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Oracle Payables Holds

Summary of Invoice Hold Names


The following tables provide summary information about each hold name that Payables provides and why the hold is used. You can
review these hold names in the Invoice Hold and Release Names window. The last column of each table describes one or more
methods you can use to resolve the hold. You manually release holds using the Invoice Holds tab or the Invoice Actions window.
Related Topics
Invoice Validation
Releasing Holds
Invoice Hold and Release Names , Oracle Payables Implementation Guide

Account Holds
The following table lists all the predefined Hold names with the Account Hold Reason type. Payables uses holds with this type to
identify invoices with invalid or incorrect accounts. An invalid account prevents payment of an invoice and prevents Payables from
creating accounting entries for an invoice or payment.
Hold
Name
Dist Acct
Invalid

Hold Reason

Hold
Placement

Accounting
Allowed

Manual
Release
Allowed

Hold Removal

Invoice distribution distributed to invalid account Invoice


Validation

No

No

Correct account and


resubmit Invoice
Validation

ERV Acct Payables created invalid Exchange Rate Variance Invoice


Invalid
account for invoice distribution. Used only if you Validation
enable Automatic Offsets

No

No

Correct account and


resubmit Invoice
Validation

Funds Holds
The following table lists all the predefined Hold names with the Funds Hold Reason type. Payables applies these holds only if you use
budgetary control and if either there are insufficient funds for an invoice distribution or Payables cannot perform funds checking.

Hold Name

Hold Reason

Hold
Placement

Accounting
Allowed

Manual
Release
Allowed

Hold Removal

Funds Check No budget exists for the


Invoice
account in the accounting
Validation
period on the invoice
Invoice account is not equal to
the purchase order account
Detail account not assigned to
a parent account

No

No

Create a budget in General Ledger and


resubmit Invoice Validation
Enter different account for invoice
distribution and resubmit Invoice
Validation
Assign detail account to parent account
and resubmit Invoice Validation

Insufficient
Funds

No

Yes

Enter different account for invoice


distribution and resubmit Invoice
Validation
Transfer funds to account budget and
resubmit Invoice Validation
In General Ledger, enable a user to
override funds control and user
resubmit Invoice Validation
Manually release in the Invoice Holds
tab

Invoice distribution amount is


more than the funds available

Invoice
Validation

Invoice Holds
The following table lists all the predefined Hold names with the Invoice Hold Reason type. Payables applies holds with this type to
invoices. You can manually apply as many of these holds to an invoice as you require when you enter or adjust the invoice.

Hold Name

Hold Reason

Amount

Invoice amount is more than the invoice


amount limit you specify for a supplier site

Invalid PO

Natural
Account Tax

Hold
Placement
Invoice
Validation

Accounting
Allowed

Manual
Release
Allowed

Hold Removal

Yes

Yes

Adjust invoice amount and


resubmit Invoice Validation
Change Invoice Amount Limit
option for supplier site and
resubmit Invoice Validation
Manually release in the Invoice
Holds tab

You apply this hold when a supplier does not Manual


provide a valid purchase order number for
matching

No

Yes

Manually release in the Invoice


Holds tab. (Note: you can
submit the Invalid PO Supplier
Notice to request a valid PO
from the supplier).

You assigned a tax code to an expense or


asset account in the Tax Options window,
and you enabled the Enforce Tax From
Account Payables option. The tax code on
the invoice does not match the tax code
assigned to the account.

No

Yes

Change the tax code on the


invoice to match the tax code
assigned to the account.
Disable the Enforce Tax From
Account Payables option
In the Tax Options window in
General Ledger, change the tax
code association, or manually
release the hold in the Invoice

Invoice
Validation

Holds tab.
Pay When
Paid

Subcontractor cannot be paid until the


customer pays.

Invoice
Validation

Yes

Yes

Release in the Invoice Holds


tab

Pay When
Paid

Subcontractor cannot be paid until the


customer pays.

Invoice
Validation

Yes

Yes

Release in the Invoice Holds


tab

PO
Deliverable

PO deliverables are not submitted by the


subcontractor.

Invoice
Validation

Yes

Yes

Release in the Invoice Holds


tab

Supplier

You enabled the Hold Unvalidated Invoices


option for a supplier site in the Suppliers
Sites window

Invoice
Validation

Yes

Yes

Manually release in the Invoice


Holds tab
(To prevent future Supplier
holds, disable the Hold
Unvalidated Invoices supplier
site option)

Withholding
Tax

Payables cannot perform automatic


withholding of tax

Invoice
Validation

No

No

Correct error that caused


automatic withholding of tax to
fail. For example, you may
need to set up a period in the
withholding tax special
calendar.

Matching Holds
The following table lists all the predefined Hold names with the Matching Hold Reason type. Payables applies holds with this type to
an invoice if the invoice violates predefined matching criteria.

Hold Name

Hold Reason

Hold
Placement

Accounting
Allowed

Manual
Release
Allowed

Hold Removal

AMT ORD

Amount Billed is greater than Amount


Ordered * (1 + % Ordered tolerance).

Invoice
Validation

Yes

Yes

Correct PO or invoice and


resubmit Invoice Validation;
Adjust tolerance and resubmit
Invoice Validation; or Manually
release in the Holds tab.

AMT REC

Amount Billed is greater than Amount


Received * (1 + % Received
tolerance).

Invoice
Validation

Yes

Yes

Correct PO or invoice and


resubmit Invoice Validation;
Adjust tolerance and resubmit
Invoice Validation; or Manually
release in the Holds tab.

MAX AMT
ORD

Amount Billed is greater than the sum


of Amount Ordered and Maximum
Amount Ordered Tolerance Amount.

Invoice
Validation

Yes

Yes

Correct PO or invoice and


resubmit Invoice Validation;
Adjust tolerance and resubmit
Invoice Validation; or Manually
release in the Holds tab.

MAX AMT
REC

Amount Billed is greater than the sum


of Amount Received and Maximum
Amount Received Tolerance Amount

Invoice
Validation

Yes

Yes

Correct PO or invoice and


resubmit Invoice Validation;
Adjust tolerance and resubmit
Invoice Validation; or Manually
release in the Holds tab.

MILESTONE

Quantity or Amount Billed is not equal Invoice


to the total Quantity or Amount
Validation
Ordered.

Yes

Yes

System hold - Correct PO or


invoice and resubmit Invoice
Validation

Can't Close PO Online receipt accrual enabled in


Purchasing and Purchase order
quantity delivered is not equal to the
quantity received

Invoice
Validation

Yes

Yes

Resolve purchase order delivery


information in Purchasing and
resubmit Invoice Validation
Manually release in the Invoice
Holds tab

Can't Try Final Invoice (final matched to purchase


Close
order) placed on hold during Invoice
Validation

Invoice
Validation

No

No

Release hold that caused invoice


to be placed on hold and resubmit
Invoice Validation

Final Matching Invoice is matched to a purchase order Invoice


that was final matched by another
Validation
invoice

No

No

Reverse the distribution and


resubmit Invoice Validation to
remove the Final Matching hold

Matching
Required

You have enabled the Hold Unmatched Invoice


Invoices option in the Supplier Sites
Validation
window, and the invoice is not matched
to purchase order or receipt

Yes

Yes

Match invoice to purchase order


or receipt and resubmit Invoice
Validation
Manually release in the Invoice
Holds tab

Max Qty Ord

Quantity billed more than the sum of


(quantity ordered plus the tolerance
amount)

Yes

Yes

Correct PO or invoice and


resubmit Invoice Validation
Adjust tolerance and resubmit
Invoice Validation
Manually release in the Invoice
Holds tab

Invoice
Validation

Max Qty Rec

Quantity billed is more than the sum of Invoice


(quantity received plus the tolerance
Validation
amount)

Yes

Yes

Correct invoice or receipt and


resubmit Invoice Validation
Adjust tolerance and resubmit
Invoice Validation
Manually release in the Invoice
Holds tab

Max Rate
Amount

Exchange rate variance exceeds


amount tolerance limit

Invoice
Validation

Yes

Yes

Correct PO or invoice and


resubmit Invoice Validation
Adjust tolerance and resubmit
Invoice Validation
Manually release in the Invoice
Holds tab

Max Ship
Amount

Variance between invoice and


shipment amount exceeds amount
tolerance limit

Invoice
Validation

Yes

Yes

Correct PO or invoice and


resubmit Invoice Validation
Adjust tolerance and resubmit
Invoice Validation
Manually release in the Invoice
Holds tab

Max Total
Amount

Sum of exchange rate variance and


maximum shipment amount variance
exceeds amount tolerance.

Invoice
Validation

Yes

Yes

Correct PO or invoice and


resubmit Invoice Validation
Adjust tolerance and resubmit
Invoice Validation
Manually release in the Invoice
Holds tab

Price

Weighted average price of all


distributions on the matched invoice
and all price corrections related to the

Invoice
Validation

Yes

Yes

Correct PO, invoice, or price


corrections and resubmit Invoice
Validation

invoice is more than [purchase order


unit price (1 plus % tolerance)]

Adjust tolerance and resubmit


Invoice Validation
Manually release in the Invoice
Holds tab

Qty Ord

Quantity billed is more than [quantity


ordered (1 plus % tolerance)]

Invoice
Validation

Yes

Yes

Correct PO or invoice and


resubmit Invoice Validation
Adjust tolerance and resubmit
Invoice Validation
Manually release in the Invoice
Holds tab

Qty Rec

Quantity billed is more than [quantity


received (1 plus % tolerance)]

Invoice
Validation

Yes

Yes

Enter receipt in Purchasing and


resubmit Invoice Validation
Adjust tolerance and resubmit
Invoice Validation
Manually release in the Invoice
Holds tab

Quality

Quantity billed is more than quantity


accepted

Invoice
Validation

Yes

Yes

Enter acceptance in Purchasing


and resubmit Invoice Validation
Manually release in the Invoice
Holds tab

Rec Exception Purchase order receipt indicates


exception

Manually in
Purchasing

Yes

Yes

Manually release in the Invoice


Holds tab

Tax Difference Invoice tax code value is not equal to


the purchase order tax code
Invoice tax code value = purchase
order tax code value, but taxable flag
set to No for PO shipments

Invoice
Validation

Yes

Yes

Correct PO or invoice and


resubmit Invoice Validation
Manually release in the Invoice
Holds tab

Variance Holds
The following table lists the three predefined Hold names with the Variance Hold Reason type. Payables applies holds with this type
as follows. Payables applies the Dist Variance hold to an invoice if the total of the invoice distributions does not equal the invoice
amount. Payables applies the Tax Variance and Tax Amount Range holds by verifying that the invoice's distribution tax amount
matches the calculated tax for the Tax Code within the amount tolerance or percentage tolerance or both that you define. If the
variance exceeds a percentage tolerance, Payables applies the Tax Variance hold. If the variance exceeds an amount tolerance,
Payables applies the Tax Amount Range hold.

Hold Name

Hold Reason

Hold
Placement

Accounting
Allowed

Manual
Release
Allowed

Hold Removal

Dist
Variance

Invoice amount is not equal to


the sum of invoice distribution
amounts

Invoice
Validation

No

No

Adjust invoice distributions or


invoice amount and resubmit Invoice
Validation

Prepaid
Amount

The prepaid amount including tax Invoice


exceeds the invoice amount
Validation

Yes

No

Unapply the prepayment and apply a


lower amount

Tax Amount Tax amount is less than [(tax rate Invoice


Range
taxable dist line total) - tolerance Validation
amount]
or
Tax amount is more than [(tax
rate taxable dist line total) +
tolerance amount]

Yes

Yes

Adjust tax rate for tax code and


resubmit Invoice Validation
Change tax code or tax group on
invoice distributions and resubmit
Invoice Validation
Adjust tax tolerance and resubmit
Invoice Validation
Manually release in the Invoice
Holds tab

Tax
Variance

Tax amount is less than [(tax rate Invoice


taxable dist line total) (1 - %
Validation
tolerance)]
or
Tax amount is more than [(tax
rate taxable dist line total) (1 + %
tolerance)]

Yes

Yes

Adjust tax rate for tax code and


resubmit Invoice Validation
Change tax code values on invoice
distributions and resubmit Invoice
Validation
Adjust tax tolerance and resubmit
Invoice Validation
Manually release in the Invoice
Holds tab

Miscellaneous Holds
The following table lists miscellaneous predefined Hold names that Payables uses to apply holds to invoices.
Hold
Name
No Rate

Hold Reason

No exchange rate for Invoice Validation


foreign currency
invoice

[All
You enabled the
Payments] Hold All Payments
option for the
invoice's supplier site

Supplier

Hold Placement

Accounting
Allowed
No

No hold placed on
Yes
invoice, but the enabled
option prevents payment
of a supplier site's
invoices

Hold all unvalidated Invoice Validation


invoices for a
supplier

Yes

Manual
Release
Allowed

Hold Removal

No

Enter exchange rate and resubmit Invoice


Validation
Submit AutoRate and resubmit Invoice
Validation

N/A

Disable the Hold All Payments option in the


Supplier Sites window and Payables allows
you to select the supplier site's invoices for
payment if they are validated (and approved,
if the invoice requires invoice approval)
Create a manual payment for any of the held
invoices

Yes

Remove the hold in the Invoice Holds tab, or


use the Actions button.
To disable completely, disable the Hold
Unvalidated Invoices option at the supplier
site.