Chapter 12 AP Transactions and Reports

CHAPTER 12 AP TRANSACTIONS AND REPORTS
Table of Contents
1
2
3
4
5
Post Vendor invoice Posting using F-43 ............................................................. 2

Post Vendor invoice Posting using FB60............................................................ 3
Display Vendor Invoice Posted ........................................................................... 6
Post Vendor invoice and Payment with Cash discount ...................................... 9
Special GL Transactions .................................................................................. 11
5.1 Book a Down Payment through F-48 ......................................................... 11
5.2 Check FBL1N report .................................................................................. 12
5.3 Book an invoice through F-43 or FB60. ..................................................... 13
5.4 Transfer from Down Payments through F-54 ............................................. 13
5.5 Post an Outgoing Payment for the balance amount using F-53 ................ 14
6 Vendor Balances Display- FK10N .................................................................... 16
7 Display/Change Line Items FBL1N ............................................................... 17
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1 Post Vendor invoice Posting using F-43

Via Menus
Via Transaction Code
Accounting Financial Accounting Accounts Payables

Document Entry Invoice-General
F-43
Update below details
Press Enter and update below details
Press Enter and update below details
Select Document SimulateClick on

Message:
2 Post Vendor invoice Posting using FB60

Via Menus

Document Entry Invoice
FB60
If we need to change the company, code click on

appears as below:
. A pop up screen
Enter correct company code and press enter.
On Basic Data tab:
Payment Tab, change the Payment terms and Baseline Date if required.
On the Right side we have Vendor address and outstanding details:
Click on
to go to the Vendor master data (Only display). We can see the outstanding
of the customer from the following navigation. Click on

Vendor outstanding (if necessary)
to see the
Prior to posting the document, review GL entries by pressing

Document displayed as follows:
Go back to main screen by pressing
icon.
When the debits equal the credits, select Document Post to post the document or
select the save icon
or Cntl+S. The following message is displayed:
Message:
Display Vendor Invoice Posted
Via Menus
Accounting Financial Accounting Accounts Payable Document

Display
FB03
We have to input: Document number

Company code
Fiscal year
Press Enter, then the document is displayed as below:
Click on
to see the header details as below
The name of the user who has enter the invoice

The date and time of invoice entry
The object key which is unique for any FI document is automatically generated and
it is a combination of (Document number + Company Code+ Fiscal Year)
In FB03 if the document number is not known, click on
screen: The input selection screen appears as below:
Click on
at the initial
to get dynamic selection parameters:
After inputting the selection screen items the output appears as below:
Double clicking on the Document number will display the document as below:
Click on back arrow
to return to the initial screen.
4 Post Vendor invoice and Payment with Cash discount

Prerequisite: Make sure that there is a Vendor invoice, which is eligible for discount
or Post a Vendor invoice using FB60 use payment terms 0002
Post Outgoing Payment
Via Menus
Click on
Accounting Financial Accounting Accounts Payable Document

EntryOutgoing Payment Post
F-53
and Select the Invoice to be cleared.
Select Document SimulateSave
Observe the Discount Received Account is credited with Discount Amount.
10
5 Special GL Transactions
5.1
Book a Down Payment through F-48
Press enter
Simulate and save the document.
11
Click
5.2
Message
Check FBL1N report
Make sure to select
The Indicator A represents what kind of a SPL GL type it is.
12
5.3
Book an invoice through F-43 or FB60.
One can observe the above message at the time of posting invoice.
5.4
Transfer from Down Payments through F-54
Press enter
Input the amount in Transfer Posting, select the line item and click on Document
Simulate
13
Double click on the Blue line item. Enter some text and save it.
5.5
Post an Outgoing Payment for the balance amount using F-53
Click on
assigned amount is 0
and Select the Invoice to be cleared. Ensure that the not
14
Click on Document SimulateSave.
Go to FBL1N and see how the Down Payment and Invoice cleared
15
6 Vendor Balances Display- FK10N

Via Menus
Click on

AccountDisplay Balance
FK10N
if various customer numbers or range of customers is to be used.
Click on
Double click on debit/credit to get the break- up of the amounts.
16
7 Display/Change Line Items FBL1N

Via Menus

Account Display/Change Line items
FBL1N
Select either open items/cleared items/all items.

Select Normal items/SPL GL Trans/Parked items as appropriate.
17
Vendor Line item Display
Click on
Change the report layout
Select the fields from Hidden fields and click on
18
Click on
Saving the Changed report layout
The new layout has taken effect. Text is moved off the layout and posting is added to the
layout.
Viewing the report in different layouts

Click on
Select the appropriate layout.
19

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CHAPTER 12 AP TRANSACTIONS AND REPORTS

Post Vendor invoice Posting using F-43 ............................................................. 2