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    Thiago Holanda Cavalcante
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    SAP Brazil Localization

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    SAP Brazil Localization

    Copyright:

    © All Rights Reserved
    Download as PDF or read online from Scribd
    Flag for inappropriate content
    179 views31 pages

    SAP Brazil Localization Portfolio

    Uploaded by

    Thiago Holanda Cavalcante
    SAP Brazil Localization

    Copyright:

    © All Rights Reserved
    Download as PDF or read online from Scribd
    Flag for inappropriate content
    of 31
    SAP Brazil Localization Portfolio It's Time to do Better = Brazil and the Localization of SAP Solutions For a very long time now, SAP has been offering products tailored to the specific requirements of Brazil. Ever since the first 3.0 version of the R/3, which was localized in 1996, not only the scope of ERP’s localization has been continuously enhanced and updated, but also the Brazilian version of the portfolio of SAP’s industry-specific products and solutions has increased significantly over time. Currently, besides the “Classic” ERP components such as FI, MM, SD, HR and CO, there are several generic solutions available, for example CRM and SRM, as well as a growing number of industry-specific solutions, which we present in this brochure. ABOUT THE COMPLEXITY OF BRAZILIAN LOCALIZATION Whoever plans to implement an SAP system in Brazil can count on a vast localization, tested In over 1,000 SAP ERP installations. However, there is great complexity in the Brazilian ‘ocalizatian, requiring a significant effort in centiguring egal requirements, Brazilian eampanies are used to this complexity anc Usually face this challenge with due preparation, but Itis worth mentioning that theaditional effort required, ‘tomeet legal requirements. corresponds tothe overall ‘complexity of the Brazilian legislation, which according to a study conducted by the World Bank (IFC), comes in first place In the worldwide ranking ‘of tax bureaucracy: a typical company spends approximately 2,600 hours per year preparing ta ay and paying lis taxes. An amount 24 times groator than in the United States and more than five foreign companies planning to roll-out risk ‘times that of the other BAIC countries. underestimating the effort required 22235 rs poe yor Leroy sans pret enone Legal Requirement Impact on ERP Fiscal bockkeeping “The Business Place” as on Branch Level an additional organizational unit Federal, state and Very complex tax municipal taxation calculation Tax on Circulation of Tax processes Impacting Goods logistics, tar example, tax calculation in stock ransters Elecironis Tax ‘Online authorization » Receipt process requiring complax messaging arenitecture and impacting logistics processes In order to face this challenge in the bes! possible way, Fiscal Bookxesping Extremely complex Globalization Services offers 1-2 day-long workshops. in eports ch virtually sil of addibon fo the online documentation - to learn about the main {he Company's physical, characteristics of te Brazilian Localization, aecounting and tax flows item by tam. Public System of Digital Bookkeaping (SPED). Vatious magnetic files or paper books on the Jaderal, state and municipal levels, Moreaver. and unlike other countries with localization, the nature of the legal requirements in Brazil, particularly in accounting, causes an impact On the organizational tax structure, on logistics, on casting and on fiscal bookkeeping. Therefore, in Order to create a basie configuration of Brazilian Jogal requirements in an ERP system, It becomes necessary to involve SD, MM, Fl and GO Consultants, while an Fl consukant would be enough in most other countries Implementation bifort for Localization oh “Examples otcountries wih vryingdegrees cflocalizalloncomplesty: UniledKingaornwlthiow comaleity, Mexico nithmedumcomsieity,Russiaand Brazil wih high compli. [Unive wnatnsooena niuesis inBvexl eqrestad! effort izputinio logis LOCALIZATION OF THE SAP ERP HCM SOLUTION HUMAN CAPITAL MANAGEMENT SAP, the worldwide leader in enterprise application software, has @ solution for managing human resources, used in over 9,500 campanies, which manages more than 60 million employees in over 70 countries, ‘The SAP EAP Human Capital Managomont (SAP ERP HCM) soluton offers resources far human capital management and provides comprehensive and effective functionally to HA professionals, as well as executives and line of businass managers. The solution engures that each employee's goals are aligned with the company’s strategic objectives. Moreover, it combines strategic resources with the workiorce’s analytical capabilities, which makes it possible to take full advantage of human capital-orientad Strategies and programs, a well as thase regarding ine assessment at thelr contrinution to the company’s profitability, The localization of the SAP ERP HOM solution has been developed altera study of the Brazilian labor legislation, as determined by the "Consolidation of Labor Laws", in orderto meet thebest business Practices in use by organizations of all sizes and segments. From the moment SAP delivers this solution to a customer, there's dedicated team that makes new functionality available and keeps the solution updated with the latest legal changes published by the Brazilian government. ‘The solution also includes additional functionality to meet the needs of public sector companies, + Payroll: ationds to the payroll aed. Itoffers flexibility in maintaining employee data, enabling tne storage of information, correspondence: data, bank data, salary changes, slimony payments, transfers and more. ‘To meet the specific characteristics of each company, the payroll solution daveloped for Brazil also allows a more flexible payroll Processing by using ‘ojustments and customizations, Im addition, you ean run special pay- rolls, such as leave, biwoakly acvance payment, Christmas allowance advance payment, Chrisimes allowance, pratt sharing (PLA), termination and complementary adjustments. + Income tax and social security charges: attends to the negds of income tax and social security charges calculation, such 38 Social Security (INSS), Severance Premium Reserve Fund (FGTS), and athers + Leave: attands to the ‘administration of employees! leave through procassing that generates leave quotas entitiament. You can sot paramoters for those types of absence that can affect the entitiament to leave. When the ‘employees go on leave, the number of leave days is deducted fram the days stored lathe quotas. Company vacation and double leave are also included in this solution. + Benefits: enables the paymentol benetiissuchas childallowance, right work, bonus, Pealln risk premium, hazard bonus, transportation vaucher, jaod woucner, etc. Union dues: through parameter setting, the payrall solution lets you collect these dues, such as Union, canfederate, welfare and association contributions Reserves: leave andChristmas allowance reserves are farms: Of settlement. These payments reserves are caleulated during the yoar and are proportional to the month worked by the employee. The solution also lets you reserve the correspanding charges, such 8 FGTS, INSS and third-party contribution + Retrosetive Payroll Aecounting: thes the eapabilty to calculate the payroll in order to payicash difleronces in valuos already. calculated in previous months, 5 well as adjustments in collecting foes and charges paid to the government. —_ ‘The original results are not changed since they may have already been accounted for, Examples of retroactive accounting: retroactive pay increase; retroactive benefits gain or loss, errors, and others. The FRA, accumulated revenue received, is also in the solution, ‘+ Multinational Companies: it your company has branches in other countries, then SAP ERP HCM isthe right solute far you. The payrol solution is available in many countries through versions developed by SAP or complementary parner solutions, in the country's. ‘spocifc language, currency and complying with local legislation. LOCALIZATION OF THE SAP ERP HCM SOLUTION HUMAN CAPITAL MANAGEMENT FOR PUBLIC SECTOR SAP has a Human Resources solution with Public Sector requirements (GLT, Statutory and Administrative). A. detailed study af the processes and requirements specific to this sector has been conducted by SAP consultants ang extemal consultants with extensive expenanca in this area. This. ls an add-on solution whieh includes the following tunetonallty for bottor managemerst of puble sactar employous. + Public Examinations and Hiring: Administaton of publicex- aminations and selective processes in arder to control aperetonal acviles of recruitment and personnel salacton (calling, ring. nomination. capacity, ownership and actual activity start). Single servants! register of personal data tor payroll management and accounting, Ituses Some functionality rom the e-Flecruitng solution: record the public examinations data, the ranked appicants, ‘Gently tye best ranked applicants and manage al the steps of the process. + Leave and Advance Leave Allowance: Leave calculation in general and payment of advance leave allowance thal can be calculated based on & porcentage of the month's net or gross salary, in one portion, an the firs! day of leave, In mare than one portion, an ihe respective leave cates, f the employee Chooses to-divide thairleave period ‘+ Leave Planning: Pianning a leave and the bonus legve means to"schedule’ a certain leave period using relevant information to choase a suitable date based on validation rules related to absence limits. We can compare the actual amountof absences and existing pBianning witn the desired quantty of absenoes for 2 ‘certain period, Information regarding Christmas lowanoe advanea paymar rary bonus, ete. ia managed joinly. uses ESS and MSS. functional ‘+ Maximum Wage: Different calculation methods far Fodoral, Stato and Municipal ephores based on limits set by lew. ‘+ Penslonera: Should the servant pase away, Gependent persons are entited io. monthly pension ‘nased on the value of the respective salary “if active” or from inactivity ithe sorver was already retired. The pension shall be classified as tollawe: Temaarary ar LLfiong Pension, Monthly Payment: itis the payment due te the [public servant for the provision of services deriving ‘rom the labor contract or fies to public administraton. “This payment cannot be stipulsted for « period over ‘one month, wit ie exreption of commissions, parcentages and graifications, Adaitional Payments: 23saq on position, tme, nazarous work and six part. Payroll Deduction Limit: [tis the deduction to the ‘servant's salary, upon his/her previous ane formal ‘spproval and written consentan benalt of ‘adminisiration. it's applicable to the consignment [process in payroll of pubic civ servants, of retired ‘workers and direct administration, local government ‘and foundational pansioners of the Union's Executive (power, The system shall make: Geductions ta payroll in what regards optional consignments. ‘Teaching License: Workday, salary for workday, ‘deduction tor days ef work missedidelays and paymant of overtime hours. The teacher's workday is ‘comprisad of classroom hours that include activities ‘with students, collective educational work (HTPC) ‘and individual educaticnal work (HTP). Leaves: Partially paid. There may be cases where ‘the salary is decreased durng the concession period, in other words, the salary amount is gradually reduced by a certain percentage, Bonus Leave: ‘Grantee to servants acoording Wo attencance, discipline and length of service in the public sector. ‘Christmas Allowance: In the public sector, the ‘Christmas allowance is subject fo changes due to ‘welfare policies and the maximum wage: In ardor to atlend to the needs of weltsre policies: Special and ‘General Regimes Welfare Contribution (general and special regime) and Income Tax: Weare in pubie services deals with \sves regied in wellare norms of public servants that hal parmanent postions inthe Union Stats, Federal Disrc ane Munvepaltes. Privale workers are bound, mandatory, 1 te Sooisl Securty General Regime, ‘managed by the Bxazlian social securtyinstiuta, known as Instisto Nacional co Seguro Socal (INS). ‘The system calculates taxation on social security charges conscerng the social secunty charges progressive table. Assignment: Servants: of the Federal Publi: ‘Administration, ts local governments or foundations ‘may be assigned to anothar body or entity of the Powrsof the Union, the States, the Fadoral District ‘and Municipalities, including public companies and semnirpublic companies, to carry out the at wil ‘apponiment {thai can be the same or diferent entities) or postions of trust and to comply with the situation foreseen in specific kaws. Retirement: simulation of eligibility for retirement benefits in acoordance with the various rules, ANG when the servant becomes inactive and retires, different procedures contemplated in the system are necessary. Remunerated job accumulation; The remunerated Jp accumulation consists in-accupying more than ‘one position within the same organization, Fo active [Publ servants (public sector and statutory), retired ‘workers ane pensioners who accurate salaries, calculations are difierentiaied. Thees forms can be ‘accessed through this program, they are Declaration, ‘Option Term and Waiver of Responsibility. Public servant registry: The registration of pubic servants in the HGM required some adjusiments and ‘he creation of new infotypes. Legal reparts: Sesides the standard reports, the ‘solution made available for Brazil disciases the ‘folowing documents, epors.and legal hes: Monthly reports: SEFIP, CAGED, GPS and DAR ‘= Annual Reports: Magnetic registration of the PIS, RAIS, DIRF, Eamings report ‘= Othars: IN8é, Employee Registration, Dependents Statements for IRF and child allowance, holiday notice and vacation tag, GRAF. MANAD. Hamolognet, Unemplayment Insurance, Termination (Lotter and FRA, Localization of the SAP ERP Financials Solution Financial Accounting Financial Accounting In Brazl, there are specific business practices and taxes are calculated during the payment and collocton process ‘Accounts Payable (FLAP) Payment transactions, The paymont pracess involves payment of Obligations that can be done through @ Boleto or data medium exchange (OME), DME isan electronic file (specific format) camtaining all payment Information. The electronic fle (OME) Esused to exchange information babrean compariosand banks, The fle formats avaliable are as follows: FEBRABAN (CNAB240), tad (Gispag) and Bradesce (PagFor and CNAB249) Brazil's accounts payable system has

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