DEPARTMENT OF

BUILDING
UNIVERSITI
TEKNOLOGI MARA
(SARAWAK)

MAINTENANCE SERVICE CONTRACT PROPOSALS OF CENTRAL AIR

CONDITIONING SYSTEM FOR A PERIOD OF THREE(3) YEARS AT UITM
KAMPUS SAMARAHAN 1.

Prepared By:
RESSEFINA EFFA
2014284688

CHAPTER 3
3.3 Case Study
MAINTENANCE SERVICE CONTRACT PROPOSALS OF CENTRAL AIR

CONDITIONING SYSTEM FOR A PERIOD OF THREE(3) YEARS AT UITM

KOTA SAMARAHAN 1 SARAWAK (Block M Building).
Figure 2.1 UiTMs map

Figure 2.2 Block M detail location

Photo 3.1 Block M Kampus Samarahan 1

For example services of cooling tower

Date of works service:18/august/2016
Photo 3.2,3.3,3.4 Evidence Before,Process And After Services Cooling Tower.
Before :

Process:
After:

Location:
(Cooling Tower Located at Block M ,UiTM Kota Samarahan Kampus 1)
Photo 3.5:Front view of cooling tower
Photo 3.6:Back View Of Cooling tower
Cold condensing water from Cooling Tower is pumped by 3 units of Condensing
Water Pumps circulates through the condenser of chillers.
Monthly perform they was check water level,bleed off,water screens,fans and
motors and adjust as necessary.Other than that, carry out analysis of condenser
water and check all component of the water treatment system and top up
chemicals.

Table 2.4: Cooling Tower Performance

COMPONENT
PARAMETER SHALL BE COLLECTED
1.Capacity
COOLING TOWER
2.Condenser water temperature IN
3.Condenser water temperature OUT

Figure 2.3:Example For Cooling Tower Performance Recorded

Table 2.5:Chiller Performance Measurement.

COMPONENT

PARAMETER SHALL BE COOLED

1. kW used
2. Compressor amperage

CHILLER

3. Supply voltage
4. Compressor RPM
5. Chilled water Temperature IN
6. Chilled water Temperature OUT

Figure 2.4 :Example For Chiller Performance Measurement Recorded:

Table 2.6:Air Handling Unit (AHU) Performance Measurement

Table 2.6:Air Handling Unit (AHU) Performance Measurement
COMPONENT

PARAMETER SHALL BE
COLLECTED
1. Normal load
2. Fresh air temperature
3. Air onto coil temperature

AHU

4. Air off coil temperature

5. Air return temperature
6. Air supply volume

7. kW used
Figure 2.5:Example For Air Handling Unit (AHU) Performance Measurement
Recorded:

3.3.4 The contractor performance

The contractor shall perform the following work once every twelve month
,especially centralized system.the fist thing contractor should do is,inspect shell
and tube condenser or coils and inspect cooler tubes or coils.there are important
to touch up any rusty parts of all equipment with paint-anti corrosion paint
depending is situation.lastly is,inspect all moving parts such as bearing
,shaft,belting and forgetten to submit quotation on further repair work if
necessary.

Figure 2.6:Example For Schedule Service Work Program

3.3.5 The Contractor Supply

The contractor shall supply consumable materials as when required is, all oils
and greases required for lubrication of all compressor,fan bearings,motor bearing
pivots and other ,moving parts.Contractor responsible to prepare all cotton
waste,soap detergent and other cleaning materials require for clean purposes.
Most of important thing contractor need to supply is have maintenance log books
to be kept in every AHU Rooms,Pump Rooms,Chiller and all relevant rooms as

indicated by Resident Engineer.Bolt,nut washers and shims used to fasten

panels for switchboards AHUs and equipment in service.
Figure 2.7:Example One page of log book

(Sources:Mohd Fauzi, Bahagian Pengurusan Fasiliti)

3.3.6 Service And Maintenance Record.
The contractor shall provide a service and maintenance record book for the
complete Air-conditioning plant and ancillary equipment being service and
maintained by him.This record book shall be kept in the Plant Room of the air
conditioning plant and Ancillary Equipment being serviced and maintained and
brief detail of all service,maintenance and repairs carried out on the complete air
conditioning plant and ancillary equipment shall be entered by the contractor into
this book for checking purpose.
Photo 2.8: Example Book Contractor Monthly Report

(Sources:Mohd Fauzi,Bahagian Pengurusan Fasiliti)

The address and telephone number of the contractor service office shall also
be entered into this record book to facilities emergency service calls.

The contractor shall also keep an accurate details record in duplicate of all
service maintenance and repair work carried out by him on the complete Air
conditioning plant and ancillary equipment.This record shall be in the form of a
maintenance /repair sheet and shall be countersigned by the employer each time
the air conditioning plant and ancillary equipment is attended to by the contractor.
Figure 2.9 :1)Reporting service for block M.

2)Reporting Service

(Sources:Mohd Fauzi,Bahagian Pengurusan Fasiliti)

1. Service Reports For All Contract Maintenance Service At UiTM

Sarawak,Kampus Samarahan 1.
TITTLE PROJECT:MAINTENANCE SERVICE CONTRACT PROPOSALS OF
CENTRAL AIR CONDITIONING SYSTEM FOR A PERIOD OF THREE(3)
YEARS AT UITM KOTA SAMARAHAN 1 SARAWAK.
PIE CHART BELOW SHOWS THE PERCENTAGE OF AIR CONDITIONER
THAT HAS BEEN IN SERVICE DURING THE MONTH OF MAY 2016.

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Pie Chart To work Services For Nine Round

5%

95%

2. Work Order Report For All Contract Maintenance Service At UiTM

Sarawak,Kampus Samarahan 1.
TITTLE PROJECT:MAINTENANCE SERVICE CONTRACT PROPOSALS OF
CENTRAL AIR CONDITIONING SYSTEM FOR A PERIOD OF THREE(3)
YEARS AT UITM KOTA SAMARAHAN 1 SARAWAK.
PIE CHART BELOW SHOWS THE NUMBER OF WORK ORDERS
COMPLETED AND UNCOMPLETED FOR MAY 2016
1)Pie Chart For Works Orders

25%
75%

Figure 2.10:Record Of Work Orders

3.3.7 Contractor Responsible Submission
Contractor is responsible in submission of the monthly and attendance report
to the S.O of UiTM.Failure to comply with this provisions shall render the
contractor in breach of his obligation and the S.O of UiTM shall have the right to
deduct any payment base for such numbers of staff and equipment which the
contractor has failed to deliver for the particular month.

Figure 2.11:Example Of Attendance And Punch Card Of Workers:

All worker must be the permanent staff of the contractor. The cost of these
consumable materials shall not be charged separately by the contractor ,but shall
be included in the fixed monthly rate quoted by the contractor service and
maintenance of the complete air conditioning system.

APPENDIX A

APPENDIX B

APPENDIX C