1.

UP Office responsible
Partners: ePLDT Inc. and Partners
Assists in the deployment of the systems
SMART Communications, Inc.
Collaborated with UP on wireless connectivity and
developing ICT courses
How long will it take to implement?
Span of three (3) years
Source of funds: Reprogrammed funds, General appropriation,
allocation from CHED and other agencies, donations from alumni and
private sector
Who will manage?
Teams within UP OVPD & ITDC with counterpart in all constituent
universities
5 Major Components:
Policy Formulation, Organization and mobilization
Benchmarking and ICT Audit
Acquisition/ Devt and Installation of Appropriate IS
ICT Infrastracture Devt
ICT Competency Buildings
What University systems will we acquire/ develop?
N/A
2. Info Core Systems and Simple description
Cost: Terms of Reference( TOR)guided the bidding of IS
In the TOR, the total budget should not exceed Php 135,000,000.00
inclusive of VAT
Bid out by ePLDT and Partners at Php 134,618,243.88 inclusive of
VAT

What do we get?

Perpetual software licenses for the SAIS, HRIS, FMIS, SPCMIS, and
EIS

Software licenses of supporting applications, as needed

One year maintenance support

Project management and implementation, as well as training of

users and UP technical personnel involved in

SAIS implementation in UP Manila and UP Open University

HRIS implementation in UP Manila, UP Open University, and UP

Diliman (including UP System offices)

FMIS implementation in UP Manila, UP Open University, and in UP

System offices

Project management and implementation of business intelligence

software and its integration with SAIS, HRIS, and FMIS for use in UP
System offices as well as in UP Manila and UP Open University

Hosting services including installation in data center as well as SLA

(service level agreement)

Overall project management and systems integration

Technical training on Systems Administration, database

administration, and software for SAIS, FMIS, HRIS, and SPCMIS

Breakdown of the cost of these integrated systems

The ePLDT Inc. and Partners, who won the bidding, presented the following
financial proposal:
Part 1: Software Licenses

HRIS

9,892,314.43

SAIS

14,080,905.22

FMIS

2,520,045.13

EIS

4,765,308.71

Database Software

790,594.56

Identity & Authentication Management

Software

3,495,260.16

Software Maintenance for the 1st Year

7,819,773.91

Subtotal for Part 1

43,364
,202.12

Part 2: Implementation Costs

SAIS

23,598,400

FMIS

11,508,000

HRIS

EIS

Subtotal for Part 2

20,763,120

7,560,000

63,4
29,520

Part 3: System Integration Costs

System Integration

Subtotal for Part 3

1,137,671.76

1,137
,671.76

Part 4: Hosting Services Costs

Monthly Hosting Services

Subtotal for Part 4

1,631,424.17

19,577,090.04

Part 5: Training and Other Costs

Training and Other Related Costs

Subtotal for Part 5

7,109,760

7,109,760

Below is the cost of these integrated systems for the second and third year:

15,929,169.08
Software Maintenance Cost
30,419,475.92
Hosting Cost
46,348,645.00
Total for next 2 years

Software Maintennance
Cost: Php 7,964,584.54 per year (*starting at the2nd year of eUP)
What happens if we cannot pay the maintenance fee?
We can still use the software licenses but we will not get any system
upgrade if we do not pay the fee.
Can we still access data inspite of power failure?
Yes! The Service Level Agreement (SLA) requires PLDT to provide the core
IS up and running 24/7.

Timetable
Pa help Miah/meera?

3. Training
Trainees: End-users (budget, cash, auditing and procurement personnel for
FMLS) are the trainees for the use of IS
Duration of training course: mostly 8 hours
Specific course: 3-5 days

4. Hardware and Network

Why invest in eUP instead of classrooms and equipment?
The eUP Project will improve the Universitys ICT facilities and universitywidde infrastructure and security systems
Under eUP Project would it be easier to communicate and transact bet campuses?
Yes! eUP Project will pave the way for integrated communications system.