All information requested should be provided in the order and format of the

sections. All questions must be answered. In case of incomplete

information/Questionnaire, your application being disqualified. If the questions in
not relevant with your business the word Not Applicable (N/A|) must be write.
All responses will be treated in confidence and confidential.
A signed and dated hard copy of this questionnaire will be submitted.
Please note that we may require clarification of the answers provided or ask for
additional information.
The Pre-Qualification Questionnaire (PQQ) is split into 5 distinct parts:
1. Part A: General and Financial Information
2. Part B: Quality Related Information
3. Part C: Raw & Packaging Related Material Information
4. Part D: Manufacturing Related Information
5. Part E: Finished Product Related Information

PART A:
GENERAL AND FINANCIAL INFORMATION

Vendor Intender
Manufacturer
Material Supplies: Raw Material Packaging Material
Vendor/Company Name:

Contact Person:

..
Vendor site Address:

.
Vendor Business Address:

..
Major Customer: (or attached list)

Duration of business with Hilal:

..
Monthly turn over (tonnage):
.
Phone: .
Fax: .
E-mail: .
Self Assessment Date:

.
Self Assessment Team:

..
Completed by:

.
Total employee Administration

Engineering Production
.
Quality .
Shift operation:
QA/QC .. , Production
.
Is it an International or Local company: Local/int.?
What is the companys status: CC/LTD/PTY Limited/Other?
Founding Date Comp. (Established):

Do they have a regional presence: Yes/No

Do they have a global presence: Yes/No
Number of production sites:

..
How many sales & distribution offices:
..
In case of intender please list down manufacturer company name, contact
person and site address:


Would you agree to pay a penalty for rejections or bas services?

.
 PART B:
QUALITY RELATED INFORMATION

S.
Questions Yes No
No.

1 Has your company a documented overall quality

assurance system?

2
Is the system regularly reviewed and updated?

3 Has your company a documented overall quality

assurance system?

4 Are you prepared to release details?

5 Do you have a company organ gram and Quality

Assurance department? Please attach separately

6 Do you have a Quality Policy?

7 Do you have a quality (ISO) certification(s)? Please

attach copies:

8 Are you certified from any independent body? If yes

please attach Halaal Certificate.

9 Is your product is Allergenic? Please attach allergen

statement copy.

10 Is your product food grade? Please attach food grade

certificates separately.

11 Is your product is free from adulteration is free from

adulteration? Please attach statement copy.

12 Do you have a full batch/lot wise traceability of your

product to raw/Pack materials?

13 Do you have a laboratory facility?

14 Do you have a customer complaint handling system?

15 Do you have a complain follow up procedure?

16 Do you written records of all customer complaints and

corrective action taken?

17 Are you prepared to allow our company technical &

commercial representatives to visit your plant and to
inspect and assess your operation? This would be
 including an examination of specification and records in
so far as these relate to the hygienic and safety aspects
of your operation.

PART C:
RAW & PACKAGING MATERIAL RELATED INFORMATION

S.
Questions Yes No
No.

1 Does your company have specification for all raw and

packaging materials? Please attach example of one of
your specifications?

2
Are records of inspection of all raw and packaging
materials kept?

3 Do you have a vendor assessment and approval system?

(please attach list of approved vendors)

4 Is vendor performance monitored?

5 Are actions being taken against vendor performance

results/noncompliance?

6 Do stores operate on a first in first out basis?

7 Do you have warehousing facilities for your raw and

packaging materials?

8 Are conditions of storage being controlled and

monitored?

9 Does your raw material conform to Halaal requirements?

 PART D:
MANUFACTURING RELATED INFORMATION

S.
Questions Yes No
No.

1 Are all operation covered by written processing

manuals/procedures?

2
Are procedures uses in manufacturing areas?

3 Do you have a HACCP plan or critical control points? Is

these and other in-plant operations are monitored
recorded?

4 Do you have a flow diagram of the process including

time, temperatures & critical control points?

5 Are your control instrumentation calibrated? What is the

frequency of calibration?

6 Is material identification (traceability) maintained

throughout all stages of manufacture?

7 Do you have regular maintenance schedules?

8 Do you have written cleaning and sanitizing instruction?

9 Id the cleaning efficiency monitored and verified?

10 Do you have training programmes for production

personnel?

11 Do you have measures and system to prevent foreign

body contamination (e.g. Pest/rodent control, physical
hazards, air supply/environment etc)?

12 Do you have safety standards?

13 Are staff trained, training plan and training records

available?
 PART E:
FINISHED PRODUCT RELATED INFORMATION

S.
Questions Yes No
No.

1 Does specification exist for all finished products? Please

attach example.

2
Do you have written instructions for storage and
distribution of finished products?

3 Do you do rework of your rejected materials?

4 Do you dispose your rejected materials?

5 Do you carry any temperature monitoring during

Pre- storage, dispatch
Numberand of Excellent
distribution of final Good
product? Poor
We_____________________________________, hereby that the provided
Qualification Questions
6 information
Do you ishave
Questionnair trueproduct
and accurate. (Mention
and quality controlCompany name)
records retain
e system? 50 38 Yes 37-26 Yes 25 Yes
Form Completed by: __________________________, Signature:
answers Answers Answers
7 Do you written recall procedure available?
___________________
8 Do you have your own transportation and distribution
Position in company: __________________________, Date:
system?
_______________________
9 Do you have a covered area/shed to load and oof load
materials and finished goods to avoid impact of
environmental contaminations?

10 Do you have delivery service? Please specify.

11 Do you have a SOP in place for receiving orders?