Start with the account inquiry screen Does not require AP/PO journal transfer or

posting

Available Funds Inquiry Screen accessible from GL, AP and Req/PO Tools Menu

Req-3000, PO-2000, Invoice-1000

Create a Requisition
Commitment

Encumbrance Created Reserve, NOT Submit for Funds Check output

Approval
OR OR Even w/o Importing, the Encumbrances

Encumbrance Created
Reserve, Submit for
Approval
Import to GL, GL Inquiry DR Charge a/c, CR

Autocreate
PO Create Accounting? -
PO Created NO
Obligation Creating Accounting wont do
anything since nothing is to hit the
books yet.
Encumbrance Transferred
when RESERVED
Reserve, NOT Submit for
Approval Even w/o Importing, the Encumbrances
OR
will show
Encumbrance Transferred
when RESERVED
Reserve, Submit for
Approval Import to GL; GL Inquiry

Commitment DR Encumbrance a/c, CR

Actual Balance Type Journal Created for Charge a/c Obligation DR Charge a/c, CR
Stock Items It includes the over-receipt qty Encumbrance a/c
Perform
variance. This Reverses
Obligation Encumbrance.
When the Item is a stock item, ONLY THEN,
the Actual Accounting entries happen
Posting Validates Funds

Mode Does the Accounting

Transfer and Post Creates Journal Create Accounting GL Inquiry will not show anything
Entries This process can be
scheduled
Expense, Service Items
are NOT Accrue on
Receipt, therefore no
Actual accounting
 Accounts Payable

Enter Invoice,
Other
Funds Availability

Supplier Invoice Match

Invoice Encumbrance Funds Availability

Created

Validate
Other should show the total of
Validation and Create Accounting
can be scheduled to run at regular
intervals

Create
Actual Balance Type Journals Accounting
created Reverses Invoice Funds moved from Encumbrance
Encumbrance to Actual DR Encumbrance a/c, CR
Charge a/c DR AP
Accrual a/c, CR Trade Liability
Payments happen like normal, but
this process is not relevant for
encumbrances
Show GL entries
indicating the debits
and credits have
zero-ed out