, such as eligibility criteria, required supporting documents, expected
timeline, fees details etc.

2.4 Apply to Services

Click on Apply to Services to view the list of services under different modules. Click on the specific
service name the user wants to apply for.

Figure 7: Apply to Services

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2.5 Apply to Industrial Building Plan in Municipal Areas

In order to apply for Industrial Building Plan in Municipal Areas, click on the service name under
Industrial Building Plan Sanction (refer to the above screen).

2.5.1. New Application

The user can apply for new application in two ways:
1. Click on Apply to services and then click again on the specific service name from the list
under the modules
2. Click on New Application link (see the highlighted area in the screen below). Primary Service
List will open. Click on the specific Service Name the user wants to apply for.

2.5.2. Filling up the Application Form

After the applicant selects new application for Industrial Building Plan in Municipal Areas, application
form appears as below. The applicant must fill up the required fields before submission.

Figure 8: Application for Industrial Building Plan in Municipal Areas

Applicants Basic Information:
Salutation:
This is a mandatory field. The applicant has to select proper salutation from the drop-down list.
First Name (Full Name):
This is a mandatory text box field. The applicant has to manually enter the first name in this text box. No
abbreviation or short form of the name is allowed.
Middle Name:
This is an optional text field. The applicant has to manually enter the middle name in this text box, if
required.
Last Name:
This is a mandatory text box field. The applicant has to manually enter the last name in this text box.
Date of Birth:
This is a mandatory date field. The applicant should enter the date of birth from the calendar in
dd/mm/yyyy format.
Age:
This is an auto-calculated numeric field. After the applicant fills up date of birth and clicks on Age field,
the age of the applicant is automatically calculated and displayed in this field.
Gender:
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This is a mandatory drop-down field. The applicant has to select the gender from the drop-down list.
Date of Application:
This is a mandatory date field. The field automatically takes system date and time.
Mobile No.:
This is an optional numeric field. The applicant can enter 10 digit mobile no. in this field.
E-mail:
This is an optional text box field. The applicant can enter email id in this field.
Aadhaar Card No:
This is an optional numeric field. The applicant can enter Aadhaar Card No., if there is any.
Status:
This is a mandatory drop-down field. The applicant has to select the status from the drop-down list
Phone No:
This is a non-mandatory drop-down field. The applicant has to select the phone no. if any.

Figure 9: Address of the site

Address of site:
Country:
This is a mandatory drop-down field. Since, the present address of the applicant for Registration of
Firms, Societies and Non-Trading Corporations should always be in India, the Country field is set as
India by default.
State:
This is a mandatory drop-down field. Since, the present address of the applicant should always be in
West Bengal, the State field is set as West Bengal by default.
District:
This is a mandatory drop-down field. The applicant has to select the district from the drop-down list.
Sub-division:
This is a conditional mandatory drop-down field. The list appears as per the district selected. The
applicant has to select the sub-division from the list.
Rural or Urban:
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This is a mandatory drop-down field. The applicant has to select either rural or urban from the list for
the present address.
Block/ Municipality/ Corporation:
This is a conditional mandatory drop-down field. The applicant has to select either block or municipality
or corporation from the list for the present address. If the applicant has selected Rural for the previous
field, it will only display Block, but if the applicant has selected Urban for the previous field, it will
display Municipality / Corporation.
Block/ Municipality/ Corporation Name:
This is a conditional mandatory field. The list displays the names of block/ municipality/ corporation as
per the sub-division selected. The applicant has to select the appropriate name from the list.
Village or Ward:
This is an optional text box field. The applicant has to manually enter the name of the village / ward in
this text box.
Police Station:
This is an optional text box field. The applicant has to manually enter the name of the Police Station in
this text box.
Post Office:
This is an optional text box field. The applicant has to manually enter the name of the Post Office in this
text box.
Enter Address Line1:
This is a mandatory text box field. The applicant has to manually enter the address line 1 in this text
box.
Enter Address Line2:
This is an optional text box field. The applicant has to manually enter the Address Line 2, if required.
Pin Code:
This is a mandatory numeric field. The applicant has to manually enter the 6 digit pin code in this field.
Holding No:
This is a non-mandatory numeric field. The applicant has to manually enter the field.
Premises No:
This is a non-mandatory numeric field. The applicant has to manually enter the field.
Mouza Name:
This is a mandatory numeric field. The applicant has to manually enter the field.
J.L. No:
This is a mandatory numeric field. The applicant has to manually enter the field.
Reset:
If the user clicks on this button, all the values entered in the field will be automatically reset.
Cancel:
If the user clicks on this button, home page of the application will be displayed.
Save and Next:
The applicant has to click this button to save the data entered and move to the next page.

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Figure 10: Postal address of the applicant

Postal address of the applicant:
Country:
This is a mandatory drop-down field. Since, the present address of the applicant for Registration of
Firms, Societies and Non-Trading Corporations should always be in India, the Country field is set as
India by default.
State:
This is a mandatory drop-down field. Since, the present address of the applicant should always be in
West Bengal, the State field is set as West Bengal by default.
District:
This is a mandatory drop-down field. The applicant has to select the district from the drop-down list.
Sub-division:
This is a conditional mandatory drop-down field. The list appears as per the district selected. The
applicant has to select the sub-division from the list.
Rural or Urban:
This is a mandatory drop-down field. The applicant has to select either rural or urban from the list for
the present address.
Block/ Municipality/ Corporation:
This is a conditional mandatory drop-down field. The applicant has to select either block or municipality
or corporation from the list for the present address. If the applicant has selected Rural for the previous
field, it will only display Block, but if the applicant has selected Urban for the previous field, it will
display Municipality / Corporation.
Block/ Municipality/ Corporation Name:
This is a conditional mandatory field. The list displays the names of block/ municipality/ corporation as
per the sub-division selected. The applicant has to select the appropriate name from the list.
Village or Ward Name:
This is an optional text box field. The applicant has to manually enter the name of the village / ward in
this text box.
Police Station:
This is an optional text box field. The applicant has to manually enter the name of the Police Station in
this text box.
Post Office:
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This is an optional text box field. The applicant has to manually enter the name of the Post Office in this
text box.
Enter Address Line1:
This is a mandatory text box field. The applicant has to manually enter the address line 1 in this text
box.
Enter Address Line2:
This is an optional text box field. The applicant has to manually enter the Address Line 2, if required.
Pin Code:
This is a mandatory numeric field. The applicant has to manually enter the 6 digit pin code in this field.

Figure 11: Owners Details (Scrolled View)

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Figure 12: Engaged Personnel Details (Scrolled View)

Figure 13: Land Details

Figure 14: Width of means of access (m)

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Figure 15: Building Details

Figure 16: Main Characteristic Details of Building

Figure 17: Rear open space

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Figure 18: Interior open space

Figure 19: Floor area Ratio

Figure 20: Mezzanine floor (meter square)

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Figure 21: Escalator

Figure 22: Height of the Lift Machine Room

Figure 23: Existing Floor Area

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Figure 24: Total Floor Area

Figure 25: Area

Figure 26: Service door provided in shaft

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Figure 27: Parking Provided

Figure 28: Storage

Figure 29: Business

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Figure 30: Material to be used as specification of the construction

Figure 31: Latrine and Bath and Kitchen Details

Declaration of Acceptance:
The user has to click on the check box I Accept to provide declaration that the information provided in
the application form is true to the best of his/ her knowledge and belief.
Reset:
If the user wants to reset the data entered, it is required to click on Reset button.
Save and Next:
If the user wants to save the data entered and proceed to the next step of application, he/ she will have
to select Save & Next button.
Save Draft:
Click on Save Draft to save the entered details. User can access the drafted application from Draft
application section of the home page.

2.5.3. View Application Details

After the applicant fills up the application form and clicks Save & Next button, application details
become visible. The applicant can either proceed further by attaching supporting documents, or can
cancel it, or might take a print out of this page.

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Figure 32: View Application Details for Industrial Building Plan in Municipal Areas

Attach Supporting Document:

This button is to take the applicant to the next step, where the applicant can attach requiredsupporting
documents.
Edit Basic Detail:
This button is to take the applicant to the basic details page for necessary modification.
Edit Application:
This button is to take the applicant to the Application details page for necessary modification.
Cancel:
This button is to cancel the application procedure.
Print:
This button is for taking the print out of the application view.

2.5.4. Uploading Supporting Documents

When the applicant clicks on Attach Supporting Document button, following page opens:

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Figure 33: Supporting Document Details for Industrial Building Plan in Municipal Areas 1

Figure 34: Supporting Document Details for Industrial Building Plan in Municipal Areas 2

The applicant has to select the document name from the drop-down list for each type of supporting
document. The applicant can upload the supporting documents by clicking Choose File button. After
uploading all the mandatory supporting documents, the applicant should click on Save & Next button to
proceed further.

2.5.5. Application Submission

The applicant can view the application details and supporting document list before the submission of
the application form for Registration of Firms, Societies and Non-Trading Corporation.

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Figure 35: View Application Details for Industrial Building Plan in Municipal Areas
Submit:
Applicant should click this button for submitting the application.
Edit Basic Detail:
This button is to take the applicant to the basic details page for necessary modification.
Edit Application:
This button is to take the applicant to the Application details page for necessary modification
Edit Supporting Document:
This button is to take the applicant to the supporting document page for necessary modification
Cancel:
The applicant might click on this button to cancel the application procedure.

2.5.6. Digital Signature

Digital Signature is not required for the citizens, who are applying for the Registration of Firms,
Societies and Non-Trading Corporations. This is necessary for the CSC/ kiosk operators, who are
applying on behalf of the citizens. CSC/ kiosk operators should digitally sign with the token given.

2.5.7. Application Acknowledgement

When the application is successfully submitted, the applicant receives an acknowledgement. This
contains the application summary and the contact details of the person to be contacted with for further
queries.
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Figure 36: Application Acknowledgement

The applicant can either take a print out of the application acknowledgement by clicking Print button or
can click on Finish button to complete the process.

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3.1. Making payment for the service

User clicks on the Payment pending Application link to make necessary payment. User selects
the service name from the respective dropdown and clicks on Select button.

Figure 37: Payment

User clicks on the action link to make the payment. After successful offline payment following
screen will be displayed.

Figure 38: Offline Payment

3.2. Printing the Output document

On clicking Approved Application and selects the service:

Figure 39: List of Approved Applications

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User clicks on the Search button to see the list of approved application.

Figure 40: of Approved Applications

The user will have to click on the Certificate icon for a particular application to get the
certificate:

Figure 41: Industrial Building Plan in Municipal Areas

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4.

System Set-up

4.1.

System Start up Parameters

NA

4.2.

Master File Set-up

NA

4.3.

Business Rules

As per the SRS related to Registration of Firms, Societies and Non-Trading Corporations

4.4.

Print Set-up

NA

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5.

Application Details

5.1.

Module Name

5.1.1. Function Name

NA

5.1.1.1.

Purpose

NA

5.1.1.2.

Menu Navigation

NA

5.1.1.3.

User Group

NA

5.1.1.4.

Form Layout

NA

5.1.1.5.

Activation Options

NA

5.1.1.6.

Form Description

NA

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6.

Reports / Query

6.1.

Report / Query Title

NA

6.1.1. Selection Rules

NA

6.1.2. Description
NA

6.1.3. Report / Query Layout

NA

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7.

Interfaces

7.1.

Interfaces to other systems

NA

7.2.

Data Files Upload / Down Load

7.2.1. Description
NA

7.2.2. File Format

NA

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Version No.: 0.1

Confidential
27 June 2016

Page: 36 of 40

Industrial Building Plan in Municipal Areas

West Bengal eDistrict

8.

Messages and Corresponding Action

NA

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Version No.: 0.1

Confidential
27 June 2016

Page: 37 of 40

Bibliography

Glossary

ii

Index

iii