You are on page 1of 7

CHAPTER I

THE PROBLEM AND ITS BACKGROUND

Introduction
Our Client is the school of Our Lady of Victories Academy also known asOLOVA
in Amulung, Cagayan; our system is Attendance Monitoring System, only applicable
to the teachers and other staff or personnel in the school using their ID, it is only
applicable to the students if there is a huge activities in school like foundations,
intramurals and other activities.
Every school takes its responsibilities towards monitoring students attendance very
seriously. Many schools already have processes in place to record and follow up
persistent absence as an integral part of their duty of care.
Attendance is very important in every students, a single absent is big difference in
performance in the school. Mostly students of high school are prone to absences, it
is because of some reasons that they think it is a boring class, laziness to attend the
class, some students prefer going to computer shops playing games rather that
entering the class and some students cannot refuse the influence of a friend or peer
pressure.
Most of the schools nowadays are implementing automated techniques and
processes to meet their growing needs, and it can be best defined by widely used of
computers and other devices. Attendance is a time record of numbers of student
present during events, generally defined as systematic accurate all. It is an
obligation of every student as fullest potential. It is very important to the student
and etc. to maintain their attendance from school or work.

Statement of the Problem

1. Maximizing the time of the teachers to their attendance.


2. Maximizing the time checking the attendance of the student if there is an
activities in school like the foundation and etc.
3. It is hard for them to identify the penalty of student to be given depending on his
attendance as regards to his/her absences if there is an activities in school.

Hypothesis

The proposed system will be capable of maintaining the efficiency of every student
attendance record through Student ID.
1. We will be creating an attendance monitoring system to lessen the time of the
teachers and the personnel to take their attendance.
2. Minimizing the time checking the attendance of the student if theres an
activities.
3. The proposed system also has the capability of computing penalty of student to
be given depending on his attendance as regards to his/her absences if theres an
activities.
Significance of the study
This study is conducted to propose and develop a new system that would be of
great advantage to the school, researchers, and to future researchers.
Our Lady of Victories Academy - The result of the study would provide more efficient
and effective processing of the data. It would also result to faster and easier
generation of the outputs; hence, reports are submitted on time for timely decision
making.
Researchers - The conduct of this study helped the researchers to work
independently. The researchers able to practiced their knowledge in System
Analysis Design.
Future Researchers - This study will serve as a guide for other researchers who
intend to explore along the same line of the study.

Scope and Delimitation

The study covers the used of the present system but just automating it to easily
check the attendance of the students and teachers. To make it easier to identify
their records and penalties.
The proposed system will be capable of maintaining the efficiency of every student
attendance record through Student ID. The proposed system also has the capability
of computing penalty of student to be given depending on his attendance as
regards to his/her absences per event.

Definition of Terms

Absent - not present in a place, at an occasion, or as part of something.


Activity - the condition in which things are happening or being done, A thing that a
person or group does or has done.
Attendance the action or state of going regularly to or being present at a place or
event.
Manual Processing it is done or operated only by a hand or hands.
Monitoring - is the regular observation and recording of activities taking place in a
project or program.
Penalty - a punishment imposed for breaking a law, rule, or contract.
Queue - is a line of people who are waiting for something or a series of instructions
that are stored in a computer so that they can be processed later.
System - is a collection of components that works together to perform a specific
task.

CHAPTER II
REVIEW OF RELATED LITERATURE AND STUDIES
This chapter presents several literature and studies that provide information
data that is related to the present study and provide guidance to the researcher for
better understanding.

Related Literature

RFID student attendance monitoring system is a system that will take students
attendance by using RFID technology. This system mainly comprises of Nokia 6212
NFC mobile which is used as RFID reader, RFID tags which are embedded to the
students ID cards and Server machine which is likely computer. This system records
students attendance to an attendance database server. (Rodrigo, 2012)
With the help of an attendance system, institutions and other organizations can
save time and money. When we talk about an attendance management system it is
not specifically only for schools or companies. It can be used everywhere where
people in large number work. Apart from saving time this system also helps in

saving money of the organization which was otherwise lost in monitoring, tracing
and updating information.
Cost spent on buying supplies like ink, paper, files, sheets, pens, punching
machines, and many more all can be saved with the use of automated systems.
This system benefits teachers, management staffs in schools and colleges and
managers in companies to easily view all the collected data within a single click.
This stored data is stored in a database and hence is safely stored for years
together. The same data is stored in documents are sure to get misplaced soon in
the near future. To avoid all such problems all the organizations are using this
system for a peaceful maintenance.
This system can be very beneficial for human resource departments too as they can
view the records of their employees and then provide salary to them. With this
system issuing the salary would not at all be tough for companies as they can very
easily check the record of employees and issue the salary. This system if used can
be used for a long term process. Archive data too can be obtained as the data base
is updated every year with a fresh set of important information and records. (G.
Radhakrishnan, 2012)
Related Studies
According toNasir Uddin(September 10, 2011), for the developing economies like
Bangladesh capital market is like an engine for growth. It acts as an intermediary
between surplus units and deficits units. Whereas, transparent and investors
friendly business atmosphere is essential in capital market for building confidence
of general investors. There are a wide range of investors from well-known informed
to rumormonger, the gambler to complete risk avoider. So a common strategy from
the regulator should be taken to balance the whole market. The monitoring
investigation, grievance and legal department of DSE plays an important role to
build up investors confidence by providing service to its broker house as well as the
investors. The bourse has a strong monitoring cell, which prime objective is to
provide a perfect working environment by providing service to the member houses
and investors. Since 2003 the monitoring cell is doing its operation by a fearless
team. Over the years, the department has earned its trust and confidence and
support through its enthusiasm. This paper is an outcome of study conducted in
DSE; the study has identified the reasons for some irregularities in the stock market
and tried to find out what are the loopholes to the securities laws and regulations.
The findings of the study revealed that the present market is not limited with the
high income people of the society; the small income investors are also
spontaneously invest their savings.
The study indicated that for the smooth functioning market the importance of the
monitoring cell is evidently important. The effectiveness of the monitoring cell is
shown by the time series analysis and contribution of monitoring in stock market.

The study suggests that as the number of brokerage houses are increased all over
the country DSE has to improve its monitoring system. And, the investors should be
aware of their rights, responsibilities and duties. However, the findings shows that in
terms of problem identification the brokerage house with the department of DSE is
quite effective and playing a vital role in a capital market. For the sake of stability
and to maintain sustainable growth in the securities market there is no alternative
to complying with securities related rules. For this purpose the Monitoring,
Investigation and Compliance Department (MIC) of the Dhaka Stock Exchange
Limited has been continuing its monitoring related activities.

Synthesis
The related literature discussed all the deal of the attendance system which
have something to do with the present study. The profiles of the items give easier
efforts to monitor the attendance.
The related studies discussed the time efforts of employees concerned are
maximizes for productivity of reports and our proposed system provides systematic
and organized handling and generation of reports.

CHAPTER III
RESEARCH METHODS AND PROCEDURES

This chapter presents the research methods and procedures used in this study
such as research design, respondents of the study, locale of the study and the
research instruments.

Research Design
The researcher used the Waterfall Method of the study.

Requirement Gathering and analysis - All possible requirements of the system to be


developed are captured in this phase and documented in a requirement
specification doc.

System Design - The requirement specifications from first phase are studied in this
phase and system design is prepared. System Design helps in specifying hardware
and system requirements and also helps in defining overall system architecture.

Implementation - With inputs from system design, the system is first developed in
small programs called units, which are integrated in the next phase. Each unit is
developed and tested for its functionality which is referred to as Unit Testing.

Integration and Testing - All the units developed in the implementation phase are
integrated into a system after testing of each unit. Post integration the entire
system is tested for any faults and failures.
Deployment of system - Once the functional and non-functional testing is done, the
product is deployed in the customer environment or released into the market.

Maintenance - There are some issues which come up in the client environment. To
fix those issues patches are released. Also to enhance the product some better
versions are released. Maintenance is done to deliver these changes in the
customer environment.

Respondents of the Study


The respondents of the study are the faculty and the students of Our Lady of
Victories Academy (OLOVA) of Amulung, Cagayan.
Locale of the study
This study was conducted at Our Lady of Victories Academy (OLOVA) of Amulung,
Cagayan during the school year 2014-2015.

Research instruments
Interview
The researchers interviewed the concerned personnel in order to understand some
information that the researcher does not explain.
Library Technique
This technique was used whenever the researchers met difficulties concerning
the study. It provides the researchers much needed information they needed.
Internet Surfing
The researchers used the internet for further understanding about the study and
used it to find more related topics concerning this study.
Observation
The actual observation is done to know the techniques about the objectives of the
study.
Reading and Review of the Documents
Pertinent documents and form were included in this study.

You might also like