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Procedia - Social and Behavioral Sciences 234 (2016) 363 371
ASEAN-Turkey ASLI (Annual Serial Landmark International) Conferences on Quality of Life 2016
Abstract
Undoubtedly, Information Communication Technology (ICT) can provide powerful strategic and tactical tools for organisations,
which, if properly applied and used, could bring significant advantages in promoting and strengthening their competitiveness.
The demand for better quality of life (QOL) in workplace trigger ICT Programmer to develop the diversity of software/tools in
Facilities Management (FM). The variety of software/tools in FM industry motivated to study the evolution of ICT and focus on
reviewing the most popular software/tools in FM industry. These study discussed the ICT evolution from past over 40 years in
FM and highlighted Building Information Modelling (BIM) as the latest technology.
2015 The Authors. Published by Elsevier Ltd.
2016 The Authors. Published by Elsevier Ltd. This is an open access article under the CC BY-NC-ND license
Peer-review under responsibility of AMER (Association of Malaysian Environment-Behaviour Researchers) and cE-Bs (Centre
(http://creativecommons.org/licenses/by-nc-nd/4.0/).
for
Environment-Behaviour
Studies,
Faculty of Architecture,
Planning & Surveying,
Universiti AMER
Teknologi
MARA,
Malaysia.
Peer-review
under responsibility
of the Association
of Malaysian Environment-Behavior
Researchers,
(ABRA
malaysia)
Keywords: Building Information Modelling (BIM); Information Communication Technology(ICT); Facilities Management (FM); evolution
1. Introduction
Managing collaborative working in the organization cannot be achieved without the use of Information
Communication Technology (ICT): equally, technology implementations that concentrate solely on the social and
economic aspects in organizations will also encore difficulties (Bouchlaghem & Shelbourn, 2012; Eseryel, Ganesan,
& Edmonds, 2002). Undoubtedly, ICT can provide powerful strategic and tactical tools for organizations, which, if
1877-0428 2016 The Authors. Published by Elsevier Ltd. This is an open access article under the CC BY-NC-ND license
(http://creativecommons.org/licenses/by-nc-nd/4.0/).
Peer-review under responsibility of the Association of Malaysian Environment-Behavior Researchers, AMER (ABRA malaysia)
doi:10.1016/j.sbspro.2016.10.253
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Nor Diana Aziz et al. / Procedia - Social and Behavioral Sciences 234 (2016) 363 371
properly applied and used, could bring significant advantages in promoting and strengthening their competitiveness
(Buhalis, 2004). ICT enable the firm to manage better their business processes through new and improved business
models and to increase their outreach activities interaction with the supply chain and outreach activities (Shelbourn,
Sheriff, Bouchlaghem, El-Hamalawi, & Yeomans, 2012). Yes, the main objective of software innovation in FM
industry is enhance the QOL in term of job satisfaction in organization. New technologies can trigger different
reactions from individuals as a result of the diverse, and subjective interpretations and perceptions of the level
change require although this does not always lead to resistance or rejection (Bouchlaghem & Shelbourn, 2012). The
trend of business changed, the capacity of the modern enterprise to compete largely based on application software
and ICT platform (Aerts, Goossenaerts, Hammer, & Wortmann, 2004).
Firstly, we would discuss briefly the improvement of Quality of Life (QOL) in the organization that changes the
development of Facilities Management (FM) software. Yet, the improvement of QOL over 40 years influence the
trend of work and demand the software to evolution suit with the work capacity. This paper builds based on
Harrison & Leaman (1986) thought that software is commercially used in architecture, building maintenance, energy
management, and building management for at least 40 years until recent. The history ICT evolution in FM started
due to revolution of the new culture in office demand the new requirement of the 1960s building for modern
business (Donaldson, 1992) and he believes that in maintenance management, the facilities managers find the
Computer Aided Facilities Management (CAFM) as alternative assembling the information. However, according to
Jones & Collis (1996) mentioned that Computerised Maintenance Management System (CMMS) in categorized of
maintenance management software was utilized before any software take place as on 1985, maintenance managers
face difficulty to first time deal the complicated software. He also declared that computer has been used to assist in
maintenance management process since the 1970s and at the mids 1980s, the substantial number of maintenance
organization using maintenance software. In fact, the evolution of software in FM started around the 1970s when the
email begins known widely in the earliest of 1970s.
Currently, we failed to find any publication that specification of software/tools until latest technology in FM
industry. We might have been overlook due our searching but these motivated authors to track the parallel evolution
of software in FM over time. The diversity of software in the market can induce confusion of Facility Managers to
select the best the most suitable software in FM. Furthermore, after review this paper, Facility Manager can select
best the software/ tools for higher job satisfaction among employee or building occupant suit with business
objective. This paper is quite interesting because we revealed the brief history of software implemented and the brief
application of software/tools specified. Thus, we study hundreds of tools/software in FM industry and focus the
most regular adopted and popular industry. Some of the past information is uneasy to search in latest journals and
less current journal discuss about this matter. Therefore we reviewed old journals but we tried to optimize and
maximize the use of current publications in our literature. In addition, when we talk about history, it is more
appropriate to reviewed past and old journals describing the history of exact years of software release in market and
study trend of software adoption in that era. The information is much accurate despite use old/past journal than latest
journals.
To address this, the present author highlight and reviewed the brief history or information of ICT evolution in
FM for over 40 years since the email begin globally. Limiting, only well-known type or brand of software reviewed
in this paper
2. Literature review
ICT is not new in the 2000s as compared to the earlier 1970s, ICT is a necessity in our life today. In term of
QOL, life become easier and simpler with aided of these complicated technology. The contribution of new
technology to economic growth can realize when and if the new technology is widely adopted and used (Takim,
Harris, & Nawawi, 2013). Traditionally without ICT, a face-to-face meeting can be an efficient communication.
However the limitation such as geographical barriers, facilitation problem, and time constraint prohibit the
engagement of stakeholder (Chung, Kumaraswamy, & Palaneeswaran, 2009). The collaboration merits of ICT tools
nowadays usually associated with their capabilities in supporting a high level of interaction, many to many
communication and information sharing, in a group of known users, across the hierarchical, divisional, time and
geographical boundaries (Bouchlaghem & Shelbourn, 2012) affected from current situation demand to increase the
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Nor Diana Aziz et al. / Procedia - Social and Behavioral Sciences 234 (2016) 363 371
QOL in the workplace. Nevertheless, it is unrealistic to expect that a large and highly fragmented industry can adapt
to such wholesale change on so many fronts all at once (Smith & Tardif, 2009). However, the transformation of the
pattern of working trend due to improvement of QOL in the workplace urges wider use of ICT in organizations.
Referring to job satisfaction in QOL that influence to enhance the demand for better service in surrounding (DAnna
& Cascini, 2016). The provision of improved facilities is a challenge to facility manager to manage the services.
Therefore, the occurrence of ICT evolution in FM, which connected to improvement in QOL.
The emerging of ICT in global
>1958
TOOLS
SOFTWARE/
TYPE
-visual
jpeg,
-MS office,
-pdf,
(normal
email
transaction)
>1970
Maintenance
management
software
-CMMS
-C-work
-TMA
-EAM
>1985
CAFM
BEMS
Agile
software
BIM
-Archibus
-WebTMA
-CAFM
Explore
-CAFM
-FSI
-BAS/BMS
(Devicenet,
XML)
-Electrical
saving
-Scrum
-Extreme
programming
(XP)
-Lean
software
-Kanban
-Archicad
-Tekla
-Revit
-Bentley
-Graphispft
-VectorWorks
>1986
>1989
>1990
2005
Year
Referring to Figure 1, the history of ICT in FM history briefly summarize in emerging style and specification of
software/tools reviewed in this parallel graphic. Each type of software has limitations and advantages (Weygant,
2011) but, many software applications already have changed management and tracking features that can help
building industry professionals maintain a record of the evolution of the information (Smith & Tardif, 2009). Some
of the software can be operate integrated with other software/ tools such as Building Energy Management Systems
(BEMS) and CAFM. This topic is quite interesting because to be able to see the correlation between tools/software
that evaluate with time.
2.1. Facilities management concept
The role of FM was not only included maintenance management, but also include Communication, Emergencies
Preparedness and, Business Continuity, Environmental Stewardship and Sustainability, Finance and Business,
Human Factors, Leadership and Strategy, Project Management, Quality, Real Estate and Property Management and
Technology (IFMA, 2013). FM can define as the total management that integrates all services to support the core
business of an organization (MAFM, 2013). The integration of people, process, place and technology (IFMA, 2013)
discipline are the main core to achieve the business objective and sustainability environment in the workplace.
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Nor Diana Aziz et al. / Procedia - Social and Behavioral Sciences 234 (2016) 363 371
Nor Diana Aziz et al. / Procedia - Social and Behavioral Sciences 234 (2016) 363 371
367
Culture
Relationship
with external
customer
Team capacity
Communication
with the
customer
Success in
software
development
Environmental
configuration
Fig. 2. Factor associated with agile principles that influence the success in software development
(Source: Bermejo et al., 2014)
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Nor Diana Aziz et al. / Procedia - Social and Behavioral Sciences 234 (2016) 363 371
Quantity
Proceeding paper
Journal
21
Web page
Book
Book section
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Nor Diana Aziz et al. / Procedia - Social and Behavioral Sciences 234 (2016) 363 371
10
8
6
4
2
0
QOL
BIM for FM
FM
ICT
CMMS
CAFM
TOOLS
Maintenance
management
software
CAFM
BEMS
Agile
software
BIM
Majority software
Minority software
Fig. 4. The forecast of majority and minority of software adopted in Malaysia FM
ICT plays critical roles in the integration of process, people, place and technology in FM industry. Considering
the QOL enhance in the workplace to facilitate business affect the demand for information management. As ICT can
collaborate teamwork, ICT was integrated with information management and evaluated by global demand by time.
The diversity of software in the market can induce confusion of Facilities Managers to select the best the most
suitable software in FM motivated the authors to review this topic. The evaluation started with application tools
from email, Maintenance Management software, Computer Aided Facilities Management (CAFM), Building Energy
Management (BEM), Agile software until BIM as the current technology. Indeed, when viewed the ICT evolution
figure, it is forecasted that in the future, innovation of diversity software/tools in the operational building probably
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Nor Diana Aziz et al. / Procedia - Social and Behavioral Sciences 234 (2016) 363 371
introduce of more sophisticated. Nowadays, more advanced technologies and FM user shall adopt the current
technologies, or there will be potential for them becomes outdated. The record can be re-used to evaluate from the
previous tools/software for example from the set of information in the email to maintenance management and
continually to CAFM, and transfer to BIM. Different things with documentation in hardware, the information can be
preserve and transfer to other software. Despite the majority of software/ tools in FM focus to operation and
maintenance development, Agile software also plays a role in FM industry. The role of FM is not only included
maintenance management, but also include Communication, Emergencies Preparedness and, Business Continuity,
Environmental Stewardship and Sustainability, Finance and Business, Human Factors, Leadership and Strategy,
Project Management, Quality, Real Estate and Property Management and Technology. Facilities Management also
contribute to non-core activities relating people, place and process. Agile software able to facilitate.
We faced difficulty in reviewing the exact source of software/ tools. QOL of life changing with time affects the
demand in information management for a sustainability workplace. Yes, much recent publication had declared the
years of BIM set up in the FM industry officially. Undeniable, each type of software has limitations and advantages,
however, many software applications already have changed management and tracking features that can help
building industry professionals maintain a record of the evolution of the information. However, at the end of the
review, the parallel ICT evolution in FM can use as a parameter to indicate and summarize the current situation of
ICT usage (refer Figure 4). The arrow indicated the forecast of majority and minority software adopted in managing
facilities in Malaysia. The parallel ICT emerging can be used to highlight the actual trend in ICT
implemented/adopted in FM industry. We forecasted that most of organization in Malaysia adopted email in the
organization. The minority of Maintenance management software implemented goes to the big and high capital
organization. It is recommended for any researcher to do survey to get actual figure and indicate actual software
most utilized in market
5. Conclusion
In this study, we believe that ICT started from email, Maintenance Management software, Computer Aided
Facilities Management (CAFM), Building Energy Management (BEM), Agile software until BIM as the current
technology. The diversity of software in the market can induce confusion of Facility Managers to select the best the
most suitable software in FM. Furthermore, after review this paper, Facility Manager can select best the software/
tools for higher job satisfaction among employee or building occupant suit with business objective. In term of QOL,
life become easier and simpler with aided of these complicated technology. The contribution of new technology to
economic growth can realize when and if the new technology is widely adopted and used. The greater risk taken, the
higher benefit gain if Facility Manager adopt new technology in organization.
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