IMPORTANT: Please review the Instructions tab before completing th

REQUIRED FIELDS
Examinee_ID Last_Name

030516025

WALKER

he Instructions tab before completing the template.

REQUIRED FIELDS
First_Name

Birth_Mont Birth_DaBirth_YeaGender

ARIEL

01

07

1992 F

OPTIONAL FIELDS
Program_LengStart_MontStart_YeaGrad_Mont Grad_YeaEmail

12

2018

Class_Lev Cohort

Examinee Roster Data Upload

Complete the Template worksheet (first tab) according to the specifications below. Do not cre
The optional fields (except Email) may be helpful in grouping examinees when assigning the t
Field Name
Min Field Length
Max Field Length
Excel Column Type

Requirements

Notes

Examinee_ID
3
15
Text

Last_Name
1
40
Text

REQUIRED FIELDS
First_Name
Birth_Month
1
1
30
2
Number or Text
Text

Birth Month
Unique ID must be Last Name must First Name must
must be in
in column A with
be in column B
be in column C
column D with
the exact column
with the exact
with the exact
the exact
heading:
column heading: column heading:
column heading:
Examinee_ID
Last_Name
First_Name
Birth_Month
Unique ID issued
by institution &
used by examinee
to start exam - no
special characters,
dashes, or spaces
type must be
Text to retain
leading zeros

Dashes, spaces,
& international
characters
allowed
characters
exceeding 40 will
be truncated

Examinee_ID
006183
100202220
9999999
E12G4567

Last_Name
Smith
Jones
Smith
Doe

First_Name
John
Sam
Jack
Jane

Birth_Month
04
5
06
10

Dashes, spaces,
& international
characters
1 or 2-digit
allowed
numeric month
characters
exceeding 30 will
be truncated

Head

Data in optional fields will be validat

tions below. Do not create additional worksheets The template already contains proper column headin
es when assigning the test administration roster or for inactivating / archiving records. Email is optiona
MS Excel File Specification

FIELDS
Birth_Day
Birth_Year
1
4
2
4
Number or Text Number or Text

Gender
1
6
Text

Program_Leng
th
1
2
Number

OPT
Start_Month
1
2
Number or Text

Gender must Program Length

School/Program
Birth Day must Birth Year must
be in
must be in
Start Month, if
be in column E be in column F
column G with column H with included, must be in
with the exact with the exact
the exact
the exact
column I with the
column
column
column
column
exact column
heading:
heading:
heading:
heading:
heading:
Birth_Day
Birth_Year
Gender
Program_Length
Start_Month

1 or 2-digit
numeric day

4-digit year

M or Male
F or Female

1 or 2-digit
number of
years required
for the
examinee to
complete the
currently
enrolled
program.

1 or 2-digit numeric
month examinee
entered med school
/ program

Sample Data
E

Birth_Day
02
7
04
14

Birth_Year
1988
1989
1991
1990

Gender
M
M
M
F

Program_Leng
th
3
7
10
4

I
Start_Month
09
8

Header row of spreadsheet must contain the column headings as in the Sample D
Data in required fields will be validated.
al fields will be validated if provided. This information can be used to group examinees when assign

contains proper column headings, positions, and formats.

hiving records. Email is optional for local web-based exams, but is required for examinees testing at a P

on
Start_Year
4
4
Number or Text

OPTIONAL FIELDS
Grad_Month
Grad_Year
1
4
1
4
Number or Text
Number or Text

Email
6
100
Text

Class_Level
1
2
Number

School/Program
Examinee
Examinee
Examinee
Class Level /
Start Year, if
Graduation Year, if Graduation Year, if
Graduation Year, if Program Year must
included, must be included, must be included, must be
included, must be
be in column H
in column J with
in column K with
in column L with
in column M with
with the exact
the exact column the exact column the exact column
the exact column
column heading:
heading:
heading:
heading:
heading: Email
Class_Level
Start_Year
Grad_Month
Grad_Year

1 or 2-digit
4-digit year
numeric month
examinee entered
examinee will
med school /
complete med
program
school / program

4-digit year
examinee will
complete med
school / program

Examinee's email
address, which is
only required for
examinees testing
at Prometric test
centers

1 or 2-digit
number of years
representing the
examinee's current
level within the
enrolled program /
institution.

Start_Year
2006
2009

Grad_Month
06

Grad_Year
2010

12

2013

Email
test@xxx.com
test@xxx.uk
test@xxx.edu
test@xxx.net

Class_Level
1
4
5
3

headings as in the Sample Data section above.

group examinees when assigning the test administration roster or for archiving records.

inees testing at a Prometric location.

Cohort
1
100
Text
Any
Cohort, if included, additional
must be in column
columns
O with the exact provided in
column heading:
the sheet
Cohort
will be
ignored

A word or code
used to identify
groups of
examinees.

O
Cohort
Fall2013
M9Y13
0113
Spring2012