Address Book

Administrator's Guide

March 2015

www.lexmark.com

Contents

Contents
Overview........................................................................................................ 3
Using the application................................................................................... 4
Adding contacts................................................................................................................................................... 4
Editing contacts.................................................................................................................................................... 4
Adding groups...................................................................................................................................................... 5
Editing groups.......................................................................................................................................................5
Importing or exporting contacts.......................................................................................................................6
Importing fax or email shortcuts.....................................................................................................................6
Managing other contact settings.....................................................................................................................6
Managing quotas............................................................................................................................................................6

Troubleshooting............................................................................................ 7
Cannot import contacts...................................................................................................................................... 7
Internal accounts do not appear in the contact list.....................................................................................7
Cannot modify login settings when adding contacts using the control panel.....................................7
Contact information does not match.............................................................................................................. 8

Notices............................................................................................................9
Index..............................................................................................................10

Overview

Overview
Use the application to manage a consolidated contact list that other applications on the printer can access.
You can import or export contacts using a CSV le and then synchronize them with internal accounts. Internal
accounts can be used in a security template to provide authentication-level security and authorization for each
supported printer. For more information, see the Embedded Web ServerSecurity Administrators Guide.

Using the application

Using the application

Note: If Device Quotas version 2.5.x or later is installed on your printer, then manage contacts using only
Address Book version 1.1.x or later. Changing user information using internal accounts or Device Quotas
requires you to manually sync these information to update Address Book.

Adding contacts
Using the Embedded Web Server
1 Open a Web browser, and then type the printer IP address.
Note: View the IP address in the TCP/IP section of the Network/Ports menu.

2 Click Applications > Address Book.

3 From the Contacts section, add a contact.
Note: You can assign the contact to one or more groups.

4 From the Login Settings section, type the authentication credentials to allow application access.
5 Apply the changes.

Using the control panel

1 From the home screen, touch the application icon.
2 Add a contact, and then enter the contact information.
3 Follow the instructions on the display.

Editing contacts
Using the Embedded Web Server
1 Open a Web browser, and then type the printer IP address.
Note: View the IP address in the TCP/IP section of the Network/Ports menu.

2 Click Applications > Address Book.

3 From the Contacts section, click a contact name, and then edit the settings.
Note: You can also search for the contact that you want to edit or delete.

4 Apply the changes.

Using the control panel

1 From the home screen, touch the application icon.
2 Touch the contact name, and then edit or delete the contact.
Note: You can also search for the contact that you want to edit or delete.

Using the application

3 Follow the instructions on the display.

Adding groups
Using the Embedded Web Server
1 Open a Web browser, and then type the printer IP address.
Note: View the IP address from the TCP/IP section of the Network/Ports menu.

2 Click Applications > Address Book.

3 From the Groups List section, add a group name.
Note: You can assign one or more contacts to the group.

4 Apply the changes.

Using the control panel

1 From the home screen, touch the application icon.
2 Touch the Groups tab, and then add a group name.
Note: You can assign one or more contacts to the group.

3 Follow the instructions on the display.

Editing groups
Using the Embedded Web Server
1 Open a Web browser, and then type the printer IP address.
Note: View the IP address in the TCP/IP section of the Network/Ports menu

2 Click Applications > Address Book.

3 From the Contacts section, click a group name, and then edit the settings.
Note: You can add or remove contacts from the group.

4 Apply the changes.

Using the control panel

1 From the home screen, touch the application icon.
2 Touch the group name, and then edit or delete the group.
Note: You can add or remove contacts from the group.

3 Follow the instructions on the display.

Using the application

Importing or exporting contacts

Note: If Device Quotas version 2.5.x or later is also installed on your printer, then disable it before importing
contacts. After importing contacts, enable Device Quotas and synchronize the contacts with internal
accounts. For more information, see the Device Quotas Administrators Guide.

1 Open a Web browser, and then type the printer IP address.

Note: Locate the IP address on the printer home screen.

2 Click Applications > Address Book.

3 From the Advanced Functions section, import or export the contacts.
Note: Make sure to use a valid CSV format. For more information, see the mouseover help.

Importing fax or email shortcuts

Note: This feature is available only in some printer models.

1 Open a Web browser, and then type the printer IP address.

Note: View the IP address in the TCP/IP section of the Network/Ports menu.

2 Click Applications > Address Book.

3 Expand the Advanced Functions section, browse to the CSV le, and then import the fax or email shortcuts.
Note: Make sure to use a valid CSV format. For more information, see the mouseover help.

Managing other contact settings

Managing quotas
Note: This option applies only to Address Book version 1.1.x or later.

1 Open a Web browser, and then type the printer IP address.

Note: Locate the IP address on the printer home screen.

2 Click Applications > Address Book.

3 From the Contacts section, click a contact name.
4 From the Device Quotas section, change the quota settings for the user.
Note: You can set the user as administrator.

5 Click Save.

Troubleshooting

Troubleshooting
Cannot import contacts
Try one or more of the following:

Make sure that there are no duplicate contacts

Make sure that the number of contacts does not exceed the limit
For more information, see the Readme le.

Make sure to use a valid format for the CSV le

For more information, see the mouseover help.

Make sure that there are no invalid characters in the CSV le

For the shortcuts, use numeric characters. For the other elds, use alphanumeric characters.

Internal accounts do not appear in the contact list

Synchronize internal accounts
Internal accounts are synchronized automatically during installation. To synchronize internal accounts
manually, do the following:

1 Open a Web browser, and then type the printer IP address.

Note: View the IP address in the TCP/IP section of the Network/Ports menu.

2 Click Applications > Address Book.

3 Expand the Advanced Functions section, and then click Sync Internal Accounts.

Cannot modify login settings when adding contacts using

the control panel
Edit the login settings using the Embedded Web Server
When you add contacts from the control panel, the application automatically assigns the user name (Account
ID) by combining the rst and last names. The default password is password. If you want to modify the
login settings for a contact, then edit the contact using the Embedded Web Server. For more information,
see Editing contacts on page 4.

Troubleshooting

Contact information does not match

Make sure to update contact information using Address Book
If you update contacts using internal accounts or Device Quotas, then synchronize all
contacts
Note: Synchronizing contacts overwrites the existing Address Book information.

1 Open a Web browser, and then type the printer IP address.

Note: Locate the IP address on the printer home screen.

2 Click Applications > Address Book.

3 From the Advanced Functions section, click Sync Internal Accounts.

Notices

Notices
Edition notice
March 2015
The following paragraph does not apply to any country where such provisions are inconsistent with local
law: LEXMARK INTERNATIONAL, INC., PROVIDES THIS PUBLICATION AS IS WITHOUT WARRANTY OF ANY
KIND, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF
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express or implied warranties in certain transactions; therefore, this statement may not apply to you.
This publication could include technical inaccuracies or typographical errors. Changes are periodically made
to the information herein; these changes will be incorporated in later editions. Improvements or changes in the
products or the programs described may be made at any time.
References in this publication to products, programs, or services do not imply that the manufacturer intends to
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not intended to state or imply that only that product, program, or service may be used. Any functionally
equivalent product, program, or service that does not infringe any existing intellectual property right may be
used instead. Evaluation and verication of operation in conjunction with other products, programs, or services,
except those expressly designated by the manufacturer, are the users responsibility.
For Lexmark technical support, visit http://support.lexmark.com.
For information on supplies and downloads, visit www.lexmark.com.
2015 Lexmark International, Inc.
All rights reserved.

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The Software Program and any related documentation are "Commercial Items," as that term is dened in 48
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used in 48 C.F.R. 12.212 or 48 C.F.R. 227.7202, as applicable. Consistent with 48 C.F.R. 12.212 or 48 C.F.R.
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All other trademarks are the property of their respective owners.

Index

10

Index
A

adding contacts 4
adding groups 5

overview 3

C
cannot import contacts 7
cannot modify login settings 7
contact information does not
match 8
contacts
adding 4
editing 4
importing or exporting 6
contacts cannot be imported 7

D
Device Quotas 6

E
editing contacts 4
editing groups 5
exporting
contacts 6
email shortcuts
importing 6

F
fax shortcuts
importing 6

G
groups
adding 5
editing 5

I
importing
contacts 6
importing email shortcuts 6
importing fax shortcuts 6
internal accounts do not
appear 7

M
managing quotas 6

Q
quotas
managing 6

T
troubleshooting
cannot import contacts 7
cannot modify login settings
when adding contacts 7
contact information does not
match 8
internal accounts do not appear
in the contact list 7