SAP Conference for

Real Estate Management 2015

March 31April 1, 2015

Mid-America Club
Chicago, IL

In cooperation with:

WELCOME

Join fellow SAP customers to learn how you can innovate and transform
your real estate business.
These are exciting times for the real estate business. Corporate real estate managers are being forced to handle an increasingly
complex portfolio, optimize building occupancy, lower building operating costs, and comply with a broad mix of legal requirements,
including financial legal reporting. Commercial real estate managers are under equal pressure to maximize building occupancy,
while dealing with major industry shifts impacting them and their tenants. Fact-based analytics are crucial to survive. However,
only 28% of respondents in a recent real estate industry study regarded themselves as well equipped to meet the various
demands placed on them.
To help you deal with these demands, at this years event we will feature the brand-new SAP Real Estate Cockpit application and
SAP HANA Live for Flexible Real Estate Management. We believe this technology could be a game changer for the way decisions
are made at all levels of your organization. We will not only show you the new application in detail but also let the SAP Global
Facility Management team explain how they deployed it, teach consultants how to implement it, and discuss the fit of the
application to your requirements.
Additionally, the event will bring you latest trends and facts, provide tips and tricks for successful deployment, and give you
concrete opportunities to grow your business. As a keynote speaker, David Wilk from Sperry Van Ness will share his in-depth
industry insight. Speakers from CAPREIT, Energy Transfer Company, Public Works Government Services Canada and Transnet
Property among others, will share successful solution deployment experiences with you. Representatives from CIDEON, COS-33,
NPQ, B4 Consulting, and PROMOS will show you their complementary products and services. You will see demos of applications to
manage the corporate workplace, mobile building operations, property visualization, and common area maintenance expense
recovery.
For more in-depth discussion, pre-conference workshops are available for you to learn how to manage real estate end-to-end and
how to handle portfolios visually. Plus, roundtable discussions will provide an opportunity for you to tackle the upcoming
International Financial Reporting Standards (IFRS) compliance challenge for leases, learn about rapid solution deployment, and
share your ideas for potential future innovations.
We look forward to seeing you at our event in Chicago and helping you to discover new opportunities to make yours a truly bestrun real estate business.
Best regards,
Tom Anderson Christian Krmer
Solution Owner, SAP
Product Owner, SAP

PRECONFERENCE WORKSHOPS
TUESDAY, MARCH 31, 2015

At these workshops you will review product functionalities, dive deeper into relevant topics, get practical examples, take part in
discussions, participate in demonstrations, and have your questions answered. Each workshop provides a unique opportunity to
address challenges, discuss them with your peers, and gain valuable guidance from some of the most knowledgeable experts on
SAP applications. Please note that you cannot switch between workshops.
The following workshops will take place from 8:30 a.m.12:30 p.m.

Workshop 1: Manage Real Estate End to End with Real Estate Lifecycle Management from SAP
During this workshop you will be led through the individual parts of the real estate lifecycle management solution from SAP, see
process samples, and hear about customer benefits and references.
In this workshop you will:
Understand the scope of the real estate lifecycle management solution from SAP
See process samples in the system for selected business processes
Hear about the recent solution enhancements
Elwin Herrebout, Business Development Manager, NPQ
Tom Anderson, Solution Owner, SAP

Workshop 2: From Insight to Action for Real Estate Decision Makers with the New SAP Real Estate Cockpit Application
The SAP Real Estate Cockpit application supports real estate decision makers with reliable, analytical real time data. It enables the
easy drill-down to the underlying detailed transactional data and supports collaboration with others.
In this workshop you will:
Get a detailed overview on the functional capabilities and the configuration of this new application
Get insight into the virtual data model, architecture and content of the underlying the SAP HANA Live foundation
Tobias Decker, Product Manager, SAP

Workshop 3: Leverage Geographical and Spatial Information for Enhanced Land and Space Management: Manage Your
Portfolio and Business Processes with Visual Support
At this workshop you will learn how computer-aided design (CAD) and geographical information systems (GIS) can be used
together with the SAP Real Estate Management application to increase efficiency in your daily work. Get an overview of solutions
from SAP, SAP Consulting, and SAP partners, including a live demo and concrete customer cases.
In this workshop you will:
See how visualization of your properties will increase data quality and process efficiency
Learn what solutions are currently available
Discover the future trends in visualization and how they will simplify your business
Dirk Ranglack, CEO, Cideon Software
Stephan Albrecht, Principal Consultant & Service Manager GEO.e, SAP

For comprehensive details relating

to this event, please visit
www.tacook.com/sap-realestate

AGENDA
TUESDAY, MARCH 31, 2015

Optional jump-start workshops will take place between 8:30 a.m.12:30 p.m.
For workshop descriptions please see page 3 or visit tacook.com/sap-realestate.
12:30 p.m.

Registration, Lunch, and Networking in the Exhibition Area

SD1

1:00 1:30
p.m.

SAP Demo 1: Manage Expenses for the Maintenance of Common Areas for
Commercially Leased Properties (Office Buildings, Industrial Parks, and Retail)
Bassam Khalil, SAP

1:30 p.m.

Welcome to Chicago
Introduction of Speakers and Partners
Tom Anderson, Solution Owner, SAP

1:45 p.m.

SAP Keynote
Real Estate Lifecycle Management Solution from SAP Make Your Real Estate Business Become a BestRun Business
Learn how insight and compliance challenges affect the real estate business
Get an update on the solution for real estate lifecycle management from SAP
See the new SAP Real Estate Cockpit application
Hear about the future direction of the solution
Christian Krmer, Product Owner, SAP

2:30 p.m.

Demo Jam 1
Ready-to-Use Solutions: Rent Roll and Ad Hoc Reporting; Transfer/Copy Master Data; Maintenance of
Turnover for Contract Relevant to Sales on the Web, Serge Thuet, COS-33

3:00 p.m.

Afternoon Refreshments and Networking Break in the Exhibition Area

3:30 p.m.

Building a Foundation for Innovation and Growth with SAP Real Estate Management at CAPREIT
As one of Canadas largest residential landlords, CAPREIT is a growth-oriented investment trust owning
interests in more than 41,000 residential units located in and near major urban centers across Canada and
Dublin, Ireland. The reason for our success is simple: the needs of our residents are central to our operation
and influence everything we do. In 2010, we embarked on a multi-year, multi-wave program to build an
integrated business platform that supports our diverse geographical reach and site-level engagement. This
presentation will share strategy, implementation, and program insights into our experience with SAP Real
Estate Management in the multi-residential sector.
Hear about our unique challenges around organizational structure and the key roles that heavily
influenced our flexible real estate management design
Learn how we extended the standard flexible real estate management offering to drive site and regional
engagement
Get insight into our program strategies that brought a successful implementation of SAP Real Estate
Management to CAPREIT and built the foundation for continued growth and innovation
Maggie Chin-Sang, VP, Business Process Improvements, CAPREIT

AGENDA
TUESDAY, MARCH 31, 2015

4:15 p.m.

A Journey from Oracle Property Manager to SAP Real Estate Management, While Picking Building and
Other ROW Leases Scattered Across Multiple Legacy Systems Along the Way
Energy Transfer Company is engaged in energy management and transportation business through its
70,000 miles of pipeline across the United States. Its pipelines involve extremely complex right-of-way
(ROW) and storage leases. The leases (many 80+ years old) were managed in Oracle and Microsoft Excel
based systems, Access systems, legacy ERP systems, and the like. Making correct and timely payments was
extremely challenging. ETC implemented flexible real estate management functionality from SAP to
streamline all lease processes. Two phases have been completed successfully so far, bringing 2,000+ leases
into SAP Real Estate Management. This has streamlined all leasing practices and lease payments and has
added tremendous value by cutting down processing time and providing an integrated system landscape.
Further rollout of flexible real estate management functionality is in progress.
Learn how SAP Real Estate Management is capable of handling diverse leases and contracts
Discover how system users can simulate exact payments before sending them for managerial approval
See how consumer price index calculations and rent increases can be handled by the system instead of by
manual computation
Nawaid Isa, Principal Specialist Applications, Energy Transfer
Sanjay Bhatia, SAP RE-FX Solution Architect, Global Business IT Solutions (GBUITS)

5:00 p.m.

Demo Jam 2
Innovative Add On Products for Data Management and Apartment Tracking, Sanjay Bhatia, Global
Business IT Solutions (GBUITS)

5:30 p.m.

End of Conference Day 1

5:45 p.m.

Evening Reception in the Exhibition Area

Before setting out to explore Chicago, please make plans to join us for an evening reception in the exhibition
area. With a glass of wine and hors doeuvres, this will be the perfect way to unwind from an informationpacked conference day. The reception will feature beer and wine until 7:00 p.m., leaving plenty of time to
experience Chicago nightlife.

AGENDA
WEDNESDAY, APRIL 1, 2015

8:00 a.m.

Registration, Refreshments, and Networking

8:00 a.m.

ASUG Real Estate Special Interest Group Annual Meeting

The ASUG Real Estate Special Interest Group provides learning and networking opportunities for real estate
professionals, real estate management end users, and the teams that support them. We invite you to:
Discuss the value of participating in the Americas SAP User Group Special Interest Group for Real Estate
Join your colleagues to review and discuss the proposed year round community activity program for 2015
Brainstorm ideas where SAP could or should improve the solution offering for modern real estate
organizations
Share information to help improve the value of your SAP investment
Mitchell Cogan, National Portfolio Manager, Public Works and Government Services Canada
Ruth Magee, Market Leader, Real Estate Special Interest Group, Accenture

9:00 a.m.

Welcome Back
Tom Anderson, Solution Owner, SAP

9:15 a.m.

Keynote
Real Estate Asset Optimization A Management Consulting and Academic Perspective
Of the $25 trillion of total value in real estate assets in the United States, over $10 trillion is owned by
companies, municipalities, and institutions not in the real estate business. Corporate real estate is not a
necessary evil used to generate business revenues or house operations; it is the second largest balance
sheet item and operating cost for most companies. Despite this reality, enterprises often overlook the
earnings and optimization potential of capital dedicated to real estate.
This keynote session will provide insights on how enterprises can optimize their real estate portfolios and
generate new earnings and cost savings through management consulting diagnostics and data analytics
from the SAP Real Estate Cockpit.
Hear how asset optimization for real estate can deliver new earnings and cost savings
Learn about data analytics for measuring enterprise-wide real estate asset optimization
Discover real estate innovations for the boardroom and classroom
Review business cases and lessons learned from optimizing real estate in various market segments
David Wilk, National Chair, Corporate Real Estate and Advisory Services, Sperry Van Ness and Johns
Hopkins Carey Business School

AGENDA
WEDNESDAY, APRIL 1, 2015

10:00 a.m.

Roundtable Discussions
Roundtables are your opportunity to discuss challenges and issues with peers as part of small groups led by
highly qualified SAP experts and partners. Choose one from the sessions below:
Roundtable 1

Roundtable 2

 ow to Deploy Core Business Processes with the

H
SAP Real Estate Management Rapid-Deployment
Solution

Be Part of the SAP Real Estate Cockpit CoInnovation Process!

This roundtable will discuss how to leverage best

practices around investment planning, project
monitoring, maintenance and lease administration
delivered by SAP Real Estate Management rapiddeployment and which content and tools are
available for a speedy deployment of the solution.
Stephan Albrecht, SAP

The SAP Real Estate Cockpit application was coinnovated with customers, to help them better run
their real estate operations. In this session you will
have the chance to be part of this co-innovation
process. The participants will get an overview of
existing features and functions of the SAP Real
Estate Cockpit. They will also be able to provide
feedback on the current version and jointly ideate on
future functionalities.
Tobias Decker, SAP

10:30 a.m.

Morning Refreshments and Networking Break in the Exhibition Area

11:00 a.m.

The Journey from the Usage View to the Architectural View in SAP Real Estate Management and Its
Associated Benefits Within Transnet Property
Transnet Property is a specialist unit of Transnet SOE Ltd that manages the property portfolio that is noncore to Transnets rail, port and pipelines business and provides specialized property services for the entire
Transnet property portfolio. The value of the portfolio currently under direct management is about $300
million and comprises a mix of commercial and residential properties. Transnets core property portfolio of
$2.74 billion, makes it a significant property owner in the country, and it is against this context that Transnet
has embarked on a drive to maximize returns from its property portfolio.During 2013/14, the board
approved a new strategy for property, which seeks to address the disparate management of the portfolio in
Transnet and the financial and economic losses incurred as a consequence.The effective use of the
architectural view of SAP Real Estate Management will assist the board in having a consolidated and single
view of Transnet property portfolios performance.The architectural view is intended to assist management
to effectively and efficiently manage the portfolio which will result in maximizing shareholder value.
Discover how to utilize usage view knowledge and skills to successfully implement and provide testing
scenarios for the implementation of the architectural view solution
Hear about the reasons to redesign key business processes before embedding any new technological
solution and about the importance of speaking the language that the business understands
Find out why effective change management is key to the adoption and use of SAP Real Estate
Management by the business
Sibusiso Mabaso, Chief Information Officer, Transnet Property

11:45 a.m.

Demo Jam 3
 njoy SAP Real Estate Management and Enterprise Asset Management for Facilities Management
E
Integration, Elwin Herrebout, FM Insight/NPQ

AGENDA
WEDNESDAY, APRIL 1, 2015

12:15 p.m.

Lunch and Networking in the Exhibition Area

SD2 12:45 1:15 p.m.

1:15 p.m.

SAP Demo 2: Visualization Including GIS and the SAP 3D Visual Enterprise
Applications, Stephan Albrecht, SAP

Demo Jam 4
Uncovering the Value in SAP for Real Estate Management, John Chapman, B4 Consulting

1:45 p.m.

Converting AutoCAD Drawings to Industry Measurement Standard for Publication into the SAP NOVUS
Solution Lessons Learned from Public Works and Government Services Canada
Join PWGSC to learn about the conversion of existing AutoCAD drawings to create an integrated architecture
view in SAP using the Cideon accelerators and connection tools. PWGSC is implementing SAP Real Estate
Management to help better manage its portfolio of office space. As part of this effort, an initiative is underway
to convert AutoCAD drawings from a variety of internal, historical standards to a modern industry standard
the Building Owners and Managers Association (BOMA) area measurement standard 2010.
How to handle changes in building measurements as a result of adopting industry measurement standards
Lessons learned in converting over 10,000 AutoCAD drawings to industry standards
Requirements to prepare AutoCAD drawings for publication into SAP to create an integrated architecture view
Mitchell Cogan, National Portfolio Manager, Public Works and Government Services Canada

2:30 p.m.

Demo Jam 5
ERP Gets Mobile with Easysquare: Simplify Your Business Processes in SAP Software by Integrating
Mobile Steps, Theresia Mussauer, PROMOS consult

3:00 p.m.

Afternoon Break in the Exhibition Area

3:30p.m.

Roundtable 3

Roundtable 4

 lanned Changes to International Financial

P
Reporting Standard for Leases

How to Approach Integrated Workplace

Management System Requirements with the SAP
Solution

During this roundtable, participants will discuss the

potential impact of the standard on your balance
sheet, your organization and your application
landscape. SAP will share its current solution and
give a preview on planned enhancements. All
participants are invited to share their considerations
and experience.
Christian Krmer, SAP

During this roundtable, participants will discuss which

SAP components they would like to see included in
the SAP Real Estate Management solution for
corporate real estate. During this interactive session,
participants are invited to share ideas on where they
would like to see SAP invest in their corporate real
estate solution and share trends they view within the
industry. Possible discussion topics include, space
management, mobile applications for room
reservations, using sensors to manage flexible
workspaces and security.
Tom Anderson, SAP

AGENDA
WEDNESDAY, APRIL 1, 2015

4:00 p.m.

Insight-to-Action with the SAP Real Estate Cockpit Application at SAP Global Facility Management
SAP has more than 68,800 employees and locations in more than 130 countries. Thus, the company regards
the strategic planning of its real estate portfolio as being of key importance. The management of its
corporate real estate, facilities, and building security is organized within a single business area global
facility management. Three hundred employees take care of all the data processing centers and
development centers as well as office space. The SAP Real Estate Cockpit application provides a visual
overview of key data relevant to decision makers in corporate real estate for strategic portfolio planning and
communication with its corporate customers. The application allows combining key data, such as head
count, lease information, and external market data, visually in an insightful overview format. During this
session you will:
Gain insight into the capabilities of the SAP Real Estate Cockpit
See how SAP Global Facility Management deployed the application to their function.
Learn how the application assists in daily corporate real estate practice
Craig Walton, SAP Global Real Estate Strategist, SAP

4:45 p.m.

Wrap-Up and Close of Conference

GOLD SPONSOR

Global Business IT Solutions (GBUITS)

GBUITS enhances the SAP Real Estate Management implementation journey through its revolutionary
add on products. Founded by two passionate SAP real estate consultants who experienced first
hand customer pain points and complex deployment issues, GBUITS develops products which bring
tremendous cost, time and effort saving to customers.
For more information, please visit www.gbuits.com

SILVER SPONSORS

B4 consulting
B4 Consulting is a full-service SAP gold channel partner with a real estate practice dedicated to
comprehensive business management services and solutions. Our industry specialists have global
experience in commercial real estate, corporate real estate, and land development, acquisition and
construction.
Expert in SAP for Real Estate Management, B4 Consulting can help optimize your property portfolio
management with the SAP Common Area Maintenance Expense Recovery application. B4
Consultants can design a full life cycle solution for your property portfolio that includes construction
management, real estate management, and facilities management. We are seasoned business and
SAP professionals and were passionate about accelerating the time to value of SAP real estate
solutions that drive operational efficiencies for your competitive advantage.
For more information, please visit www.b4-consulting.com
COS33
Do you require rent roll or reporting, copying or transferring of master data, turnover maintenance of
sales-based contracts, mass changes, or more? COS-33 is an SAP partner and has been engaged in
the development of add-ons for SAP Real Estate Management for over 16 years. All of our SAPcertified add-ons are ready to use, guaranteeing you a speedy return on your investment.
For more information, please visit www.cos33.com/en

10

SILVER SPONSORS

FM INSIGHT
FM Insight is the SAP certified add-on to support integrated Workplace Management in SAP.
With its unique user interface it delivers comprehensive functionality for Facilities Management,
including employee self-service and integration with AutoCAD.
FM Insight offers process improvement and supply chain optimization through full integration with
Human Resources, Purchasing, Contracts and Finance. FM Insight delivers reduced total cost of
ownership since there is no longer need for interfaces between SAP and your IWMS or separate
server(s) for the IWMS. Stop interfacing, start integrating today!
For more information, please visit: www.FMinSAP.com
PROMOS
PROMOS consult is a leading provider of IT services to the real estate sector. The company offers the
full range of consulting, training, and development services as well as custom-made solutions for
handling maintenance and repair jobs.
PROMOS operates the real estate online platform Easysquare Mobile and offers mobile apps and
services based on this. Easysquare Mobile is a unique networking solution for making business
processes in the real estate business simpler for property managers, tenants, prospective customers,
and service providers. Ready-to-use add-ons are available for SAP software systems with Easysquare
workflow to use the Easysquare platform for paperless communication and help ensure smooth
embedding into the existing IT landscape.
For more information, please visit: www.easysquare.com

BRONZE SPONSOR

CIDEON
A comprehensive Visual Real Estate and Facility Management solution based on SAP ERP is the result
of CIDEONs long-term development partnership with SAP. The solution optimizes users FM
processes over the long term and offers graphic support with user-friendly interfaces that allow broad
latitude for the analysis and visualization of user-specific real estate data. The focus is on the direct
integration of CAD drawings with IWMS & FM processes in SAP. The user benefits from the
substantially expanded scope of functionality of the SAP FM standard modules and visually based
information management in one system - SAP ERP.
For more information, please visit www.cideon.com

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HOW TO REGISTER
To register online for this
event, please visit
www.tacook.com/
sap-realestate

Contact for Inquiries

Emily Peters
T: +1 919-510-8142
F: +1 919-510-8143
E: e.peters@tacook.com

Event Venue
Mid-America Club
200 East Randolph Drive
Chicago, IL 60601
312-861-1100
http://www.midamclub.com

This event is organized by T.A. Cook Conferences in cooperation with SAP.

The registration fee includes participation in the conference and/or workshop,
breakfast and lunch on all days, refreshments, an evening event for conference
attendees, and documentation material for download. Please note that costs for
accommodation and travel are not included in the registration fee.

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REGISTRATION FORM
SAP CONFERENCE FOR REAL ESTATE
MANAGEMENT 2015
CHICAGO, IL
MARCH 31APRIL 1, 2015

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Conference (March 31-April 1, 2015)

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13

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