Updated on: 23 January 2015

UFS BACHELOR OF LAWS

STUDENT INFORMATION GUIDE 2015
(UFS DEGREE CODE 3304)

Dear UFS LLB students

This document contains very important information regarding your LLB
degree. It is your responsibility to read the through it carefully and
familiarise yourself with the rules and content.

Table of Contents
COURSE CONTROL DAY-13 February 2015 ................................ 2
ASSESSMENT INFORMATION ............................................. 2
UNDERGRADUATE TEST POLICY OF THE FACULTY OF LAW 2015 ............... 2
ASSESSMENT RULES FOR ENGS1608 (REN108) ............................. 4
TEST RULES FOR EACC1614 and EACC1624 (ERRK60806) ................... 5
ASSIGNMENTS ........................................................ 5
BLACKBOARD TURNITIN ................................................ 6
TEST AND ASSIGNMENT REMARKS ........................................ 6
PREDICATE DAY ...................................................... 6
EXAMS .............................................................. 7
EXAM REMARKS ....................................................... 8
ACADEMIC RECORDS ................................................... 9
CHANGES TO PERSONAL DETAILS ........................................ 9
DURATION OF THE DEGREE ............................................. 9
HOW CAN I TRANSFER TO THE UFS BLOEMFONTEIN CAMPUS? ................ 10
RECOGNITION OF MODULES PASSED AT ANOTHER TERTIARY INSTITUTION ..... 10
FORM C ............................................................ 11
FORM D ............................................................ 13
ACADEMIC CREDIT APPLICATION FORM .................................. 14

Updated on: 23 January 2015

COURSE CONTROL DAY-13 February 2015

This day is implemented to double check if registrations are done correctly
to avoid unnecessary mistakes that create future problems.
After 6 February 2015 (which is the last day for registration) students
must check if their registered modules appear correctly.
Students in a 1st year cohort will attend class until after Course Control
day, if there is still something wrong with their registration, the student
may not attend class until it is finalized.

ASSESSMENT INFORMATION
Students may only use black or dark blue pens when writing either tests or
exams. Papers received that are written using any other medium will not
be assessed and the student will receive a zero for that paper. It is the
student's responsibility to ensure that spare pens are brought to the
test/exam. This also applies for assignments. Optical cards however should
be completed in PENCIL.
UNDERGRADUATE TEST POLICY OF THE FACULTY OF LAW 2015
1. INTRODUCTION
The Faculty of Law supports the institutional Assessment Policy and
acknowledges the value of applying various assessment methods. The
Undergraduate Test Policy of the Faculty of Law applies to those
undergraduate law modules where only tests are used as an assessment method
to calculate a module mark.
This policy replaces the Undergraduate Test Policy of the Faculty of Law
for 2014.
2. NUMBER OF TEST OPPORTUNITIES
2.1 At least three formal tests will be scheduled during a semester for
each undergraduate law module where only tests are used as an assessment
method to calculate a module mark.
2.2 Each student must obtain a mark for two of the three test opportunities
in order to obtain a module mark.
2.3 In order to participate in the third assessment opportunity, a student
had to participate in either the first or second test opportunity. No sick
certificates and/or other documentation will be required from such a
student to write the third test.
2.4 The third test affords students the opportunity to manage their test
timetable more effectively. Students can therefore decide, for example, not
to write Test One, but rather to write Tests Two and Three. However, a
student does so at his or her own risk. Should such student not be able to
participate in Test Two due to, for example, illness, he/she will not
qualify to write the third test. Students are therefore encouraged to
participate in both the first and second assessment opportunities.

Updated on: 23 January 2015

2.5 Test Three consists of two sections:
Section A: The same demarcation of work as the first test
Section B: The same demarcation of work as the second test
2.6 Students who chose not to write Test One must write Section A of Test
Three, and students who opted not to write Test Two must answer Section B
of Test Three. A student may not write Sections A and B of Test Three.
2.7 Lectures will continue during the third test week.
2.8 Students should avail themselves of the test timetable for Test Three.
No conflict/clashes will be accommodated under any circumstances.
2.9 A student may not write the third test in order to improve his/her
module mark.
2.10 In exceptional instances, a student can lodge a written appeal to the
Executive Committee of the Faculty of Law to write Parts A and B of Test
Three if he or she was unable to participate in both the first and second
test opportunities. Although students are not required to obtain a medical
certificate from a registered medical practitioner or psychologist when an
illness has prevented them from writing Test One or Test Two (see paragraph
2.3), they are strongly advised to obtain such a certificate before or on
the day the test needs to be written.

Updated on: 23 January 2015

3. REQUIREMENTS IN RESPECT OF TEST VENUES

3.1 Once fifteen (15) minutes from the commencement of the test session has
elapsed, no student will be allowed into the test venue.
3.2 Students may leave the test venue only once forty-five (45) minutes
have elapsed since the commencement of the test session.
What reasons are considered exceptional circumstances for missing test one?
Reason
Illness diagnosed by a
registered medical practitioner
or psychologist

Compassionate reasons (e.g.:

death of an immediate family
member)

Religious objections (e.g.:

test is held on a holy day such
as a Saturday)

Other credible and conclusive

circumstances that occurred
without prior warning and were
beyond the control of the
student

Evidence required
A completed application (form
A)
A completed medical report
(form B)which must be stamped
by the doctor
Copy of ID stamped by the
doctor
A completed application (form
A)
A sworn affidavit made at the
South Africa Police Services
(SAPS)
A certified copy of any other
supporting documentation
(e.g.: death certificate)
A completed application (form
A)
A sworn affidavit made at the
South Africa Police Services
(SAPS)
A letter of motivation from
the students religious leader
A completed application (form
A)
A sworn affidavit made at the
South Africa Police Services
(SAPS)
An SAPS case number must be
included in the affidavit if
the student was in a motor
vehicle accident or a criminal
act committed again the
student

ASSESSMENT RULES FOR ENGS1608 (REN108)

All assessments are compulsory

If a student misses a test, they must provide the HOD with the
relevant documentation (i.e.: medical certificate, affidavit etc. and
completed GAAF form available from your HOD) within 3 working days
from the date the student is deemed fit to resume his/her studies.
If the application is approved, the student will be allowed to write
the aegrotat test.

Updated on: 23 January 2015

TEST RULES FOR EACC1614 and EACC1624 (ERRK60806)

1. No sick tests will be scheduled.
2. Two semester tests will be scheduled on the timetable. Students must
ensure that they write both semester tests.
3. For students that could not write any of the two tests due to legal
reasons, an alternative test will be scheduled.
4. The following instances will be regarded as legal reasons:
a. Where a clash between two modules tests exist. This is only a
valid reason if the clashes between the two tests occur in the
same time slot.
b. Unforeseen circumstances (medical or compassionate reasons)
5. In order to apply to write the alternative test, the student must
provide the HOD with the relevant documentation (see form C) within 3
working days from the date the student is deemed fit to resume
his/her studies.
6. In the case of 4a (test clashes) above, the supporting documentation
must include a letter with the following information: module code,
date and time of clash.
7. All applications are subject to approval.
8. Applications without supporting documentation will not be considered.
9. ONLY students who did not write one of the two semester tests and
have a legal reason (as indicated in point 4) will be allowed to
write the alternative test.
10.The semester tests will be on all the work that was completed up to
the specific semester test.
11.The alternative test opportunity cannot be used as a way to improve
current test results.
12.If a student writes both semester tests, as well as the alternative
test, the alternative test will not be marked and only the results of
the two semester tests will be taken into account in the final
calculation of the semester mark.
13.If a student did not write the two semester tests, the alternative
test will only count for one test and not for two tests.
14.No additional tests will be set to accommodate students that could
not participate in the scheduled test opportunities. The first two
test opportunities are still regarded as the main test opportunities
and the alternative test are only for students that could not
participate in these opportunities for legal reasons.
15.If you qualify to write the alternative test and circumstances
(medical and compassionate reasons) prevent you from writing the
alternative test, a zero mark will be allocated for the test that you
missed. There is no alternative for the alternative test.

ASSIGNMENTS

Please note that you will be penalised if you are found guilty of
plagiarism. You can view the UFS plagiarism policy on the UFS
website, in the VC library, or a copy is available from your HOD and
AA.
If you hand assignments in late, there will be a penalty:
o Law modules: failure to hand your assignment in on the due date
will result in a zero 0 mark being awarded. Only exceptional
cases will be reconsidered.
o REN108: failure to hand your assignment in on the due date will
mean 5% deducted from your assignment mark for each day late up
to 3 days. After that you will receive zero 0.

Therefore ensure you manage your time and start your assignments early!

Updated on: 23 January 2015

BLACKBOARD TURNITIN
1. If an assignment is required to be submitted through turn it in, it
must go through the UFS Blackboard turn it in and NOT Varsity College
turn it in (with the exception of the Developmental Assignment).
If you do not submit the assignment via turn it in on Blackboard by
the due date, you will receive a zero 0 result for the assignment.
GROUP ASSIGNMENTS
Students may not change the groups that they are allocated to. They will
stay in these groups for all group assignments for that module.

TEST AND ASSIGNMENT REMARKS

1. Students are allowed to apply for a remark on tests and assignments
WITHIN five working days of the release of the result.
2. The cost is the same as an IIE VC remark (please ask your HOD for the
exact cost).
3. A UFS/VC GAAF form must be filled out with the UFS student number
indicated.
4. Students must also attach a letter motivating which part/section of
the paper he/she would like the lecturer to remark/review. The remark
will not take place without the letter.
5. The assessment will be marked by another lecturer.
6. Students can only apply to have an assessment remarked once.
7. The outcome of the remark is final, whether the mark decreases or
increases.
PREDICATE DAY
What is Predicate Day?

This is the day that students MUST check all their results online
carefully to ensure that they are displaying correctly. This is not a
day to apply for test remarks.

When is Predicate Day?

It will take place on the Friday before exams start. The dates will
be confirmed.

What do I do if I have a query on any of my results or find an error?

You must report this to your HOD immediately and work with them to
rectify the problem.

How long do I have?

You must alert your HOD before or on predicate day regarding a

problem/query. Note: It is the students responsibility to alert
their HOD of any issues/queries. If these changes to results are not
addressed on this predicate day, these results cannot be changed.

Updated on: 23 January 2015

EXAMS
Entrance to write the exam:

Please note you need minimum 40% CASS/semester mark to gain entrance
to write the exam. For those modules with just two tests: to work out
your CASS mark: test 1 mark + test 2 mark, divided by 2. For e.g.:
(56 + 78) / 2 = 67.
For the law modules: you cannot qualify to write a final exam with
only one test mark (even if your CASS/semester mark is 40% or more).
Varsity College students are not eligible for promotion e.g.: even if
your CASS mark is 70% or more, you will still have to write the exam
and achieve at least 40% in the exam.

What do I do if I miss an exam?

If your reason for missing the exam is valid (e.g.: serious illness
with a doctors note would be considered), please see your HOD or
Academic Assistant AS SOON AS POSSIBLE to fill out the Additional
Examination due to unforeseen circumstances form.
Please note the fully completed form and all ORIGINAL documentation
(Application, ID and doctors note) MUST be submitted to your HOD by
the closing date which will be communicated to you by your HOD. The
ID and doctors note must be stamped by the doctor. Applications will
not be accepted after the closing date.
UFS are extremely strict with the approval of an additional exam
opportunity, therefore only under very particular circumstances will
they approve your application (its not automatic).

What do I do if I have two exams on the same day at the same time (an
exam clash)?

You will need to fill out an Additional Examination due to unforeseen

circumstances form. Please submit this to your HOD as soon as
possible!
You will then write the additional exam for one of these modules on
approval of your application.
BUT BE AWARE: There are only two exam sittings: the main exam and the
additional exam. If you have to write the additional exam as your
main exam, you will NOT be granted another exam sitting even if you
are sick or eligible to write an additional exam. This means that you
need to ensure you study hard and pass the exam.

When are exam results released?

These dates are to be confirmed for 2015. Please visit the UFS
website or speak to your HOD for this information.

Can I view my marks online?

Yes. Your final module marks can be viewed via http://ps.ufs.ac.za.

Use your UFS username and password to log onto your student portal.

If you have fees outstanding you will NOT be able to view your
results online. To check your account balance you can log onto the
student portal mentioned above to check.

Updated on: 23 January 2015

If you are having trouble logging in, all queries regarding students'
login on the web can be directed to: Studentdesk@ufs.ac.za or call
051 401 2442.

EXAM REMARKS

The same procedure/rules apply as the test and assignment remark.

Remember that if you are applying for a main exam remark, the
additional exams usually run so closely to the main exam results
release, that students are encouraged to request a remark as soon as
possible after results have been posted.
There are no remarks for Additional exams. The number of students
writing additional exams are so few that all scripts are moderated by
the UFS

What do I need to pass a module?

You need to achieve a subminimum of 40% in the exam, and a minimum of

50% for the module overall (semester mark (CASS) + exam mark / 2 =
final module mark).

When am I eligible to write an additional exam?

1. If you submitted an Additional Examination due to unforeseen
circumstances form and applied to write the additional exam, and it
was accepted by UFS.
2. If you got an overall (final) mark of 45%-49% for a module, and
achieved the subminimum of 40% in the exam. You will not be required
to fill in an application form and no extra fees are applicable
HOWEVER, please inform your HOD that you will be writing, so that
arrangements can be made.
3. If you got an overall (final) mark of 45% or more, but achieved 30%39% for the exam. You will not be required to fill in an application
form and no extra fees are applicable HOWEVER, please inform your
HOD that you will be writing, so that arrangements can be made.
4. If you achieved a final mark of 60% or more for a module, you are
allowed to write the additional exam to improve your mark. Please
note you must fill out an application form and your most recent
academic record must be attached. These must be submitted to your
HOD. Please see the UFS website or speak to your HOD for the closing
date for applications to be submitted. If you do not apply or submit
your application too late, you CANNOT write the additional exam to
improve your marks.
If I write an additional exam because I meet the requirements of points
2, 3 or 4 above, how is my final mark calculated?

If you achieve a higher mark in your additional exam, it replaces

your first exam result and your final module mark will be:
(Semester (CASS) mark + additional exam mark/2 = final mark).
However, if you do worse in your additional exam, UFS will use
your first (higher) exam mark towards your final module mark.

Updated on: 23 January 2015

Will I receive a hard copy of my results after the exams?

Yes, after the Additional Exam results are released, UFS will post
your semester results to the account payer at the address provided
to UFS by the student.
Please note that if you have fees outstanding, you will NOT
receive your results in the post. You will need to pay the
outstanding fees and then inform your HOD about the payment, so
they can send a request to UFS to post your results.

What do I do if I havent passed certain modules?

For guidance, please make an appointment to see your Academic

Development Coordinator, campus Law Counsellor or your HOD.
Please note there are no pre requisites. I.e.: If you dont pass
RPK112, you can still register for RPK122.

ACADEMIC RECORDS
After final additional exam results are posted to your student
portal, UFS will send out a copy of the semester results to each
student via post (to the address stipulated by the student on their
application form).
If a student did not receive the above (due to outstanding fees
etc.), please let your HOD know so they can contact UFS and request
one on your behalf.
If you require an official academic record from UFS, you can request
one by filling out FORM D and sending it with a copy of your ID or
passport to Yolanda de Klerk deklerkY@ufs.ac.za.

Please note: You will not receive an academic record if your UFS fees
are not up to date.

CHANGES TO PERSONAL DETAILS

How do I change my cell phone number, address etc. at UFS?

You can do this online via https://selfservice.ufs.ac.za/

Or
Email the Helpdesk on ehelpdesk@ufs.ac.za and ask for assistance

DURATION OF THE DEGREE

How long do I have to finish my degree?

The duration of study for the Baccalaureus Legum is a minimum of

four years;
The duration of study for the Baccalaureus Legum is a maximum of
six years.
Note: you have to register for any failed modules in the next
semester in which they are offered by UFS. E.g. If you fail SFR114 in
1st semester 2014, you will be expected to register for it in 1st
semester 2015.
IMPORTANT: You can only register for the same module twice. For
example: If you fail RPK112 the first time, you only have one more
opportunity to register and pass that module. Only by special

Updated on: 23 January 2015

permission from the Dean of Faculty, will you be allowed to register
for that same module a third time.
Gap Year Students: In terms of the UFS General Rules a student who
previously discontinued his/her studies for at least one academic
year, must reapply for admission to the UFS. Admission is subject to
the requirements for the programme set for the year that he is
applying for. Thus, applying for admission in 2015, a student must
comply with the admission requirements set for 2015. That is, VC
students who were admitted with e.g. AP score of 24 in 2013, takes a
gap year, now wants to continue in 2015 will be subject to the
admission requirements of 2015 (AP score 28 or more). The UFS General
Rules state that if a student interrupts his/her studies for a year
or more, that student remains subject to the maximum period of study
for the programme. This means that a gap year will count towards a
student's residential period - it will count towards the 6 years. It
is at the Deans discretion to grant an additional year of study and
usually the study record etc are considered.

HOW CAN I TRANSFER TO THE UFS BLOEMFONTEIN CAMPUS?

This information can be found in Rule 55(d) bottom of page 22 and top of
page 23 of the UFS Law yearbook (available from your HOD).
The position for VC students (referred to as students registered for Study
code 3304 with "an external service provider").
RECOGNITION OF MODULES PASSED AT ANOTHER TERTIARY INSTITUTION

Upon application for admission, a student must apply in writing on the

prescribed form for recognition of module(s) successfully completed at
another institution;
The application must be accompanied by:

a copy of the modules table of content and outcomes, together with the
applicable module code of the UFS Law module applied for (the
description and outcomes of the UFS Law modules are available on the
community page at http://varsitycollege.ufs.ac.za);
an original copy of the academic record;
a certificate of good conduct.
We wish you well in your studies!

10

Updated on: 23 January 2015

FORM C

EKONOMIESE EN BESTUURSWETENSKAPPE
ECONOMIC AND MANAGEMENT SCIENCES
AANSOEKVORM: ALTERNATIEWE SEMESTERTOETS
APPLICATION FORM: ALTERNATIVE SEMESTER TEST
AFDELING A: Om deur student voltooi te word.
SECTION A: To be completed by the student.
MARK THE REASON FOR THE APPLICATION
BOTSING MET ANDER GESKEDULEERDE SEMESTERTOETS IN DIESELFDE TYDSGLEUF (Voltooi Afdeling A en B)
CLASH WITH OTHER SCHEDULED SEMESTER TEST IN THE SAME TIME SLOT (Complete section A and B)
AANSOEK VIR ALTERNATIEWE SEMESTERTOETS WEENS ONVOORSIENE OMSTANDIGHEDE
(Voltooi Afdeling A en B)
APPLICATION FOR ALTERNATIVE SEMESTER TEST DUE TO UNFORESEEN CIRCUMSTANCES
(Complete section A and B)
AANSOEK VIR AANVULLENDE EKSAMEN WEENS SIEKTE (Voltooi Afdeling A en C)
APPLICATION FOR ADDITIONAL EXAMINATION DUE TO ILLNESS (Complete section A and C)

STUDENTENOMMER:
STUDENT NUMBER:
VOLLE NAME:
FULL NAMES:
VAN:
SURNAME:
E-POS ADRES:
E-MAIL ADDRESS:
TEL./SELFOONNOMMER. VAN AANSOEKER:
TEL. /CELLULAR PHONE NUMBER OF APPLICANT:
KWALIFIKASIE WAARVOOR GEREGISTREER IS:
QUALIFICATION REGISTERED FOR:
MODULE(S) TER SPRAKE: Dui modulekode aan
RELEVANT MODULE(S): Indicate module code
INDICATE THE TEST THAT YOU MISSED

FIRST SEMESTER TEST

SECOND SEMESTER TEST

SECTION B: To be completed by the student.

REASON/MOTIVATION FOR THE APPLICATION (SUPPORTING DOCUMENTS NEED TO BE ATTACHED):

................................................................

...............................................................

11

Updated on: 23 January 2015

DATUM/DATE

SIGNATURE OF APPLICANT

AFDELING C: Moet deur n mediese dokter/sielkundige voltooi word NADAT die student Afdeling A voltooi het:
SECTION C: To be completed by a medical doctor/psychologist AFTER Section A has been completed by the student:
NAAM VAN MEDIESE DOKTER (In drukskrif):
NAME OF MEDICAL DOCTOR (Printed):
Praktyknommer:
Practice number:
Telefoonnommer:
Telephone number:
Datum waarop bogenoemde student u vir die eerste keer
gekonsulteer het in verband met die siekte gemeld in
Afdeling A:

Date on which the above-mentioned student consulted

you for the first time in connection with the illness
mentioned in Section A:

Het u persoonlik die student medies ondersoek en sy/haar

siekte gediagnoseer? (Merk die toepaslike blokkie):
JA / YES
NEE / NO
Have you personally medically examined the student and
diagnosed his/her illness? (Mark the applicable block):
Indien ja, meld duidelik die aard van die siekte, disorintasie of besering in so verre vasgestel kon word, asook kort
besonderhede ten aansien van die vordering, eienskappe, erns en oorsaak daarvan:
If yes, state clearly the nature of the illness, disorder or injury in so for as can be determined, adding brief particulars
regarding the progress, characteristics, severity and cause thereof:

Bogemelde student maak sekere beweringe in Afdeling A

hierbo. Sal u as mediese dokter hieronder aandui tot
watter mate die bewering(e) bevestig kan word:

The above-mentioned student makes certain statements

in Section A above. Will you as a medical doctor confirm
his/her statement?

Die student kon nie

genoegsaam voorberei vir
die boegnoemde eksamen
nie.
The student could not
adequately prepare for the
above-mentioned
examination.

Die student kon voorberei

Die student kon nie vir die eksamen
vir die bogenoemde
voorberei nie en kon dit ook nie
eksamen, maar was nie in
bywoon of afl nie.
staat om dit by te woon en
af te l nie.
The student could neither prepare nor
The student could prepare
sit for the above-mentioned
for the above-mentioned
examination.
examination, but was not
able to sit for it.
Datum waarop, na u mening, die student in staat sal wees
om die toets af te l?
Date on which, in your opinion, the student should be fit to
sit for the test?
Verdere kommentaar (bv. i.v.m. die pasint se vorige mediese geskiedenis, indien enige).
Additional comments (e.g. concerning patients previous medical history, if any):

I confirm that the information supplied in this Section is true and accurate in every respect.
...............................................

...............................................

HANDTEKENING /SIGNATURE

DATUM/DATE

12

Updated on: 23 January 2015

FORM D

REQUEST FOR ACADEMIC RECORD

Please complete form and fax back together with copy of id/passport to:
NPDE:
ACE:
VARSITY COLLEGE LLB:

0866170439
0866166874
0864023300

1.

Student number:

2.

Initials and surname:

________________________________________________________

3.

Id/passport number:
Please fax/post/e-mail my record to (choose one):

Fax nr:

_______________________________________

E-mail address:

_______________________________________

Postal address:

_______________________________________
_______________________________________
_______________________________________
_______________________________________

__________________________

______________

SIGNATURE: STUDENT

DATE

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Updated on: 23 January 2015

ACADEMIC CREDIT APPLICATION FORM

14