Professional Documents
Culture Documents
Shasta County
CalWORKs Program Handbook
Section: AU Composition
Issue Date: 01.05.2014
Shasta County
CalWORKs Program Handbook
Section: AU Composition
Issue Date: 01.05.2014
Shasta County
CalWORKs Program Handbook
Section: AU Composition
Issue Date: 01.05.2014
Time Limits...............................................................................................................................................49
Time Clock Questions and Answers.........................................................................................................49
CAL-LEARN BONUSES AND SANCTIONS.........................................................................................50
Cal-Learn Supportive Services and Bonuses............................................................................................50
Cal-Learn Sanctions and...........................................................................................................................51
Penalties....................................................................................................................................................51
C-IV Task Applying Sanction...................................................................................................................51
C-IV Task Stop a Sanction.....................................................................................................................52
History Corrections...................................................................................................................................52
APPLYING SANCTIONS - EXAMPLES...............................................................................................52
TERMINATION FROM CAL-LEARN......................................................................................................54
Conclusion of........................................................................................................................................54
Cal-Learn Participation.....................................................................................................................54
Transition to Welfare to Work Activities.....................................................................................54
Shasta County
CalWORKs Program Handbook
Section: AU Composition
Issue Date: 01.05.2014
FILING
40-118
UNIT
Definition
Mandatory
Inclusion
Senior Parent
Sponsor of non-citizen
NOTE:
A child must be legally adopted to be considered a
child or sibling, not just relinquished for adoption.
Workers are to deny the application or discontinue the
Assistance Unit (AU) if the applicant refuses to include a
mandatorily included person on the statement of facts.
Optional
Persons
Shasta County
CalWORKs Program Handbook
Section: AU Composition
Issue Date: 01.05.2014
ASSISTANCE UNIT
Definition
Minimum
Requirement
An eligible child
Pregnant woman
Who Must Be The AU must include the following persons when living in the
Included
same home and eligible:
Shasta County
CalWORKs Program Handbook
Section: AU Composition
Issue Date: 01.05.2014
MFG Child
Optional
Persons
Essential
Persons
EXCLUDED BY LAW
Child of
AFDC/FC Child
Child living with his/her minor parent and minor parent is receiving
AFDC/FC or Kin-GAP
Shasta County
CalWORKs Program Handbook
Section: AU Composition
Issue Date: 01.05.2014
Citizenship/
Alienage
Persons who do
requirements
not
status
Father of
Unborn
Unborn childs father, living in the home with the pregnant woman
and is:
Not the parent/caretaker relative of an eligible child or
Not an essential person (EP)
Other Aid
Sponsored
Non-Citizen
Spouse of
Eligible Child
Minor Parent
MFG Child
Fleeing Felon
Parole or
Probation
Shasta County
CalWORKs Program Handbook
Section: AU Composition
Issue Date: 01.05.2014
Violation
Penalty
Provisions:
Fleeing
Felons,
Parole/
Probation
Violators
EXCLUDED BY SANCTION
Refusal to
assign support
rights
Failure to
A person who fails to cooperate in the verification of his/her
cooperate in
citizenship or non-citizen status
the verification
of citizenship
or alien status
Mandatory
WtW
registrant fails
or refuses to
meet WtW
program
requirements
Refusal to
cooperate in
verifying or
securing a SSN
Striking
Shasta County
CalWORKs Program Handbook
Section: AU Composition
Issue Date: 01.05.2014
Excluded
Person Rule
CARETAKER RELATIVE
82-808
Definition
Degree of
Relatednes
s
Grandmother/Father
Great-grandmother/Father
Great-great
grandmother/Father
Sister/Brother
Half-sister/Halfbrother
Step-sister/Stepbrother
Aunt/Uncle
Great
Aunt/Great
Uncle
Shasta County
CalWORKs Program Handbook
Section: AU Composition
Issue Date: 01.05.2014
Great-great-great
Great-great
grandmother/Father
Aunt/Uncle
Niece/Nephew
First Cousin
First Cousin once removed
o If A and B are first cousins, Bs children are first cousins
once removed to A, As children are first cousins once
removed to B, As children and Bs children are second
cousins
NOTE:
Adoption, relinquishment of a child for adoption or
termination of parental rights does not sever the relatedness ties
of the biological relative of the child for purposes of determining
the caretaker relative. Adopted children have two caretaker
relative family trees.
Exception
WORKER PROCESS
CalWORKs Handbook: AU Composition
Page 11
Shasta County
CalWORKs Program Handbook
Section: AU Composition
Issue Date: 01.05.2014
Rule
Verification
: Parent
Caretaker
Verification
: Other
Caretaker
Relatives
Documentation must contain the names of both the child and the
parent. If child has a different surname, obtain as many pieces of
evidence as necessary to prove relationship.
IF THE
CARETAKER IS:
A paternal
relative, and
Childs parents
are unmarried,
and
No prior
determination of
paternity
Non-parent
(grandmother, aunt,
uncle etc.)
THEN
The Local Child Support Agency must
establish paternity before any definitive
conclusion can be made as to the
relationship of the caretaker to the child.
NOTE: If no conflicting evidence, accept
affidavit from paternal caretaker relative and
aid child pending paternity determination.
Determine parentage of the child. Obtain
sufficient
documentation
to
trace
relationship of child to caretaker relative.
NOTE: Childs birth certificate alone is not
sufficient verification.
Verification
VERIFYING
PARENTAGE
Birth certificate
Hospital/public health
record of birth/parentage
Birth/parentage baptismal
record
VERIFYING OTHER
RELATIONSHIPS
All evidence in left hand column
as well as:
Marriage
license(s)/certificate(s)
Divorce papers
Shasta County
CalWORKs Program Handbook
Section: AU Composition
Issue Date: 01.05.2014
No
Verification
Available
INS records
Indian census records
Court records of parentage
Court child support records
Juvenile Court records
Adoption records
If verification is pending, workers are to set a task in C-IV for 90day follow-up.
Type: Vital Stats
Long Description: Proof of relationship due for (name of
client)
Due Date: 90 days from date of request
NOTE: If verification is not received in 90 days, workers are to
determine good cause. If good cause does not exist, discontinue
case with timely and adequate notice.
Shasta County
CalWORKs Program Handbook
Section: AU Composition
Issue Date: 01.05.2014
Question:
When a sibling or half-sibling to an applicant child is adopted, does
the adoption sever the sibling relationship of the children?
Answer:
Yes, adoption severs the sibling relationship. The children would
no longer be considered to be related as siblings or half-siblings
even though they have a biological mother or father in common.
NOTE: For purposes of caretaker relative status only, adoption
does not sever any familial ties.
Adoption
Assistance
Program
Question:
Can an adopted child who is receiving aid under the Adoption
Assistance Program (AAP) be included in a CalWORKs AU?
If yes, how is the AAP payment used?
Answer:
Yes, a child in receipt of AAP must be included in the CalWORKs AU
as long as the child meets all eligibility requirements and the
adoption is final.
AAP payment is not used as income when computing CalWORKs
eligibility and grant amount.
NOTE: This AAP payment is income in the CalFresh case.
Shasta County
CalWORKs Program Handbook
Section: AU Composition
Issue Date: 01.05.2014
THEN
Definition
Worker
Process
Shasta County
CalWORKs Program Handbook
Section: AU Composition
Issue Date: 01.05.2014
STE
P
1
2
3
Shasta County
CalWORKs Program Handbook
Section: AU Composition
Issue Date: 01.05.2014
Shared
Custody
When the child stays alternately with each parent, the caretaker
relative must be designated using the following chart.
When
Child stays with
one parent most
of the time
Child stays with
one parent most
of the time
Child spends
equal time with
each parent and
each parent has
equal care and
control
responsibilities
When
Child spends
equal time
with each
parent and
And
The parent has
majority care and
control
The other parent has
majority care and
control
One parent applies for
aid on behalf of the
child
Then
The caretaker relative is the
parent the child stays with
most of the time
The caretaker relative is the
parent who has majority care
and control
The parent who applies for aid
is the caretaker relative,
providing the other parent is
not currently applying for or
receiving aid on behalf of the
child
And
Then
Both parents apply for
aid on behalf of the same
child
And
Shasta County
CalWORKs Program Handbook
Section: AU Composition
Issue Date: 01.05.2014
each parent
has equal care
and control
responsibilitie
s
1) One parent is
designated by court
order as the primary
caretaker for
purposes of public
assistance
2) A parent is already
receiving aid for the
child and the other
parent applies for
the child
3) Both parents apply
for aid and only one
parent is eligible
4) Both parents apply
and both parents
would be eligible
5) Both parents apply,
both parents would
be eligible; however
parents cannot
agree or refuse to
designate a
caretaker relative
Temporary
Absence
Shasta County
CalWORKs Program Handbook
Section: AU Composition
Issue Date: 01.05.2014
Birth Parent
Returns to
Home
THEN
Birth parent(s) must be included in AU
with their child, even though nonparent remains childs caretaker
Non-parent caretaker relative may be
included in AU as optional person
NOTE:
Document reason parent has not
assumed caretaker responsibility.
Parent(s) assumes
care and control
responsibility
Shasta County
CalWORKs Program Handbook
Section: AU Composition
Issue Date: 01.05.2014
Senior mother
Minor mother who is the
caretaker of her child
Minor mothers child
THEN
Senior mother
Minor mother who is
caretaker of her child
Minor mothers child
Minor mothers sibling
Senior parent is caretaker
of minor parents sibling
Shasta County
CalWORKs Program Handbook
Section: AU Composition
Issue Date: 01.05.2014
IF FAMILY COMPOSED OF
FOLLOWING PERSONS
WHO ALL REQUEST CASH
AID:
Senior mother and
unemployed senior father
Minor mother who is
caretaker of her child
Minor mothers
husband/father of child
who is PE and full time
employed
Minor parents child in
common
THEN
Shasta County
CalWORKs Program Handbook
Section: AU Composition
Issue Date: 01.05.2014
IF FAMILY COMPOSED OF
FOLLOWING PERSONS
WHO ALL REQUEST CASH
AID:
Senior mother
Her two children (one of
them a minor mother)
Minor mothers child
21 yr. old father of minor
mothers child. He is PE
and meets U-parent
requirements.
Minor mother is caretaker
of herself and her child
THEN
Senior mother
Eligible child
Minor mother who is an
ineligible non citizen
Minor mothers child
Senior parent is caretaker
of child who is not a
minor parent and minor
parent is caretaker of her
child
Shasta County
CalWORKs Program Handbook
Section: AU Composition
Issue Date: 01.05.2014
husband/father of child
who is unemployed
Their child in common
Senior Parent
Legal Guardian
NOTE:
Also includes undocumented non-citizen and SSI/SSP
minor parents.
Exemptions
The minor is exempt from this rule if one of the following is met:
Shasta County
CalWORKs Program Handbook
Section: AU Composition
Issue Date: 01.05.2014
The minor has lived apart from the senior parent or legal
guardian:
o For 12 months prior to the month of birth of the youngest
dependent child for cash applicants
o For 12 months prior to the date the minor signed the CW 25,
Supplemental Statement of Facts-Minor Parent for recipients
WORKER PROCESS
CW 25
Supplementa
l Statement
of Facts
Minor Parent
Applications
and Add
Programs
IF
Minor claims a health
and safety exemption
THEN
Refer to CFS:
o Complete the County Use Only
section of CW 25 only after all
Shasta County
CalWORKs Program Handbook
Section: AU Composition
Issue Date: 01.05.2014
Minor claims
Immediate Need and
health and safety
exemption
Minor has an
exemption other than
health and safety or
emancipation
CFS Referrals
IF
CW 25 returned from
CFS indicates no
health or safety issue
THEN
Deny application unless applicant
has another exemption or returns to
home of parents
Notify CFS
CW 25 returned from
CFS indicates a
health and safety
issue
Applicant becomes
ineligible after CFS
referral is made (i.e.,
withdraws
application. etc.)
Notify CFS
Deny case
STE
P
1
ACTION
Send CW 25 as soon as notified of minors pregnancy for
cases with never married pregnant or parenting minors.
Send CW 25A, Payee Agreement for Minor Parent,
to those minors living with parents, legal guardian, adult
relative or licensed group home unless minor is
determined to be own payee.
Shasta County
CalWORKs Program Handbook
Section: AU Composition
Issue Date: 01.05.2014
2
IF CW 25 IDENTIFIES
OR WORKER
DETERMINES
THEN
Service
Referral
Shasta County
CalWORKs Program Handbook
Section: AU Composition
Issue Date: 01.05.2014
Results
calendar days.
IF
CW 25 from CFS indicates no
health or safety issue
THEN
Discontinue case with timely
notice unless client returns to
parents home or has another
exemption
Notify CFS of final
determination
Clients eligibility continues
PAYEE AGREEMENT
Rule
Use the funds for the support of the minor parents children
Shasta County
CalWORKs Program Handbook
Section: AU Composition
Issue Date: 01.05.2014
ACL 97-
Question:
What is the beginning date of aid when the minor parent applies
on 7/2 and alleges a health and safety factor which prevents her
from living with her parents and CPS determines on 7/18 the
minor parent can and must live with her parents? She returns to
her parents on 7/29.
Answer:
The beginning date of aid is 7/2 because minor met all eligibility
criteria prior to authorization of aid. If application was denied
prior to her return to her parents home, and minor provides
verification she has returned to her parents home within thirty
days of the denial notice, the denial will be rescinded and the
beginning date of aid would be 7/2.
Legal
Guardian
Question:
Can a legal guardian, as determined by the courts, be the adult
CalWORKs payee for a minor parent even though they do not
meet the caretaker relative relationship to the minor parent?
Shasta County
CalWORKs Program Handbook
Section: AU Composition
Issue Date: 01.05.2014
Answer:
Yes. However, there is no CalWORKs eligibility for the guardian
and none of the guardians income is used.
Payee
Question:
If the minor is currently the payee, and as a result of the minor
parent provisions, the senior parent becomes payee, is a notice
of action required?
Answer:
Yes, in accordance with MPP Section 22-001(a), adequate notice
requirements would apply. The minor parent is a CalWORKs
recipient who is affected by the payee status change.
Senior Parents
Live Out of
State
Question:
How do we treat a minor parent who recently moved to California
from another state and the senior parents are still living in the
other state?
Answer:
The same minor parent requirement applies to all minor parents
regardless of where they lived prior to applying for CalWORKs.
The minor parent must live in an acceptable living arrangement
or meet one of the exemptions to be eligible for CalWORKs.
Who Receives
Question:
Correspondenc When minor lives in an adult-supervised living arrangement, who
e and NOAs
receives the NOA and other correspondence from the county
welfare department (CWD)?
Answer:
The payee for the minor parents case will receive the NOA and
other correspondence from CWD. When the adult signed the CW
25A, he/she agreed to pass on all CWD correspondence to the
minor parent.
Confidentiality
Question:
Shasta County
CalWORKs Program Handbook
Section: AU Composition
Issue Date: 01.05.2014
How does confidentiality of both the minor and the senior parent
affect contact between the CWD and the senior parents?
Answer:
When the minor parent completes the CW 25, the minor gives the
CWD the authority to verify the information on the form. If the
senior parents have moved since the minor left that home, the
CWD should request the senior parents permission to release
pertinent information to the minor.
Parents
Whereabouts
Unknown
Question:
Is there an overpayment if the minor parent states her parents
whereabouts are unknown, aid is granted, and a few months later
the Office of Child Support locates the parents and discovers the
minor ran away from home shortly before applying for aid?
Answer:
Yes. An overpayment exists for the entire period she received
CalWORKs because she did not meet an exemption allowing her
to live independently.
Parents
Whereabouts
Unknown
Question:
What if the minor claims her parents whereabouts are unknown
but the CWD has information the parents are on aid in another
county?
Answer:
Other county CWD should be contacted for further information
regarding the minor parent and his/her family. A contact should
also be made to the senior parents informing them that the minor
has applied for CalWORKs. If the minor previously resided with
the parent at that address, the minor must return to the parents
home, live with another adult relative or meet another exemption
to be eligible.
Minors Child
Conceived as a
Result of Rape
or Incest
Question:
Can the minor be exempt from living in the senior parents home
if her child was conceived as a result of incest or rape by the
senior parent or an adult male residing in the home?
Shasta County
CalWORKs Program Handbook
Section: AU Composition
Issue Date: 01.05.2014
Answer:
Yes, CPS referral is made and CPS must make the determination
that it is unsafe for the minor to return to that home. Based on
the CPS findings, the worker will determine whether an
exemption applies.
Both Minor
Parents Live in
the Same
Home
Question:
If both minor parents live in the home and apply for CalWORKs,
who has to meet the exemption criteria?
Answer:
Each minor must be living in an appropriate adult-supervised
living arrangement or meet one of the specified exemption
criteria. If only one of the minors meets an exemption, only that
minor and child is aided. The minor not meeting the exemption
is excluded from the AU.
Minor Resides
With Adult
Father of Child
Question:
If minor lives with the adult father of her child, does she meet the
definition of living in an acceptable adult-supervised living
arrangement?
Answer:
No. The adult father is not the caretaker relative of the minor
mother. However, if the minor meets an exemption and there is
deprivation, there is eligibility for all.
SSI/SSP Senior
Parent
Question:
How is the minor parents grant computed if the senior parent
receives SSI/SSP?
Answer:
As long as the minor parent lives in the home of the senior
parent, the senior parent deeming rules apply. If the senior
parent receives SSI/SSP none of the senior parents income is
counted.
Minor Turns 18
Question:
Does the calculation of the senior parents income stop in the
month the minor turns 18?
Shasta County
CalWORKs Program Handbook
Section: AU Composition
Issue Date: 01.05.2014
Answer:
If the minor is aided in their own AU, the calculation using senior
parent income no longer applies beginning with the month
following the minors 18th birthday. For example, if the minor
turns 18 in June, the first month senior parents income will not
apply would be July. If the minor is aided in the senior parents
AU, the minor may be aided in their own AU if age requirements
are met. Then the senior parents income would not apply to the
minors case.
Minor Mother /
Minor Father
Live in Senior
Parents Home
Question:
How is the grant computed when the minor mother and minor
father of baby live with the minor mothers senior parent?
NOTE:
Deprivation for the minor parents child must be
established first.
Answer:
Minor dad must meet an exemption to be included in the AU.
Treat minor dad as an excluded parent if he does not meet an
exemption. Senior parent deeming rules apply.
AU is Minor
plus Minors
Child
Senior
Parents
Income
Exceeds
Financial
Eligibility Tests
IF
New application and the
senior parents income is
expected to continue to
exceed the financial
eligibility tests (applicant
and recipient tests)
Continuing case and the
senior parents income is
expected to continue to be
over the financial eligibility
tests
THEN
Deny application
Discontinue case
Shasta County
CalWORKs Program Handbook
Section: AU Composition
Issue Date: 01.05.2014
Shasta County
CalWORKs Program Handbook
Section: AU Composition
Issue Date: 01.05.2014
Two AUs
Question:
An aunt is non-needy caretaker relative for two nieces.
The father of the girls and his minor son move into the aunts
home. The aunt remains the caretaker of the girls. The father
remains the caretaker of his son.
Who may be included in the AU? How many AUs?
Answer:
Shasta County
CalWORKs Program Handbook
Section: AU Composition
Issue Date: 01.05.2014
The father, his daughters and his son must all be included in the
same AU, as they are mandatory AU members, even though the
father is not his daughters caretaker.
The aunt may be included in the AU as an optional person as the
non-parent caretaker relative of her nieces.
Shasta Countys policy is to add the father and his minor son to
the aunts AU because they moved into the aunts home.
Question:
Two sisters are each the separate caretaker relative of two
nephews.
The children are siblings. All of them live in the same home.
Who may be included in the AU? How many AUs?
Answer:
The children must be included in the same AU as they are
siblings.
Both aunts may be included in the AU as optional persons since
they are both non-parent caretaker relatives.
The aunts must decide which of them would be the payee for the
children.
ENTIRE AU INELIGIBLE
40-126.3, 40-205, 44-103.2, 44-205, 63-206.2, 82-610612, 82-820.5
Rule
Shasta County
CalWORKs Program Handbook
Section: AU Composition
Issue Date: 01.05.2014
Shasta County
CalWORKs Program Handbook
Section: AU Composition
Issue Date: 01.05.2014
Exceptions:
Unmarried
The unmarried father and child in common with no deprivation are
Father with
never included in the MBSAC/Family MAP.
In addition, their
Common Child income is not used.
When deprivation exists they become mandatory members of
the AU.
Shasta County
CalWORKs Program Handbook
Section: AU Composition
Issue Date: 01.05.2014
Non-AU
Members
Included In
MBSAC /
Family MAP
The income of the unaided children listed above, and the income
of the senior parents spouse (minors stepparent) is never used.
Shasta County
CalWORKs Program Handbook
Section: AU Composition
Issue Date: 01.05.2014
If the child was the only eligible child in the former AU, and the
remaining adult is not an eligible pregnant woman the worker
will:
Determine
Care and
Control
Care and
Control
Criteria
Shasta County
CalWORKs Program Handbook
Section: AU Composition
Issue Date: 01.05.2014
activities
Arranges medical and dental care services
Claims child as a tax dependent
Purchases and maintains childs clothing
Questionable
Care and
Control
Confidentiality
Shasta County
CalWORKs Program Handbook
Section: AU Composition
Issue Date: 01.05.2014
Care and
Control
Determination
and Timely
Noticing
Requirements
Emergency
Services
During
Application
Process
Timely Notices
for
Discontinuanc
e
When discontinuing the child from the first AU, the worker must
provide the AU with timely and adequate notice and may not
grant aid to the applicant AU until the first of the month after
the childs current benefits have been discontinued.
The first AU may be discontinued at the end of the current
month without timely (10-day) notice only if the caretaker in the
first AU requests a mid-period discontinuance in writing.
Reporting
Child Out of
Since reporting AU composition changes is a voluntary midperiod report, no overpayment may be assessed on the current
Shasta County
CalWORKs Program Handbook
Section: AU Composition
Issue Date: 01.05.2014
AU and
Overpayments
AU for failure to report the child leaving the home outside of the
semi-annual reporting timeframe, not requesting a mid-period
discontinuance, or the inability of the county to discontinue aid
due to timely notice requirements.
If it is determined the new applicant has care and control of the
child(ren) being aided in another household, and that fact had
not been reported timely under semi-annual reporting rules, an
overpayment should be initiated against the former (now noncustodial) head of household.
Example 1
May 15th, a man applies for CalWORKs for himself and that
same child
o Worker immediately realizes the child is already on
aid with his mother
o There are no other eligible children in the applicants
family
Shasta County
CalWORKs Program Handbook
Section: AU Composition
Issue Date: 01.05.2014
Example 2
Same scenario as above, but the father does not apply for
benefits until May 22nd
TEMPORARY ABSENCE
82-812, ACL 14-04
Rule
Shasta County
CalWORKs Program Handbook
Section: AU Composition
Issue Date: 01.05.2014
One full calendar month is from the 1 st of the month through the
last day of the month.
Examples:
On February 2nd, a member of the AU leaves the home to
visit an uncle in Nevada and returns on March 16th. The
person was not gone for one full calendar month (March 1 st
March 16th) and would be considered temporarily absent
On April 16th, a member of the AU leaves home because of
a death in the family. The person does not return until June
3rd. The person was gone more than one full calendar
month May 1st May 31st) and was not eligible for aid in
June
In a non-leap year an individual leaves the home on
February 1. The individual is not considered permanently
absent until March 3, after 30 days away from the home
Determining
Factors
Exceptions
Shasta County
CalWORKs Program Handbook
Section: AU Composition
Issue Date: 01.05.2014
Shasta County
CalWORKs Program Handbook
Section: AU Composition
Issue Date: 01.05.2014
PERMANENT ABSENCE
82-812
Rule
INSTITUTIONAL STATUS
80-301, 82-812
Rule
Shasta County
CalWORKs Program Handbook
Section: AU Composition
Issue Date: 01.05.2014
Inmate in
Public
Institution
THEN
Discontinue recipient effective the last day of the
month they enter the institution and stay for one
full calendar month or more.
NOTE: If child living with parent and parent is an
inmate in an institution, the child can receive
CalWORKs based on continued absence of the 2 nd
parent, if otherwise eligible. The institution is
considered the childs home as long as the child
is living with the parent. Workers are to
determine income-in-kind for the child if the
institution is providing any full item of need for
the child.
Other
Institutional
Situations
Shasta County
CalWORKs Program Handbook
Section: AU Composition
Issue Date: 01.05.2014
KIN-GAP
90-100
Definition
Shasta County
CalWORKs Program Handbook
Section: AU Composition
Issue Date: 01.05.2014
Specialized
Caseload
Worker
Responsibility
- Processing
NOTE:
Eligibility for Kin-GAP is not automatic. Foster Care
staff will assess each child and make recommendation.
Worker
Responsibilit
y Direct
Services
Kin-Gap
Overview
Shasta County
CalWORKs Program Handbook
Section: AU Composition
Issue Date: 01.05.2014
Aid Codes
and Medi-Cal
CalFresh
CAL-LEARN
42-762, ACL 12-60
Rules
Shasta County
CalWORKs Program Handbook
Section: AU Composition
Issue Date: 01.05.2014
Implementati
on Period
Exception
CalWORKs
Eligibility
Cal-Learn
Referral
Process
Shasta County
CalWORKs Program Handbook
Section: AU Composition
Issue Date: 01.05.2014
STE
P
1
ACTION
Determine if the teen parent/pregnant teen meets the
following criteria:
Is a CalWORKs recipient under the age of 19, or
Is 19 years old, previously participated in Cal-Learn
and wants to volunteer
Has not obtained a high school diploma or its
equivalent (GED)
Resides with his/her child in the same AU : or
Is pregnant and the pregnancy is verified
C-IV System:
The C-IV System automatically determines a program
person is a mandatory participant in the Cal-Learn
program if the person meets the following Cal-Learn
requirements:
Is a Member or Medi-Cal Member Only with a role
reason of MFG only
Age is less than 19
Pregnant with an expected delivery date after the
current date or parenting
Has not completed high school
Does not have a GED or High School Diploma
Is active on CalWORKs
When the above criteria have been met and CalWORKs
EDBC is accepted and saved, the C-IV System creates a
Cal-Learn program if one does not exist.
If a Cal-Learn program exists for the person, then
the status is updated
The Cal-Learn program status is set to Active
when the Automated Program Action Status is
Active and the Cal-Learn program Status Reason
is set to Mandatory
The Cal-Learn program begin month is set as the
CalWORKs EDBC benefit month
The Cal-learn Auto Assign will be displayed on
Shasta County
CalWORKs Program Handbook
Section: AU Composition
Issue Date: 01.05.2014
STE
P
3
ACTION
C-IV Work Registration page
Enter the WtW Work Registration page for new CalLearn Teens as Exempt with Reason Code of CalLearn.
Once a work registration page is completed, the
Case Summary page will display the CalWORKs
program and a second Cal-Learn program
Time Limits
During the suspension of the Cal-Learn program, from
July 1, 2011 to December 31, 2012, the 308 exemption
reason was utilized to prevent the CalWORKs Time
Clock from ticking
Cal-Learn WtW
Participation
42-712.4
THEN
Shasta County
CalWORKs Program Handbook
Section: AU Composition
Issue Date: 01.05.2014
IF
THEN
Client is participating in
Cal-Learn and turns age
19, or
Is 19 and previously
participated in CalLearn, and
Has not obtained high
school diploma or GED,
and
Is participating in a high
school or equivalent
program and attending
full time as defined by
the school or has good
cause for not full time
Shasta County
CalWORKs Program Handbook
Section: AU Composition
Issue Date: 01.05.2014
requirement
NOTE: C-IV will close out the Cal-Learn program for 19 year old
volunteers when batch runs. The program must be re-opened
when this occurs.
Description
Cal-LearnHead of
Household
308
Exemption
Cal-LearnNon-head
of
Household
307
Exemption
Cal-LearnSanctione
d Teen
206
Exemption
Cal-LearnSanctione
d Teen
Head of
Household
207
Individual who is
eligible for participation
in, or exempt from, CalLearn Program when
receiving aid in own AU
Individual who is
eligible for participation
in, or exempt from, CalLearn Program when
receiving aid in their
parents AU
Cal-Learn sanction
Aided adult in AU
containing a Cal-Learn
Teen who is sanctioned
Cal-Learn sanction
Head of Household Teen
Parent, aided as an
adult, who is sanctioned
TANF
Does TCAL
TANF Clock
Tick? Symb
ol
CalWORKs
Doe KCAL
s
Clock
CW
Symb
Tick ol
?
Shasta County
CalWORKs Program Handbook
Section: AU Composition
Issue Date: 01.05.2014
Exemption
Cal-Learn
Suspensio
n
Time Clock
Questions and
Answers
Question:
Does the time clock tick for a child age 18 or 19 who is aided
until they graduate?
Answer:
No, per 42-302.1 the time clock only ticks for those individuals
who are aided as adults
Question:
Do Cal-Learn bonuses get entered under grant amount when the
AU includes a Cal-Learn child?
Answer:
No, do not add Cal-Learn bonuses
Question:
How does the 60-month time limit (TANF) apply to sanctioned
Cal-Learn teens?
Answer:
Federal requirements specify that TANF funds shall not be used
to provide assistance to a teen parent who has not graduated
from high school and is not participating in an educational or
training activity. TANF funds are not used to aid the entire AU
of the sanctioned Cal-Learn teen. The CalWORKs assistance
received by the AU only counts towards the CalWORKs time
limit of the parent(s) of the Cal-Learn teen. It would not count
for the Cal-Learn teen since the time limit exemption applies
even for Cal-Learn teens who are under sanction.
Shasta County
CalWORKs Program Handbook
Section: AU Composition
Issue Date: 01.05.2014
Note: The $100 bonus shall not be initiated when the teen
parent will receive the $500 bonus.
Upon receipt of the e-mail, the eligibility worker is to issue the CalLearn bonus. C-IV Job Aid Cal-Learn Program Processing and
Payment Issuance provides instructions on how to issue the bonus
payment.
Cal-Learn
Sanctions
and
Penalties
Shasta County
CalWORKs Program Handbook
Section: AU Composition
Issue Date: 01.05.2014
C-IV Task
Applying
Sanction
C-IV Task
Stop a
Sanction
Shasta County
CalWORKs Program Handbook
Section: AU Composition
Issue Date: 01.05.2014
History
Corrections
If:
Program: Cash/Cal-Learn
Type: Sanction/Penalty
Long Description: Run EDBC to stop Cal-Learn sanction
<Person Name> effective <Date>
Due Date: First Day of Following Month
Then:
Worker must do a history correction to Fiscal
Example: AU consists of Senior Mom, her 3 children, one is a
Minor Parent/Cal-Learn sanctioned teen, and the minor parents
child. The AU is aid code 30. The two months that the CalLearn teen is sanctioned must be funded with State-Only funds.
There is no aid code to move them into, so a history correction to
Fiscal is needed indicating the months of sanction from Federal
participation to State participation to correct the funding. For
WDTIP purposes, we need to change the Senior Moms TCAL Y
participation code to an N participation code.
Example 2
Sanction
Shasta County
CalWORKs Program Handbook
Section: AU Composition
Issue Date: 01.05.2014
Amount Not
Collected
Example 3
Two Teen
Parents
Sanctioned
Example 4
Multiple
Sanctions
Example 5
New AU
Shasta County
CalWORKs Program Handbook
Section: AU Composition
Issue Date: 01.05.2014