CONVENTION HALL

- Convention hall as the name suggest should have audio Visual conferencing

equipment, facility for high fidelity recording, video projection/ video graphs etc. and
skilled manpower at various levels. The seating capacity in the hall may be in a
classroom style in the following category:
A. Above 1500 pax or
B.1200- 1500 pax or
C. 800-1200 pax or
D. 300-800 pax

EXHIBITION HALL
- Exhibition hall is another important feature in convention centre. Delegates to the

convention as well as trade relative promoters take part in trade shows to promote
their products during conventions. As such, it is essential that such exhibition hall
should have a capacity to accommodate at least 20 booths of 3mts by 3mts in size
excluding passages between booths

RESIDENTIAL ACCOMODATION FOR DELEGATES/

PARTICIPANTS
Applicable only if, promoters, desire to have residential accommodation in the
convention complies the guidelines laid down by the Ministry in respect of star
category hotels will apply.

MAJOR CONVENTION CENTER ELEMENTS

1. ARRIVAL ZONE

Site access should provide for an arrival zone along one face of the building that is for
shuttle buses, taxis and limousines to drop off their passenger. The arrival zone
configuration must accommodate the turning radius and loading for coach buses. This
open air space is the rain-protected outdoor entrance to the building and should

clearly establish a visual demarcation line between pedestrians and vehicles. This
separation may be composed of features such as colour-banded accent pavement,
bollards or planters that provide for free flow of pedestrians while restricting
vehicular access. There should be no traditional curb or wheel stops that could be
tripping hazards at this transition from exterior to interior space. An added benefit
from this concept is complete ADA access. Off-site, directional signage to the parking
area should be provided on the major approaches to the property to separate
attendees whose first stop is the parking area. On site, traffic flow should allow
convenient access to parking for those private vehicles unloading passengers at the
door.
2. REGISTRATION AND PREFUNCTION

Large-scale registration should occur either just inside the arrival zone or in the prefunction space outside of the exhibit hall. The depth of the pre-function space should
allow for registration nodes to be set up in the lobby vestibules or in a widened
concourse so as not to interfere with lateral circulation. There should be space
available to leave a small number of registration booths set up outside the exhibit
area for the entire event and to use the remaining lobby area pre-function activities.
This configuration must provide ample depth in the registration area for queuing.
The openness of the lobby space should allow enough space for flexible registration
setup using either strip or island configurations. There should be an adequate space
in the pre-function concourses for table top registration for smaller events using only
the meeting rooms.

3. EXHIBITION SPACE

This flexible space is intended to be the heart of the convention centre. The physical
layout of this space should meet the basic requirements of an exhibit hall and the
overall room should be divisible into roughly equal size compartments. The surfaces
if the perimeter walls and structural columns should be durably and slightly
unfriendly to human touch up the eight or nine feet above the floor. This will
enhance the ability of those surfaces to require low maintenance. The basic layout of
the hall follows a 30-foot by 30foot grid derived from 10-foot by 10-foot booth, the
building block of the convention and trade show industry. The booth-aisle-booth
module may be arranges along either axis depending on the particular events
organization or preference for flow. It is generally a good idea to have the capability
to locate booths so that they can back-up to the perimeter walls. This is not possible

however, at required points of access and egress, a d un-necessary access points

should be avoided. Entrances into supporting spaces should have doors into
connecting service areas and not from inside the exhibit hall, especially if it can be
anticipated that access may be required during an ongoing hall event. Column-free
exhibition halls are not mandatory but are perceived as more desirable meeting
planners. When column are used, their location can sometimes be more critical than
spacing. If columns are used, maintain column spacing on a multiple of 30 feet with
a 90-foot square minimum. The exhibit hall should be divisible into four or five
roughly equal sections using operable walls. The minimum clear height to any
obstruction should be 30 feet. The overhead structure should be designed to allow for
lighting trusses, projection screens, banners or other convention-related materials to
be hung from the ceiling at specific locations.
4. BACK-OF-HOUSE AND LOADIANG DOCK

There should be a direct access from the loading dock into the exhibit hall to facilitate
move-in/move-out. Each hall division shall have its own service entrance. Cross
circulation on the loading dock shall allow each vehicle parking space to have access
to each hall service entrance.
5. MEETING ROOMS

Groups of meeting rooms should be distributed throughout the facility. A mix of sizes
is acceptable as long as access and support facilities such as restrooms, telephones
and vertical circulations are conveniently located nearby, and visual cues are
provided for orienting the user to the overall facility. Event registration can be set up
in the concourse and /or at the entrance to the individual rooms. Rooms are to be
subdivided with movable partitions at 30 feet on center, with the minimum room
division a 30ft. X 60ft. Module using a 30-foot structural grid.
6. BALLROOM

The ballroom is a large, column free space that should be divisible into at least three
sections. Its features include a finished ceiling, a mixture of lighting types including
fluorescent, incandescent and specialty lighting for architectural features and special
events.
7. CENTRAL KITCHEN

The central kitchen in initially expected to be a full-service banquet kitchen that will
primarily serve the ballroom. Meals will also served in the exhibit hall as well as the
various meeting rooms.

8. CLIENT SUPPORT AREAS

A variety of spaces are required to support the clients of the facility, from convention
attendees to show management. These include public restrooms, telephone alcoves
and a concierge service or information desk. Temporary show offices, dedicated
registration storage spaces and central recording rooms will be provided for event
management.
9. EMPLOYEE SUPPORT

Staff support areas should be centralized near a dedicated employee entrance and
have easy access to the back-of-house service corridors. Once past the building
security office, full tie staff members will have access to locker rooms.

A. CONVENTION CENTER SPACES

1. Lobby - A public area which is usually found upon entry in the building.
2. Information Counter - Area which patrons go to be informed of what would be their
convention set up, adjacent to lobby that could be seen by everyone.
3. Function Room - A private room, which is consist of 280 patrons or more.
4. Exhibit Hall - A hall that is semi-public area in nature, which usually exhibits
things and memorabilia from the patrons.
5. Gallery - A public area which exhibits things from the province which has the
historical value to give education and background for the province.
6. Smoking Lounge - A semi-private area which is designed for comfort of patrons
who smokes, where they ca sit and talk with other patrons.
7. Audio Visual Facilities - An amenity which is intended for patrons for comfort of
audio-visual presentations.
8. Board Rooms - A private room which is intended for small group meetings with
similar feature. It should be away from the noisy areas. Can accommodate 20 to 50
persons.
9. Conference Rooms - A private rooms use to accommodate 100 to 150 persons.
Should away from the noisy areas.

10. Toilet Facilities - Should be located near in such a way it has privacy even though
the area is public in nature.

B. CONVENTION SERVICE OFFICE/ ADMINISTRATION OFFICE

1. Convention Service Manager - Private office for the manager.
2. Secretary - Should be accessible to all sections within the administration office.
3. Convention Planner - Private office for the patrons event planner. Adjacent to the
Manager office.
4. Accounting/Finance - Open type planning for this section should be adjacent to the
secretary.
5. Equipment Storage - Storage for the office supplies.
6. Lounge - Private Lounge to administration personnels.
7. Toilet - Separate toilets for male and female administration personnels.
8. Engineering Office/ In house Architect - Open type of planning should accessible to
the accounting section.
9. Record Keeping/Storage - Section should be accessible to the accounting section.

C. KITCHEN
KITCHEN PERSONNEL:

1. Chef - responsible for purchase of goods, cost control, setting up menu, supervision.
2. Chefs Assistant - represents kitchens chief in his absence and his duties.
3. Sauce Cook - prepares sauce and meals, as well as fish dishes.
4. Roast, fry and grill cooks - responsible for coast, fry and grill menus.
5. Soup, vegetable and side dish cook - prepares soup and side dishes.
6. Butcher and appetizer cook - prepares ready to cut meals, fish, prepares appetizers.
7. Fine pastry cook - bakes and does the pastries
8. Junior Cook - available to chiefs of section.

9. Salad Cook - Does the salad preparation.

10. Ware washing personnel - does the cleaning and washing of wares.
11. Controller - in charge of supplies and does inventory and bookkeeping.
12. Gouvernante - accepts goods, supervises storage and linen and cleaning materials
13. Loading Dock - Must be hid from the patrons view but accessible to the road. Should be
near the kitchen.
14. Receiving Area - An area which delivery of supplies is received.
15. Food and beverage storage - Area where beverages are stored.

KITCHEN SPACES:
1. Preparation Area - a private area for the personnel to prepare ingredients prior to
cooking and baking.
2. Cooking/Baking Area - private area for the kitchen personnel where do their
cooking and baking. It must be adjacent to the preparation area.
3. Ware washing Area - area for the kitchen personnel to clean and wash the used
plates and utensils. This must be adjacent to the cooking area.
4. Thrash Storage Area - where thrash is stored. This must be accessible for garbage
tuck disposal.
5. Employees Facilities - area where facilities of employees in the kitchen are stored.
6. Employees Lounge - private area for the employees so they could rest after work.
7. Employees Locker Room - Private room where the employees could dress up and
change. It must have a separate room for male and female.
8. Employees Dining area - Area for employees where they could eat
9. Chefs Office - private office for the chef to plan the menu.
10. Toilet Facilities - separate toilet facilities fr men and women, Must be hid far from
the main kitchen.

D. COMFORT ROOM
1. Male Comfort Room - Should be private but accessible to the Public.
2. Female Comfort Room - Should be private and accessible to the Public.
E. OTHERS
1. Janitors Room - Locker room and janitorial supplies.
2. Employees Parking - Separate parking slots foe employees.
3. Motor pool - Workshops and motor pool for shuttles and convention buses.

F. BUILDING ENGINEERING AND UTILITY

The structures of the convention center are provided with the following utility
systems:
A. Plumbing and Sanitary Systems
B. Electrical Engineering Systems
C. Mechanical Engineering, HVAC
D. Electronics, Acoustics and Communications Engineering Systems
E. Fire Protection Engineering systems