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PRELIMINARY TITLE
TITLE, COVERAGE, AND INTERPRETATION
SECTION 1. Title. The Code shall be known as THE BENGUET STATE
UNIVERSITY CODE or the BSU CODE OF 2009.
SECTION 2. Coverage. The code shall be applicable to the Benguet
State University and other schools integrated to the University.
SECTION 3. Interpretation. The Code shall be liberally interpreted in
favor of the principles and policies of the Benguet State University.
DECLARATION OF PRINCIPLES AND POLICIES
SECTION 4. Nature of the University. The Benguet State University
is a government educational institution established by law.
SECTION 5. Mission/Purpose. The primary purpose of the University
is to provide graduate and undergraduate courses in arts, sciences,
humanities, and professional fields in agriculture, natural sciences, technology,
and other technical and professional courses that may be determined and
deemed proper by the Board of Regents. It shall promote research, extension,
agribusiness and advance studies, and progressive leadership in its fields of
specialization (PD 2010, Sec. 2).
SECTION 6. Academic Freedom and Institutional Autonomy.
Pursuant to paragraph 2, Section 5, Article XIV of the 1987 Constitution of the
Republic of the Philippines, the Benguet State University, as an institution of
higher learning, shall enjoy academic freedom and institutional autonomy (RA
8292, Sec. 11).
SECTION 7. Powers. The powers of the University, in addition to
those provided for in the Constitution of the Philippines, shall be those provided
for in the Charter (PD 2010, RA 8292, PD 1437 - Sec.6, and LOI NO. 1461),
and the pertinent provisions of the Corporation Law and others as may
hereafter be provided by law.
SECTION 8. University Seal. The seal of the University shall consist
1

or

director.upao@mail.bsu.edu.ph

of two black concentric circles against a white backdrop and four sub-circles in
black, green, and yellow terraces at the foreground and a yellow sun as
background. The space in between the two concentric circles shall bear the
inscription BENGUET STATE UNIVERSITY in green font and 1916 at the
bottom printed in black and separated by two adongan beads. The four smaller
circles within shall have the following position at cardinal directions,
representation, and meaning.
a. Instruction insignia occupies the north portion and is represented by
a lamp with a flame and a book for the pursuit of truth and bordered
by leaves to symbolize growth and achievement; instruction shall be
spelled out in black font at the northwest corner;
b. Research insignia occupies the west portion in a smaller circle with a
silhouette of a microscope against a background of computer
representing the two major discoveries of man that enable to probe
deeper into the realm of scientific knowledge; research shall be
spelled out in black font at the southwest corner;
c. The Extension insignia occupies the east portion with two distinct
groups of people representing the University and the heterogeneous
community with Cordillera architecture forming the background;
extension shall be spelled in black font at the northeast corner;
d. The Production insignia occupies the south portion as represented by
a cog in support of entrepreneurship and industry. Within the cog is
a stylized agricultural land leading into an arc culminating its
perspective towards a symbolic pine tree, which means, that
highland agricultural production is linked with the forest ecosystem;
production shall be spelled out in black font at the southeast corner.
The terraces at the foreground signify that the University is within the
Cordillera Administrative Region and the sun at the background symbolizes the
energy as source of all life forms.
SECTION 9. University Colors. The University colors shall be green
and gold: green symbolizing life, growth, and progress; and gold, symbolizing
harvest, success, and excellence. Gold shall be the dominant color.

TITLE ONE
UNIVERSITY GOVERNANCE
CHAPTER I
THE BOARD OF VISITORS
SECTION 10. Composition. The Board of Visitors of the University
shall be composed of the President of the Republic of the Philippines, the VicePresident of the Republic of the Philippines, the President of the Senate, and
the Speaker of the House of Representatives.
SECTION 11. Special Functions. The Board of Visitors shall make
visits at such time and date as they may determine or deem proper, to
examine the property, course of study, discipline, accounts, and general
conditions of the University.
CHAPTER II
THE GOVERNING BOARD
SECTION 12. Composition. The Board of Regents, which shall be the
governing body of the University, shall be composed of the following (RA 8292,
Sec. 3):
a. Chair of the Commission on Higher Education (CHED), Chair;
b. President of the University, Vice-Chair;
c. Chairman of the Senate Committee on Education and Culture,
member;
d. Chairman of the Congressional Committee on Education and Culture,
member;
e. Regional Director of the National Economic Development AuthorityCordillera Administrative Region, member;
f. Regional Executive Director of the Department of AgricultureCordillera Administrative Region, member;
g. Regional Director of the Department of Science and TechnologyCordillera Administrative Region, member;
h. President of the Faculty Club, member;
i. President of the Supreme Student Government or representative,
member;
j. President of the Alumni Association, member; and
k. Two prominent citizens, member.
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The faculty club and the student government shall be represented by

the presidents of their respective federations in the university. The private
sector representatives shall be appointed by the Board of Regents upon
recommendation of the duly constituted search committee.
SECTION 13. Term of Office. The presidents of the faculty and
alumni associations and the student regents shall sit in such capacities in the
Board until the expiration of their term of office. The prominent citizens shall
serve for a term of two years (from RA 8292).
SECTION 14. Meetings and Quorum. The Board of Regents shall
regularly convene at least once every quarter. The Chair of the Board of
Regents may call a special meeting whenever necessary as long as members
are notified in writing at least three days prior to such meeting.
A majority of all members holding office shall constitute a quorum of
board meetings; provided, that the Chair of the Commission on Higher
Education, who is the Chair of the Board, or the President of the University is
among those present in the meeting. When unable to attend, the Chair of the
Commission on Higher Education may designate a Commissioner to represent
him with all the rights and responsibilities of a regular member; provided,
however, that in the said meeting, the President of the University, as ViceChair, shall be the presiding officer:
provided, further, that the proviso
notwithstanding, the Chair of the Commission on Higher Education is hereby
authorized to designate a Commissioner to act as the regular Chair to the
Board in which case said Commissioner shall act as the presiding officer.
SECTION 15. Powers and Duties. The governing board shall have
the following specific powers and duties in addition to the general powers of
administration and the powers granted to the board of directors of a
corporation under Section 36 of Batas Pambansa Blg. 68, otherwise known as
the Corporation Code of the Philippines (RA 8292, Sec. 4):
a. Enact rules and regulations not contrary to law as may be necessary
to carry out the purposes and functions of the University;
b. Receive and appropriate all sums in the manner it may determine in
its discretion to carry out the purpose and functions of the
University;
c. Receive trust legacies, gifts, and donations of real and personal
properties of all kinds; and to administer and dispose the same
when necessary for the benefit of the University, subject to
limitations, directions, and instructions of the donors, if any. Such

donations shall be exempt from all taxes and shall be considered as

deductible items from the income tax of the donor: provided, however,
that the rights, privileges, and exemptions extended by this Act shall
likewise be extended to non-stock, non-profit private universities;
provided finally, that the same privileges shall also be extended to nonstock, non-profit private universities with the approval of the local
government unit concerned and in coordination with the CHED; and
d. Fix the tuition fees and other necessary school charges, such as but
not limited to matriculation fees, graduation fees, and laboratory
fees, as the Board of Regents deem proper to impose after due
consultations with the involved sectors.
Such fees and charges, including government subsidies and
other income generated by the University, shall constitute special
trust funds and shall be deposited in any authorized government
depository bank, and all interests that shall accrue from there shall
form part of the same fund for the use of the University; provided,
that the income derived from University hospitals shall be
exclusively earmarked for the operating expenses of the hospital.
Any provision of existing laws, rules, and regulations to the
contrary notwithstanding, any income generated by the University
from tuition fees and other charges, as well as from the operation of
auxiliary services, land rent shall be retained by the University, and
may be disbursed by the Board of Regents for instruction, research,
extension, or other programs/projects of the University: provided,
that all fiduciary fees shall be disbursed for the specific purposes for
which they are collected.
If, for reasons beyond control, the University shall not be able to
pursue any project for which funds have been appropriated and
allocated under its approved program of expenditures, the Board of
Regents may authorize the use of said funds for any reasonable
purpose which, in its discretion, may be necessary and urgent for
the attainment of the objectives and goals of the University;
e. Adopt and implement a socialized scheme of tuition and school fees
for greater access to poor and deserving students;
f. Authorize the construction or repair of its buildings, machineries,
equipment, and other facilities and the purchase and acquisition of
real and personal properties including necessary supplies, materials,
and equipment. Purchases and other transactions entered into by
the University through the Board of Regents shall be exempted from
all taxes and duties;
g. Appoint, upon the recommendation of the President of the
University, vice-presidents, deans, directors, heads of divisions and
3

departments, faculty members, and other officials and employees;

h. Fix and adjust salaries of faculty members and administrative
officials and employees subject to the provisions of the revised
compensation and classification system and other pertinent budget
and compensation laws governing hours of service and such other
duties and conditions as it may deem proper; to grant them, at its
discretion, leaves of absence under such regulations as it may
promulgate, any provisions of existing law to the contrary
notwithstanding; and to remove them for cause in accordance with
the requirements of due process of law;
i. Approve the curricula, institutional programs, and rules of discipline
drawn by the administrative and academic councils as herein
provided;
j. Set policies on admission and graduation of students;
k. Award honorary degrees upon persons in recognition of outstanding
contribution in the field of education, public service, arts, sciences,
and technology or in any field of specialization within the academic
competence of the University and to authorize the award of
certificates of completion of non-degree and non-traditional courses;
l. Absorb non-chartered tertiary institutions within the province in
coordination with the Commission on Higher Education and in
consultation with the Department of Budget and Management.
m. Establish research and extension centers/institutes that will promote
the development of the University;
n. Establish professorial chairs in the University and to provide
fellowships for qualified faculty members and to grant scholarships
to deserving students;
o. Delegate any of its powers and duties provided for herein above to
the President and/or other officials of the University as it may deem
appropriate so as to expedite the administration of the affairs of the
University;
p. Authorize an external management audit to be financed by the
Commission on Higher Education and to institute reforms, including
academic and structural changes, on the basis of the audit results
and recommendations;
q. Collaborate with other governing boards of state universities and
colleges within the province or the region, under the supervision of
the Commission on Higher education and in consultation with the
Department of Budget and Management, in restructuring said
colleges and universities to become more efficient, relevant,
productive, and competitive;
r. Enter into joint ventures with business and industry for profitable

s.

t.

u.

v.
w.
x.

development and management of economic assets, the proceeds of

which to be used for the development and strengthening of the
University;
Develop consortia and other forms of linkages with local government
units, institutions, and agencies, which may be public and private,
local and foreign, in furtherance of the purpose and objectives of the
University;
Develop academic arrangements for institutional capability building
with appropriate institutions and agencies, public or private, local or
foreign, and to appoint experts/specialists as consultants or visiting
or exchange professors, scholars, and researchers, as the case may
be;
Set-up adoption of modern and innovative modes of transmitting
knowledge that entails the use of information technology, the dual
system, open learning, community laboratory, and other
technologies for the promotion of greater access to higher
education.
Establish policy guidelines and procedures for participative decisionmaking and transparency within the University;
Privatize, where most advantageous to the University, management
of non-academic services such as health, food, building or grounds,
or property maintenance and such other similar activities; and
Extend the term of the president of the University beyond the age of
retirement but not beyond the age of seventy, whose performance
has been unanimously rated as outstanding and upon unanimous
recommendation by the search committee for the president of the
University.

SECTION 16. Promulgation and Implementation of Policies. The

Board of Regents shall promulgate and implement policies in accordance with
the declared state policies on education and other pertinent provisions of the
Philippine Constitution on education, science and technology, arts, culture, and
sports; as well as the policies, standards, and thrusts of the Commission on
Higher Education (CHED) under RA 7722 (from RA 8292).
CHAPTER III
THE ADMINISTRATION
SECTION 17. The University President. The administration of the
University shall be vested in the University President who shall render full-time
service. The President shall be appointed by the Board of Regents upon the
recommendation of a duly constituted search committee.
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SECTION 18. Discretionary Powers and Delegation of Authority.

The President shall exercise discretionary powers within the bounds of law. To
promote effectiveness, efficiency, and economy in the delivery of services,
authority may be delegated to the Vice-President/s for action in the following
areas in their respective sector:
a. Travel order, Itinerary of travel, and Certificate of Travel Completed
of Deans/Directors/Chiefs of offices/employees;
b. Purchase request, local canvass, purchase orders up to a specified
amount, and request for issuance of supplies;
c. Daily time records, application for leave, and clearance from money
and property accountabilities of employees;
d. Human resource development matters like training courses and
scholarships of employees that are less than one month, whether
local or international can be delegated by the president;
e. Vouchers up to a specified amount pertinent to the sector; and
f. All other documents as may be directed by the President.
SECTION 19. Duties and Responsibilities of the University
President. The duties and responsibilities of the University President shall be
delegated and conferred by the Board of Regents upon installation. The
University President shall:
a.
b.

Oversee the overall administration of the University; and

Through the Chair of the Commission on Higher Education (CHED),
submit to the Office of the President of the Republic of the
Philippines, the Senate, and the House of Representatives, a
detailed report on the condition, programs, and needs of the
University on or before the 15 th day of the second month after the
opening of regular classes of each school year.

SECTION 20. Term of Office. The University President shall have a

term of four years and shall be eligible for reappointment for another term:
provided, that this provision shall not adversely affect the terms of the
incumbent (RA 8292).
SECTION 21. Succession. In case of vacancy by reason of death,
resignation, and removal for cause or incapacity of the President to perform
the function of his/her office, the Board of Regents shall have the authority to
designate an officer in-charge pending the appointment of a new President (RA

8292, Sec. 6). In case of vacancy in the office of the president as mentioned
in the immediately preceding paragraph, his/her successor shall hold office for
the unexpired term.
CHAPTER IV
THE SECRETARY OF THE UNIVERSITY
SECTION 22. The University and Board Secretary. The Board of
Regents shall appoint a University Secretary who shall serve as such for both
the Board of Regents and the University (RA 8292, Sec. 7). He/she shall meet
required institutional and civil service qualifications.
SECTION 23. Duties and Responsibilities of the University
Secretary. The Secretary of the Board of Regents and the University shall
have the following duties and responsibilities:
a. Prepare agenda for all regular and special meetings of the Board of
Regents and deliver the same to the Chairman and members of the
Board at least ten days before each scheduled meeting;
b. Transcribe the minutes of each meeting and have the transcribed
minutes attested by the Chair/Presiding Officer;
c. Prepare and issue other excerpts of minutes and/or certification on
certain policies promulgated by the Board of Regents;
d. Keep custody of all records of policies/actions approved by the Board
of Regents;
e. Act as secretary to the Administrative Council, Academic Council,
and to other bodies that may be formed or created by the University
and the Board of Regents;
f. Consolidate the proposed agenda and issue notices of meetings of
formed or created councils or bodies, and take down minutes of the
proceedings thereof;
g. Keep custody of classified records; issue excerpts of or certification
of action upon request of authorized employees or officials; and
h. Perform other duties and responsibilities that may be directed by the
University President and the Board of Regents.
CHAPTER V
THE TREASURER
SECTION 24. The Treasurer. The Treasurer of the Philippines shall be
the ex-officio treasurer of the university. All accounts and expenses of the
University shall be audited by the Commission on Audit or its duly authorized
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representative. The cashiers office shall perform the function of the treasurer.
CHAPTER VI
THE UNIVERSITY ADMINISTRATIVE COUNCIL
SECTION 25. Composition. There shall be a University Administrative
Council consisting of the University President as Chair, Vice-President(s),
deans, directors, and other officials of equal rank as members (RA 8292, Sec.
9). The presidents or heads of recognized faculty and employees associations
and supreme student government, editor in chief of the official school paper,
Resident Auditor with non-voting powers.
SECTION 26. Functions. The Council shall review and recommend
policies governing the administration, management, and development planning
of the University to the Board of Regents for appropriate action (RA 8292,
Sec.9).
SECTION 27. Meetings and Quorum. Unless otherwise set or
rescheduled, the meeting of the University Administrative Council shall be on
the third Wednesday of each month, without prejudice to the convening of
special meetings. Each member of the Administrative Council should attend all
meetings of the council. A simple majority (50% + 1 of the membership) of
the Administrative Council members shall constitute a quorum.
CHAPTER VII
THE UNIVERSITY ACADEMIC COUNCIL
SECTION 28. Composition. There shall be a University Academic
Council composed of the University President as Chair, and the Vice-President
for Academic Affairs as vice-chair, and all faculty members with the rank not
lower than assistant professor, as members. Faculty members and other
officials of the University including student representatives may attend
meetings as observers only.
SECTION 29. Functions. The University Academic Council shall:
a. Review and recommend the curricular offerings, standards, and
rules of discipline of the University to the Board of Regents for
appropriate action;
b. Determine and act on policies and guidelines for the admission of
students as well as for graduation and the conferment of degrees
subject to review and/or approval of the Board of Regents;

c. Advice the University President on matters that will affect the

academic policies of the University;
d. Recommend or act on policies, academic proposals, student
academic programs, and other matters related to instruction.
SECTION 30. Meetings and Quorum. The University Academic
Council shall meet twice a semester, preferably two weeks after the start, and
two weeks before the end of every semester. The Chair may call for special
meetings as may be deemed necessary. Each member of the University
Academic Council shall attend all meetings of the council. A simple majority of
the Council members shall constitute a quorum.
TITLE TWO
GENERAL ADMINISTRATION AND SUPPORT SERVICES
CHAPTER I
OFFICE OF THE UNIVERSITY PRESIDENT
SECTION 31. Vice-Presidents. The President shall be assisted by
Vice-Presidents who shall be confirmed by the Board of Regents upon the
formers recommendation without prejudice to the appointment of more than
one vice-president when so warranted. In such case, all shall be confirmed by
the Board of Regents upon the recommendation of the University President
SECTION 32. Designations. Designations shall be issued through a
special order by the University President. Designations shall be made in
consultation with their respective councils/units/staff.
SECTION 33. Terms of Office of Designates. All designations will be
co-terminus with the President's tenure of office without prejudice to
revocation or re-designation.
SECTION 34. Positions Covered by Designations. The positions to
be covered by designation shall be the following:
a.
b.
c.
d.
e.
f.
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Vice Presidents
Deans/Executive Deans
Directors
Associate Deans/College Secretaries/Assistant Directors
Department Chairs
Project Managers

g.
h.
i.
j.
k.

Special Assistants to the President and Vice-Presidents

Unit Heads
Coordinators
University Coaches, advisers and trainers
Other positions as may be created herein

SECTION 35. Composition. The Office of the University President is

composed of the following offices:
a.
b.
c.
d.
e.
f.
g.
h.
i.
j.

Legal Affairs
Internal Audit Services
International Relations
University Public Affairs
Planning and Development
Information and Communications Technology
Special Projects
Presidential Management Staff
Gender and Development
Center for Culture and the Arts

SECTION 36. The Office of Legal Affairs. This office shall ensure
that the University is legally represented, provided with legal advice,
counseling, and see to it that all contracts, deeds and conveyances, and other
legal documents are in order. It shall be headed by the most senior Legal
Officer, who must be a member of the Integrated Bar of the Philippines,
commissioned Notary Public for Benguet, preferably, had been engaged in the
practice of law for at least three years, and accredited by the Office of the
Solicitor General (SOLGEN).
The Legal Office shall have the following duties and responsibilities:
a. Litigate all court cases where the interest of BSU is being challenged
or when the University is a party to a lawsuit as instructed by the
University President;
b. Shall coordinate and work closely with the Office of the SOLGEN for
university cases;
c. Shall represent the University on legal matters;
d. Shall provide legal advice and counseling for the University;
e. Shall assist in any administrative investigation of the University;
f. Formulate, review, and keep records of all legal documents
concerning the University; and

g. Perform other duties as may be assigned by the University

President.
SECTION 37. The Office of Internal Audit Services. The Office of the
Internal Audit Services shall conduct comprehensive audit of the various
activities of the university. It shall be in charge of the following internal
auditing functions as defined in a Government Manual for auditing and
accounting procedures. It shall have the following functions:
a. advise the president on all matters related to management control and
operations audit;
b. conduct management and operations performance audit of the
university and determine the degree of compliance with the mandate,
policies, government regulations, estbalished objectives, systems and
procedures/processes and contractual obligations;
c. revie and appraise systems, procedures/processes, organizational
structure, assets management prtactices, financial management
records, reports and performance standards of the university;
d. analyze and evaluate management deficiencies and assist top
management by recommending realistic courses of action; and
e. perform such other realted duties and responsibilities as may be
assigned or delegated by the University President;
The Office shall be headed by a Chief Internal Auditor with the following
qualifications: a degree in law or commerce major in accounting, business
administration, or other relevant BS course with three years of experience in
internal auditing work, one year of which has been in a supervisory capacity,
and 16 hours of relevant training courses.
The Chief of the Office shall have the following duties and responsibilities:
a. Review
agency
organizational
structure,
staffing
pattern,
administrative systems and procedures, and other relevant
information to determine internal audit needs and objectives;
b. Assign and clarify work assignments of members of the audit team;
c. Discuss internal audit scope and objectives with affected agency
personnel prior to conduct of audit;
d. Lead an internal audit team in the conduct of financial and/or
operations audit;
e. Review findings and recommendations of audit team for
completeness and conformance to audit plans, standards, and
guidelines;
f. Submit the quarterly consolidated internal audit report to the
7

president;
g. Deliberate audit results with concerned staff before the draft of the
report is finalized;
h. Follow up actions to determine if audit recommendations have been
carried out or not and to determine the reasons for nonimplementation;
i. Conduct investigations of anomalies discovered in audits and submit
reports and recommendations on investigations completed; and
j. Conduct special audits as assigned and perform other related works.
SECTION 38. The International Relations Office. The International
Relations Office (IRO) shall explore viable international linkages for the
University. The office shall be headed by a Director who shall preferably be a
doctorate degree holder, and must have been with the University for at least 10
years. He/she must have a record of having established international linkages
as well as five years of experience dealing with international universities or
agencies.
The IRO Director shall have the following duties and responsibilities:
a. Coordinate the formulation and review of international recognition
plans for the University;
b. Spearhead and explore linkage with foreign organizations, networks,
and associations for prospective programs/projects;
c. Coordinate, monitor, and assess international recognition efforts at
the University and prepare necessary reports;
d. Plan and implement capability building activities promoting efforts
for international recognition within the University;
e. Represent the University in international meetings as required;
f. Promote good international public relations and goodwill for the
University; and
g. Perform other related duties and responsibilities that may be
assigned by the University President
The Director shall be assisted by College/Institute/Unit Coordinators
who shall be recommended by his/her college dean/institute director/unit head.
A coordinator must have some experience working with international
institutions and the ability to draft project proposals.
SECTION 39. Planning and Development Office. The head of the
office shall be the Planning Director with an appropriate masters degree, at
least an Associate Professor or its Civil Service equivalent, with at least three

years administrative experience, and has special training and/or work

experience on planning and development.

a. Plan, develop and manage the information system (IS) of the University
which include system analysis, programming and IS development-related
activities including web development and maintenance to support

The Office shall:

a)

b)
c)
d)
e)
f)

g)

h)

Facilitate the preparation of the long (10 years), medium(4-5

years), short-term (1 year)
strategic action plans of the
University;
Package and facilitate the final approval of all plans;
Disseminate approved plans to different sectors and offices
concerned;
Spearhead the development and packaging of projects/programs
according to plans;
Establish linkages and provide networking with the local entities
for potential resource generation;
Coordinate
the
monitoring
and
evaluation
of
programs/projects/activities of the different sectors in accordance
with their short, medium; and long-term plans,
Spearhead the preparation of the monitoring and evaluation
reports for information dissemination and proper action of
concerned units; and
Perform such other functions as may be assigned by the University
President.

SECTION 40. Information and Communications Technology Office.

The head of the office shall be the IT Director whose qualification and tenure of
office shall be in accordance with applicable Civil Service laws and rules. The IT
Director shall preferably be a masters degree holder and must have a
Bachelors degree in Computer Science/Information Technology or a related
course. He/she must have at least three years experience in actual IT
operations.
The Office shall:
8

university functions;
b. Plan, develop and manage the university IT infrastructure which
include the local area network, wide area networks, connections to
outside networks such as Internet, and system administration;
c. Provide support services related to hardware and software and other
IT technical concerns;
d. Monitor, evaluate and recommend appropriate actions based on the
compliance to policies, rules and regulations related to university,
national and global laws on IT;
e. Coordinate with other institutions on IT-related initiatives and
developments; and
f. Perform such other functions as may be assigned by the University
President.

SECTION 41. The University Public Affairs Office. The Office shall
be headed by a director with the primary function of strengthening the social
relationship between the University and the public it serves. He/she shall
coordinate the dissemination of information to project a positive image of the
University through the various sections under it: a) the Media Affairs, b)
Alumni/Community Relations, and the c) Visitor's Services, each of which shall
be headed by a chief-designate. The director shall be at least a master's
degree holder in appropriate science/art with five years of administrative
experience.
Specifically, the UPAO Director shall have the following duties and
responsibilities:
a. Recommend policies or protocol concerning public affairs to the
Administrative Council for approval and implementation;
b. Review news items and other information materials about the
University prior to dissemination;
c. Spearhead good community relations for the university,
d. Coordinate with the alumni association, and
c. Perform other tasks that may be assigned by the University
President.

doctorate degree holder with at least five years of administrative experience.

The Office of the Vice-President for Administration shall ensure that
support services are provided with competence and efficiency to instruction,
research, extension, and production programs of the University.
SECTION 42. Special Projects Office. There shall be a Special
Projects Office to oversee projects that are university-wide in scope or are
created by special arrangements with international/national/regional bodies,
which are directly under the Office of the University President.
It shall be
headed by a special project coordinator who shall have the following
qualifications: at least an associate professor or its civil service equivalent with
at least three years experience in project coordination.
SECTION 43. Office of the Presidential Management Staff. There
shall be an office of the presidential management staff whose main function to
assist the President in the performance of his/her duties and responsibilities. It
shall be composed of Special Assistants as needed, an Executive Assistant/s,
and a pool of Administrative Assistants/Aides.
SECTION 44. The Gender and Development Office. The gender
and development (GAD) office is responsible in mainstreaming gender matters
and concerns in all the programs of the University to maintain impartiality. It
shall be headed by a GAD focal person (GFP). The GFP shall be at least a
masters degree holder with appropriate training in gender and development.
The GAD focal person shall have the following duties and
responsibilities:
a. Convene the University GAD Focal Point to facilitate the preparation
of the University GAD plan with corresponding budget;
b. Provide direction and monitor the programs/projects on gender and
development concerns within the University;
c. Initiate capacity-building for gender mainstreaming in the
university; and
d. Initiate linkage and networking with agencies/organizations working
on GAD.
CHAPTER II
OFFICE OF THE VICE-PRESIDENT
FOR ADMINISTRATION
SECTION 45. The Vice-President for Administration. There shall
be a Vice-President for Administration (VPAD). The VPAD shall preferably be a
9

The Vice-President for Administration shall have the following duties and
responsibilities:
a.
b.
c.
d.
e.

Plan programs, projects, and activities for the sector;

Recommend recruitment, promotion and other personnel matters,
and human resource development plan for the employees;
Supervise, monitor, and evaluate the performance of the various
offices under it;
Assist the University President through chairmanship for the
various committees; and
Perform such other functions as may be assigned by the University
President.

SECTION
46.
Offices
under
the
Vice-President
for
Administration. The offices under the Vice-President for Administration shall
be: a) the Administrative Services, b) the General Services, c) Motor Pool, d)
the Land Reservation, and e) the Security Services.
SECTION 47.
General Administration and Support Services
Council. There shall be a General Administration and Support Services Council
(GASSC) as an advisory body to be composed of the heads of offices of the
different divisions and sections under the Office of the Vice-President for
Administration. The Council shall be an advisory body related to general
administration and support services.
It shall be composed of the VicePresident for Administration as Chair, the division chiefs and section chiefs,
including the heads of offices under the Office of the President, namely, Office
of Legal Services, and the Internal Audit Services, as members.
The chief of the Human Resource Management Office shall serve as the
secretary of the GASS Council whose functions shall include taking and keeping
all the minutes and proceedings of all the meetings.
The GASS Council shall:
a. Formulate and implement standard operation procedures to
enhance the delivery of services to attain efficiency, effectiveness,
and economy in the various general administration and support
services;
b. Discuss proposed polices and guidelines involving general

c.
d.
e.
f.

administration and the support services before these are presented

to the University Administrative Council for approval;
Guide the Vice-President for Administration in resolving issues and
concerns pertaining to administrative matters or those pertaining to
requests/petitions/appeals;
Discuss provisions of circulars from the DBM and CSC and other
oversight agencies
Plan and recommend management schemes or human resource
development interventions to motivate and maintain competent
human resources towards attaining quality public service; and
Perform such other functions as may be directed by the University
President.

The GASS Council shall meet at least once a month every 2 nd

Wednesday of the month, or as often as necessary.
SECTION 48. Administrative Services Division. The office of the
Administrative Services shall be headed by a Chief Administrative Officer whose
qualifications and tenure of office will be in accordance with applicable Civil
Service law and rules.
This division shall insure that support services is provided to instruction,
research, extension, and production relative to human resource management
and development, procurement, property, and records management to achieve
operational efficiency, effectiveness, and economy. It should see to it that the
University adheres to management policies and other existing laws, rules, and
regulations of the government. The sections under this division are the
following: a) Human Resource Management and Development, b) Procurement
c) Supply and Property, and d) Records Management.
The Chief of the Administrative Services shall have the following duties
and responsibilities:
a. Facilitate the implementation of approved plans, programs, and
projects of the University in accordance with existing laws, rules,
and policies;
b. Review the implementation of policies and standards for personnel,
procurement, property, and records pursuant to existing government
laws, rules, and regulations including those of the Board of Regents;
c. Supervise, monitor, and evaluate performance and recommend
recruitment, promotion, and human resource development
interventions for employees;
10

d. Integrate and submit project procurement management plan;

e. Advise and/or assist offices and personnel pertinent to
administrative matters; participate in policy formulation and
implementation and committee deliberations; and
f. Perform other related work that may be assigned by the VicePresident for Administration and the University President.
SECTION 49. General Services Office. The office of the General
Services shall be headed by a Director who shall be designated by the Board of
Regents upon the recommendation of the University President. The Director
shall have an appropriate degree, at least an assistant professor or its civil
service equivalent with at least three years of administrative experience and
possesses a special training and/or work experience in industrial education or
practical arts.
This Office shall provide services relative to construction, maintenance,
and repair of buildings and other physical structures, facilities, vehicles,
equipment, and grounds including interior design and landscaping. The sections
under the office of the General Services are the following: a) Construction and
Maintenance, b) Janitorial, and c) Landscaping and Interior Design.
The Director of the General Services Office shall have the following
duties and responsibilities:
a. Develop a comprehensive repair and maintenance plan for the
Universitys physical plant;
b. Implement approved plans, programs, and projects pertinent to
general services;
c. Submit project procurement management for the division;
d. Advise and/or assist offices and personnel pertinent to general
services like assessing and preparing program of work, bill of
materials, and prioritizing and arranging the schedule of work to be
done;
e. Supervise, monitor, and evaluate performance of the division staff
and recommend promotion and human resource development
interventions including the recruitment of employees in the division.
f. Perform other duties that may be assigned by the Vice-President for
Administration and the University President.
SECTION 50. Security Services Office. The Security Services Office
shall be headed by a Chief Security Officer who meets the qualifications set by
the Civil Service Laws.

The Office shall protect all the properties of the University including its
personnel and students. It shall maintain peace and order within the
University campus and premises at all times.
SECTION 51 . Motor Pool and Transportaion Service
The Motor Pool shall have overall responsibility of the maintenance and
roadworthiness of all University vehicles and farm machineries.
The Motor Pool shall be headed by a designated Chief whose
qualifications and competence are relevant to the functions of the Motor
Pool, preferably from among the faculty of the College of Engineering
and Applied Technology.
The functions of the Motor Pool are:
a. Promptly deploy drivers and dispatch vehicles for official travels of
officials and personnel, including students when vehicles are
available.
b.

Certify the roadworthiness of all vehicles in trip tickets prior to the

approval by the Vice-President for Administration.

c.

Schedule vehicles for official trips implementing carpool scheme and

schedule maintenance of vehicles regularly.

d.

Supervise personnel, evaluate their performance, impose discipline,

and validate complaints of passengers against erring drivers.

e.

Coordinate with the Dean in the use of the Motor Pool as the training
venue or practicum for students who take up non-degree or shortterm vocational courses in the College of Engineering and Applied
Technology.

f.

Submit the annual repair plan to support funding for repair of

vehicles to ensure that all vehicles are in good running condition,
and recommend the disposal of unserviceable vehicles and/or
procurement of new units or spare parts, accomplishment reports,
office plans, including the Project Procurement Management Plan.

g.

Perform other related functions.

SECTION 52.
11

Land Reservation Office (LRO).

The land

reservation office shall be headed by a Director who should be knowledgeable

of the land reservation of the University, with at least three years of
administrative experience, have been with the University for at least 15 years,
preferably with relevant experience and training in land management, and
must not have any adverse land claim against the University nor is identified
with land claimants.
The Land Reservation office shall:
a. Evolve a land management scheme for the entire University
reservation;
b. Protect the University lands and watersheds in coordination with the
College of Forestry and the Security Services Office to maintain the
integrity of the BSU land reservation;
c. Prevent and Report illegal cutting of trees within the reservation;
d. Conceptualize proper utilization and acquisition of lands needed for
the various plans, programs, and projects of the University; and
e. Issue permit for the transport of construction materials to and from
the University campus.
f. Other functions as may be assigned by the UP and VPAd
The Director of the Land Reservation Division shall have the following
duties and responsibilities:
a. Identify, define, and maintain boundary lines and technical
description of the landholdings of the University;
b. Comply with Executive Orders, Letter of Instructions, and
Proclamations affecting the lands of the University;
c. Secure permit from the Department of Environment and Natural
Resources (DENR) and comply with ECC with respect to forest
resource utilization within the University reservation;
d. Inspect and recommend for certification lots outside of the
University land reservation;
e. Conduct regular ocular inspection of University lands in coordination
with the Security Services staff;
f. Facilitate resource inventory and census of land dwellers with the
University land reservation; and
g. Perform other related duties and responsibilities that may be
assigned by the Vice-President for Administration and the University
President;

CHAPTER III
OFFICE THE VICE-PRESIDENT
FOR ACADEMIC AFFAIRS
SECTION 53. The Vice-President for Academic Affairs.
There
shall be Vice-President for Academic Affairs (VPAA). He/she must have a
doctorate degree and at least a professor rank with five years of administrative
experience. The Office of the VPAA shall oversee, supervise, develop, plan, and
facilitate the implementation of existing and new academic programs.
The Vice-President for Academic Affairs shall have the following duties
and responsibilities:
a. Assist the President in planning, supervising, and coordinating the
academic programs of the University;
b. Administer and supervise plans and programs of the graduate
school, colleges, student services, and other offices whose activities
are related to academic matters;
c. Supervise the preparation and implementation of the budget for the
graduate school, colleges, student services, and other academic
units;
d. Recommend to the University Presidents designations of Deans,
Associate Deans, Academic Directors, Department Chairs, and other
special academic designations in consultation with the concerned
units;
e. Coordinate the preparation and implementation of research and
development proposals in the colleges;
f. Monitor and evaluate the academic programs of the University
including faculty work load;
g. Initiate the formulation and implementation of new and appropriate
curricular programs;
h. Initiate the formulation and implementation of a faculty resource
development program;
i. Recommend to the PRAISE Committee deserving faculty for awards
and other incentives;
j. Conduct preliminary investigation on complaints about faculty
members and staff and submit recommendatory actions to the
University President;
k. Recommend the creation of additional college/units within the sector
when necessary; and
l. Perform other duties that may be assigned by the University
President.
12

SECTION 54. Academic Executive Committee. There shall be an

Academic Executive Committee as an advisory body. It shall be composed of
the VPAA, as the Chair, and all the Deans and academic Directors, as members.
The committee shall assess and recommend appropriate actions pertaining to
instruction, faculty, support staff, and students.
SECTION 55. Offices under the Vice-President of Academic
Affairs. The offices and units under the Vice-President for Academic Affairs
shall be the following:
1) Graduate School (GS)
2) Colleges
a) College of Agriculture (CA)
b) College of Arts and Sciences (CAS)
c) College of Engineering and Applied Technology (CEAT)
d) College of Home Economic and Technology (CHET)
e) College of Teacher Education (CTE)
f) College of Forestry (CF)
g) College of Nursing (CN)
h) College of Veterinary Medicine (CVM)
i) Other Colleges that may be created
3) Institutes
a) Institute of Public Administration (IPA)
b) Institute of Physical Education and Sports (IPES)
c) Other institutes that may be created
4) Open University
5) International Language Center
6) Student Services
a) Office of the University Registrar
b) Office of Student Affairs
c) University Library and Information Services
7) University Health Services
8) University Center of Culture and Arts
9) NSTP

SECTION 56. Graduate School (GS). The Graduate School shall

coordinate the graduate programs of the different colleges and schools of the
University as well as provide support for its growth and development.
The Graduate School shall be headed by a dean whose mother college is
offering graduate programs. The dean must be a holder of an appropriate
doctorate degree, at and least an Associate Professor with three years of
teaching experience in the Graduate School and three years of administrative
experience.
The Dean shall be assisted by an Associate Dean who should be a
holder of an appropriate doctorate degree, at least an Associate Professor with
three years of teaching experience in the Graduate School and three years of
administrative experience.
The Graduate School Dean shall have the following duties and
responsibilities:
a. Evaluate and recommend to the University Academic Council
b. requirements of the Graduate School programs;
c. Recommend
policies
and
guidelines
and
coordinate
the
implementation of the graduate program of the various colleges and
academic institutes of the University;
d. Monitor the preparation, implementation, development, and
evaluation of graduate courses;
e. Coordinate with the various colleges, schools, and other appropriate
offices regarding curricular concerns;
f. Prepare the budget and source out funds to support the graduate
school programs;
g. Monitor and evaluate the performance of GS faculty and make
appropriate recommendations; and
h. Perform other duties and responsibilities that may be assigned by
the Vice-President for Academic Affairs and the University President.
SECTION 57. The Colleges. A college is an academic unit with three
main functions, namely: instruction, research, and extension.
However,
applicable production venture is an added function to provide financial
flexibility. With at least two departments, a college shall be headed by a Dean
to be designated upon consultation with the respective College Academic
Council.
SECTION 58. The College Dean. The college Dean shall preferably be
a holder of an appropriate doctoral degree and occupying at least the rank of
13

an associate professor with at least three years of administrative academic

experience.
The College Dean shall perform the following duties and responsibilities:
a.
Plan, implement, supervise, and evaluate the college academic
offerings, programs, and activities.
b.
Initiate, coordinate, supervise, and evaluate instruction, research,
extension, and production programs;
c.
Review the workload of faculty members;
d.
Coordinate with the Registrars Office and other appropriate offices
curricular concerns;
e.
Recommend the recruitment, designation, termination, or transfer
of concerned faculty members and support staff;
f.
Recommend candidates for graduation to the University Academic
Council;
g.
Manage and maintain database and other pertinent documents of
the college;
h.
Consolidate and submit the recommended college PPMP;
i.
Recommend qualified faculty member and support staff for
scholarships, trainings courses, sabbatical leaves, awards, and
other similar academic opportunities;
j.
Monitor and implement student admissions and retention policies
appropriate to programs in coordination with the University
Registrar;
k.
Recommend disciplinary actions of erring faculty, staff, and
students within the limits prescribed by the rules and regulations
on discipline and approved by the Board of Regents; and
l.
Perform other duties and responsibilities that may be assigned by
the Vice-President for Academic Affairs and the University
President.
SECTION 59. Associate Dean/College Secretary. An Associate
Dean may be designated provided that the concerned college offers at least
three degree programs with more than 30 full-time faculty members. For
colleges that do not meet the required number of degree programs and faculty,
a college secretary shall be designated instead. The Associate Dean shall
preferably be a holder of an appropriate doctorate degree and occupying at
least an associate professor position.
The Associate Dean/College Secretary shall have the following duties
and responsibilities:
a. Assist the Dean in planning, implementing, and evaluating academic

b.
c.
d.
e.
f.

programs of the college;

Assist in the planning and conduct of in-service training courses for
academic personnel;
Keep and monitor the academic records of students;
Plan and monitor student activities in coordination with the
Department Chair;
Assist in the budget preparation and requisition of equipment,
supplies, and materials; and
Perform other related duties and responsibilities that may be
assigned by the Dean.

SECTION 60. Department Chair. Each Department shall headed by a

Chair to be designated in consultation with the faculty of the department
concerned. The Department Chair shall have an appropriate masters degree
and at least an assistant professor with a minimum of three years of
administrative experience.
The Department Chair shall have the following duties and
responsibilities:
a. Plan and implement, supervise and evaluate instruction, research,
extension and production programs and activities of the department;
b. Prepare workload of faculty members under his/her department;
c. Recommend faculty who will attend or participate in seminars,
scholarships, fellowships and trainings and other activities for
professional advancement;
d. Recommend appropriate course of action for the recruitment,
promotion and disciplinary actions of department personnel;
e. Assess the performance of faculty and staff and submit appropriate
reports and recommendations to the Dean;
f. Monitor the attendance of faculty members and staff and supervise
classes; and
g. Perform other duties and responsibilities that may be assigned by
the Dean.
SECTION 61. Academic Institute. The academic institute is a unit
that provides post- baccalaureate and graduate programs. Although its main
function is instruction, it can pursue activities in any of the following: research,
extension, and production. Each Academic institute shall be headed by a
Director who should preferably be a holder of an appropriate doctorate degree
and a holder of at least an associate professor rank with five years of
administrative experience.
The Academic School director shall have the duties and responsibilities
14

similar to those of the college dean.

SECTION 62. Office of the University Registrar. The Office shall be
headed by a university registrar to be designated in consultation with the
members of the University Academic Council. The university registrar shall
preferably have a doctorate degree, occupying a rank of at least an associate
professor with minimum of three years experience or training in student
accounting, records evaluation, office-file-records management, and other
related works.
The Office of the University Registrar shall:
a. Be the repository of important and confidential academic records of
all students;
b. Coordinate the admission, registration, evaluation, and graduation of
tertiary students; and
c. Prepare and issue student transcript of records and other student
credentials.
The university registrar shall have the following duties and
responsibilities:
a. Formulate and implement policies on admission, registration,
evaluation, graduation, and other academic matters in consultation
with the concerned colleges and offices;
b. Review, sign, and release original and authenticated official
transcript of records, certifications, and other related documents;
c. Maintain linkages with other university/school registrars and
external constituents in relation to student academic records;
d. Manage, account, control, maintain, and secure the integrity and
confidentiality of student records;
e. Prepare school calendar and prescribed reports required by CHED,
Department of Budget and Management, and other offices pertinent
to student records;
f. Prepare academic bulletins, student catalogs, directories, and other
curricular announcements in coordination with the other offices; and
g. Perform such other duties and responsibilities as may be assigned
by the Vice-President for academic Affairs and the University
President.
SECTION 63. Office of the Student Affairs. The office of the
student affairs shall be headed by a Director. The Director shall at least have a
doctorate degree and an associate professor with at least five years of
administrative experience.

The units under the Office of Student Affairs shall be: Guidance and
Counseling; Testing, Materials Development and Research Unit; Student
Development Unit, Student Scholarships and Grants Unit, Placement and
Alumni Unit, Student Housing Unit; and the International Student Unit.
The Office of the Student Affairs shall:
a.
Plan, organize, coordinate, and implement student programs and
activities in relations to student counseling, testing, placement,
scholarship, housing;
b.
Investigate student disciplinary cases and recommend possible
disciplinary actions to the Vice-President for Academic Affairs;
c.
Accredit student organization to operate under the charter and
rules of the University; and
d.
Coordinate university-wide students activities.
The Director of OSA shall have the following duties and responsibilities:

Filipiniana with archives and special collections, General Circulation, Reserve,

Graduate School, Electronic Resources, Educational Media, and unit libraries.
The ULS Director shall have the following duties and responsibilities:
a.
Coordinate the planning, organizing, implementing, and evaluation
of the activities and programs of the library services of the
University;
b.
Coordinate the acquisition and maintenance of all learning
resources (books, periodicals, journals, magazines, e-books, etc.)
for the University;
c.
Spearhead the build-up of library holdings to enhance the
competence of University students, faculty, staff, and researchers;
d.
Organize the library collections, archives, and records with an
efficient and effective system to optimize service to clientele;
e.
Spearhead the preparation and development of digital version of a
comprehensive literature and bibliographic database;
f.

Establish linkages with foreign and local agencies, colleges,

universities for institutional capability development;
Consolidate and submit procurement plan of the University
Library; and
Perform other tasks that may be assigned by the Vice-President
for Academic Affairs and the University President.

a. Link the University administration to the student and/or its

organization;
b. Oversee the activities of all student organizations and provide
guidance to students along social, cultural, educational, and
community leadership;
c. Supervise the management of residence halls, student publications,
and the activities of the various offices under OSA;
d. Assist in the investigation of disciplinary cases involving students
and organizations;
e. Coordinate and supervise the activities of the different OSA
coordinators; and
f. Perform other duties and responsibilities that may be assigned by
the Vice-President for Academic Affairs and the University President.

SECTION 65. Office of the University Health Services. The

University Health Services Office shall be headed by a Director University
Physician who shall be appointed by the Board of Regents upon the
recommendation of the University President.
The qualifications for such
position shall be those in accordance with the civil service laws and rules. The
Office shall have a medical and dental units staffed with registered medical and
dental practitioners.

SECTION 64. Office of the University Library Services. The office

of the University Library Services shall serve as a repository of all learning
resources such as books, periodicals, journals, magazines, e-books, etc. for the
University to support functions along instruction, research, extension, and
production. It shall be headed by a Director to be designated in consultation
with the University Academic Council. The Director shall be at least a masters
degree holder in library science and is a licensed librarian with at least five
years of professional library management experience.
The sections under the University Library Services shall be the
following: General Reference and Information sources, Periodicals/Serials,

The University Health Services Office shall:

a.
Plan, organize, implement, and evaluate the health programs of
the University;
b.
Perform medical and dental examinations for all students, faculty,
and staff.
c.
Attend to medical and dental consultations, diagnosis, and
treatment of minor ailments of students and personnel including
their immediate dependents;
d.
Refer serious cases to medical specialists and hospitals;
e.
Spearhead the promotion of environmental sanitation within and

15

g.
h.

f.
g.

outside the campus;

Provide health alerts/information, lectures, or orientation to
students, faculty, and staff; and
Conduct researches on public health issues.

The Director of Health Services shall have the following duties and
responsibilities:
a.
Spearhead the planning, organizing, implementation, monitoring,
and evaluation of the general health services program of the
University; Manage and supervise the two units of the Office;
b.
Establish linkages with other agencies on the provision of health
services to the University and the community it services;
c.
Perform other assignments that may be given by the President
and Vice-President for Academic Affairs;
SECTION 66. International Language Center. The International
Language Center shall be an academic unit that provides short language
training programs for foreign students. It is a special unit under the Office of
the Vice-President for Academic Affairs. The Center shall headed by a Director
who must have an appropriate doctorate degree, at least an associate
professor, have experience in international travels or attended international
trainings, and with at least five years of administrative experience.
The Director of the International Language Center shall have the
following duties and responsibilities:
a.
Promote the language training programs for foreign students;
b.
Explore and recommend linkage with international organizations
that provide foreign students for the language training programs;
c.
Supervise and coordinate the implementation of language training
programs;
d.
Facilitate, initiate, and coordinate the preparation of language
training modules;
e.
Prepare budgetary requirements, PPMP, and financial report
relative to the ILC management in coordination with concerned
offices;
f.
Help ensure the safety of foreign students while enrolled in the
language training program;
g.
Screen and recommend applicants for part-time teaching in the
ILC;
h.
Prepare and submit reports to the University President; and
i.
Perform other tasks that may be assigned by the Vice-President
for Academic Affairs and the University.
16

SECTION 67. National Service Training Program. The National

Service Training Program Act of 2001 (RA 9163) aim to promote civic
consciousness and defense preparedness in the youth by developing the ethics
of service and patriotism while undergoing training in any of the following
components: Reserve Officer Training Corps, Literacy Training Service, and Civil
Welfare Training Service.
The NSTP shall be headed by a Coordinator and assisted by component
heads. The NSTP coordinator should be a masters degree holder, at least an
assistant professor and has taken the qualifying course for NSTP coordinators
and lecturers.
The Coordinator of the NSTP shall have the following duties and
responsibilities:
a.
b.
c.
d.
e.
f.
g.
h.

Plan, implement, supervise, monitor, and evaluate NSTP of the

University.
Coordinate with the College Deans, University Registrar, and
other appropriate offices regarding curricular concerns and
faculty/lecturers load;
Conduct NSTP qualifying training courses for prospective
lecturers;
Recommend faculty/lecturers for academic opportunities, awards,
and incentives;
Review workload of faculty/lecturers and monitor attendance
during scheduled classes and NSTP related activities;
Prepare and recommend the NSTP budget;
Recommend linkages with LGUs, NGOs, and other agencies in
the promotion of community development and extension
programs and services; and
Organize NSTP volunteer groups through the NSTP alumni
association.

SECTION 68. The Open University. There shall be an Open Learning

Center that will offer distance education programs to cater to the needs of
students who wish to pursue their education through distance learning. The
Center shall be headed by a director selected upon consultation with the
Academic Council. Academic programs of the Open Learning Center shall be
coordinated with the Office of the Vice-President for Academic Affairs.
The designated director would be preferably a doctorate degree holder
and at least an associate professor with five years of administrative experience.

An experience in managing open learning system will be an advantage.

The Dean shall have the following duties and responsibilities:
a. Oversee the development and administration of academic programs
and projects;
b. Recommend for graduation candidates to the university academic
council;
c. Insure the implementation of university policies and guidelines for
curricular programs, student discipline, and other pertinent
matters;
d. Initiate the development of model for community-based distance
and open learning systems integrating entrepreneurships and socioeconomic development whenever possible; and
e. Perform other related jobs as may be assigned by the University
President.
Program coordinators shall be designated to serve as the core faculty of
the Open Learning Center. The qualifications of a program coordinator shall be:
preferably holder of a masters degree, at least an assistant professor, with five
years of teaching experience, knowledgeable and with some skills in managing
open learning systems.
SECTION 69. The Center for Culture and the Arts. In general, the
University shall foster the preservation, enrichment, and dynamic evolution of
Filipino national culture based on the principle of unity and diversity in a
climate of free, artistic, and intellectual expression. It shall also encourage and
support researches and studies on culture and the arts.
Specifically, the University shall support the preservation and promotion
of the Cordilleran heritage, its culture and arts. The CCPA shall:
a. Articulate a local policy on culture and arts;
b. Conserve and promote Cordilleran heritage; and
c. Guarantee a climate of freedom and support for all forms of artistic
and cultural expressions.
The center shall be headed by a director who shall oversee the
management of the centers programs and activities. The performing
are the: Sining Pang- Elementarya, Glee Club, Highland Cultural
(formerly the KONTAD), Band, Rondalla, Dramatics, and Lowland Dance
and others.

17

overall
groups
Troupe
Troupe

CHAPTER IV
OFFICE OF THE VICE-PRESIDENT
FOR RESEARCH AND EXTENSION
SECTION 70. The Vice-President for Research and Extension.
The Vice-President for Research and Extension (VPRE) shall be designated.
He/she shall have a doctorate in philosophy or science, at least an associate
professor or supervising science research specialist, and has five years of
administrative experience in managing research or extension program.
The Office of the Vice-President for Research and Extension shall be in
charge of the over-all administration and supervision of the University
research, development, extension, and training programs, projects, and
activities to generate knowledge and technology to enhance the academic
programs, promote sustainable resource development, and uplift the quality of
life in the service area.
The VPRE shall have the following duties and responsibilities:
a.

Supervise the planning, organizing, implementation, monitoring,

and evaluation of R&E agenda of the University;

b.

Coordinate the preparation and management of research and

extension budget of the University;

c.

Recommend the project procurement management plan for the

R&E sector of the University;

d.

Establish linkages with other agencies to promote R&E programs

of the University;

e.

Initiate the formulation and approval of university policies and

procedures related to research, extension and training services;

f.

Coordinate with the Highland Agriculture and Resources Research

and Development Consortium (HARRDEC) on matters pertaining to
research and development;

g.

Endorse the recruitment, hiring, promotion, and career

development of, and giving of awards and rewards to deserving
R&E personnel;

h.

Represent the University in committees, working groups,

meetings, and conferences pertaining to the concerns of the
research and extension sector;

i.

Recommend the creation of additional unit in the sector whenever

j.

necessary; and

c.

Perform other duties that may be assigned by the University

President.

Coordinate the preparation and management of research budget

of the University;

d.

Establish linkages with other agencies to promote research and

development programs;

e.

Ensure that approved research policies and procedures are

followed;

f.

Coordinate the promotion and utilization of research outputs;

SECTION 71. Offices under the Vice-President for Research and

Extension. The offices under the Vice President for Research and Extension
shall be the:
a.

Research Services

g.

Maintain and update database of all R & D activities; and

b.

Extension Services

h.

c.

Training Services

Perform other tasks that may be assigned by the VPRE and the
University President.

d.

Northern Philippine Rootcrops Research and Training Center

e.

Horticulture Research and Training Institute

f.

Institute of Social Research and Development

g.

Institute of Highland Farming Systems and Agroforestry

h.

Semi-Temperate Vegetable Research and Development Center

e.

Other offices that may be created

SECTION 72. Office of the Research Services. The office of the

research services (ORS) shall be headed by a director to be designated in
consultation with the Research and Extension Council.
The Director for
Research (DR) must have a doctoral degree in philosophy or science, at least
an associate professor or a supervising science research specialist, and with
three years of experience in managing research and extension programs.
The Office of the Research Services shall promote the generation and
utilization of technologies to improve life in general, manage the University
experiment farms and resources management, and coordinate, monitor, and
evaluate research and development activities.
The Director for Research shall have the following duties and
responsibilities:

18

a.

Coordinate the planning, organizing, implementation, monitoring,

and evaluation of the research and development agenda of the
University;

b.

Consolidate plans, reports, and recommendations relative to the R

& D activities of various units of the University;

SECTION 73. Office of the Extension Services. The office of the

extension services (OES) shall be headed by a director to be designated in
consultation with the Research and Extension Council.
The Director for
Extension (DE) must have a doctoral degree in philosophy or science, at least
an associate professor or a supervising science research specialist, and with at
least three years of experience in managing extension programs.
The Office of the Extension Services shall spearhead the promotion,
transfer, adoption, and utilization of knowledge and technology generated and
adopted by the University.
The Director for Extension shall have the following duties and
responsibilities:
a. Coordinate
the
planning,
organizing,
implementation,
monitoring, and evaluation of the extension agenda of the
University;
b. Consolidate plans, reports, and recommendations relative to
extension activities of various units of the University;
c. Coordinate the preparation and management of extension
budget of the University;
d. Forge and sustain linkages with other agencies in support of
the extension programs of the University;
e. Coordinate the promotion and transfer of technology to
intended end-users;
f.

Ensure that approved policies and procedures are followed for

all University extension activities;

g. Maintain and update database of all extension activities of the

University; and
h. Perform other tasks that may be assigned by the VPRE and
the University President.
SECTION 74. Office of the Training Services. The office of the
training services (OTS) shall be headed by a director to be designated in
consultation with the Research and Extension Council. The Director for Training
(DT) shall have a doctorate degree in philosophy or science, at least an
associate professor or a supervising science research specialist/supervising
training specialist, and with at least three years of experience in managing
training programs.
The Office of the Training Services will provide accredited training
courses and seminars with fee on technologies and for skills enhancement.
The Director for Training Services shall have the following duties and
responsibilities:
a. Coordinate the development and packaging of training modules;
b. Organize and implement/coordinate relevant trainings and nonformal education activities;
c. Prepare and submits plans and reports relative to the activities and
accomplishments of the OTS;
d. Establish linkage with other agencies to promote training programs
of the University; and
e. Maintain and update database of all trainings conducted by the
university;
f.

Perform other duties that may be assigned by the VPRE and the
University President.

SECTION 75. The Research and Training Centers/Institutes.

A
Research and Training Center and Institute shall be headed by a director to be
designated in consultation with the personnel of the center/institute.
The
Center/Institute Director shall have a appropriate doctorate degree in
philosophy or science, at least an associate professor or a supervising science
research specialist, and with at least three years of experience in managing
research or extension programs. A Research Center and Institute may be
created based on the need to develop or generate technology and information.

SECTION 76. Functions of a Research and Training Center and

Institute.
The general functions of the Research and Training Centers and
Institutes of the University shall be the following:
a. Northern Philippines Root Crops Research and Training
Center (NPRCRTC).
PD No. 1107 mandates the NPRCRTC,
together with the Philippine Root Crops Research and Training
Center at Leyte State University, to spearhead, coordinate, and
implement the national root crop research, development, and
extension programs in the country.
b. Horticulture Research and Training Institute (HORTI). The
HORTI which was established by virtue of PD 2010 shall spearhead
the generation, promotion, and utilization of appropriate
technologies or significant information to accelerate and sustain the
development of temperate vegetable, fruit, plantation, and
ornamental industries, and to benefit the public with the use of
horticultural commodities.
c. Institute of Social Research and Development (ISRD). The
ISRD shall spearhead the conduct of relevant social research and
development activities in the highlands and other communities.
d. Institute of Highland Farming Systems and Agroforestry
(IHFSA).
The IHFSA shall spearhead the development,
dissemination, and utilization of agroforestry, sericulture, and other
farming systems technologies for highland farmers.
e. Semi-Temperate Vegetable Research and Development
Center (STVRDC). The STVRDC shall spearhead the generation,
dissemination, and utilization of knowledge and technologies on
semi-temperate
vegetables
with
economic,
social,
and
environmental advantages to enhance the regional semi-temperate
vegetable industry in particular.
SECTION 77. Duties and Responsibilities of the Center/Institute
Directors. In general, the Center and Institute Directors shall have the
following duties and responsibilities:
a. Coordinate the planning, organizing, implementation, and
evaluation of research, development, extension, and training
activities of the center/institute in coordination with the
Directors for Research, Extension, and Training Services;
b. Prepare and manage the research and extension budget of
the center/institute;

19

c. Prepare and submit project procurement management plan

for the center/institute;
d. Prepare and submit reports relative to the activities and
accomplishments of the center/institute;
e. Recommend the recruitment, hiring, promotion, career
development, rewards, awards, and other incentives for
center/institute staff;
f.

Be responsible in the discipline of their respective personnel,

and in the management of their resources;

a)

b)
c)
d)

g. Forge and sustain linkages with other agencies for the

realization of the centers/institutes mission; and

e)

h. Perform other tasks that may be assigned by the VPRE and

the University President.

f)
g)

CHAPTER V
THE VICE PRESIDENT FOR FINANCE
SECTION 78. The Office of the Vice President for Finance
(VPF). There shall be a Vice President for Finance to be appointed by the
Board of Regents upon recommendation of the University President in
accordance with existing Civil Service laws and rules. The Vice President for
Finance must have a basic knowledge and experience in financial management,
at least a Masters degree in a related field, and should have at least five years
of administrative experience.

h)
i)

The Vice President for Finance shall take overall charge of

financial matters and business programs of the University. He/she acts as
financial officer of the University and assists the University President in
implementation of financial policies. The specific functions of the Office of
Vice President for Finace are as follows:

l)

the
the
the
the

j)

k)

m)
n)
o)

study, formulate and recommend financial management policies for the

proper utilization of the financial and physical resources of the
University;
review and evaluate financial implications of all contracts, leases, and
other documents and give recommendations to the President;
take custody and charge of funds and securities of the University;
sign checks for payment of obligations and endorses for the University
its checks, notes, and other obligations in accordance with accounting
rules and auditing procedures;
oversee all financial transactions such as sales and purchases that have
to be coursed through the office;
oversee an accurate account of all incomes, expenditures, and other
financial transactions;
ascertain that all accounts are audited annually and that financial
statements and reports are given to the Board of Regents, to
government bodies, and to other bodies which are entitled to receive
them;
act as comptroller of the Universitys budget expenditures;
integrate and finalize the annual budget of the university, in accordance
with the Financial Management Protocol;
take charge of all offices under his/her suprervision; evaluate
achievements and problems; and submit reports and recommendations
to the University President;
lead in the planning and implementation of new income generating
projects of the University;
source out funds from various sources in support to IGPs in the
University;
determine investment opportunities for the University;
spearhead the development of an operational, short, medium and longterm business plan of the University; and
perform such other functions as the University President may assign.

SECTION 79. Offices under the Vice President for Finance.

The Vice President for Finance shall be composed of the following offices:
20

Financial Services Division and the Business Affairs Division.

SECTION 80. Financial Services Division (FSD). The Financial
Services Division shall oversee the planning, coordinating, implementing and
managing of the financial resources of the University. The office shall be
headed by the highest ranking Financial and Management Officer of the
University, whose qualifications and tenure of office shall be in accordance with
applicable Civil Services law and rules.
The Financial Services Division shall:
a. Provide support to instruction, research, extension, production, and
administrative programs of the University through a sound financial
management;
b. Develop and implement systems and procedures that shall produce
accurate records and safeguard assets of the University and ensure
accountability for all financial transactions; and
c. Implement financial management protocol, rules, and regulations;
The Chief of the Financial Services Division shall have the following
duties and responsibilities:
a. Coordinate with the different financial offices
b. Provide the management with timely, updated, and accurate
information on University finances;
c. Review the consolidation of the University budget;
d. Supervise the accurate recording and disbursement of funds and
other financial transactions;
e. Monitor the collection of University income;
f. Facilitate the implementation of approved plans, programs, and
projects of the University in accordance with existing laws, rules,
and policies in relation to financial matters;
g. Implement financial policies and standards of existing government
laws, rules, and regulations, including those of the Board of
Regents;
h. Supervise, monitor, and evaluate employee performance and
recommend promotion and human resource development
interventions, including the recruitment of employees in the
division;
i.
Advise and/or assist offices and personnel pertinent to financial
matters;
21

j.
k.

Participate in policy formulation and implementation and committee

deliberations; and
Perform other duties that may be assigned by the Vice-President for
Finance and the University President.

The sections under this divisions are: a) Budgeting Section; b)

Accounting Section; and c) Cashiering Section.
SECTION 81. Budget Committee. There shall be a budget committee
chaired by the University President and co-chaired by the Vice President for
Finance and with the following members: all the Vice presidents, the chie of
the Finance Division, the Chief of the Administrative Services, the Budget
Officer, and the Chief Accountant.
The budget committee has the following functions:
a.

b.
c.
d.

Review the budgets submitted by the various sectors and prepare

budget proposal for submission to the national government each
year;
Prioritize the budget allocation from the national government and
from the Special Trust Fund by line item;
Meet regularly on the progress of fund utilization per fiscal year; and
Evaluate and endorse specific fund allocation requests as necessary;

SECTION 82. University Business Affairs (UBA). The University

Business Affairs shall be headed by the Business Affairs Director with an
appropriate masters degree who has at least a rank of assistant professor or
its Civil Service equivalent, has at least five years of administrative experience,
and possesses a special training and/or experience along the line of
responsibility. The functions of the office shall be:
a)
b)

Set the vision and direction of income generating efforts of the

University;
Access funds in support to income generation from various

c)

d)
e)

sources;
Oversee the overall IGP operations/administration and the
implementation
of
plans,
policies,
projects/programs
in
consonance with existing laws and regulations;
Consolidate and submit the annual production plans, reports
terminal/accomplishment reports required; and
Perform such other functions as may be assigned by the Vice
President for Finance.

SECTION 83. UBA DEPUTY DIRECTOR. The Business Affairs Director

shall be assisted by a Deputy Director. He/she shall have an appropriate
Masters degree with at least a rank of assistant professor or its Civil Service
equivalent, must have at least three years of administrative experience, and
with a special training and/or experience along the line of responsibility.
SECTION 84. UBA Management Staff. A UBA management staff shall
provide complete staff work for the Business Affairs Office.

CHAPTER VI
THE INTEGRATED CAMPUSES
SECTION 85.
Governance and Scope. Integrated campuses are
structural units of BSU geographically separated or detached from the main
campus having their own physical facilities, administrative, and faculty
complement including program offerings. The heads are responsible and
accountable to the President of the University and/or as defined by the Board
of Regents and are linked to the University by a common President and
Governing Board (CHED Memo No. 27, s. 2000).
SECTION 86. Administrative and Financial Services. Integrated
campuses shall have each separate administrative and financial services units
to serve their respective administrative and financial concerns. Other forms of
autonomy not included herein shall be authorized and be delegated by the
Board of Regents (BOR) through approved resolutions.
SECTION 87. Campus Executive Committee.
22

Each integrated

campus shall have an executive committee composed of the Executive Dean as

chair, and the Department Heads, other committee Chairs, as members. The
College Secretary shall serve as the secretary and the President of the
Supreme Student Council or his/her duly authorized representative as an
observer.
The Campus Executive Committee shall meet once a month. Special
meetings shall be done as deemed necessary by the Executive Dean. The
Council shall review and recommend policies and other proposals of the local
academic and general administrative support services councils (GASS),
governing the administration, management, and development of the campus
for action by the appropriate university council.
SECTION 88. Campus Academic Council. Each campus shall have
an academic council as an advisory body. It shall be chaired by the Executive
Dean and composed of the entire college faculty as members. The college
council shall meet at least twice every semester or as deemed necessary by
the Executive Dean or as proposed by at least 20% of the members of the
council.
The Campus Academic Council shall:
a. Review and recommend academic programs to include candidates
for graduation of the college for approval to the University Academic
Council;
b. Formulate and implement projects that will enhance the functions of
the college;
c. Evaluate and recommend curricular offerings including concomitant
revisions to the University Academic Council; and
d. Deliberate on issues concerning academic matters of the college.
SECTION 89 The Executive Dean. The head of the integrated campus
shall be designated by the Board of Regents upon the recommendation of the
University President. The head shall be called the Executive Dean, who shall
preferably be a doctorate degree holder with at least ten years of
administrative experience.
The Executive Dean shall have the following duties and responsibilities:
a.

b.

Exercise general supervision and administration of the college that

offers 4-year degree courses and graduate school programs in
addition to the 2- and 3-year post secondary courses, 4-year
secondary, and some special vocational courses;
Recommend the appointment and promotion of faculty members
and other staff members who are qualified for scholarships, training

courses, sabbatical leaves, and other similar academic opportunities;

Provide leadership in the conduct of researches and studies on
curriculum development and make appropriate proposals for
improving and upgrading the curriculum;
d. Plan, coordinate, administer, monitor and evaluate all programs,
projects, and activities in the college;
e. Consolidate and recommend the project procurement management
plan (PPMP) as well as the annual procurement plan (APP) of the
college;
f. Monitor and implement student admission and retention policies
appropriate to their respective programs in coordination with the
University Registrar;
g. Review the workload of faculty members and monitor their
attendance during classes;
h. Coordinate with the University Registrars office and other
appropriate offices regarding curricular concerns;
i.
Act on all communications including applications for leaves of
absence and attend to such other matters that are delegated to him
by the University President, the BOR, and other competent
authorities;
j. Exercise general administration and supervision of properties both
fixed and movable with his/her jurisdiction and approve the use of
the same;
k. Coordinate, prepare, submit, and defend the regular budget of the
campus;
l.
Approve vouchers, payrolls, and requisitions;
m. Initiate, coordinate, and direct the development of local curriculum
materials and programs;
n. By the authority of the BOR and or University President, investigate
cases and or complaints involving personnel in the college;
o. Initiate, assist, and conduct educational researches, surveys, and
other similar areas of concern;
p. Cooperate in all undertakings in which the campus is involved with
other agencies; and
q. Do other related tasks that may be assigned by the University
President and the Board of Regents.
c.

SECTION 90. Income and Budget. All income generated by the

integrated campuses shall be programmed for their development in accordance
with existing policies on the use of income. The budget covering the
operational requirements of the external campuses shall be treated as an
integral part of the budget of the University. Releases from the budget shall be
23

direct without the imposition of any reduction by the main campus but without
prejudice to the augmentation from the budget of the University.
SECTION 91. Program
be reviewed and rationalized
development targets and the
implemented upon the approval

Administration. All curricular offerings shall

within the context of regional and national
course offerings of the main campus and
of the Board of Regents.

TITLE THREE
THE ORGANIZATION OF INSTRUCTION, RESEARCH,
EXTENSION, AND PRODUCTION
CHAPTER I
INSTRUCTION
SECTION 92. Academic Personnel. The academic personnel shall
consist of the University President, Vice-Presidents with academic rank, Deans,
Executive Deans, Associate Deans, Academic Directors, College Secretaries,
Department Chairs, University/College Professors, Professors, Associate
Professors, Assistant Professors, Instructors, Visiting/Exchange/Consortium
Professors, Adjunct Professors, Affiliate Professors, Professor Emeritus and
Lecturers.
SECTION 93. College Composition. Each college shall have at least
three academic departments offering professional courses. Each college shall
engage primarily in instruction and conduct research, extension, and
production activities to enhance academic pursuits. A department shall have at
least five full-time faculty members.
SECTION 94. Institute Composition. The Institute shall have the
functions of instruction and research or extension. It should have at least six
full-time faculty members.
SECTION 95. College/Institute Executive Committee.
Each
College shall have an executive committee composed of the Dean as Chair, the
Associate Dean/College Secretary as Secretary, the Department Chairs and
College Coordinators as members including a student representative as an
observer. It shall meet at least once a month or as deemed necessary by the
Dean.

The College/Institute Executive Council shall:

a. Implement policies and guidelines governing the administration of
the college programs and activities;
b. Review academic programs and other matters pertinent to the
college and recommend appropriate course of action to the College
Academic Council;
c. Manage the day-to-day activities of the College.

SECTION 98. Graduate School Executive Committee. The GS

executive committee (GSEC) shall be composed of the Dean as chair, the
Associate Dean as secretary and all deans and academic directors whose
college or institute offers a graduate program as voting members, and a
student representative, as a non-voting member. It shall meet twice every
semester or as deemed necessary.
The GSE Council shall:
a. Implement policies and guidelines governing the administration of
the GS programs and activities;
b. Review academic programs and other matters pertinent to the GS
and recommend appropriate course of action to the GS Academic
Council;
c. Manage the implementation of programs of the Graduate School.

SECTION 96. College/Institute Academic Council. Each College

shall have an academic council as an advisory body. It shall be chaired by the
Dean and composed of the entire college faculty as members. The college
council shall meet at least twice every semester or as deemed necessary by
the Dean or as proposed by at least 20% of the members of the council.
The College/Institute Academic Council shall:
e. Review and recommend academic programs to include candidates
for graduation of the college for approval to the University Academic
Council;
f. Formulate and implement projects that will enhance the functions of
the college;
g. Evaluate and recommend curricular offerings including concomitant
revisions to the University Academic Council; and
h. Deliberate on issues concerning academic matters of the college.
SECTION 97.
Graduate School Academic Council. The GS
academic council (GSAC) shall be composed of the Dean as Chair, the Associate
Dean as Secretary, and the GS corps of faculty as members. It shall at least
meet twice every semester or as deemed necessary.
The GSA Council shall:
a. Plan, formulate, review and recommend academic policies,
programs, projects, and other matters pertinent to the Graduate
School administration to the University Academic Council for final
action or recommendation to the Board of Regents;
b. Review and recommend candidates for graduation to the University
Academic Council; and
c. Recommend disciplinary action against erring students within the
limits prescribed by the rules and regulations on discipline as
approved by the Board of Regents.

Section 99. Open University Council. The Open University shall

have a council as an advisory body composed of the OU Director, as chair, and
the faculty as members. All the members of this Council shall be appointed by
the University President. It shall:
a. Assess and recommend appropriate actions for issues pertaining to
instruction before presentation to the appropriate council;
b. Implement policies and guidelines relating to personnel recruitment,
transfer, separation, promotion; and
c. Perform other tasks that may be assigned by the University
President.
d.

e.
f.

Plan, formulate, review and recommend academic policies,

programs, projects, and other matters pertinent to the Graduate
School administration to the University Academic Council for final
action or recommendation to the Board of Regents;
Review and recommend candidates for graduation to the University
Academic Council; and
Recommend disciplinary action against erring students within the
limits prescribed by the rules and regulations on discipline as
approved by the Board of Regents.
CHAPTER II
RESEARCH AND EXTENSION

SECTION 100.
24

Scope.

Research and extension programs shall be

formulated considering the mandates of the University, the programs of the

national R&D centers based in the University, and the local, regional, and
national development thrusts.
Research areas of concern shall include
agriculture, forestry, fisheries, environment and natural resources, socioeconomics, education, health, food and nutrition, industrial technology, and
information and communication technology.
Extension services shall be
focused
on
information
dissemination,
technology
promotion
and
commercialization, and community outreach. Training thrusts shall be on
technologies and skills enhancement.
SECTION 101. Policies and Rules. Overall governance of research
and extension concerns shall be vested in the Office of the Vice President for
Research and Extension with the participation of the service offices in the
organization. The university adopts an inter-unit, inter-disciplinary, multifunctional, and inter-agency strategy in undertaking research and extension
activities. Research and extension programs shall be in accordance with
established criteria and priorities. The implementing guidelines shall be
contained in a manual for research and extension operations.
SECTION 102. Research and Extension Council. There shall be a
research and extension council (REC) as an advisory body that shall be
composed of the Vice-President for Research and Extension as Chair, the
Directors for Research and Extension as Secretary and Co-Secretary,
respectively, the director of Training, all R&E Center/Institute Directors, all
College Deans, and all Academic Institute Directors as members.
The REC shall formulate and recommend priorities and directions,
policies, guidelines, rules, and regulations on research, extension, and training
activities to the University Administrative Council for action. Representatives of
other government and private research, extension, and development
institutions/agencies may be invited to participate as resource persons in
council meetings whenever necessary.
The REC shall hold a meeting at least twice a year or as deemed
necessary by the Chair.
SECTION 103. Research and Extension Personnel.
and extension (R&E) personnel shall consist of the following:
a.
b.

25

The research

University officials and faculty members designated as R&E

administrators;
Faculty members conducting research, development, and
extension activities. Professors of a college closely affiliated with
the R&E program of a center/institute may be called adjunct

c.

d.
e.

research professors;
Research and Extension technical staff including science research
assistants, science research analysts, science research specialists
I and II, senior science research specialists, supervising science
research specialists, and other science research, extension, and
training positions that may be created;
Research and Extension support staff including science aides,
research aides, laborers, farm workers, utility workers, and
administrative assistants; and
Non-regular personnel which shall include:
i. Visiting Scientists and Research Fellows
ii Professionals and non-professionals engaged in the research
and extension programs/projects and whose employment is
governed by established guidelines.
CHAPTER III
PRODUCTION

SECTION 104. Scope. The University shall engage in business type or

commercialized production activities that demonstrate breakthroughs in
support of the functions along instruction, research, and extension.
SECTION 105. University Business
Council. There shall be a
University Business Council (UBC) that shall serve as a policy-formulating body
for income generating projects. The council shall consist of the President as the
chair, the Vice-President for Finance as co-chair, and the UBA Director, the
Chiefs of the Administrative and Finance Services, the Chief Accountant, the
sub-division supervisors, 2 project managers, and the Land Reservation
Director, as members. The UBA Deputy Director shall serve as the council
secretary.
The University Business Council (UBC) shall:
a. Formulate, review, and recommend policies governing the
development and management of all income-generating projects to
the Administrative Council for endorsement to the Board of Regents
for implementation;
b. Regularly review performance of income-generating projects and
recommend appropriate action;
c. Evaluate new business and other income-generating proposals and
recommend proper action;
d. Deliberate, evaluate, and recommend approval of annual production

e.
f.

plans;
Recommend the appointment/designation of UBA staff (supervisors,
project managers, and other administrative staff); and
Recommend revocation of appointment/designation of staff for a
cause after due process.

SECTION 106. Income-Generating Projects. Income generating

projects shall include agriculture-based projects and non-agriculture/auxiliary
Services.
Business activities shall include the establishment and implementation
of food and auxiliary services production programs from use of land, buildings,
and other facilities; entrepreneurships; partnerships; business concessions;
and other sources (LOI 1461).
It shall be guided by policies and guidelines stipulated in the BSU IGP
Manual.
SECTION 107. Description of Income. Income shall include but not
limited to collections related to University operations like the regular and
service fees, and from incidental sources such as proceeds from training
activities, publications, laboratory analysis, professional reviews, and others.
SECTION 108. Disposition and Use of IGP Income. All proceeds
from the IGPs shall be deposited in an authorized government depository bank
and shall form part of revolving funds 161 and 163 and the STF 164. All
expenses directly related to the operations and maintenance of food production
and auxiliary activities shall be charged directly against the respective
revolving funds. Any income derived from the operation of the revolving funds
shall be retained and utilized by the University pursuant to RA 8292 and other
relevant rules and regulations.
TITLE FOUR
INDEPENDENT/AFFILIATE OFFICES
AND LINKAGES

SECTION 110. Highland Agriculture and Resources Research

and Development Consortium (HARRDEC). The Highland Agriculture and
Resources Research and Development Consortium is an organization of public
and private institutions engaged in research and development in agriculture,
environment, and natural resources in the Cordillera Administrative Region. It
shall coordinate all regional research and development activities in agriculture,
environment, and natural resources based on the framework developed by the
Philippine Council for Agriculture and Resources Research and Development of
the Department of Science and Technology (PCARRD-DOST) and in consonance
with the Regional Development Plan to maximize the adoption and utilization of
R&D outputs toward regional and national development.
The University, as the base agency of the Consortium, shall provide partial
logistics and human resources to support its operations. The University
President shall chair the Regional Research and Development Coordinating
Council (RRDCC), the policy-making body of the Consortium. In case the
University President waives this privilege, the headship shall be determined by
election and shall be rotated among the Council members. The Consortium
Director along with the various regional program coordinators shall also come
from the University.
SECTION 111. Department of Military Science and Tactics. The
Department of Military Science and Tactics is an extension of the army reserve
command of the Armed Forces of the Philippines. Its goal is to provide
leadership, citizenship, and management training skills while introducing basic
military skills. The military officer detailed for military training purposes by the
Armed Forces of the Philippines at the University shall be known as the ROTC
Commandant and shall accordingly be the head of the Department.
The Commandant shall be directly responsible to the University
President in carrying out the ROTC training course and render assistance
compatible with the nature of work of his/her department. He/she shall
coordinate with the University Officials and make available the services of the
ROTC cadets as the need arises.

CHAPTER I
INDEPENDENT OFFICES

CHAPTER II
LINKAGES

SECTION 109. Commission on Audit. The Commission on Audit

(COA) or its duly authorized representative shall audit all accounts and
expenses of the University.

SECTION 112. Linkages. The University encourages collaborative

endeavors with government organizations, non-government entities, and
colleges/universities on areas of mutual concern to enhance its capability. Tieup programs, project undertakings, and other linkage arrangements between

26

the University and other agencies shall be established through a Memorandum

of Understanding and or Agreement.
SECTION 113. Approval of Contract. All contracts and memoranda
of understanding and agreement entered into by the University shall be
reviewed by its Legal Officer and deliberated at the Administrative Council
before endorsing the same to the Board of Regents for confirmation.
SECTION 114. Booking Up of Grants/Donations. All monetary or
non-monetary grants/donations realized from local, national, or international
linkages shall be recognized as assets of BSU, as accepted by the BOR and
shall be reflected in the financial accounts of the University. The Accounting
Office and Supply Management Office shall record these grants/donations equal
to the amount of cash received or fair market value at the time and date of
grant/donation in the case of non-monetary item(s).
TITLE FIVE
HUMAN RESOURCE ADMINISTRATION
CHAPTER I
RECRUITMENT AND APPOINTMENT
SECTION 115. Recruitment Policy. For every vacant position, the
University shall recruit and hire a person who possesses the ability, personality,
and potential to grow and develop into efficient, loyal, and accountable
employees.
SECTION 116. Recruitment Procedures. To achieve the objective of
attracting the best-qualified applicant for the position to be filled, the following
procedures shall be observed:
a.

b.
c.
27

The college/institute/division submits the request to fill the vacant

position; identifies the job description, specifications, and other
special qualifications necessary for an applicant to have or possess
to efficiently and effectively perform the duties and responsibilities
of the position;
Upon approval by the President of the request to fill the vacant
position, the Human Resource Management Office shall post and
publish the notice of vacancy for ten working days;
The college/institute/division undertakes preliminary selection of

d.
e.
f.
g.
h.

applicants to include actual class demonstration/skills demonstration

and employment tests; then submit the selection list to the Chair of
the University Selection Board;
For vacancies in the first and second levels, all qualified next-in-rank
non-teaching employees shall be automatically considered
candidates for promotion to the next higher position;
Pre-selected applicants shall be required to undergo physical and
medical examinations from a government physician and take the
neuro-psychiatric test;
The Selection Board conducts background information check on
applicant from former employers and character references;
The Selection Board screens and assesses applicants and
recommend at least five qualified applicants for each vacant position
to the University President; and
The University President selects and recommends the best qualified
from the applicants to the Board of Regents.

SECTION 117. Qualification Standards. The minimum educational

qualification required for teaching in the tertiary shall be a masters degree. For
non-teaching positions, the fitness of applicants to perform the duties and
assume the responsibilities shall be initially determined on the basis of the
qualification standards set by the Civil Service Commission. The standard shall
pertain to the minimum requirements for education, experience, civil service
eligibility, and licenses for the exercise of a profession or vocation. Other
requirements in addition to the minimum qualification standard shall be
established such as those characteristics and personality traits with bearing on
the job to be performed.
SECTION 118. Selection Boards. There shall be two Selection
Boards in the University, one for teaching and the other, for non-teaching
employees. These boards shall assist the appointing authority in the judicious
and objective selection of applicants for appointment to University positions.
The Boards shall maintain fairness and impartiality in the assessment of
applicants for appointment. They may also employ the assistance of external or
independent resource persons and may initiate innovative schemes in
determining the best and most qualified applicant.
Each Selection Board shall:
a. Follow strictly the process of selection of applicants for appointment;
b. Adopt formal screening procedures and formulate criteria for the
evaluation of applicants in filling vacant positions;

c. Screen en banc to evaluate the qualification of applicants and submit

at least five names to the University President for each vacant
position being filled;
d. Submit comprehensive evaluation reports of applicants screened.
Such shall include observations and comments on the applicants
competence and other qualifications deemed important in the
performance of the duties and responsibilities of the position to be
filled;
e. Comply with the system of ranking and the 3-salary grade limitation
on promotion for non-teaching employees;
f. Ensure that the minutes of all deliberations are recorded, properly
filed, and maintained. Such minutes must be made accessible to
interested parties with written request and for inspection and audit
by the Civil Service Commission, if necessary and by the Board of
Regents.
SECTION 119. Composition of the Faculty Selection Board. The
Faculty Selection Board shall be composed of the Vice-President for Academic
Affairs as Chair and the following as members: the college Dean where the
vacancy is, the Department Chair concerned, the Administrative Services Chief,
the Board/University Secretary, and the Faculty Club President. The Chief of
the Human Resource Management Office shall be a member and secretary.
SECTION 120. Composition of the Non-teaching Selection Board.
The Non-Teaching Selection Board shall be composed of the Vice-President for
Administration, as Chair and the following as members: the division and
section head of the office where the vacancy is, Chief of the Administrative
Services, Board/University Secretary, and the President of the Non-Teaching
Association. The Chief of the Human Resource Management Office shall serve
as member and secretary.
The Vice-President for Research and Extension shall be the Chair if the
vacancy is a position in the Research and Extension sector. In case the vacant
position is finance, the Vice- President for this sector shall chair the Board.
SECTION 121.
Appointing Authority.
All employees of the
University shall be appointed by the Board of Regents (Sec. 4(g), RA 8292).
SECTION 122.. Teaching Positions. Teaching personnel shall be
appointed to academic ranks and sub-ranks in accordance with the existing
position classification and compensation plan for faculty of state universities
and colleges, as follows: Instructor I, II, III; Assistant Professor I, II, III, IV;
Associate Professor I, II, III, IV, V; Professor I, II, III, IV, V, VI; College
28

Professor; and University Professor.

SECTION 123.
Other Academic Staff Positions.
Employees
appointed to non-teaching positions but are directly involved in student-related
services shall also be classified as members of the academic staff such as: the
registrars, college librarians, guidance counselors, resident veterinarian,
medical personnel, and others that may herein be created.
SECTION 124. Research and Extension Positions. Positions of
research and extension personnel shall include the technical and scientific
positions which involve technical or scientific work in a non-supervisory or
supervisory capacity or those positions which are directly involved in the
undertaking and representation of research and extension activities, as follows:
Science Aide, Science Research Assistant, Science Research Analyst, Science
Research Specialist I and II, Senior Science Research Specialist, Supervising
Science Research Specialist, Chief Science Research specialists, and other
science research and extension positions that may herein be created.
SECTION 125.
Non-Teaching Positions. Position titles of nonteaching employees shall be in accordance with the Index of Occupational
Services, Position Titles and Salary Grades, and the Staffing Standards for
state universities and colleges of the Department of Budget and Management
(DBM).
Non-teaching employees requested to teach in the University shall be
required to obtain authority to teach from the University President upon
recommendation of their immediate supervisor. A special order shall be issued
to authorize the teaching assignment for a particular period provided that the
employee maintains a very satisfactory performance, the maximum number of
teaching units is six and that the schedule of classes shall be in accordance
with University rules and policies.
SECTION 126. Appointment Status. The status appointment may be
permanent, temporary, contractual, substitute, or by job order.
a. Permanent - It is an appointment status issued to an employee who
meets all the qualifications required for education, training,
experience, and eligibility. Appointees under permanent status
include the new appointees who are serving the probationary period
and employees who are issued promotional appointments.
b. Temporary - It is an appointment status issued to an employee who
meets the qualifications required for education, experience, and
training. Appointees under temporary status do not have security of

tenure and may be separated from the service, with or without cause
or may be terminated without necessarily being replaced by another.
In some cases, they may be replaced within the 12-month period by
qualified eligible or even by non-eligible, provided a 30-day written
notice signed by the University President shall be given to the
temporary appointee prior to termination, removal, or replacement.
c. Contractual - It is an appointment issued to an employee who shall
undertake a specific work or job for a limited period not to exceed
one year, the inclusive period shall be indicated in the appointment.
A contractual appointment shall also pertain to the employment
status of members of the faculty who have not undergone the
evaluation of credentials under the compensation and position
classification scheme of government.
d. Substitute - It is an appointment issued to an employee when the
regular incumbent of the position is temporarily unable to perform
the duties and responsibilities because of an approved leave of
absence, scholarship or training grant, on secondment, or under
suspension.
e. Job order - It is an appointment issued to daily-paid employees
whose employments are not covered by the civil service law and
rules.
SECTION 127. Probationary Period. The probationary period shall
be required for permanent appointment of new employees who shall serve as
on-the-job assessment of the appointees knowledge, skills, and attitudes
necessary to perform the duties and responsibilities prescribed by the position
and as enumerated in the position description form and as specified in the
performance targets and work output standard agreed upon between the
immediate supervisor and the new appointee.
a.
b.

29

The duration of the probationary period for teaching shall be for two
semesters and for non-teaching employees, six months.
During the probationary period, the immediate supervisor shall:
i. Provide the appointee with appropriate technical assistance
through human resource interventions such as training,
coaching, mentoring, and other applicable measures;
ii. Supervise, monitor, and assess the performance and
conduct of the appointee;
iii. Act appropriately on any incidence of unsatisfactory
behavior; and
iv. Submit report whether the appointee shall continue to hold
permanent appointment or to be separated from the

c.

service within or at the end of the probationary period.

Failure of employee to perform the duties and responsibilities based
on standard of work outputs agreed upon and to observe propriety
in acts, behavior, and human/public relations as well as irregular
punctuality and attendance are grounds for termination of service.
CHAPTER II
PROMOTION

SECTION 128. Scope. Promotion shall be for all deserving employees

of the University who shall advance from one position to another with
additional duties and responsibilities and with incentives.
SECTION 129. Promotion of Teaching Personnel. The promotion
of teaching personnel shall be governed by the existing position classification
and compensation scheme of the DBM and supplemented by pertinent
issuances of the BOR and applicable laws and rules of the CSC.
SECTION 130. Promotion of Non-Teaching Employees. The
University Merit Selection Plan and System of Ranking Positions shall govern
the promotion as well as selection of new employees to fill vacant non-teaching
positions and other related personnel matters.
CHAPTER III
OTHER PERSONNEL MOVEMENTS
SECTION 131. Reassignment. Employees may be reassigned from
one college, institute, division, section, or unit to another which shall not
involve reduction in rank, status, or salary. When made in the interest of
public service, reassignment has no definite period unless otherwise revoked or
recalled by the University President.
SECTION 132. Detail. Employees may be on detail, or on temporary
movement to another government agency that shall not involve reduction in
rank, status, or salary.
Detail of an employee occupying professional,
technical, or scientific position shall be allowed only for a maximum of one
year.
SECTION 133.
Secondment. Employees may be seconded or
temporarily moved to another government agency which may or may not
require the issuance of an appointment but may either involve reduction or

increase in compensation, subject to approval by the Board of Regents upon

the recommendation of the University President. This movement may also be
subjected to the following conditions:
a. Secondment shall be limited to employees occupying professional,
technical, and scientific positions;
b. This movement to another international bodies/organizations
recognized by the Philippine government may be allowed;
c. It shall be effected/implemented upon the request of the receiving
agency and shall always be covered by a written agreement between
the University and the receiving agency and concurred by the
employee seconded; and
d. The seconded employee shall be on leave without pay in the
University for the duration of the secondment; payment of salaries
and other benefits of the seconded employee shall be borne by the
receiving agency.

consultancy services, practice of profession, or be a party to personnel

exchange shall first be discussed at the department, section, or unit level to
resolve possible implications on work assignments.

SECTION 134.
Job Rotation Program.
A job rotation program
shall be established whenever possible as a means of developing or enhancing
the potentials of employees and improving the delivery of public service.

SECTION 138. Consultancy. The University may allow an employee

to do or engage in a consultancy work, provided that the terms of reference
will be stipulated in a memorandum of understanding between the employee
and the University. The employee shall provide a share to the University in
accordance with policy.

a.

b.

Employees who have demonstrated professional qualities of

leadership or managerial potentials may be covered in the job
rotation program in order to broaden or enhance their knowledge,
skills, and experience as well as expose them to other work
functions of the University.
The movement of personnel may either be from one division to
another or from one office to another for one year or as deemed
necessary.
CHAPTER IV
CONSULTANCY SERVICES, PERSONNEL EXCHANGE,
AND PRACTICE OF PROFESSION

SECTION 135. Purpose. Consultancy services, personnel exchange,

and practice of profession may be allowed for the purpose of establishing
collaboration and/or providing entrepreneurial opportunities with government
or private institutions, organizations, or individuals, provided that there will be
no conflict with the official functions of the concerned employee; that these
activities or services are done outside of prescribed office hours; and that
University resources are not used.
SECTION 136. Procedures.
30

The request of employee to engage in

a. Employees on full-time consultancy services or under a personnel

exchange program shall be on leave without pay from the University.
b. Requests to engage in consultancy services, personnel exchange,
practice of profession, and other entrepreneurial activities shall be
recommended by the dean, director, or division chief, and approved
by the University President.
SECTION 137. Personnel Exchange. An employee may be involved
in a Faculty Exchange Program to share his/her expertise with other academic
institutions. Special arrangement between the BSU and the host institution
may be scribed in a memorandum of understanding or agreement.

SECTION 139. Practice of Profession. An employee can practice

profession in other agencies with the permission of the President upon the
endorsement of his/her section/division head and the concerned Vice-President
in accordance with policy.
CHAPTER V
CAREER AND HUMAN RESOURCE
DEVELOPMENT
SECTION 140. The University Human Resource Development
Program.
Scholarships, fellowships, training grants, other forms of
assistantships, and attendance to seminar-workshops/conventions/conferences
for a duration of a month or more, shall be granted in accordance with the
policies and procedures of the University HRD Program.
SECTION 141. Human Resource Development Committee. There
shall be a Human Resource Development (HRD) committee to administer and
implement the policies and procedures of the University HRD Program; evaluate
and recommend the University HRD plan; and periodically review the policies

and procedures.
The University HRD Committee shall be headed by the Vice-President
concerned as Chair with the following as members: Immediate supervisor,
concerned Dean or Director, Chief of Administrative Services, Chief of Financial
Services, Board/University Secretary, and the President of the Faculty Club
and/or the Non-Teaching Personnel Association.
The Chief of the Human
Resource Management Office shall serve as member and secretary.
SECTION 142. Sabbatical Leave Program. Sabbatical leave
shall be granted to a qualified employees. The sabbatical leave will be granted
in accordance with policy.
There shall be two types of sabbatical leaves:
1. Sabbatical leave for personal development. This is granted to
faculty and non-teaching staff of the University, whose purpose is either
to conduct research, write a book or develop information materials to
improve instruction, research, extension, production and administration.
The University may grant at least 3 teaching and 1 non-teaching
employees per academic year. The applicant may be granted this type
of sabbatical leave on the following conditions:
a. The applicant must have consistently and faithfully
served
the University continuously for at least fifteen (15) years, with
very satisfactory performance and is not more than sixty-three
(63) years of age at the time of grant;
b.
The University HRD Committee shall evaluate and
recommend the approval of the sabbatical leave plan outlining
the activities, timetable, and outputs to the President and Board
of Regents;
c. Upon return to duty, the grantee must submit the output and
present to the college/intitute/ division and/or appropriage forum
to discuss the highlights of the the completed sabbatical leave
project;
e. A grantee who fails to complete and/or accomplish the
objectives of the sabbatical leave plan for no valid reason shall
refund all salaries and benefits received while on sabbatical
leave;
31

2. Sabbatical leave for rest and recreation for one year for those
who have continuously served the University for twenty five (25) years,
have very satisfactory performance and had not incurred leave of
absence without pay of more than six (6) months within the 25 years
period, provided that they dont take on another paying job during the
sabbatical.
SECTION 143. Post-Doctoral Fellowship. A post-doctoral fellowship
may be granted to an employee to enhance his/her expertise in his/her field of
specialization. The program of work to be conducted shall be based on the
hosting agency thrust.
SECTION 144. Second Degree. Any employee can enroll for a second
degree although this may not be considered for promotion purposes if the
degree is not related to his/her field of specialization. The terms of reference
between the employee and the University will be stipulated in a memorandum
of understanding.

CHAPTER VI
PERFORMANCE EVALUATION
SECTION 145. Policy.
There shall be a University performance
evaluation system for the teaching and non-teaching personnel. The
performance evaluation results shall be the basis of the grant of the
productivity incentive bonus, promotion, scholarships, sabbatical leave, and
other personnel actions.
SECTION 146. Coverage. All employees shall be required to have
performance evaluation every six months for the non-teaching staff and every
semester in the case of the teaching personnel.
SECTION 147. Procedures. The procedures for the performance
evaluation will be stipulated in the Admin Manual:
SECTION 148. Use of Performance Ratings.
Ratings of
performance shall be the basis for the grant of incentives like the productivity
incentive bonus (PIB) and other performance-based incentives and awards
such as promotion, training, scholarship, sabbatical leave, and other personnel

actions.
CHAPTER VII
PROGRAM FOR REWARDS, AWARDS, AND INCENTIVES
FOR SERVICE EXCELLENCE [PRAISE]
SECTION 149. Purpose. The Program on Awards and Incentives for
Service Excellence shall encourage, recognize, and reward employees,
individually or in groups, for their innovative ideas, inventions, discoveries,
superior accomplishment, heroic deeds, exemplary behavior, extraordinary acts
or services in the public interest, and other personal efforts which contribute to
the efficiency, economy, and improvement in University operations, which lead
to organizational productivity.
SECTION 150.
PRAISE Committee.
There shall be a PRAISE
Committee that shall be composed of the University President as Chair with the
following members: all sector Vice-Presidents, the Chief of Administrative
Services, the Chief of Financial Services, and the Presidents of the Faculty Club
and Non-Teaching Personnel Association. The Chief of the Human Resource
Management shall serve as both a member and the secretary.
SECTION 151. University Awards. Employees may be awarded as
outstanding teacher, researcher, extension worker, employee, or administrator
in accordance with established criteria. Other awards granted by the University
may include the following:
a.
b.

c.

The Gantimpala Agad Award shall also be given to employees

commended by clients for their courtesy, promptness, efficiency,
and dedication to duty;
Other institutional awards may also be given as the PRAISE
Committee may decide such as exemplary behavior award, best
teacher, best organizational unit, cost economy measure award,
most improved office, most productive project, most maintained
college/institute/center/office, or other similar awards;
Employees who have demonstrated exemplary service may be
nominated for regional or national awards in accordance with the
prescribed requirements of awarding bodies.

SECTION 152. University Incentives. Incentives may be extended

to employees as loyalty incentive, length of service incentive, and productivity
incentive including thesis and dissertation assistance. Other incentives that
32

may be granted by the University may include the following:

a. A career and self-development incentive may be granted in
recognition of an individual who has satisfactorily completed a
degree at ones own expense, published in a refereed journal, was
responsible for generating resource/s, or has accomplished other
academic achievements.
b. A travel package, foreign or local tour, Lakbay Aral, or other travel
packages for the use of vehicle, fuel, driver, and drivers travel
allowances to convey employees to and from the approved
destinations in recognition of employees accomplishments or
contributions to the University.
c.
Another grant in the form of relief from work may also be enjoyed
by employees due for compulsory retirement from the service a
month prior to the effectivity of retirement.
SECTION 153. Nominations to Regional/National Awards. The
PRAISE Committee shall nominate employees to regional and national award
giving bodies like the annual search for honor awards of the Civil Service
Commission.
CHAPTER VIII
MANAGEMENT EMPLOYEE RELATIONS
SECTION 154. Reasonable Working Conditions. The University
administration shall continue to negotiate on reasonable working condition to
develop, sustain, and satisfy the physical, economic, psycho-social, and
spiritual well-being of the employees; promote harmonious relationship
between employees and management to enhance dignity; provide motivation
and recognition; and harness their potentials towards increased productivity
and efficiency in the attainment of the objectives of the organization for a more
responsive public service.
SECTION 155. Recognition of Appropriate Bargaining Employee
Organization. The university will accredit the organization that should be
bargaining for all the other organizations in the university subject to
appropriate certification election. Check with civil service.
SECTION 156. Collective Negotiation Agreement. In addition to
the negotiations for reasonable working conditions, the University
administration and the duly registered employee union may negotiate for the
grant of the collective negotiation agreement (CNA) incentive in accordance

with existing guidelines as a way of recognizing the employees contributions in

increasing productivity.
CHAPTER IX
WORK-RELATED COMPLAINTS AND GRIEVANCES
SECTION 157. Right to Present Complaints. All employees of the
University shall have the right to present work-related complaints and/or
grievances and have them resolved as expeditiously at all times and at the
lowest level possible.
The following are some work- related issues that may be the subject of
complaints and grievances:
a.

Non-implementation of policies, practices, and procedures on

economic and financial issues and other terms and conditions of
employment fixed by law including salaries, incentives, working
hours, leave benefits, and other terms and conditions;
b. Non-implementation of policies, practices, and procedures on
personnel actions which affect employees from recruitment to
promotion, detail, transfer, retirement, termination, lay-off, and
other related issues;
i. Sub-human standard of the physical working conditions; conflicting
interpersonal relationships and linkages; protests on appointments;
SECTION 158. Grievance Committee. There shall be a University
Grievance Committee that shall resolve grievances that are elevated from the
colleges, institutes, centers, or other units whose members shall at all times
maintain integrity, impartiality, probity, sincerity, and credibility.
The
composition of the Grievance Committee shall be determined and designated
by the University President. The Grievance Committee shall:
a.

b.

33

Develop and implement pro-active measures that would prevent

grievances. Some of these measures may include an employee
assembly held at least once every quarter, a sort of an organized
Talakayan, counseling sessions, HRD interventions, and other
similar activities;
Conduct an investigation and hearing within 10 working days from
receipt of the written complaint/grievance and render a decision
within 15 working days after the investigation, provided however,
that where the object of the grievance is the grievance committee,
the aggrieved party may submit the grievance to top officials of the

c.
d.

University;
Establish its own internal procedures and strategies; and
Submit report of its accomplishments and status of unresolved
grievances to the Board of Regents and the Regional Office of the
CSC.

SECTION 159. Grievance Procedures. The precedures for grievance

will follow what is prescribed by CSC.
CHAPTER X
EMPLOYEE DISCIPLINE
SECTION 160. General Rule.
No complaint against an employee
shall be given due course unless the same is accomplished in writing and sworn
under oath. Action on anonymous complaint may be taken if there is obvious
truth or merit to the allegations.
The complaint should be written in clear, simple, and concise language.
It shall contain: a) the full name and address of the complainant; b) the full
name and address of the respondent as well as the position and place of
assignment in the University; c) a narration of the relevant and material facts
which show the acts or omissions allegedly committed by the respondent; and
d) certified true copies of documentary evidence and affidavits of witnesses, if
any.
SECTION 161. Resolving Complaints. The Uniform Rules of
Procedure in the Conduct of Administrative Investigations of the
Civil Service Commission shall be observed.

CHAPTER XI
CODE OF CONDUCT AND ETHICAL STANDARDS
Section 162. Coverage.
All employees shall at all times be
accountable to the people and shall discharge their duties with utmost
responsibility, integrity, competence, and loyalty; act with patriotism and
justice; lead modest lives; and uphold public interest over personal interest.
SECTION 163. Reforms on Administrative Systems. The University
Human Resource Development Program shall include professional, scientific,

technical, and other relevant programs for employees that shall enhance
professionalism, excellence, intelligence, and skills in the performance of their
duties and responsibilities.
a.

b.

Employees shall attend value development programs to strengthen

their commitment to public service and also participate in parallel
value development efforts like the University Wellness and
Enhancement Program Advocacy and the Life Training for Healthful
Living.
Colleges, institutes, centers, and divisions shall continuously analyze
and simplify their systems and procedures; develop service guides
and/or workflow charts showing the procedures for the information
and guidance of all concerned; and gather feedback and suggestions
on the efficiency, effectiveness, and economy measures in the
delivery of services.

SECTION 164. Transparency of Transactions and Access to

Information. Subject to reasonable conditions, there shall be full public
disclosure of transactions in the University to ensure transparency and
openness such as in conducting biddings; making purchases; entering in
financial transactions and contracts; reporting status of projects; and other
matters involving public interest.
A functional information management systems shall be used to
disseminate policies, rules, procedures; work programs and projects;
performance reports; and other relevant information.
SECTION 165. Observance of the Norms of Conduct. Employees
shall observe the norms of conduct laid down in the Code of Conduct and
Ethical Standards for Public Officials and Employees: commitment to public
interest, professionalism, fairness and sincerity, political neutrality,
responsiveness to the public; nationalism and patriotism, commitment to
democracy, and simple living.
Incentives and rewards may be granted to employees who have
demonstrated exemplary service and conduct on the basis of their observance
of the above-mentioned norms of conduct.
SECTION 166. University Core Values. There are core values that
employees are encouraged to develop in the performance of their respective
duties and responsibilities. These are referred to by the acronym PARTICLES,
which stands for: professionalism, accountability, resourcefulness, teamwork,
integrity, client satisfaction, leadership, efficiency, spirituality and sustainability.
34

SECTION 167. University Code of Ethics. Working in the University

is an honor and a privilege with corresponding responsibility. All University
personnel shall give their best service to the organization and shall support the
principles of democracy, encourage high moral standards and professionalism,
and shall commit themselves to:
a. Serve the University with professional devotion;
b. Serve University clientele with respect, courtesy, and dedication;
c. Demonstrate the highest standards of honesty, integrity,
commitment, and sincerity;
d. Demonstrate professionalism and competence to encourage
students to achieve academic excellence;
f. Demonstrate at all times positive work ethics and work attitudes;
g. Engage in activities that do not exploit the University resources or
run counter with their official duties and responsibilities;
h. Protect and respect the rights of other personnel and students;
i.
Eradicate any form of practices of graft and corruption, favoritism,
discrimination, and factionalism; and
j.
Assist the University leadership operationalize merit employment,
recognize high achievers, and promote competent and outstanding employees.
SECTION 168.
Duties of University Employees Related to
Communications. As a general rule, when a written request or petition can be
disposed of expeditiously, the employee to whom the same is presented shall
do so immediately, without discrimination and in no case beyond 15 days from
receipt of the request or petition.
a. Official communications should be acknowledged, processed, and
completed within the shortest time possible;
b. A next-in-rank employee shall automatically be the signatory in the
official absence of the regular signatory without a designated OIC;
d. All heads of offices shall render a full and complete report of
performance and accomplishments; and
e. Internal communications that are in the nature of requests or
petitions
shall
be
addressed
to
the
President
and
endorsed/recommended by the heads concerned.
SECTION 169. Public Disclosure. Every employee of the University
shall file annually under oath the statement of assets, liabilities, and net worth
and shall disclose in the prescribed form all business interest and financial
connections including those of their spouses and unmarried children under
eighteen years of age living in their households.

c.

Carrying of firearms and other deadly weapons, except when

authorized.

CHAPTER XII
DECORUM
SECTION 170. Policy on Anti-Sexual Harassment in the
University. All University employees shall support the policy on anti-sexual
harassment in order to protect and ensure equal work opportunities and full
respect to human rights. The University commits to provide a work
environment free from sexual harassment where employees and students are
treated with dignity and respect in keeping with RA 7877 or the Anti-Sexual
Harassment Act of 1995.
a. There shall be a Committee on Decorum and Investigation (CODI) to
oversee the implementation of the policy on anti-sexual harassment
and to investigate sexual harassment complaints against employees
of the University.
b. The CODI shall be chaired by the sector Vice-President where the
respondent(s) belongs and the followings as members: the Legal
Officer, the Chief of the Administrative Services Division, the Gender
and Development Focal Person as secretary, and the Presidents of
the Faculty Club/Non-Teaching Personnel Association, as members.
SECTION 171. Dress Code. There shall be a University Dress Code.
The dress code formulated by the Civil Service Commission shall form part of
the Code particularly on the wearing of ethnic costumes during Mondays. All
employees shall dress appropriately in classrooms and offices avoiding the use
of tight-fitting clothing, plunging necklines, heavy theatrical makeup, and too
many pieces of jewelry.
Heads of offices shall monitor compliance of
employees with this dress code.
The monetary provisions for uniform and clothing allowance shall be
utilized and appropriately designed for classroom, office, or fieldwork which
shall be enforced to form part of office rules.
SECTION 172. Prohibitions. All employees are expected to be the
models to the students. Hence, the following shall be strictly prohibited inside
the campus:
a.
b.

35

Smoking, drinking, and gambling;

Trafficking,
vending,
planting,
cultivating,
processing,
experimenting, possession or use of prohibited drugs, or other
banned substances enumerated in the Dangerous Drugs Act of
1972; and

CHAPTER XIII
LEAVE OF ABSENCE
SECTION 173. Vacation and Sick Leave Status. Employees shall be
granted leave of absence or the right not to report for work with or without pay
as may be provided by pertinent laws and rules.
In general, employees whether permanent, temporary, or casual,
including academic rank holders, who are placed on the vacation and sick
leave basis by way of special order shall be entitled to 15 days vacation and 15
days sick leave annually with full pay exclusive of Saturdays, Sundays, and
public holidays until converted.
SECTION 174. Vacation Leave. An application for vacation leave of
absence for one full day or more shall be submitted on the prescribed form for
action by the University President five days in advance, whenever possible,
with the effective date of such leave.
SECTION 175. Sick Leave. An application for sick leave of absence
for one full day or more shall be filed immediately upon the employees return
from such leave. Other provisions are the following:
a. Application for sick leave in excess of five successive days shall be
accompanied by a proper medical certificate. Sick leave may be
applied for in advance in cases where the employee will undergo
medical examination or medical procedure or advised to rest in view
of ill health duly supported by a medical certificate.
b. In ordinary application for sick leave already taken not exceeding
five days, the University President may duly determine whether or
not the granting of sick leave is proper under the circumstances. In
case of doubt, a medical certificate may be required.
SECTION 176.
Approval of Sick Leave.
Sick leave shall be
granted only on account of sickness or disability on the part of the employee or
any member of the immediate family. In cases where an employee had
already exhausted the sick leave credits, the vacation leave credits can be used
but not vice versa.
SECTION 177.

Leave Without Pay.

Leave without pay not

exceeding one year may be granted in addition to the vacation and/or sick
leave earned. However, it shall not be granted whenever an employee has
leave with pay except in the case of secondment.
a. Leave of absence without pay for any reason other than illness shall
not be counted as part of the actual service rendered; and
b. An employee who fails to report for work at the expiration of the
one-year leave without pay shall be considered automatically
separated from the service.

credits computed on the highest monthly salary received. Teaching personnel

on teachers leave basis who resign, retire, or are separated from the service
through no fault of their own shall be paid the money value of their unused
vacation service credits that shall first be converted to vacation and sick leave
credits.

SECTION 178. Maternity Leave.

A female employee who has
rendered an aggregate of two or more years of service may be granted
maternity leave for 60 days with full pay. She, who has rendered less than two
years of service, will be entitled to proportionate maternity leave pay.

SECTION 185. Rationale. Employees shall be allowed to start or stop

working at a time convenient to them, provided that the same shall not
prejudice the prompt and efficient delivery of services nor disrupt in anyway
the daily operations of the college, institute, center, or unit where the
employees are assigned; and provided further that the standard 40 hours each
week shall not be reduced.

SECTION 179. Paternity Leave. A married male employee may

apply for paternity leave for seven days with pay for the first four deliveries of
his legitimate spouse.
The same may be enjoyed in a continuous or
intermittent manner immediately before, during, or after the childbirth or
miscarriage of the legitimate spouse.
SECTION 180. Leave of Adoptive Parents. Employees who are
adoptive parents may avail themselves of maternity or paternity leave provided
that the child is below seven years of age and who possess the adoption papers
from the Department of Social Welfare and Development (DSWD).
SECTION 181. Leave of Solo Parents. Married employees who are
covered under the Solo Parent Act may avail themselves of the additional
seven days leave a year provided that the children are below 18 years of age
and have the current identification from the Department of Social Welfare and
Development.
SECTION 182. Rehabilitation Leave. An employee may apply for
rehabilitation leave on account of wounds or injuries incurred in the
performance of duty, supported by a medical certificate and evidence showing
that the wounds or injuries are job-related.

CHAPTER XIV
INTERNAL RULES ON WORKING HOURS

SECTION 186. Official Working Hours. The official working hours

shall start not earlier than 7:00 oclock in the morning and end not later than
7:00 oclock in the evening exclusive of the time for lunch break, except for
utility workers/janitors, security guards, and others who observe working hours
beyond the official working hours. An employee may, therefore, opt to work
anytime between 07:00AM and 07:00PM, provided that 40 hours per week will
be rendered.
SECTION 187. Normal Working Hours. The normal office hours
shall be from 8:00 oclock in the morning to 5:00 oclock in the afternoon
exclusive of the time for lunch break. Employees providing frontline services
shall observe the normal working hours. They shall be allowed a grace period
of 15 minutes each upon arrival in the morning and in the afternoon which
shall not be deducted from leave credits when the employees extend their
hours of work for the same day that tardiness is incurred, provided the total
shall not exceed 30 minutes a day.

SECTION 183.
Special Leave Privileges.
Employees, except
teachers and those covered by special laws shall be granted a maximum of
three days special leave privileges within a calendar year.

SECTION 188. Flexible Working Hours. Employees may be allowed

by the University president to set their working hours suited to their kind of
work or services or at the convenience of students or their clients.
Flexible working hours shall be allowed provided that the 40 hours of
work a week as required under Republic Act 1880 has been observed.

SECTION 184. Terminal Leave Benefit. An employee who retires or

resigns from the service shall be entitled to the commutation of all leave

SECTION 189. Flexi Working Place. The teaching employees are

required to render 30 hours of work in campus and the remaining 10 hours can

36

be flexi-place subject to approved guidelines.

SECTION 190. Punctuality and Attendance. All employees are
required to strictly observe punctulaity in their prescribed working hours. The
heads of offices, however, shall be responsible in requiring their respective
teaching and non-teaching staff to strictly observe the working hours and to be
present at work to complete assigned tasks.
SECTION 191. Tardiness. Employees incur tardiness when they fail
to report for work on time; and therefore it is committed at the start of work.
a.

b.

Tardiness occurs in any of the following instances: those who report

beyond the authorized grace period for those who observe the
normal working hours; and those who enter after the authorized
agreed working hours for those who adopt the flexible working
hours.
An employee shall be considered habitually tardy if he/she incurs
tardiness regardless of the number of minutes ten times a month for
at least 2 months in a semester or at least two consecutive months
during the year.

SECTION 192. Under time. Employees incur under time when they
leave the office before the time allowed for departure from work and render
service less than the required number of working hours. For teaching
employees, there is strictly no undertome allowed for classes. Undertime of 30
mins may be offset within the day.
SECTION 193.
Compensatory Service.
Compensatory service
including make up classes, may be granted to offset non-attendance during the
regular hours, especially of the agreed working hours, which shall be rendered
outside of official hours, except Sundays, subject to the recommendation of
heads concerned and written approval of the President. This may be conducted
in advance or after the absence.
SECTION 194. Compensatory Time-off.
Compensatory time-off
(CTO) shall be granted to an employee for a number of hours or days an
employee is excused from reporting for work with full pay and benefits in lieu
of overtime pay.
a. The University President shall issue the Certificate of Compensatory
Overtime Credit (COC), which shall not exceed 40 hours a month;
and provided that the unused balance shall not exceed 120 hours at
37

any one time.

b. The COCs are non-cumulative and that they should be used as timeoff within two years they are earned.
c. In availing oneself of the compensatory time-off, an employee shall
submit the approved request of the schedule of CTO together with
the special order of the President granting the COCs and a duly
accomplished leave form.
SECTION 195.
Daily Time Record.
A daily time record of
attendance shall be required of all University employees to be kept on the
proper form. Two copies of the daily time record shall be submitted (four copies
for those who teach with overload units) within five working days of the
following month to the Human Resource Management Office.
Falsification or irregularities in the keeping of time records will render
the guilty officer or employee administratively liable without prejudice to
criminal prosecution as the circumstances warrant.
SECTION 196.
Academic Rank Holders on Teachers Leave
Status. Academic rank holders who perform full-time classroom teaching are
placed under the teachers leave basis. They shall not be entitled to the usual
vacation and sick leave credits as they do not report on continuous duty during
the Christmas vacation as well as during the long summer vacation.
SECTION 197.
Proportional Vacation Pay Period.
The
proportional vacation pay (PVP) period shall consist of the Christmas vacation
and the summer vacation computed in proportion to the number of days a
faculty member on teachers leave status has rendered service during the
school year.
SECTION 198. Semestral Break. The semestral break does not form
part of the vacation for teaching personnel. It shall be utilized for other
teaching duties such as correcting examination papers, preparing reports, and
computing students grades, completing other academic and committee work,
and providing assistance during enrollment.
SECTION 199.
Grant of Vacation Service Credits.
Deans,
directors, and other heads of offices may recommend approval of the
University President the request for teaching personnel on teachers leave basis
to render vacation service in accordance with policies.
A special order shall be issued by the President authorizing the grant of
vacation service credits. One work day of vacation service credit shall be

granted for one day or eight hours of service upon submission of the daily time
record, accomplishment reports, and other pertinent documents.
SECTION 200.
Monitoring of Attendance of Academic Rank
Holders. The task of monitoring the attendance of academic rank holders
especially during the agreed hours shall be delegated to the Department
Chairs, Deans, and Directors who shall be made accountable to observe their
respective faculty members in meeting the required working hours a week.
All other cases not covered by the preceding provisions shall be dealt
with accordingly, upon the recommendation of office heads concerned.
CHAPTER XV
FACULTY WORKLOAD
SECTION 201: General Rule. All University, employees with academic
rank shall teach. Academic rank holders, who shall perform functions other
than teaching such as administrative, research, extension, and production,
shall be duly designated by the Appointing Authority.
SECTION 202: Regular Workload. The regular workload of a faculty
member shall be 21 units per semester computed as a combination of teaching
load (TL) and equivalent teaching load (ETL), provided that the actual teaching
shall not be less than six (6) units, except for Vice Presidents who should teach
not less than three units as appropriate.
SECTION 203..Teaching Load. The teaching load (TL) refers to hours
spent in instruction, which include lecture and laboratory hours. Computation
of teaching load shall be the following except thwose with CMO provisions:
HOUR
Undergraduate level
1 hour lecture
1 hour laboratory
3 hours laboratory
2 hours lecture + 3 hours laboratory
Graduate level
1 hour lecture
3 hour lecture
1 hour laboratory
38

UNIT
1.0
0.75
2.25
4.25
1.5
4.5
0.75

2 hours lecture + 3 hours laboratory

5.25

SECTION 204. Equivalent Teaching Load. The equivalent teaching

load (ETL) refers to the credited administrative, research, extension,
production, and student services functions.
The determination of the appropriate equivalent load shall consider the
programs, projects, study, and number of faculty members, research
specialists, and technical or professional staff supervised.
a. In case an academic rank holder shall be assigned concurrent
administrative designations, all designations shall be considered in
determining the equivalent teaching load.
SECTION 205. Full-time Equivalent. The FTE is the sum of the units
of the equivalent teaching load (TL).
NATURE OF FUNCTION
Administration
Vice President
Dean
University Registrar
Director
Deputy/Asst. Director
Division Head
OSA Division heads
Associate Dean
College Secretary
Department Chair
Sp. Asst. to the President
Sp. Asst. to the VPs
Sp. Asst. to the Director/Dean
Motorpool Chief
Expt. Farm Manager
Section Head
Hospital Administrator
Adviser
Organization

ETL

REQUIRED
TL

FTE

18
15
15
15
12
6
9

3
6
6
6
9
15
12

21
21
21
21
21
21
21

12
12
9
9
6
3
6
6
3
12

9
9
12
12
15
18
15
15
18
9

21
21
21
21
21
21
21
21
21
21

 Band Instructor
University level
College level
Undergraduate Thesis (max 6)
Student Supervisor
Coordinator
College Level
Field
Study/student
development
Sports
Research
Extension
Socio Cultural
OSA Satellite
Instruction
Production Coordinator
Faculty Library Coordinator
Production
Sub-Division Coordinator
Project Manager
Project-In-Charge
College MIS/Info Officer/M&E

6
3
1
1-6
6

15
18
20
20-18
15

21
21
21
21
21

3
3

18
18

21
21

3
3
3
3
3
3
3
3

18
18
18
18
18
18
18
18

21
21
21
21
21
21
21
21

6
6
3
3

15
15
18
18

21
21
21
21

Faculty in the primary and secondary shall continue to adopt the prescribed
work hours required for the basic education curriculum. However, in the
exigency of service, they may be required to render actual classroom teaching
in excess of five hours per day, which may be corresponding overload
compensation. In no case shall the full-time equivalent be less than 21 units a
week; otherwise, the academic rank holder shall given other assignments in
research, extension and production to complete the full-time equivalent.
SECTION 206. Overload Hours. Overload hours shall refer to the hours
rendered beyond the 21 unit workload. Overload hours may apply to the
following or in excess of the CMO:
a. Academic rank holders on teachers leave status are entitled to overload
hours between 8:00 AM and 5:00 PM, from Monday to Friday including
Saturday and Sunday;
b. Academic rank holders who are on vacation and sick leave status shall
be entitled to overload pay for services rendered in excess of 21 units.
39

Special Order to teach within regular period but they can extend work
hours beyond this period where they should be compensated for
services rendered.
c. Academic rank holders who are not on flexible working hours are entitle
to overload hours on Saturdays including Sundays, if deemed necessary.
The University President shall authorize academic rank holders to teach in
excess of the regular teaching load, provided, that this shall not exceed 6
units, subject to change depending on the availability of funds.
SECTION 207. Summer Teaching Load. The maximum teaching load of
academic rank holders on teachers leave is six (6) units while those on
vacation and sick leave is three (3) units; provided that the latter will render
actual teaching outside of the required 40 hours a week.
SECTION 208. Work Hours. The work hours shall refer to the hours the
academic rank holders shall render in compliance with the required 40 hours a
week under Republic Act No. 1880, otherwise known as the Forty-Hour Week
Law.
Flexible working hours may also be adopted for the following and such hours
may be from 7:00 AM to 7:00 PM, exclusive of the time for lunch, from Monday
to Friday including Saturday or Sunday for classes in the Graduate School,
provided that the 40 hours is not reduced.
a.
b.

c.

Academic rank holders with full-time classroom teaching-40 hours/week

Academic rank holders designated to perform administrative
assignments, research, extension, or production functions-40
hours/week
Academic rank holders tasked to have other non-academic functions-40
hours/week

SECTION 209. Computation of Overload. Computations of overload

shall be in accordance with existing University guidelines on workload.
Whenever conditions are such that the foregoing rules on workload are
inapplicable, the University President is authorized to make exceptions.
For purpose of computing overload teaching, the following conditions shall
be observed:
a.

The required units for full time equivalent are met;

b.
c.
d.

The research programs/projects/studies or extension activities are duly

registered;
Nine units shall be the maximum ETL for a research/extension
program/project/study leader; and
Academic rank holders may be allowed to manage an R&E program,
project, or a study.

The University President shall authorize academic rank holders and nonteaching-teaching staff to teach in excess of regular teaching/working load,
provided, that this shall not exceed six units in consideration of the following:
a. The performance rating of the academic rank holder and non-teaching
staff for the 2 preceding rating periods is Very Satisfactory or its
numerical value-equivalent;
b. All academic rank holders teaching the same field of specialization are
assigned the full-time equivalent;
c. The subjects offered are for graduating students composed of a
minimum of 10 for undergraduate and 3 for graduate programs;
d. Funds are certified available; and
e. The schedule of overload teaching units shown below is strictly
implemented.
SECTION 210. Honoraria for Overload Teaching. Computation of the
honoraria for overload teaching shall be in accordance with the existing
compensation guidelines of the DBM. For this purpose, the department chairs,
deans, and directors shall submit copies of their respective faculty workload to
the Vice-President for Academic Affairs identifying those academic rank holders
who shall be authorized to render overload teaching within the first month of
the semester.
SECTION 211. Additional Workload Units. Other classroom-related
activities shall be assigned units in the computation of the full-time equivalent
in accordance with the following schedule:
NATURE
3-Subject Preparation
4-5 Subject Preparation
6 Subject Preparation
51-60 Students
61-70 Students
40

ETL
(UNITS)
1
2
3
1
2

R&E Program Leader (1program/year)

R&E Project Leader (2 projects/year)
R&E Study Leader (3 studies/year)

9
6
3

Research and extension, as represented above, are those assignments

given to the faculty members with honorarium from outside sources. These
shall be credited and included in the total teaching load of a faculty member
but shall be excluded for purposes of computing the overload teaching to be
funded by the University.
SECTION 212. Faculty Members on Vacation and Sick Leave Status.
All designated faculty members with at least 12 units of ETL shall automatically
be on vacation and sick leave status. They shall be on continuous duty that
shall include both the Christmas and summer vacation. Those with 6 to 9 units
ETL may be granted same leave status upon approval of the President
Section 213. Unpaid Overload Units. All unpaid overload units shall be
converted to service credits for Teachers Leave (TL) or compensatory day off
for Teachers on Vacation-Sick Leave (VL-SL). The compensatory day off should
be used within two years.
CHAPTER XV
SALARY AND OTHER COMPENSATION
SECTION 214. Basic Salary. Employees shall be paid the authorized
basic salary of their position in accordance with the existing salary schedule.
SECTION 215. Other Compensation. Employees shall be paid other
compensation which includes the additional compensation allowance, personnel
economic relief allowance, productivity incentive bonus, clothing allowance,
year-end benefit and cash gift, and other allowable allowances pursuant to the
provisions of the applicable circular granting the same.
CHAPTER XVI
SEPARATION FROM THE SERVICE
SECTION 216. Resignation.
submit written notice informing the
relinquishing his/her position and the
least one month prior to the effectivity

The employee intending to resign shall

Appointing Authority that he/she is
effectivity date of said resignation at
of the resignation. The acceptance of

resignation in writing shall indicate the date of effectivity of resignation.

An employee under investigation may be allowed to resign pending
decision of his/her case without prejudice to the continuation of the
proceedings until finally terminated.
SECTION 217. Dropping from the Rolls.
Employees may be
dropped from the rolls for the following reasons: absence without approved
leave for at least 30 calendar days; unsatisfactory performance for two
consecutive ratings or poor performance for one evaluation period; and
continuous absence for more than one year by reason of illness and are
declared as physically unfit to perform duties or intermittently absent for at
least 260 days during a 24-month period or are behaving abnormally for an
extended period manifesting continuing mental disorder and incapacity to work
as reported by the immediate supervisor and co-workers.

c.
d.
e.

f.

SECTION 218.
Other Modes of Separation. Other modes of
separation are dismissal, termination/expiration of temporary appointment,
and retirement.
SECTION 219. Money and Property Clearance. A clearance from
money and property responsibilities shall be required from all officials and
employees for all modes of separation from the service.
TITLE SIX
PROCUREMENT, PROPERTY, AND FINANCIAL ADMNISTRATION
CHAPTER I
PROCUREMENT

a.

b.
41

SECTION 222.
Project Procurement Management Plan.
All
procurement shall be within the approved budget of the University and should
be meticulously and judiciously planned by each sector. Colleges, institutes,
centers, and divisions shall prepare their respective needs for the year using
the purchase request form, prioritized per quarter, classified according to type
(office, laboratory, ICT, equipment, repair, books, printing services, and
others), and submitted to the designated Procurement Management Office
(PMO) on or before the 31st of October of each year.
These purchase requests shall be consolidated accordingly by the
concerned units:

SECTION 220. Procurement Rule. Procurement of goods, civil

works, and consulting services in the University shall be competitive and
transparent, and shall be done through public bidding.
SECTION 221. Procurement Principles.
shall govern all procurement in the University:

contracting parties eligible and qualified to participate in public

bidding;
Streamlined procurement process that will uniformly apply to all
University procurement;
Simplicity but adaptable to advances in modern technology to
ensure an effective and efficient method;
Accountability where both the University officials directly or
indirectly involved in the procurement process as well as in the
implementation of the procurement contracts and the private
parties that deal with the University are, when warranted by
circumstances, investigated and held liable for their actions
relative thereto; and
Public monitoring of the procurement process and the
implementation of awarded contracts to guarantee that these
contracts are awarded pursuant to the provisions of the
procurement act and its implementing rules and regulations, and
that all these contracts are performed strictly according to
specifications.

a.
b.

The following principles

Transparency in the procurement process and in the

implementation
of
procurement
contracts
through
wide
dissemination of bid opportunities and participation of pertinent
non-government organizations;
Competitiveness by extending equal opportunity to enable private

c.
d.
e.

ICT Division - information, communication, and technology

supplies and equipment:
General Services - construction, repair, and maintenance of
buildings, facilities, and other infrastructure plans including
vehicles;
Procurement Office - office, laboratory, janitorial, and farm
supplies, materials, and equipment;
Library Services - books, journals, references, and other printed
matter;
Institute of Physical Education and Sports - athletic supplies and
equipment; and

f.

University Business Affairs - PPMP for raw materials and items for
sale based on approved production plans in the production sector.

SECTION 223. The University Annual Procurement Plan. The

annual procurement plan (APP) of the University shall be consolidated by the
BAC, reviewed and prioritized by the Budget Committee and recommended to
the University President for approval. No procurement shall be undertaken
unless it is in accordance with the approved University APP. The sectors shall
be allowed to update their PPMPs every six months.
SECTION 224. Bids and Awards Committee. There shall be single
Bids and Awards Committee (BAC) in the University to undertake the
procurement functions such as advertising and/or posting the invitation to bid,
conducting the pre-procurement and pre-bid conferences, determining the
eligibility of prospective bidders, receiving bids, conducting the evaluation of
bids, undertaking post-qualification proceedings, receiving motions for
reconsideration, and recommending award of contracts to the University
President. The University President shall designate the Chair as well as the
regular and provisional members of the BAC, which shall include the 3 rd
ranking permanent official in the University as chair. There shall be two regular
members: one to represent the legal or administrative services and the other,
the finance services. The provisional members shall include an officer with
technical expertise relevant to the procurement and the end-user or its
representative.
The integrated campuses shall have their own Bids and Awards
Committee.
The Procurement Officer must have the following qualifications:
a. At least a baccalaureate degree in commerce or business
administration;
b. A working knowledge and understanding of business laws
particularly Lawson sales, obligations, and contracts;
c. An unquestionable integrity, hard work, and lots of common sense;
d. Ability to understand and use the language of business; and
e. Other requirements prescribed by BSU.
The Procurement
responsibilities:
a.
b.
42

Officer

shall

have

the

following

duties

and

Safeguard the integrity of the procurement process;

Collect all the PR for equipment, materials, and supplies needed or
required by the different offices/departments/units in the

c.

d.
e.

f.

University;
Consolidate these purchase requests in an Annual Procurement
Program to be submitted on or before end of October of each year
for the next budget year to the VP for Administration for his
endorsement to the University President for approval;
Based on the approved APP, prepare a bulk purchasing schedule
on quarterly basis in compliance with pertinent laws, rules,
regulations, and procurement guidelines;
Based on the bulk purchasing scheme, prepare local canvass/bid
forms to be submitted to the UBAC for processing, deliberations,
and appropriate action in conformity with the law, rules, and
regulations governing the bidding process;
Based on the canvass/bid award approved by the UBAC, complete
the purchase transactions with the wining bidder, as adjudged by
the UBAC.
CHAPTER II
PROPERTY MANAGEMENT

SECTION 225.
Coverage.
University property shall consist of all
buildings, classrooms, laboratories, offices, cottages, quarters, guestels, and
other structures; grounds, vehicles, equipment, furniture, materials, and
supplies; and bridges, roads, water rights, farms, pathways, riverbanks, parks,
and trees within its land reservation.
SECTION 226. Property Insurance. University properties such as
permanent buildings, motor vehicles, and equipment shall be insured annually
with the Government Service Insurance System (GSIS).
It shall be the duty of the heads directly in charge of University
properties to immediately report property losses or damages in their respective
sector to the University President for the purpose of undertaking investigation,
and determining insurance claims and/or relief from property accountability.
SECTION 227.
Supervision of Buildings, Facilities, Other
Structures, and Grounds. The general supervision of all buildings, facilities,
grounds, vehicles, and equipment is the responsibility of the Director of the
General Services in coordination with the building in-charge.
SECTION 228.
Property Responsibility/Accountability. The
President of the University shall primarily be responsible and accountable for all
University properties.

a.
b.
c.

d.

e.

The employees entrusted with the possession or custody of such

properties shall be responsible and accountable to the President
without prejudice to the liability of either party to the government.
All employees with accountability shall be bonded in accordance with
law.
University properties such as equipment, supplies, and other
instructional materials shall be under the custody and responsibility
of the project heads, department chairs, directors, deans, or chiefs
who may designate a property custodian to take charge of
properties issued to their respective sectors;
No employee or any other person shall take away from the
University ground or buildings any property for private or public use
without prior knowledge of the property officer and in-charge of
buildings and grounds and the written authority and approval of the
University President.
Donated properties from local or foreign governments, private
entities, or individuals shall be duly accepted by the University and
properly recorded in the books and taken up in the inventory. Their
utilization shall be subject to pertinent provisions of applicable laws
and/or memorandum of agreement.

SECTION 229. Housing. Quarters and cottages constructed by BSU

may be assigned to employees who shall be responsible for their proper use
and maintenance and abide by the policies and requirements on housing.
Housing units shall only be occupied upon award by the University President
and upon signing of a memorandum of agreement.
All applications for occupancy and renovations shall be addressed to the
University President.
SECTION 230. University Vehicles. All University vehicles shall be
marked For Official Use Only and used strictly and exclusively for official
business.
a. All University vehicles shall be garaged at the Motor Pool under the
direct supervision and control of the Chief of the Motor Pool.
b. University vehicles that shall be used for official travels shall be
accompanied by approved travel orders and duly authorized trip
tickets together with the certification of the Motor Pool Chief as to
the road worthiness of the vehicles.
c. University vehicles that are specifically assigned to a particular
office, officer, or employee shall be the responsibility for the same in
terms of proper use, care, and maintenance.
43

d. University vehicles shall also be used by students for curricular

and/or co-curricular activities such as field trips, sports
competitions, student congress, and other related activities that will
be held outside the campus upon the recommendation of the heads
concerned and approval of the University President.
e. The Chief of the Motor Pool shall supervise the regular checking up
of the conditions of the vehicles and recommend the regular
schedule of repairs and maintenance. He/she shall make a written
report regarding any loss or damage made on the vehicle
immediately after its return to the Motor Pool. Failure to do so shall
make him/her jointly liable with the driver.
f. Any loss/damage incurred by a vehicle shall be the liability of the
driver; if after investigation it would be shown that the same is
caused by his/her negligence or fault.
SECTION 231. Property Turnover. Turnover of property shall be
required from all officials and employees separated from the service through
retirement, resignation, transferring to other agencies, and other modes of
separation from the service including leave of absence for at least 6 months, as
well as changes in designations. The Chief of the Property shall facilitate the
transfer of property responsibility.
SECTION 232.
Names of Buildings, Other Structures, and
Grounds. University buildings, grounds, parks, streets, and other structures
may be named after Filipino heroes; outstanding past administrators and
personnel of the University; educational discipline; donors or sources of fund of
the building; significant historical events or places particularly in the
Philippines; local plants, fruits, and flowers; or names that depict local culture.
A committee may be designated to recommend proper names to be
given to such buildings, grounds, streets, and structures to the President,
Administrative Council, and the Board of Regents.
SECTION 233. Use of Buildings and Facilities. All buildings and
facilities shall be used for University functions. Use of buildings by outside
parties or agencies to conduct their functions or for income-generating
activities may be allowed, provided written requests shall be submitted to the
President.
SECTION 234.
Procedures for Construction, Repair, and
Maintenance of Buildings and Facilities. Requests for construction, repair,
and maintenance of buildings and facilities shall be made in accordance with
the following procedures:

a. The end-users, namely, the colleges, institutes, centers, or offices

shall submit their request for construction, repair, or maintenance of
buildings, facilities, furniture, and other structures;
b. The General Services shall assess the extent of the construction,
repair, or maintenance and prepare the program of work, estimates,
and bill of materials; and schedule the work to be done according to
established priorities;
c. The Bids and Awards Committee shall determine the method of
procurement of materials needed in coordination with the
Procurement Office;
d. The President shall act on the request based on the
recommendations of the end-user, General Services, and the BAC.
e. The approved request shall be returned to the office of the General
Services for implementation.
SECTION 235. Annual Inventory of University Properties. There
shall be an annual inventory of University properties to be supervised by the
Chief of the Property Office, in coordination with the Accounting Office. The
inventory of University properties shall include important information such as
date of purchase, acquisition cost, depreciated value, and other identifying
marks like location, type or model, or whether the properties are serviceable or
not. A duly constituted Inventory Committee shall be created to assist in the
conduct of an annual physical inventory of all properties done every last
quarter of the year.
SECTION 236. Property Clearance. Requests for clearance from
property responsibility shall be obtained from the Property Office of the
University. No clearance from property responsibility shall be signed pending
the full settlement of property accountability, including occupancy in housing
units.
SECTION 237. Sale and Disposal of University Properties.
The
sale and disposal of unserviceable properties of the University such as
buildings, vehicles, and equipment shall be done in accordance with the
existing provisions of laws on government property disposal, and the rules and
regulations of the University.
The mechanics of disposal or sale of
unserviceable properties shall be undertaken in the manner of sale or disposal
when University properties become obsolete or no longer functional.

CHAPTER III
ADMINISTRATION OF UNIVERSITY FINANCES
SECTION 238.
Financial Management.
The management of
University finances shall be in accordance with the policies and standards of
the University, the COA, and the DBM. It shall be done relative to the principles
of performance budgeting, resource optimization, full disclosure, total resource
budgeting, and use of income and other revenues generated by the University.
Employees who shall be delegated this function for any of the various
phases of financial management shall be held accountable for the specific
transaction under their control. They shall implement strictly the systems and
procedures to ensure that resources are utilized with utmost efficiency and
effectiveness.
SECTION 239. The University Budget. The annual budget shall be
based on the guidelines prescribed by the University and the national budget
call with the participation of all the sectors.
SECTION 240.
Budget Committee Procedures.
The Budget
Committee shall meet towards the third quarter to prepare the budget for the
coming year. The budget committee meets before the end of the year to
finalize the Internal Operating Budget for the coming year. The President shall
submit the annual University Budget to the BOR and to the DBM for approval.
During the meetings the budget committee shall formulate the
parameters which include performance indicators and targets for budget
preparation, execution, monitoring, and control; identify the directions,
determine the priorities, and formulate the guidelines the ceilings against
which the annual budget may be prepared; formulate reforms/measures
because of limited government

resource allocation; and set the schedule of budget preparation

activities as well as issue the budget call to all the heads of the programs.
SECTION 241. Internal Operating Budget. The Internal Operating
Budget shall be the basis of budget execution, monitoring, and control; and

44

prepared in conformity with the desired major outcomes related to instruction,

research, extension, and production.
It shall reflect resource allocation
according to established priority to further enhance efficiency and
effectiveness.
Each sector shall plan, oversee, monitor, and control its internal
operating budget. For this purpose, each college, institute, division, or office
shall maintain separate financial records.
SECTION 242. Disbursement of Funds.
Income and expenditure
accounts shall be accomplished in accordance with the current government
accounting system. All disbursement vouchers and checks shall be submitted
to the University President for approval or to the duly designated/authorized
representative for approval within the limits or as delegated by the University
President. All accounts and expenditures of the University shall be subject to
verification and audit by the Internal Audit Services and the Commission on
Audit.
SECTION 243. Closing of Accounts. The President shall authorize
the closing of completed projects and direct payment of any and all obligations
so as to put the records in order in accordance with government accounting
and auditing rules.
SECTION 244
Fees and Other Receipts. All fees, charges, and
other receipts as fixed by the Board of Regents and collected by the University
shall be governed by pertinent laws and regulations. Whenever possible, the
cost of services shall be fully recovered through user fees and that those
programs or projects that generate income for the University shall be
vigorously undertaken.
SECTION 245. Trust Receipts. Receipts authorized by law for
specific purposes that are collected/received by the University acting as
Trustee, agent, administrator, or those that have been received as guaranty for
the fulfillment of an obligation, and all other collections classified by law or
regulations as trust receipts shall be treated as trust liabilities of the University.
Such receipts shall be deposited in an authorized government depository bank,
and shall be disbursed for the purpose for which they were created.
SECTION 246. Traveling Expenses. As authorized by the Board of
Regents, the University President may approve the travel of any university
officer, faculty member, or non-teaching personnel on official business or
official time to attend such activities as seminars, conferences, workshops,
45

research studies, observation/study tours, and other worthwhile travel to

promote or enhance the activities of the University along instruction, research,
extension, and production.
All officers, faculty members, and non-teaching personnel traveling on
official business shall be entitled to traveling expenses in accordance with the
provisions of the Travel Law.

TITLE SEVEN
ACADEMIC AFFAIRS
CHAPTER I
ACADEMIC FREEDOM
The 1987 Constitution guarantees institutional academic freedom. The
four essential freedoms that the University enjoys are the liberty to determine,
based on academic grounds, who shall teach, what shall be taught, how it shall
be taught, and who shall be admitted to study.
CHAPTER II
CALENDAR, SCHEDULE AND SIZE OF CLASSES
SECTION 247. Academic Calendar. The annual School Calendar
shall be prepared by the Office of the University Registrar (OUR) in accordance
with the rules and regulations as may be prescribed by CHED and the Board of
Regents in coordination with the OVPAA and other concerned offices to be
approved by the University Administrative Council.
The school calendar in the tertiary shall consist of two semesters with at
least eighteen (18) weeks per semester, and one summer term of at least six
(6) weeks with two (2) weeks semestral vacation and two weeks of Christmas
break. In the secondary and elementary levels, it shall consist of forty-one
(41) weeks. The School Calendar includes the exam period and excludes legal
holidays and enrollment period.
SECTION 248. Class Schedule. Class schedules shall be prepared
by the OUR in coordination with the OVPAA. As a general rule, classes shall be
scheduled during the regular school hours and in consideration of available
facilities, nature of subjects and faculty and/or staff members. Classes outside
school hours may be scheduled only upon the approval of the University
President.
No class schedule shall be divided, fused, dissolved or transferred to any

time, day, room, place or faculty after it has been duly opened and organized
without the approval of the concerned Department Chairman, Dean and VPAA
and notification of the OUR. Changes in class schedule shall be allowed only up
to the first week of classes.
SECTION 249. Petition Courses. Courses not offered during the
regular semester may be offered upon written request of the concerned
students not later than the first week of classes and in consultation with the
Department Chairman and Dean concerned and upon approval by the VPAA.
The minimum class size to warrant the new section shall be ten (10) in the
undergraduate and three (3) in the graduate except in thesis writing or
practicum or in the case of a graduating student.
SECTION 250. Class Size. The regular number of class size is at
least three (3) students per class in the graduate level. Except for meritorious
cases, the regular class size in the undergraduate is 50 students per lecture
class and twenty-five (25) for laboratory or more depending upon the seating
and acoustic facilities of the lecture room and activities/requirements of the
course and upon approval by the VPAA. In the secondary and elementary
levels, the maximum number shall be 50 per class, and in the kindergarten 30
per class.
SECTION 251. Start of Classes. Classes shall start as scheduled in
the Academic Calendar. For purposes of clarification and as basis for guidance
of students, the faculty concerned must verify during the first day of classes if
the student is officially enrolled and has completed the prescribed prerequisite.
Only those officially enrolled and completed the prerequisites shall be admitted
in class.

ASA; secondary, when it is Signal No. 2; and elementary and pre-school if

Signal No. 1. Regardless of the foregoing, the University President may
suspend classes during inclement weather, legal holidays and for other official
purposes.
CHAPTER IV
CURRICULAR OFFERINGS
SECTION 254. Policy Statement. A college/institute may offer new
or revise degree programs and/or major field only when they comply the
prescribed minimum requirements and standards set by the government,
comply with the policies and regulations on new curricular programs set by the
University, and is approved for implementation by the BOR.
SECTION 255. Curricular Revisions.
Curricular revisions shall be
applied only to incoming freshmen and to returning students after five years of
absence.
SECTION 256. Phasing-out /Moratorium of Academic Programs.
A degree program/major field that shall be phased-out shall be implemented
only after the last regular batch of students shall have graduated. Moratorium
of programs shall be presented to the academic council for deliberation and
recommendation to the board of regents.
SECTION 257. Course Code/Number. Each subject in the tertiary
level shall be given a course code as follows: general education or basic
courses - 01 to 99; professional or major courses - 100 to 200, courses in the
masteral level - 201 to 300, and for the doctorate level - 301 to 400.

CHAPTER III
DISMISSAL AND SUSPENSION OF CLASSES

SECTION 258. Credit Unit.

The credit for a one-hour lecture or
recitation is equivalent to 1 unit while research/extension/field study/practicum
credits for laboratory classes shall follow what is indicated in the curriculum or
as provided by a CMO.

SECTION 252. Dismissal of Classes. Classes shall be dismissed ten

(10) minutes before the scheduled time to give ample time to students to
transfer to their next class. Classes shall automatically be dismissed if the
instructor is not present after fifteen (15) minutes in a one-hour class and
thirty (30) minutes in a two-hour class or laboratory classes.

SECTION 259. Medium of Instruction. The medium of instruction

at all levels shall be English except for subjects that require the National
Language such as Filipino and other foreign languages required in a curriculum.

SECTION 253. Suspension of Classes.

Classes in all levels shall
automatically be suspended when the weather signal No. 3 is raised by PAG46

CHAPTER V
CLASSIFICATION OF STUDENTS
SECTION 260. Policy Statement. All students should be classified
and indicated in their academic records for efficient records management
system.
SECTION 261. Classification Based on Year Level
a. Freshman. A student who is taking up the first year or 25% of the
total number of units his/her prescribed curriculum.
b. Sophomore.
A student who has satisfactorily completed the
prescribed subjects of the first year curriculum or has finished not
less than 25% nor more than 50% of the total number of units
required in his/her entire course.
c. Junior. A student who has completed the prescribed subjects of the
first two years of his/her curriculum, or has finished not less than
50% nor more than 75% of the total number of units required in
his/her entire course.
d. Senior. A student who has completed the prescribed subjects of
the first second and third year of the curriculum, or has finished not
less than 75% of the total number of units required in his/her entire
course. In a five-or six-year degree program, the last is considered
the senior year. Those enrolled in the last term of their course work
are considered graduating students or candidates for graduation.
This classification does not apply to colleges governed by
approved policies.
SECTION 262. Classification Based on Program
a. Basic Education Pupils/Students. This refers to pupils in the
kindergarten and elementary in the elementary laboratory school,
and the high school students in the secondary laboratory school.
b. Undergraduate or College student. A student who is enrolled in
any baccalaureate degree program.
c. Graduate student.
A student who is enrolled in any post
baccalaureate degree programs.
47

d. Non-degree student/Non-resident student. A student who is

enrolled for a certificate or to earn additional units such as:
i. Cross enrollee.
A student who is currently enrolled in
another school who is permitted to enroll in the University to
earn credit units or a student in the University who was given
permission to enroll in other school also to earn credit units.
ii. Special student. A student who is enrolled but is not earning
credit units or is earning credit units but not leading to a degree.
SECTION 263. Other Classifications
a. New student. A student who enrolls in the University for the first
time
b. Old student/pupil. A student who enrolls in the University for
more than one semester.
c. Returning Student. A student who went on leave of absence and
is returning to enroll.
d. Regular student.
A student who completed and carries the
prescribed academic load.
e. Irregular student. A student who does not carry the prescribed
academic load.
f. Readmitted student.
A student who stops schooling and seeks
re-admission.
h. Shifter. A student who changed his/her degree or major field.
i. Transferee. A student who finished some course works in other
schools and intends to pursue a degree in the University.
j. Second-degree student.
A student who is taking up another
degree with the same level to the degree previously earned.
k. Working student/Part time student. A student who is enrolled
and at the same time employed.
l. Foreign student. Any student who is not a Filipino citizen.
CHAPTER VI
ADMISSION
SECTION 264.
Policy Statement.
No student shall be denied
admission to the University by reason of age, gender, nationality, religious
belief or political affiliation.
The applicants must come from schools duly recognized by the
government and must pledge to abide by and comply with all the rules and
regulations of the University upon admission. Any violation thereof shall be

sufficient cause for summary denial for admission or dismissal from the
University.
SECTION 265. Entrance Requirement. All new students or pupils
must apply for admission at the Registrars Office for undergraduate programs,
Graduate School for graduate programs, or Principals Office for the Secondary
and Elementary. They must submit the prescribed application credentials and
must qualify in the Admission Test except for graduate students.
SECTION 266.
Schedule of Admission Test. The schedule for
application, conduct and release of the results of the Admission Test shall be as
fixed while the exact dates shall be specified in the Academic Calendar. Notice
of Admission shall be given to qualified students.
Program
Elementary

Application
Period
December

Secondary

February

College

August to
November

Conduct of Exam

Release of Result

Third week of
February
Second Friday of
March
Second and third
weeks of January

First Friday of
March
Last Friday of
March
Second Monday of
March

In the Graduate School, the deadline for application is April 30 for the
first semester admission, September 30 for the second semester, and February
28 for the summer term; and the results shall be released within one month
after the date of application.
SECTION 267. Screening of Applicants. The applicants shall be
evaluated by the College concerned and those qualified shall be endorsed to
the OUR to issue the Notice of Admission (NOA). The Principal concerned shall
evaluate and give notice to qualified applicants in the secondary and
elementary.
SECTION 268. Admission Credentials. All qualified students shall
submit the original copy of the prescribed credentials upon enrollment or within
the first semester of residence due to valid reasons, otherwise, the student
status shall be on probation.
a. Required to all applicants
1. Notice of Admission
48

a.
b.
c.

2. Health Certificate
3. Two copies of latest 2 x 2 recent photo
4. Certificate of Good Moral Character from school last attended
5. NSO certified Birth Certificate
Elementary and Secondary - Original Form 138-A
College freshmen - Original Form 137 and Form 138
Transferees, graduate students, second-degree applicants and
special students seeking credit units - original transcript of records
and transfer credentials or honorable dismissal. Students from
private schools who are applying in the Graduate School must have
a Special Order number or Registry Order in the transcripts of
records.

d. Foreign students - Transcript of records in English, original passport,

alien certificate of registration, certificate of English proficiency or
TOEFL result where English is not the medium of instruction, and
affidavit of financial support, other appropriate visa from DFA.
Special Study Permit
9(f) for student visa
9(e), 9(e-1) or 9(e-2) for foreign government officials or their
dependents
47(a)(2) for exchange fellows or scholars sponsored by an
international organization
9(g) for pre-arranged employment (working visa)
PD 218 for foreign investors
9(d) for treaty trader
13, 13(a) to 13(g) for permanent residents

e. Filipino with dual citizenship. A Filipino with dual citizenship who

wishes to be considered as Filipino for the purpose of studying in the
University must submit prior to admission a copy of the
Identification Certificate issued by the Bureau of Immigration.
Students who choose to be classified as Filipino during their initial
enrollment will be considered as Filipino until their graduation and in
such case, the student has to enroll in National Service Training
Program.
SECTION 269.
Readmission.
Students with good academic
standing who failed to enroll or were dismissed due to academic delinquency
pending upon the policies and guidelines on academic delinquency may seek

readmission. Those who enrolled in another school after leaving the University
shall apply as transferee.
SECTION 270. Returning Students.
Students who are returning
after five years of absence and whose curriculum has been revised shall be
admitted under the revised curriculum.
SECTION 271. Shifters. A student may be allowed to shift to other
degree programs/major field only upon endorsement of the releasing College
and admission by the accepting College.
SECTION 272. Transferees. Transferees may be admitted provided
that there are available slots and they satisfy the admission and residency
requirements as follows.
a.
b.
c.
d.

At least 50% of the units required for the desired degree program
must be completed in BSU or 75% if vying to graduate with
honors.
Shall have a residency of at least three semesters in BSU.
Shall validate subjects with a grade lower than 2.0 or its
equivalent that were taken from private schools or non-member(s)
of PASUC or ACAP within the first year of residency.
Shall repeat if necessary, some professional courses upon
recommendation by the College concerned.

Admission of transferees in the secondary and elementary shall be

subject to the policies set forth by the Department of Education.
Section 273. Second Degree.
Second-degree students may be
admitted provided there are available slots, and they abide by the policy that
only 50% of the total units earned shall be credited and the courses to be
credited shall be determined by the University.
SECTION 274. Cross Enrollees. Cross enrollees from other schools
shall be admitted only upon submission of a Permit to Cross Enroll from the
school where the student is currently enrolled and there are available slots.
SECTION 275. Special Students. Special students may be admitted
even if they do not fully satisfy the entrance requirements provided that in the
assessment of the instructor and Dean concerned, there are available slots
and the student has the necessary skills and ability to pursue profitably. A
Certificate of Completion or official transcript of records shall be given to the
49

student for satisfactory performance at the end of the semester.

SECTION 276. Foreign Students.
Foreign applicants may be
admitted provided that they meet the requirements of the Department of
Foreign Affairs in addition to the admission requirements of the University.
SECTION 277.
Admission Status.
The admission status of
pupils/students who failed to submit the prescribed entrance requirements
upon enrollment shall be on probation until such time that the requirements
are complied with but not later than one month from the start of classes.

CHAPTER VII
ACADEMIC LOAD, RESIDENCY AND RELATED MATTERS
SECTION 278. Policy Statement.
The academic load (number of
subjects, unit credits and hours) and the sequence of subjects shall be in
accordance with the approved curriculum except in meritorious cases taking
into account the best interest of the student and upon the endorsement of the
Dean concerned and approval by the VPAA.
Section 279. Academic Load.
The College concerned and in
collaboration with the Registrars Office except for regular students and the
graduate students, shall determine the maximum academic load of students
before enrollment. The National Service Training Program, Physical Education
and Social Orientation are excluded in the computation of units. Assessment
shall be based on the following:
CLASSIFICATION
OF STUDENT
Regular Students

Graduate Students

MAXIMUM UNITS AND OTHER

PROVISIONS
Semester load - not to exceed the units
prescribed in curriculum unless student is
graduating or exceptionally gifted but not to
exceed more than 25 units. Summer - 9
units for subjects without laboratory; 6 units
with laboratory.
a. Semester load I. Full-time - 12 units for
subjects without laboratory, 9 units with
laboratory. II. Part-time/working - 9 units for

subjects without laboratory; 6 units with

laboratory b. Summer load I. Full time - 9
units for subjects without laboratory; 6 units
with laboratory II. Part time - 6 units for
subjects with laboratory; 3 units with
laboratory. c. Probationary students - 9
units.
In exceptional cases, 15 units during the
semester and 12 units during summer upon
endorsement by the Dean and approval by
the VPAA shall be allowed.
Readmitted
OldBased on the allowed units in the policies and
Returning
guidelines on Promotion and Retention of
students.
Transferees
At least 50% of the required units for the
desired degree must be completed in BSU or
75% if vying to graduate with honors.
Working Students
15 units including thesis for undergraduate
students and 9 units including thesis for
graduate students.
Special Students
18 units, 2 years residence
Second Degree
At least 50% of the required units for the
desired degree must be completed in BSU or
only 50% of the units earned in the previous
degree that is prescribed in the curriculum
shall be credited.
Cross Enrollees
From other schools - based on units indicated
in the Permit to Cross Enroll. To other schools
- based on prescribed curriculum and other
provisions on cross enrollment.
Graduating
28 units, only for students graduating in their
last term
Elementary
Subject to the rules and regulations
Secondary
prescribed by the Department of Education.

SECTION 280. Residency. This refers to the period for which a

student should finish and earn a degree inclusive of the approved leave of
absence.

50

NO. OF YEARS TO
ALLOWABLE
COMPLETE THE
TIME LIMIT
DEGREE
Undergraduate Degree
4 year
+2 years
5 years
+2.5 years
6 years
+3 years
Graduate Degree
Masteral 2 years
+3 years

Doctorate - 3 years

+4 years

Transferee

Graduate

Transferee Second
Degree

Undergraduate

MAXIMUM RESIDENCY

6 years
7.5 years
9 years
Regular student - 5 years.
Transferee - 4 years Another 1
year of extension with 6 units
refresher course.
a. Regular - 7 years b.
Transferee - 6 years Another 2
years of extension with 6 units
refresher course every year.
Two (2) consecutive Semesters
immediately prior to graduation.
Three (3) consecutive semesters
immediately prior to graduation.

For those who failed to meet the prescribed residency, a certificate if

attendance shall be given.
CHAPTER VIII
SCHOOL FEES
SECTION 281. Policy Statement.
The University shall publish a
general announcement on the current tuition and other fees at least one month
before the beginning of the school year or enrollment and that any changes in
school fees shall be implemented only upon the approval of the Board of
Regents.
SECTION 282. Classification of School Fees.
be classified as follows:
a.

The school fees shall

Regular school fees.

This refers to the tuition, laboratory,
matriculation,
medical-dental,
athletic,
diploma,
student
development fund, related learning experience (RLE), student
practice teaching fee, library and identification card.

b.

c.

d.

Student fees. This refers to the fees for student publication,

supreme student government, student handbook, research
journal, diploma, graduation fee for graduating students and other
authorized fees.
Service fees. This refer to the fees for late enrollment, changing,
adding or dropping of subjects and special service fees for
application, validation, completion of grades, official transcript of
record, lost ID cards, spoilage, guidance, testing, certifications
and other authorized fees.
Out-of-state fees. These fees are levied on foreign students.

SECTION 283. Terms of Payment.

All school fees shall be paid
during enrollment.
Other schedules may, however, be made only upon
approval by the University President.
The University has the right to collect any unpaid school fees and
withhold the release of student records until all accounts shall have been paid.
SECTION 284. School Fee Discounts.
All discounts in tuition fee
given in the form of scholarships or grants shall be done before enrollment in
coordination with the Student Financial Aid Office and Accounting Office subject
to existing University policies and guidelines.
SECTION 285. Refunds. A student who has paid all the school fees
who withdraws due to valid reasons and upon recommendation of the
University Registrar may be entitled to a refund except for the entrance and
matriculation fees. A student who is dropped from class due to excessive
absences is not entitled to a refund.
The schedule of refund shall be based on the date of receipt of permit to
withdraw by the accounting office.
shall be as follows:
1. Refund during the semester
Time of Withdrawal

Refund
(%)
100%

a) Officially cancelled courses or withdrawal during the

enrollment period but before start of classes...
b) In case of student death within one month from the start of 100%
classes (to be refunded to the parents/guardians)
51

c) Within the first week of classes

d) Within the second to the fourth week of classes
e) After the fourth week from the start of classes

75%
50%
No refund

2. Refund during summer

Time of Withdrawal
a) Officially cancelled courses or withdrawal during the
enrollment period but before start of classes
b) In case of student death within one week from the start of
classes(to be refunded to the parents/guardians)
c) Within the first and second days of classes
d) Within the third to the fourth days of classes
e) After the fourth day of classes

Refund
(%)
100%
100%
75%
50%
No refund

CHAPTER IX
ENROLLMENT POLICIES
SECTION 286. Policy Statement.
A student is officially enrolled
only after the payment of the required school fees, submission of the
prescribed admission requirements, and has been issued the registered class
cards. The faculty concerned shall be made responsible for admitting students
who were not officially enrolled in their classes.
SECTION 287. Academic Advising and College Orientation. The
College concerned shall be obliged to provide academic advising prior to the
admission and enrollment, and College Orientation during the first week of
classes such that all the students in their college shall finish their degree as
prescribed in the curriculum.
SECTION 288. Enrollment Period.
The University shall inform the
students of the enrollment schedule and procedures at least one semester
before enrollment. Students shall enroll only within the prescribed period.
Late enrollment with fine shall be allowed within the first five (5) days of
classes. In meritorious cases late registrants may enroll but in no case shall
exceed two weeks after the start of classes for regular semesters and 3 days
during summer and only upon endorsement by the concerned College and
approval by the VPAA.

SECTION 289. Cancellation/Change of Class Schedule.

The
University reserves the right to cancel or change when necessary any of the
class schedule during the enrollment period provided that a notice shall be
issued to all students concerned.
In such case, fees for change in
matriculation shall not be levied and provided that the replacements similar.
SECTION 290. Deferment of Enrollment. New students who, for
valid reason, cannot enroll during the semester applied for may apply for
Deferment of Enrollment at the Registrars Office. The maximum period for
deferment is only one school year.
SECTION 291. Cross Enrollment. A student in the University may
be allowed to cross enroll only upon issuance of a Permit to Cross Enroll by the
Registrar provided that the student will enroll in schools accredited by CHED,
the subject is not currently offered or the schedules are in conflict and the
student is graduating, the student wishes to enroll in his home province or
region.
Students from the University may also cross enroll in universities in
other countries following the same procedure. The courses taken need not be
validated provided that they have similarities or if not identical to the courses
at BSU.
The student shall provide the dean concerned a detailed
description of the courses prior to his/her enrollment abroad and the VPAA
upon the recommendation of the dean concerned shall determine which
courses will be credited. The time spent by the student abroad shall be
considered as part of his/her residency.
The student may enroll for one
semester with possible extension to a maximum of one academic school year.
Students from other schools may also be admitted in the University provided
that they present a Permit to Cross Enroll from their School Registrar and is
approved by the concerned College.

SECTION 292.
Enrollment of Practicum, Thesis and
Dissertation. The 6 units practicum shall be enrolled in one term
and given a numerical grade at the end of the term. For the 6 units
undergraduate and masteral thesis, it may be enrolled as 2-2-2 or
3-3 units per term, and for the 12 units doctoral dissertation, it may
be enrolled as 3-3-3-3 or 4-4-4 per term. A grade of in progress
(IP) shall be given until the manuscript is submitted then a
numerical grade be given.
In case the manuscript was not
submitted, a one (1) unit per term for residence shall be enrolled
for a maximum of two terms. After which, the student shall reenroll all the required units.
SECTION 293. Enrollment of Students. No student shall be allowed
to enroll without the approval of the College concerned and the presentation of
the Notice of Admission and/or prescribed requirements on or before
enrollment.
Old students who are returning after five years and whose
curriculum has been phased out or revised shall enroll in the current
curriculum.
SECTION 294.
Enrollment of Advanced Subjects.
No
students shall be allowed to enroll any advanced subjects until they
passed the prerequisite subject(s).
Otherwise, the advanced
subjects shall not be given credit units regardless of their
performance.
SECTION 295. Enrollment of Foreign Students. A foreigner shall
be allowed to enroll only if they have the appropriate visa as prescribed by the
Department of Foreign Affairs and the other prescribed documents required by
the University.
SECTION 296. Substitution of Subjects. No substitution shall be
allowed for any subject prescribed in the curriculum, except when in the
opinion of the VPAA as recommended by the concerned Dean, the proposed
substitution covers substantially the same subject contents as the required
subjects and only after notification of the Registrars Office.
CHAPTER X
CHANGE IN MATRICULATION
SECTION 297. Policy Statement.
Students may be permitted to
drop, add, change or withdraw enrolled subjects provided that it is within the

52

prescribed period and approved by the concerned College, payment of

prescribed fees and submission of the prescribed forms to the Registrars
Office.
SECTION 298. Dropping Subjects.
Dropping of subjects shall be
allowed on or before the midterm exam or even after the midterm exam
provided that the reasons are valid, otherwise a grade of 5.00 shall be given.
In cases when the student is unable to drop officially, the faculty concerned
shall indicate in the grade sheet under Remarks the reason why the student
was dropped from the list of registered students. When the student absences
are equivalent to 20% of the prescribed attendance, the faculty concerned shall
automatically drop the student.

SECTION 302. Withdrawal of Enrollment. Withdrawal refers to the

dropping of all enrolled subjects. A student may be allowed to withdraw and
may be able to refund or get a grade of dropped instead of 5.00 (failed)
provided that they conform to the existing policies and guidelines on dropping.
CHAPTER XI
CLASS ATTENDANCE AND LEAVE OF ABSENCE
SECTION 303. Policy Statement. All students shall be obliged to
attend classes punctually and regularly.
Similarly, faculty members are
obliged to attend to their classes punctually and regularly.

SECTION 299. Adding and Dropping Fees. Fees shall be charged

for any of the following reasons: The student enrolled a course he/she already
finished, the student enrolled in a subject of which he did not pass the
prerequisite(s), the student made a mistake in the code number or schedule,
and for other reasons acceptable to and approval by the Dean concerned. No
fees shall be levied if the change is prescribed by the Administration after the
students has enrolled.

Section 304. Allowable Absences.

Students shall be allowed to
attend class and shall not be dropped provided that the absences are valid and
not more than 20% of the prescribed class hours in a semester. If the
absences are incurred in three (3) consecutive class days, or five (5)
accumulated the faculty concerned shall submit the students class card to the
Guidance Office for proper action and formal notification of the parents or
guardian.

SECTION 300. Adding Subjects.

Adding of subjects shall be
allowed only if the enrolled units are less than the prescribed units in the
curriculum.

SECTION 305.
Excused Absences.
Absences incurred due to
activities authorized by the University shall be considered excused such as
attendance to athletic meets, conferences and academic related activities and
or other valid reasons as determined by the Office of the Student Affairs.
Excuses are for time lost only. All works covered by the class during the
absence shall be made up within the term by the student concerned. The time
lost by late enrollment shall be considered as time lost by absence and are not
considered excused.

SECTION 301. Changing of Subjects. Changing or substitution of

subjects shall be allowed only with the following conditions:
a.
b.
c.
d.

e.
53

When a student is pursuing a curriculum that has been superseded

by a new one and the substitution tends to bring the old curriculum
in line with the new one
Conflict of hours between two required subjects and the student is
graduating
When the required subject is not offered during the semester as
indicated in the approved plan of course work of the student and the
student is graduating.
It involves subjects that are allied to each other. No substitution
shall be allowed for failed subjects, except when the department
offering the subject certifies that the proposed substitute covers
substantially the same coverage as the required subjects.
The units of the course to substitute carry a number of units equal
to or greater than the units of the required subject

SECTION 306. Medical Certificate. Students who have been absent

from classes due to illness are required to get medical certificate from the
University Health Services. Illnesses attended elsewhere shall be reported to
the Health Service Office within three days after the absences have been
incurred and a Medical Certificate shall be issued only after satisfactory
evidences have been presented.
SECTION 307. Excuse Slip. Any student who, for unavoidable
reason, absents himself from class for three consecutive class days must obtain
excuse slip from the Office of Student Affairs.
The excuse slip must be
presented to the faculty concerned not later than the next class session
following the students return.

SECTION 308. Leave of Absence. A leave of absence (LOA) is nonenrollment of a student in the University. A student may avail of LOA for one
(1) school year for justifiable cause upon approval by the College concerned
and notification of the Registrars Office. The LOA shall be deducted from the
allowed residency in completing a degree. No LOA shall be granted two weeks
before the last day of classes in the semester and one week before the end of
the summer term. If the inability of the student to continue is due to illness or
similar justifiable reasons, the absence during such period shall be considered
excused.

CHAPTER XII
ACCREDITATION AND VALIDATION OF
TRANSFER CREDENTIALS
SECTION 309. Policy Statement. All subjects taken from other
schools by transferee and second degree students must undergo accreditation
and only those that meet the accreditation criteria shall be credited in the
University. The College concerned and the Department offering the subject in
coordination with the Registrars Office shall determine the subjects to be
accredited and prepare a schedule for validation exam.
SECTION 310. Accreditation of Subjects.
as basis in the accreditation of subjects:
a.
b.
c.
d.
e.
f.
g.

54

The following shall serve

The courses were taken within the last five (5) years at the time of
admission.
The courses were taken from PASUC and ACAP member schools.
The course content and number of units are the same with those
prescribed by the University. In case the units is lacking, the
subjects must be re-enrolled.
The final grade is equivalent to 2.00 or better for undergraduate
courses and 1.5 or better in the graduate.
The subjects earned are towards a degree program.
For transferees, it must not exceed 50% of the total number of units
prescribed in the curriculum and not least than 75% if vying for
honor upon graduation.
For second-degree holder, it must not exceed 50% of the total
number of units prescribed for graduation. No validation exam is

h.

required.
Courses taken with equivalency shall be subject to the policies and
guidelines on course equivalency issued by CHED.

A student who does not comply with the above mentioned conditions
shall be required to take the validation exam.
SECTION 311. Validation Examination.
The regular period for
validation test without fee shall be within two (2) weeks before the first day of
regular registration. Validation exam made beyond the schedule shall be levied
a fee for each subject. A note validated and passed shall be indicated in the
Official Transcript of Records if the student passed the exam. If the student
fails, the subject must be re-enrolled. All subjects for validation must be
completed within the first three (3) semesters from the date of admission to
the University.
CHAPTER XIII
RETENTION
SECTION 312. Policy Statement.
It shall be the responsibility of
the College concerned to evaluate the academic records of students every end
of the semester or before enrollment to determine whether the student has to
be retained or promoted. They shall notify the parents/guardians and the OSA
to provide appropriate advice to students/pupils with scholastic deficiency in
coordination with the Registrars Office.
For purposes of evaluating the status of students, Inc grades that were
not completed shall be considered as failing grades. In the elementary and
secondary levels, retention shall be based on the rules and regulations
prescribed by the Department of Education.
SECTION 313. Retention. The following shall serve as guidelines in
determining the status of tertiary students with deficiencies or failures.

Student
Status

Warning

% Failure
except
Inc and
Dropped
25-49%

Units
Enrolled in
Previous
Semester
Any

Allowable Load Other

for the
Conditions
Following
Semester
May be 3 units
Two successive
lesser than the
warning results

Probation

Dismissal

50-75%

6 units or
more

76-100%

9 units or
more

normal load
15 units only and
must pass 50% of
the enrolled
course in the
succeeding
semester
Not allowed to
enroll

to probation
Two successive
probation
results to
dismissal

Permanent
dismissal to
study at BSU

SECTION 314. Dismissal of Students.

Students are liable to
dismissal on 2 grounds: 1)academic deficiency and violation of University rules
and regulations.
SECTION 315. Transferee Students. New transfer students shall
not be allowed to continue in the University if they incurred two failures or
three dropped subjects during their first term.
SECTION 316. Graduate Students.
Graduate students should
maintain an average grade of 2.0 per term in order to continue their studies in
the graduate program.
CHAPTER XIV
EXAMINATION AND GRADES
SECTION 317. Policy Statement. A mid-term and final exam within
the term shall be required in the tertiary level in determining the proficiency of
the student. Additional one-hour exams, quizzes, recitations and terms papers
may be required as deemed necessary by the faculty concerned. The
elementary and secondary levels shall follow the prescribed number of
examinations by the Department of Education.
SECTION 318. Schedule of Examination. The Schedule of the midterm exam shall be during regular class hours while the final exam shall be
prepared by the Registrars Office in consultation with the concerned offices to
be posted at least two weeks before the final exam. The maximum period for
final exams shall be two hours per subject.
55

The Registrars Office, in coordination with the College Deans shall be

scheduled an Integration Period of two school days before the final examination
to enable the students to review and the professors to make themselves
available for consultation.
SECTION 319. Re-examination. Before the submission of grades the
faculty concerned may conduct another final exam for failing students only if
deemed necessary and the reasons are valid. Students who received a passing
grade shall not be allowed a re-examination for the purpose of improving their
grades.
SECTION 320. Grading System. The performance of students or final
grade of students every semester shall be based on a numerical and nonnumerical supplementary rating system.
Numerical

% Equivalent

1.00
1.25
1.50
1.75
2.00
2.25
2.50
2.75
3.0
5.0

97-100%
94-96%
91-93%
88-90%
85-87%
82-84%
79-81%
76-78%
75%
below 75%

Letter
Equivalent
A+
A
AB+
B
BC+
C
CD/F

Descriptive
Equivalent
Excellent
Very Outstanding
Outstanding
Very Good
Good
Very Satisfactory
Satisfactory
Fair
Passing
Failure

Supplementary Rating
Inc.
Incomplete
D
Dropped
WP
Withdrawn with Permit
S
Satisfactory
US
Unsatisfactory
PR
In Progress
SECTION 321. Final Grades. The final grade submitted by the faculty

member belong to the academic freedom of a faculty member and once it is

approved by the Dean, it can never be changed except when it is evident that a
clerical error has been committed. Absences or non-academic behavior are not
included in the computation of grades including automatic deductions from
class grades for absences or tardiness however the class works when the
student was absent should be made up.
The final grade shall be computed in accordance with the prescribed norms and
standards set by the University.
The passing grade in the undergraduate and graduate is 3.00 but the student
should have a general average of 2 to stay in the graduate school.
a.

b.

c.

Mid-term Grade
(Class Standing x 2) + Mid-term Exam Rating
3
Final Grade for Lecture/Laboratory Classes
Class Standing + (Final Exam Rating x 2)+ Mid-term Grade
3
Final Grade for subjects with Lecture and Laboratory
(Final Grade in Lecture x 0.60) + (Final Grade in Laboratory x 0.40)

SECTION 322.
Incomplete (Inc) Grades.
The grade of
Incomplete (Inc) shall be given to students if the class standing before the
final exam is passing but failed to take the final exam or if the student failed to
complete the requirements of the subject due to illness or other valid reasons.
If the class standing is not passing and/or the reasons are not valid, a grade of
5 shall be given.
If the reasons are valid, the student may be given a
special examination.
Inc. grades not completed within one year shall automatically be given
a grade of 5.00 by the Registrars Office in consultation with concerned
faculty.
Students with approved Leave of Absence may complete when they
return to the University during the first semester of class attendance.
SECTION 323. Removal of Inc Grades. Removal or completion of
Inc. grades must be done within one school year from date of incurrence
excluding the period during which the student is on official Leave of Absence.
However, an Inc. grade must be completed immediately before the
enrollment period if it is a prerequisite subject. A completion fee shall be
charged for each Inc. before completion except when the completion is done
during the final exam period and the subject is offered in the said term.
56

Students who are not currently enrolled when they complete shall pay a
residence fee.
If the student passes the completion exam or completes the prescribed
requirements, the final grade shall be 3.00 or higher, otherwise, a final grade
of 5.00 shall be given. In cases that the faculty concerned is on leave or
separated from the service, the Chairman concerned department shall
facilitater the completion of the student.
SECTION 324. Withdrawn and Dropped Grades. A mark of WP
(withdrawn with permit) shall be given for all subjects that are dropped
officially before the midterm examinations and a grade of 5.0 if withdrawal is
done after the midterm exam.
Subjects that are unofficially dropped after one month from the start of
classes shall automatically be given a grade of 5 by the concerned faculty
and the reason shall be indicated under Remarks in the Grade Sheet for
purposes of guidance and counseling.
SECTION 325. Satisfactory/Unsatisfactory Grades. The grades in
seminar classes shall either be satisfactory S if the performance of the
student is passing or unsatisfactory US if otherwise. In such case, the
student shall re-enroll the subject.
SECTION 326. In Progress Grades. In Progress (IP) shall be given
for thesis/dissertation that is being undertaken at the time the Final Grades are
due for submission until such time that the thesis/manuscript is submitted that
a numerical grade shall be given.
SECTION 327. Elementary and Secondary Grades. The grading
system in these levels shall follow the scheme prescribed by the Department
of Education.
SECTION 328.
Submission of Grades.
The Final Grades
constitutes the official academic record of the student in the University and the
student has the right to be informed of his/her scholastic standing at anytime.
Thus, all concerned faculty is obliged to submit the Final Grade Sheet within
the prescribed period.
Erring faculty shall be reported to the VPAA for
appropriate action.
Reports of Final Grades or Completion Grades shall be encoded in the
prescribed form and submitted to the Registrars Office within three (3) days
for graduating students and within two weeks for non-graduating after the
conduct of the exam. The grades in the elementary and secondary levels shall
be submitted to the Principal concerned.

SECTION 329. Changing of Grades.

Grades submitted at the
Registrars/Principals Office are considered final and official and shall not be
changed except when a clerical error has been committed by the faculty
concerned and upon endorsement by the Dean concerned. All the supporting
documents/evidences should be attached.
A committee headed by the VPAA shall review the documents within 30
days from the date of filing and if the request is granted, the faculty will be
authorized to change the grade and shall forward the same to the
Registrars/Principals Office. Changing grades will only be allowed once. .
SECTION 330. Complaints on Grades. The student concerned shall
file the request for reconsideration for change of Final Grade to the Department
Chairman and Dean concerned within the semester following the issuance of
the grade. A committee to be formed by the VPAA shall evaluate the complaint
within 30 days from the filing of the complaint. The corresponding corrections
shall be made by the faculty concerned and forwarded to the
Registrars/Principals Office. If the complaint is against the Chairman or the
Dean, the request shall be submitted to the VPAA. All supporting
documents/evidences should be attached to the request.
SECTION 331.
Submission of Class Records.
Every faculty
member who shall go on leave is required to leave the Class Records to the
Department Chairman to facilitate the completion of Inc grades by students
or such that students can verify their class standing when necessary.
SECTION 332. Passing Grades. For any examination, passing grade
must not be lower than 50% of the total raw score.
CHAPTER XV
SCHOLARSHIP AND GRANTS
SECTION 333. Policy Statement.
The University shall provide
scholarships/grants to deserving students subject to policies and guidelines
promulgated by the University and approved by the Board of Regents.
Deserving students shall be assessed and endorsed by the Student Financial
Aid Office in coordination with the Registrars Office and HRMO for dependents
or other concerned offices when deemed necessary.
a.
57

Entrance Scholarships. Giving of full free tuition for valedictorians

and half tuition fee discounts for salutatorians from any public or

b.

c.

d.

e.

duly recognized private schools in the country during the first

semester of their admission to any of the baccalaureate programs in
the University.
University Scholarships.
Giving full free tuition to any
undergraduate students who obtains a general weighted average of
1.5 or better with no Inc or failing grades in one school year
provided that the student carries the prescribed academic load in
the curriculum for a regular student or 15 units for a working
student, and provided further that the student is of good moral
character.
College Scholarships. Giving half tuition fee discount to any
undergraduate student who obtains a general weighted average of
1.75 to 1.51, with no Inc or failing grades in one school year
provided that the student carries the prescribed academic load in
the curriculum for a regular student or 15 unit for a working
student, and provided further that the student is of good moral
character.
Grants for Dependents.
Sons and daughters of permanent
employees of the University shall be granted free tuition subject to
the general rules and regulations promulgated by the University
through the Board of Regents.
Other Grants. The University shall extend full or half-tuition fee
discounts to qualified officers/members of student organizations or
deserving students to be identified in accordance with the policies
and guidelines promulgated by the University and approved by the
Board of Regents.

SECTION 334. Number of Scholarships. A student may only avail

government scholarship programs at a time but without prejudice to accepting
assistantships from privately sponsored scholarships.
CHAPTER XVI
ACADEMIC AND NON-ACADEMIC ACHIEVERS
SECTION 335.
Policy Statement.
Deserving non-graduating
students and graduating students who are achievers in academic related
activities shall be given awards during the Achievement and Recognition Day.
The list of academic achievers shall be identified in coordination between the
office of the Registrar and the College concerned.
SECTION 336. Academic Achievers.
Non-graduating students
whose GWA is from 1.75 to 1.00 in the succeeding school year or two

succeeding semesters (summer not included) and with a regular load, no

incomplete, dropped and 5.0 grades, shall be awarded during the Achievement
and Recognition Day.
a. University Achievement Award. Students with a GWA of 1.49 to
1.00 shall be given a University Scholar pin, free full tuition fee in
the succeeding semester, and other incentives as maybe
promulgated by the University and approved by the BOR.
b. College Achievement Award.
Students with a GWA of 1.75 to
1.50 shall be given a College Scholar pin, free half tuition fee in the
succeeding semester, and other incentives as maybe promulgated by
the University and approved by the BOR.
SECTION 337. Non-Academic Achievers. Students who were given
outstanding award in the national level and/or have shown exemplary
achievements in their field of specialization shall be given Certificates of
Recognition.
CHAPTER XVII
GRADUATION WITH HONORS AND LOYALTY AWARD
SECTION 338. Grade Requirement. Undergraduate students who
complete their degree within the prescribed period with a general weighted
average (GWA) grade ranging from 1.75 to 1.00, no failures, no dropped
subjects and no Inc grades, and of good moral character; and who comply
with all the other prescribed requirements shall graduate with honors. The
equivalent award shall be inscribed in their Diplomas and Official Transcript of
Records.
Summa cum laude . 1.00 to 1.24
Magna cum laude . 1.25 to 1.49
Cum laude .
1.50 to 1.75
SECTION 339. Residency Requirements. Candidates for graduation
with honors shall have completed in the University at least 75% of the total
number of academic credits for graduation and shall have had one year
residence in the University immediately preceding graduation.
SECTION 340. Computation of Grades.
The concerned College
shall submit the list of candidates for honor students at least one week after
58

the last day of the final exam to the Registrars Office who in turn shall make
further verification. Computation shall be based on the following:
a.
b.
c.
d.

The computation shall be rounded in two decimal places only.

Only the final grades shall be computed excluding PE, NSTP and
Social Orientation.
Only prescribed courses shall be considered.
In cases where the student shifted from one degree program to
another the electives to be considered shall be selected according to
the following order of priority:
i. Electives taken in the degree program where the student is
graduating
ii. Acceptable electives taken in the previous degree program as
electives.
iii. Acceptable prescribed courses taken in the previous degree
program as electives.

SECTION 341. Academic Load Requirement. Candidates shall have

taken, during each semester not less than 15 units or the normal load
prescribed in the curriculum, unless the taking of underload or dropping of
courses was with prior approval and due to either one of the following with
accompanying sworn statements:
a.
b.
c.

Health reasons - sworn medical certification confirmed by the

University Health Service
Non-availability of courses offered - certification by the major
adviser and copy of class schedule from the Registrars Office.
Employment - sworn copy of payroll and appointment papers
indicating among others the duration of employment

SECTION 342. Loyalty Award. Loyalty award shall be bestowed to

any University graduating students who completed at least three (3) degree
programs (elementary, secondary, baccalaureate, masteral or doctorate
degree) in the University shall be conferred Loyalty Award during the
commencement exercises.
CHAPTER XVIII
COMMENCEMENT EXERCISES
SECTION 343. Graduation Requirements.
No student shall be
recommended for graduation unless he/she has completed all the academic
and other requirements prescribed in the curriculum and has been endorsed by

the University Academic Council and confirmed by the BOR.

a. All candidates for graduation must have their deficiencies made up
for and their records cleared not later than one month before the
end of their last semester with the exception of subjects currently
enrolled.
b. The deadline for completion of the requirements for thesis and
completion of subjects currently enrolled shall be:
i. For those graduating first semester and summer, the deadline
shall be the day before the first day of regular registration for
the second semester and first semester, respectively.
ii. For those graduating second semester, the deadline is the day
before the college academic council meeting to review the
candidates for graduation
c. Transferee students shall be allowed to graduate unless they
completed one-year residence in the University.
d.

Only one degree shall be conferred at a time. A holder of a

bachelors degree may earn another bachelors degree only after
conferment of a degree.

b. Masters degree - Black gown with five inches wide native motif
panels and black cap with tassel bearing the color of the College
offering the degree.
c. Bachelors degree - Black gown with native motif panels in the front
edges, black cap with the tassel bearing the color of the
college/institute as follows:
Arts and Sciences
White
Agriculture.
Gold
Engineering and Applied Tech . . ... Red
Forestry . Green
Education .. Blue
Veterinary Medicine
Gray
Home Economics and Tech..
Pink and White
College of Nursing
Red and White
Graduate School ..
Adopt the color of the College
awarding the degree for the tassels and hoods.
d.
e.

SECTION 344. Application for Graduation. All graduating students

shall apply for graduation not later than 2 months after the start of their last
semester/summer term in the University
SECTION 345. Commencement Schedule. The Commencement
and Baccalaureate exercises shall be held preferably three (3) weeks after the
end of the semester or as scheduled in the Academic Calendar. The Colleges
may have separate commencement exercises and also with the elementary and
high school levels.
The office of the Vice President for Academic
Affairs/Principals (elementary and high school) shall be responsible in planning
and preparing the Commencement and Baccalaureate exercises.

CHAPTER IXX
HONORABLE DISMISSAL
SECTION 347. Honorable Dismissal or Transfer Credentials. All
students who graduated and with good standing who desire to leave the
University shall be granted honorable dismissal by the University Registrar only
after the University Clearance has been duly signed by the accounting and
other concerned offices indicating that the student has no pending obligations,
financial or otherwise to the University.
a.

SECTION 346.
Attire.
Candidates for graduation shall wear
prescribed attire during the commencement exercises as follows:
a. Doctorate degree - Black gown with five inches wide native motif
panels, three native motif bars (two inches wide) on the sleeves and
black cap with tassel bearing the color of the College offering the
degree.
59

Non-degree program (Auto-mechanics, Diploma in Agroforestry,

Forest Ranger, etc.) - as recommended by College concerned.
Members of the faculty and Administrative Council attending the
commencement exercises - academic attire of the institution
where they obtained their degrees.

b.

A student who leaves the University for reason of suspension,

dropping, or expulsion due to disciplinary action shall not be entitled
to honorable dismissal. If a transcript of records or certification of
the student academic status is given, it shall contain a statement of
the disciplinary action rendered against him/her.
No student who fails to pay the required graduation fee or those
who were not yet confirmed by the Board of Regents as graduates
shall be conferred any title or degree. Such student may, however,

c.

upon his request and payment of the required fees, be given

certified copy of his credentials without specifying any title or
degree.
A transfer credential shall be issued to students who will be enrolling
in other schools only upon receipt of the Request for Transfer
Credentials from the school where the student has registered.

CHAPTER XXII
CONFERMENT OF HONORARY DEGREE

CHAPTER XX
STUDENT ACADEMIC RECORDS
SECTION 348. Release of Academic Records. All student records,
except the directory of current enrolled students, are confidential. They should
be released only upon request by the student and their parents or guardians,
faculty or personnel in connection with the students academic, financial aid or
in response to judicial order or subpoena, or in a bonafide health or safety
emergency, or to those authorized by the student in writing only.
University personnel who have access to student academic records in
the course of carrying out their responsibilities shall not be permitted to release
the records to persons outside the University, unless authorized in writing by
the student. Only the official responsible to the records has the authority to
release
SECTION 349.
Transcript of Records.
Application for Official
Transcript of Records (OTR) shall be filed at the Registrars Office upon
submission of the accomplished University Student Clearance. The OTR shall
be released within one month from the date of filing. Partial transcripts shall
not be issued.
OTR submitted by students during registration shall become a part of
the students performance record and shall be issued as true copies only with
the BSU transcript.
SECTION 350. Withholding Student Records.
been cleared shall be released their academic records.

Students who have

CHAPTER XXI
INTERNATIONAL STUDENTS EXCHANGE PROGRAM

60

The University shall forge linkages and undertake cooperative

projects with the international academic communities provided that
it is approve by the University Board of Regents. The University
shall have a list of possible universities where BSU students may
enroll abroad.

The University, through the University Academic council and upon

approval by the BOR, may confer honorary degrees in the arts, sciences, the
humanities, and public service to individuals with meritorious achievements.
Other honorary titles may be conferred to individuals who manifested
exemplary support and contribution to the University and country.
No awards shall be given to a Quid pro Quo basis or publicity
purposes. Neither shall the award be given to incumbent administrators of
faculty who are currently employed in the University. Conferment of the award
shall be done in appropriate ceremonies in the University.

CONCLUDING TITLE
AMENDMENTS, ENCLOSURE, REPEALING CLAUSE,
AND EFFECTIVE CLAUSE
SECTION 351. Amendments.
The Administrative Council of the
University shall propose, in any of its regular meetings or special meetings,
amendments to the provision of this Code, subject to the approval of the Board
of Regents.
Any employee may recommend amendments to the provisions of this
Code; provided that such recommendations shall be coursed through and
deliberated in an appropriate council of the University and submitted to the
Administrative Council for endorsement to the Board of Regents.
For a
proposed amendment to be adopted by any of the councils, an affirmative vote
of two-thirds of the voting members present during the meeting called for the
purpose should be obtained.
SECTION 352. Enclosure. This Code shall incorporate all pertinent
government laws, resolutions, memoranda, and policies promulgated by the
Board of Regents that are consistent with the provisions of the Code as integral

parts.
SECTION 353. Repealing Clause.
All other policies, rules, and
regulations embodied or not embodied in this Code but are consistent with the
provisions of PD 2010, LOI 461, PD 1437, and RA 8292 and other applicable
legal provisions shall continue to have full force and effect. This Code shall
hereby supercede and repeal all other existing rules and regulations as well as
policies of the University that may be inconsistent with this Code.
SECTION 354. Violation of the Code. Any violator of this Code shall
be subject to disciplinary action by the University upon due process.
SECTION 355. Effectivity Clause. This Code shall take effect upon
approval by the Board of Regents.

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