JDM Sdo Sgod 1 Chief Eps Sm&e Socmob 30april14

Schools Division Office DRAFT ONLY / FOR VALIDATION
Governance and Operation Division

------------------------------------------------------------------------------------
Statement of Purpose:
The Governance and Operations Divisionstrengthens Schools and Learning Centerscapacity to create a conducive environment for the teaching-learning process to take place, provide for the holistic
development of learners, and ensure their readiness to learn through timely planning, mobilization, and equitable distribution of sufficient resources, development of human resource, provision of
technical assistance and building of strong partnership with stakeholders for increased support and resources for the effectiveand efficient implementation of sustainable programs, projects and services
towards increasing access and enhancing the delivery of quality basic education
The School Management M&E ensures quality management systems implementation in Schools and Learning Centersand adherence to standards and policiesthrough provision of timely technical
assistance towardseffective and efficient school management planning, delivery of basic education programs and services and assessment oftheir progress in achieving educational outcomes.
The Social Mobilization and Networkingensures provision of adequate resources to schools and learning centers by strengthening and sustaining relationships and collaboration of education
partners and stakeholders, andmobilizing resourcesand providing technical assistance to support special programs and projects towards increasing access and enhancing the delivery of quality basic
education
Chief Education Education Program School Management M&E Social Mobilization and Networking
Position Supervisor Supervisor Sr. Edu. Program Education Program Sr. Edu. Program Education Program Project
(SG 24) (1-1-1-0) Specialist (SG 19) Specialist II (SG 16) Specialist (SG 19) Specialist II (SG 16) Development Officer
P49,750 (SG 22)P42,652 P33,859 P26,878 P33,859 P26,878 II (for DRRM )
(SG 15) P24,887
Qualification Masters degree in Masters degree in Bachelor's degree in Bachelor's degree in Bachelor's degree in Bachelor's degree in Bachelors degree
Standards Education or other education or other Education or its Education or its Education or its Education or its relevant to the job
relevant Masters relevant degree equivalent and Equivalent equivalent and equivalent 1 year relevant
degree completion of academic completion of
Masters degree with 2 years experience in 2 years experience in experience
requirements for master's academic
4 years relevant specific area of education, research, education, research, 4 hours of relevant
degree relevant to the job requirements for
experience in specialization 2 years experience in development, master's degree development, training
management and At least 2 years education, research, implementation relevant to the job implementation Career Service
supervision experience as development, or other relevant 2 years experience in or other relevant Professional (Second
24 hours training in Principal or Head implementation experience education, research, experience Level Eligibility)
management and Teacher or Master or other relevant 4 hours relevant training development, 4 hours relevant
supervision experience RA 1080(Career Service implement
Teacher training Recommended
8 hours training or other relevant
08 hours of relevant 08 hours of relevant (Professional) RA 1080(Career additional
RA 1080 experience
training training Career Service Eligibility for Second 8 hours relevant Service (Professional) requirements:
RA 1080 (Teacher) (Professional) Level training Eligibility for Second
DRAFT as of April 30 2014 Page 1 of 34

------------------------------------------------------------------------------------
(SG 15) P24,887
RA 1080 (Teacher) Appropriate Eligibility for Position RA 1080 Level
Suggestion: other Second Level Position Career Service Position
licenses such as Recommended (Professional)
Recommended Appropriate Eligibility
engineering, additional Recommended Recommended
additional for Second Level
medicine, dentistry or requirements: additional Position additional
nursing requirements: requirements: requirements:
Recommended
Recommended additional
additional requirements
requirements:
Job Purpose To provide strategic To develop To provide technical To assist in providing To provide To assist in To coordinate with
andsupervise support in technical support in technicalsupport in providing technical the NDRRM (CO and
direction and
implementation of implementing quality implementing quality strengthening and support to RO), Local
technical inputsto special programs management systemsin management sustaining strengthening Government, and
the management of and projects of the the schools division systemsinthe schools relationships and partnerships with other government
the schools division schools division office office, the schools and division office, the collaboration of both internal and agencies to
towards effective towards the holistic learning centers and schools and learning education partners external educational implement mandated
and efficient development of monitor adherence to centers and monitor and stakeholders, stakeholders and measures, programs
governance and learners (non- standards and policies adherence to standards and. respond to the needs and projects, in
operation of the curricular*) and towards effective and and policies towards mobilizing resources; of the schools and Disaster and Risk
schools and provide technical efficient delivery of quality effective and efficient and providing learning centers for Management (DRRM)
learning centers assistance to basic education. delivery of quality basic technical assistance the resources and to the schools division
and schools to help them education to support special capacity to implement so as to prepare and
in being accountable implement To lead districts and programs and sustainable programs mitigate the effect of
for its organizational sustainable programs schools/learning centers To assist districts and projects towards and projects to disaster on the
effectiveness and projects in the implementation of schools/learning centers increasing access to enhance the delivery delivery of basic
an M&E system to in the implementation of and enhancing the of quality basic education.
To lead and manage monitor their progress an M&E systemto monitor delivery of quality education
(* programs related to their progress basic education To provide technical
------------------------------------------------------------------------------------
(SG 15) P24,887
the work of the learner development: assistance to schools
team that will help e.g. palaro, management in
ensure that Schools leadership identifying,assessing
Division have the development, boy
and reducing the risks
resources, technical scouting, girl
assistance and are scouting, etc.) of disaster to
able to implement and educational educational facilities,
sustainable programs support e.g. brigade workers and learners
and projects to help eskwela, adopt a . and dealing with
schools establish and school, etc.) environmental and
managea conducive other hazards that
learning environment
could trigger disaster.
and ensure learner
readiness to learn.
KRA/ PLANS, PLANS, QUALITY QUALITY RESOURCING RESOURCING PARTNERS AND

Outputs (RO) PROGRAMS and PROGRAMS and MANAGEMENT MANAGEMENT (for Special Programs Outputs: LINKAGES (on
PROJECTS PROJECTS (Support SYSTEM SYSTEM and Projects: e.g. Advocacy DRRM)
Outputs: to school governance, Outputs: Outputs: Adopt a School campaign Outputs:
operation and learner Program, Funding materials
Policy Report on quality Data gathered and Linkage with LGU
Resource for School- Data base of
recommendation holistic development) assurance analyzed on quality Based training for Linkage with National
Outputs: processes on: assurance processes partners
on school and teachers) DRRM
School Planning on: Draft Partnership
learning centers Plans and strategies Outputs: Linkage with
School Based - School Planning proposals
governance and to improve Advocacy government
Management - School Based Draft MOA/MOU
operation education support campaign agencies
Implementation Management Report on the
Plans and for the holistic programs
- Implementation status of
strategies development of of Programs & Analysis of POLICIES,
ofPrograms& accomplishment
towards efficient learners based on Projects partners (with documents) SYSTEMS AND
------------------------------------------------------------------------------------
(SG 15) P24,887
and effective needs. Validated division Projects Final Draft of STANDARDS (FOR
governance and Concept Papers and (SDO)reports on Validated reports on Partnership DRRM)
operations of Program/ School Achievements School Achievements proposals SUSTAINED Outputs:
schools and ProjectDesign and Learning and Learning Final Draft of PARTNERSHIPS Recommendation for
outcomes outcomes MOA/MOU
learning centers Proposals Outputs: localized
Monitoring reports on Data gathered and
Concept Papers Work/Action Plans Draft Updates to policies/standards
the performance of analyzed on SUSTAINED
and Program Advocacy programs stakeholders onDRRM
the Schools Division quarterly conduct of PARTNERSHIPS
proposals to and materials along: Data base of
Divisions monitoring Outputs:
respond to Program/Project TA to schools of plans and Programs PROGRAMS AND
Finalized supported by
needs related to Status and and LCs programs PROJECTS (FOR
Updates to Stakeholders
special Progress Reports Equitable Monitoring reports on stakeholders DRRM)
(existing and
programs, Program/Project Distribution of the performance of Report on Outputs:
New Ones)
governance and Assessment and educational the Schools Division Programs Needs Assessment
Draft Report of
operation by Evaluation along:
resources to supported by Accomplishment Proposals
- TA to schools and Stakeholders
Schools and Reports schools and s Program Designs
LCs (existing and
Learning LCs (with Work Plans
- Equitable New Ones)
Centers. documents)of Communication Plan
PARTNERS AND Distribution of Final Report of Programs
Schools Division Report/Documents Advocacy materials
DONORS educational Accomplishmen supported by
initiated on best practices for Status and Progress
Outputs: resources to ts of Programs stakeholders
programs related sharing and supported by . Report
Potential schools and LCs
to providing benchmarking Report/Documents stakeholders Assessment Report
education partners for
education purposes on best practices for
support to INFORMATION,
programs sharing and
schools and Draft MOA/MOU ASSESSMENT EDUCATION &
benchmarking
learning centers Recommendatio Outputs: . ADVOCACY (for
purposes
Report on the ns for Localized DRRM)
M&E Report on the
progress policies/standard implementation of Implementation of Outputs:
ASSESSMENT
------------------------------------------------------------------------------------
(SG 15) P24,887
implementation s Division Outputs: policies, standards, Implementation of Policies, Procedures
of planned for engaging assessment Data gathered for and guidelines for policies, standards, and Operating
programs education program aligned to M&E Report on the outcomes-focused and manuals
Report on partners national resource guidelines for
implementation of Training programs
Database of assessment mobilization outcomes-focused
progress framework Division assessment resource
donations and
implementation partners Report on program aligned to Monitoring report with mobilization
of Division Sustained Validated/Authenticat national assessment recommendations
planned relationships of framework for improvement
ed assessment Monitoring report
programs and partners for Data gathered for on the
strategies and tools with
projects and education Report on implementation of
for schools, recommendation
achievement of support programs and
classrooms and LCs Validated/Authenticat s for
programs projects focused
expected ed assessment improvement on DRRM
use on resource
education strategies and tools the Outputs:
Report on mobilization
outcomes of the for schools, implementation Plan to facilitate
ADVOCACY assessment results
Division of programs
Outputs for tracking progress classrooms and LCs fire safety
and projects
Education Advocacy and for use and earthquake
focused on drill
Development programs for gradingpurposes. Data gathered for resourcemobiliza
Plan (DEDP) resource Report on Linkage with
M&E Report on the tion.
Report on generation stakeholders for
conduct of national, assessment results
Advocacy support
Organizational regional and Division for tracking progress
materials for (list of
Effectiveness of assessment and for grading stakeholders)
resource
the Division M&E Report on purposes. Implementation
generation
. Data gathered for of the plan
Organizational
Effectiveness of the M&E Report on the (e.g. fire safety,
PARTNERS AND conduct of national, earthquake drill)
Division
DONORS regional and Division with
Outputs: documentation
SCHOOL COMPLIANCE assessment

------------------------------------------------------------------------------------
(SG 15) P24,887
Partners in TO QUALITY Data gathered for
education with STANDARDS (Public M&E Report on
MOA/MOU and Private) Organizational
Recommendatio Outputs: Effectiveness of the
ns for localized Information, Division
policies/standard Education and
s Advocacy Programs
for engaging and Materials to
partners Accreditation
Sustained Standards
relationships of Validated
partners for documents of
increased schools requesting
support to basic permit to operate
education Complete portfolio
of documents of
schools requesting
SCHOOL to operate for
COMPLIANCE TO submission to the
QUALITY regional office.
STANDARDS
(Public and Private)
Complete
portfolio of
documents of
schools
requesting to

------------------------------------------------------------------------------------
(SG 15) P24,887
operate for
submission to
the regional
office reviewed
and endorsed
to SDS.
RESEARCH AND RESEARCH AND RESEARCH AND RESEARCH AND RESEARCH AND RESEARCH AND
DEVELOPMENT DEVELOPMENT DEVELOPMENT DEVELOPMENT DEVELOPMENT DEVELOPMENT
Outputs: Output: Output: Output: Output: Output:
Strategic Directions Action Research on Action research on Data gathered and Action research Data gathered
for the conduct of improving factors contributing to analyzed for action on utilization of and analyzed for
Action Research in Implementation of successful research on factors educational action research
the Division Special Programs implementation of contributing to resources on utilization of
Policy and Projects that programs and successful educational
Recommendations support school projectsin schools implementation of resources
based on results of governance programs and
Action Research projects in schools
TECHNICAL TECHNICAL TECHNICAL TECHNICAL TECHNICAL TECHNICAL TECHNICAL

ASSISTANCE ASSISTANCE TO ASSISTANCE TO ASSISTANCE TO ASSISTANCE ASSISTANCE ASSISTANCE
TO SCHOOLS AND SCHOOLS AND SCHOOLS AND SCHOOLS AND Outputs: Outputs: Outputs:
LEARNING LEARNING LEARNING CENTER LEARNING CENTER Needs of Schools and Monitoring & Map of needs (for
CENTERS CENTERS Outputs: Outputs: Learning Center Evaluation Tool DRRM and related
Outputs: Outputs: Reports Data gathered for TA related to Monitoring Governance and
Consolidated needs Map of needs per onprovision ofTA provision on: resources and Results Reports Operations

------------------------------------------------------------------------------------
(SG 15) P24,887
of Schools and district (learner on: - Utilization of support from Analyzed programs/projects)
Learning Center holistic - Utilization of Assessment stakeholders Recommendatio TA Plans (DRRM and
related to development) Assessment Result Interventions ns Governance and
Governance and TA plan and reports Result - Curriculum provided Operations) for
Operation Policy - Curriculum implementation Documentation each school
TA plan and reports recommendations implementation and Localization Report on the Special
Policy based on TA and Localization - SBM Installation status of programs/projects
recommendations Reports - SBM Installation in all schools accomplishmentof DRRM
based on TA in all schools - Assessment of Technical Increased partners to
Reports - Assessment of SBM Level of Assistance sponsor DRRM
SBM Level of Practice intervention and Governance
Practice - SBM M&E Monitoring & and Operations
- SBM M&E implementation in Evaluation Tool programs/ projects
implementation schools Reports on Documentation
in schools - Implementation Analyzed Report on the
- Implementation of of National and Monitoring status of
National and Results
Regional accomplishment
Recommendatio
Regional programs & Technical
ns
programs & projects Assistance
projects Utilization of *Special Programs
Utilization of assessment and and Projects
assessment and Monitoring &
evaluation of results
evaluation of results Evaluation Tool
of all programs and
Reports on
of all programs and projects
Analyzed
projects
Monitoring
Results
Recommendatio

------------------------------------------------------------------------------------
(SG 15) P24,887
ns
UNIT
PERFORMANCE
Outputs:
Division Work and
Financial Plan
Division
Accomplishment
Report
Personnel Work
Assignments
M & E Report/
Results of
Governance and
Operations
accomplishments
Annual Procurement
Plan of Gov&
Operation
Performance
Appraisal
Feedback and
Ratings of Gov&
Operation
personnel
Professional
------------------------------------------------------------------------------------
(SG 15) P24,887
DevelopmentPlano
fGov& Operation
personnel
Regular Gov&
Operation
Meetings
Conducive work
place and enabling
structures and
systems
Duties and POLICIES AND PROGRAMS AND QUALITY QUALITY RESOURCING RESOURCING
Responsi- PROGRAMS PROJECTS (Support MANAGEMENT MANAGEMENT (for Special Programs Outputs: PARTNERS AND
blities Outputs: to school governance, SYSTEM SYSTEM and Projects: e.g. Advocacy LINKAGES (on
Policy operation and learner Outputs: Outputs: Adopt a School campaign DRRM)
Program, Funding materials
recommendation holistic development) Report on quality Data gathered and Ouptuts:
Resource for School- Data base of
on school and Outputs: assurance analyzed on quality Based training for Linkage with LGU
Plans and strategies processes on: assurance processes partners Linkage with National
learning centres teachers)
School Planning on: Draft Partnership
governance and to improve DRRM
School Based - School Planning proposals
operation education support Outputs: Linkage with
Management - School Based Draft MOA/MOU
Plans and strategies for the holistic Advocacy government
Implementation Management Report on the
towards efficient development of campaign agencies
- Implementation status of
and effective learners based on of Programs & programs
ofPrograms& accomplishment
governance and needs. Projects Analysis of
Projects (with documents)
Concept Papers and Validated division partners
operations of
(SDO)reports on Final Draft of
schools and Program/ Validated reports on
School Achievements Partnership Major Tasks:
learning centers ProjectDesigns School Achievements proposals Major Tasks:
and Learning
Concept Paper and Proposals and Learning Final Draft of
outcomes
------------------------------------------------------------------------------------
(SG 15) P24,887
Program Work/Action Plans Monitoring reports on outcomes MOA/MOU Provide Coordinate with the
proposals to Advocacy programs the performance of Data gathered and assistance and LGU government
respond to needs and materials the Schools Division analyzed on Major Tasks: support in the agencies,
related to special Program/Project along: quarterly conduct of preparation and
National DRRM,
TA to schools Divisions monitoring Prepare and implementation
programs, Status and for continuous
and LCs of plans and implement of advocacy
governance and Progress Reports programs advocacy campaign updates on roles,
Equitable
operation by Program/Project Monitoring reports on campaign programs to mechanisms,
Schools and Assessment and Distribution of programs to increase
the performance of priorities, and
Learning Centers. educational the Schools Division increase awareness of
Evaluation protocols.
Schools Division Reports resources to along: awareness of stakeholders
initiated programs Results of Action schools and - TA to schools and stakeholders and gather
INFORMATION,
LCs LCs and gather resource
related to Research on Work EDUCATION &
- Equitable resource support for
providing Systems and their support for basic education. ADVOCACY (for
education support Report/Documents Distribution of
Implementation basic education. Provide DRRM)
to schools and on best practices for educational
Monitor assistance and Advocacy programs
learning centers sharing and resources to progress and support in
Major Tasks: Advocacy materials
Status and Progress benchmarking schools and LCs outcome of monitoringprogr Communication plan
Provide technical
Reports on purposes Report/Documents projects and ess and
inputs towards
Schools Division on best practices for partners to outcome of
developing the identify areas projects and Major Tasks:
initiated programs Major Tasks: sharing and
Schools Divisions for continuous partners to Recommend and
benchmarking
plans and improvement identify areas implement
Major Tasks: Prepare and submit purposes
strategies to and sustaining for continuous information,
Submit to the report of findings on partnerships improvement
improve the education
implementation of Major Tasks: and submit and sustaining
Schools division holistic advocacy
quality assurance Gather data and report to the partnerships
management, development of processes on: programs to raise
provide support in SDS. Assist in
policy learners in order School Planning understanding and
the preparation and Prepare final preparing draft
recommendations to focus resources School Based submission of report draft of for partnership gather support for

------------------------------------------------------------------------------------
(SG 15) P24,887
to improve the of the division and Management of findings on partnership proposals for current programs
governance and guide selection of Implementation implementation of proposals for recommendatio and projects.
operation of donors and of Programs & quality assurance recommendatio n to the SDS Adapt NDRRM
school and partners. Projects
processes on: n to the SDS. Assist in the materials,to local
School Planning Prepare final drafting of
learning centres Develop and submit as basis for situation, publish,/
School Based draft of Memorandum of
Recommend plans concept papers continuous distribute to raise
Management Memorandum of Agreement/
and strategies and improvement. Agreement/ Understanding understanding and
Implementation
towards efficient program/project Understanding for gather support for
of Programs & for recommendatio
and effective designs and current programs
Projects recommendatio n to the SDS.
governance and proposals for and projects.
as basis for n to the SDS. Develop
operations of funding,
continuous SUSTAINED
schools and partnerships communication
improvement. PARTNERSHIPS
learning centers. undertakings. Define the approach SUSTAINED plans on DRRM
Review and Review and evaluate Outputs:
and methods to PARTNERSHIPS for the agency and
recommend for technical validatedivision Draft Updates to stakeholders.
Assist in validating Outputs: stakeholders
approval Concept documents (e.g. (SDO)report on
SchoolsAchievement report on School Finalized Data base of
Paper s, Program project proposals, Updates to
s and Learning Achievement and Programs
and Project draft MOAs) for outcomes and submit Learning Outcome by stakeholders supported by
Proposals to submission and report on findings. gathering data Report on Stakeholders
respond to needs approval of Monitor performance utilizing prescribed Programs (existing and
related to special schools division of the Schools approach and supported by New Ones)
programs, management. Division along: method. Stakeholders Draft Report of
governance and Facilitate and TA to schools Gather data as basis (existing and Accomplishment
for M&E report on New Ones) s
operation by coordinate with and LCs
the performance of Final Report of (with
Schools and stakeholders as Equitable
the Schools Division Accomplishmen documents)of
Learning Centers. needed, the Distribution of along: ts of Programs Programs
Recommend to development of educational TA to schools supported by supported by

------------------------------------------------------------------------------------
(SG 15) P24,887
management, work plans to resources to and LCs stakeholders stakeholders
Schools Division implement schools and Equitable Implementation Monitoring report
initiated programs programs and LCs Distribution of of policies, with recom-
related to projects. and submit reports to be educational standards, and mendations for
Develop and guidelines for improvement on
providing able to identify resources to
outcomes- the
education support implement areas for improvement. schools and focused implementation
to schools and information, LCs resource of programs
learning centers education Prepare mobilization and projects
to respond to advocacy report/documents on Gather data and Monitoring focused on
immediate needs programs to raise best practices with prepare report with resource
of schools and understanding and regard school report/documents on recommendatio mobilization.
management and best practices with ns for
learning centers. gather support for
governance for regard school improvement on
Present to current programs sharing and management and the
management, and projects. benchmarking governancefor implementation
status and Conduct monitoring purposes and inputs sharing and of programs and Major Tasks:
progress reports and evaluation to recognition benchmarking projects focused
of Schools (together with purposes. on resource Draft write up on
Division initiated School M&E) on mobilization updates to
stakeholders on
programs for the status and
the status and
management progress of progress of
Major Tasks:
support and special programs programs and
action. and Finalize write up projects to
projectsandprovid and provide provide feedback
e feedback to updates to and generate
management and stakeholders on continuous
the status and support.
stakeholders to
progress of Develop and
obtain continuing maintain a data
programs and
------------------------------------------------------------------------------------
(SG 15) P24,887
support. projects to base of
Conduct assessment provide Programs
and evaluation of feedback and supported by
generate Stakeholders
programs and
continuous (existing and
projects (with support. New Ones)
School M&E) and Prepare and Assist in
submit evaluation submit Report preparing a
reports to on Final Report of
recommend Programssuppo Accomplishmen
sustaining, rted by ts of Programs
expanding or Stakeholders supported by
(existing and stakeholders to
terminating special
New Ones) to provide
programs or the feedback and
projects. management of generate
the schools continuous
division as support
feedback on the Assist in
progress and monitoring
status of the implementation
program as well of programs and
as the resource projects focused
requirements of on resource
school. mobilization and
Prepare and submit report to
provide Final management to
Report of provide
Accomplishmen feedback and
ts of Programs generate
supported by continuous

------------------------------------------------------------------------------------
(SG 15) P24,887
stakeholders to support.
provide
feedback and
generate
continuous
support
Monitor and
ensure
implementation
of policies,
standards, and
guidelines for
outcomes-
focused
resource
mobilization to
maintain the
integrity and
credibility of the
schools division
to its partners
and
stakeholders.
Design
approach and
method for
monitoring
implementation
of programs and
projects focused
on resource

------------------------------------------------------------------------------------
(SG 15) P24,887
mobilization and
submit report to
management to
provide
feedback and
generate
continuous
support.
POLICIES,
PARTNERS AND PARTNERS AND ASSESSMENT ASSESSMENT SYSTEMS AND
DONORS DONORS Outputs: Outputs: STANDARDS (FOR
Partners in education Potential partners for M&E Report on the Data gathered for DRRM)
with MOA/MOU education support implementation of M&E Report on the Recommendation for
Recommendations services programs Division implementation of localized
for localized Draft assessment
Division assessment policies/standards
program aligned to
policies/standards MOA/MOU/Contra national program aligned to on
for engaging cts assessment national assessment DRRM
partners Recommendations for framework framework Systems for Disaster
Sustained Localized Report on Data gathered for Management
relationships of policies/standards Validated/Authenticat Report on Operating manuals
partners for for engaging ESS ed assessment Validated/Authenticat DRMM data base
increased support partners strategies and tools ed assessment
to basic education Database of for schools, strategies and tools Major Tasks:
donations and classrooms and LCs for schools, Prepare draft
Major Tasks: partners use classrooms and LCs recommendations
Review and evaluate Report on use for localized
Major Tasks: Data gathered for policies and
partnership assessment results
standards on
------------------------------------------------------------------------------------
(SG 15) P24,887
proposals Search and explore for tracking learner Report on disaster
to strengthen potential donors progress and for assessment results management and
education support and partners for grading purposes. for tracking progress risk preparedness
services and M&E Report on the to increase
education support and for grading
recommend to the relevance and
programs and conduct of national, purposes. applicability to the
SDS, the signing regional and Division Data gathered for
participate in local context.
of partnership assessment M&E Report on the
relevant meetings Adapt National DRRM
agreements M&E Report on conduct of national, systems on
and functions to
(MOA/MOU/Contr establish possible Organizational regional and Division disaster
acts) with donors Effectiveness of the assessment preparedness,
areas for
and partners. Division Data gathered for response and
collaboration.
. mitigation to
Review project M&E Report on
Review and agency situation,
/partnership Organizational needs and
recommend to the Effectiveness of the
proposals to check requirements (e.g.
SDS localized Major Tasks:
for alignment to Division prioritizing disaster
policies/standards beneficiaries, etc.)
for engaging DepED policies,
Design the approach and Major Tasks: Draft , publish upon
educational guidelines and
methods for gathering approval and
partners that will standards and data and prepare a distribute
values. report on the Gather data for M&E
protect DepED operations
Draft MOUs, MOAs, monitoring and Report on the handbooks/
interest and
and contracts with evaluation result of the implementation of /manuals for
values.
partners for implementation of Division assessment critical DRRM
recommendation Division assessment program aligned to protocols and
Finalize and
program aligned to mechanics.
recommend to the Regional national assessment
national assessment Create and maintain
approval for Director. framework framework
Prepare draft of Gather data to DRRM database
implementation Validate/ authenticate to provide
initiatives to localized policies assessment strategies validate and information for
------------------------------------------------------------------------------------
(SG 15) P24,887
sustain and standards and tools for utilization authenticate management
relationships of for engaging by schools, in assessment action and
partners to partners and classrooms and strategies and tools decisions.
donors in order to learning centers and
maintain for schools,
submit report to SDO PROGRAMS AND
continuous protect DepED classrooms and LCs
management on its PROJECTS (FOR
support. interest and utilization and result of use DRRM)
values. utilization. Gather data to Concept Papers and
Develop and Prepare and submit assess result of Program/
SCHOOL implement report on assessment tracking progress ProjectDesigns
COMPLIANCE TO initiatives to results for tracking and for grading Proposals
QUALITY sustain learner progress and purposes. Work/Action Plans
relationships of for grading purpose to
STANDARDS Provide assistance and Advocacy programs
establish validity and
(Public and Private) educationalpartner support in the and materials
reliability of method.
Complete s and donors to Conduct monitoring and monitoring and Program/Project
maintain evaluation ofthe
portfolio of evaluation ofthe Status and
continuous conduct of national,
documents of conduct of national, Progress Reports
regional and division
schools support to basic regional and division Program/Project
assessment tests to
requesting to education assessment tests to
identify issues and Assessment and
identify issues and
operate for concerns arising and Evaluation
ADVOCACY concerns arising and
submission to help improve the Reports
help improve the
the regional Advocacy programs process.
process.
to increase Provide assistance in Major Tasks:
office reviewed Prepare and implement
resource and implementing a Draft and submit for
and endorsed support for basic process for monitoring
process for monitoring
to SDS. education and evaluating the approval, concept
and evaluating the
organizational papers and
Advocacy materials to organizational
effectiveness of the program/project
Major Task: support programs effectiveness of the
schools division office
Reviews for resource schools division office designs and
and submit a report to
------------------------------------------------------------------------------------
(SG 15) P24,887
documents generation document process and submit a report to proposals for
submitted by and recommendations document process programs/ projects
schools Major Tasks: for continuous and recommendations for DRRM and
Develop and improvement. for continuous
requesting to climate change/
implement improvement.
operate to environmental risk
check for nformation, reduction.
completeness education Facilitate and
SCHOOL COMPLIANCE
before advocacy coordinate with
programs or TO QUALITY
endorsement of stakeholders as
STANDARDS (Public
SDS to the campaigns to needed, the
raise and Private)
regional office. development of
Outputs:
understanding work plans to
among Information,
implement DRRM
stakeholders, .and Education and
programs and
increase resource Advocacy Programs
projects.
and support for and Materials to Draft for approval and
programs to Accreditation
implement a
improve the Standards communication
delivery of basic Validated
plan and
education documents of
information,
Develop and produce schools requesting
education
advocacy permit to operate
advocacy activities
materials to Complete portfolio
for the specific
promote visibility of documents of
program.
and recall. schools requesting . Conduct monitoring
to operate for
and evaluation
submission to the
(together with
regional office.
------------------------------------------------------------------------------------
(SG 15) P24,887
QAD) on the
Major Tasks: SCHOOL COMPLIANCE status and
TO QUALITY progress of health
Information, STANDARDS (Public and nutrition
Education and and Private) programs and
Advocacy Programs Outputs: provide feedback
and Materials to Information, to management
Accreditation Education and and stakeholders
Standards Advocacy Programs to obtain
Validated and Materials to continuing
documents of Accreditation support.
schools requesting Standards Conduct assessment
permit to operate Validated and evaluation of
Complete portfolio documents of programs and
of documents of schools requesting projects (with
schools requesting permit to operate QAD) and submit
to operate for Complete portfolio evaluation reports
submission to the of documents of to recommend
regional office. schools requesting sustaining,
to operate for expanding or
submission to the terminating special
regional office. programs or
projects.
Major Tasks:
Information,
Education and

------------------------------------------------------------------------------------
(SG 15) P24,887
Advocacy Programs
and Materials to
Accreditation
Standards
Validated
documents of
schools requesting
permit to operate
Complete portfolio
of documents of
schools requesting
to operate for
submission to the
regional office.
RESEARCH AND RESEARCH AND RESEARCH AND RESEARCH AND RESEARCH AND RESEARCH AND
DEVELOPMENT DEVELOPMENT DEVELOPMENT DEVELOPMENT DEVELOPMENT DEVELOPMENT
Outputs: Output: Output: Output: Output: Output:
Strategic Directions Action Research on Action research on Data gathered and Action research Data gathered
for the conduct of improving factors contributing to analyzed for action on utilization of and analyzed for
Action Research in Implementation of successful research on factors educational action research
the Division Special Programs implementation of contributing to resources on factors
Policy and Projects that programs and successful contributing to
Recommendations support school projects in schools implementation of Major Task: successful
based on results of governance programs and implementation
Action Research Major Task: projects in schools Conduct action of programs and
Major Tasks: research on projects in
------------------------------------------------------------------------------------
(SG 15) P24,887
Major Tasks: Major Task: factors schools
Lead in the conduct Conduct action contributing to
Review research of Action successful Major Task:
research on factors Assist in the conduct
requirements Research on contributing to of action research on participation and
provision of Assist in the
arising from issues improving successful factors contributing to
resources for conduct of action
and challenges, implementation of implementation of successful
school research on
M&E reports, etc Special Programs programs and implementation of
governance factors
and recommend to and Projects that projects in schools to programs and
contributing to
the division support school provide information projects in schools to
successful
management, the governance. for continuous provide information
participation and
strategic directions Analyze findings and improvement. for continuous
provision of
for the conduct of prepare improvement.
resources for
Action Research in recommendation
school
the Division for policy
governance.
Submit issuances to
recommendations support school
for policy governance.
issuances to
support school
governance based
on results of Action
Research
TECHNICAL TECHNICAL TECHNICAL TECHNICAL TECHNICAL TECHNICAL TECHNICAL

ASSISTANCE ASSISTANCE ASSISTANCE TO ASSISTANCE TO ASSISTANCE ASSISTANCE ASSISTANCE

------------------------------------------------------------------------------------
(SG 15) P24,887
SCHOOLS AND SCHOOLS AND Map of needs (DRRM
Outputs: Outputs: LEARNING CENTER LEARNING CENTER Outputs: Outputs: and Governance
Consolidated Identified needs of Outputs: Outputs: Identified needs of Identified needs of and Operations
needs by schools assigned schools Reports on provision of Data on provision of TA assigned schools assigned schools programs/projects)
and learning and learning TA on: on: and learning and learning TA Plans (DRRM and
centers on centres on matters - Utilization of - Utilization of centres on matters centres on matters Governance and
matters of of governance and Assessment Result Assessment Result of governance and of governance and Operations) for
governance and operations - Curriculum - Curriculum operations operations each division
oprations TA plan and reports implementation and implementation and TA plan and reports TA plan and reports Special
Consolidated TA Policy Localization Localization Policy Policy programs/projects
plan and reports recommendations - SBM Installation - SBM Installation recommendations recommendations DRRM
Policy based on TA in all schools in all schools based on TA based on TA
recommendation reports - Assessment of - Assessment of reports reports Major Tasks:
s based on TA SBM Level of SBM Level of
reports Practice Practice Consolidate data
- SBM M&E - SBM M&E from schools
Major Task: Major Task: Major Task:
Major Task: implementation in implementation in divisions to
Provide Provide Assist in the
Ensure the schools schools Determineneedsre
Technical Technical provision of lated to DRRM as
- Implementation - Implementation
provision of Assistance to Assistance to Technical
of of feedback for
technical schools and schools and Assistance to
National and National and determining
assistance to learning centres learning centres schools and
Regional Regional DRRM related
the schools by by responding to by responding to learning centres
programs & projects programs & plans and
responding to the identified the identified by responding to
- Other projects programs for the
the identified needs of the needs of the the identified
governance and - Other region.
needs of the schools and schools and needs of the
schools and
operations matters governance and Prioritize and
learning centers Utilization of learning centers schools and
operations matters recommend to
learning centers
------------------------------------------------------------------------------------
(SG 15) P24,887
in relation to in relation to assessment and Data on utilization of in relation to learning centers management
governance and governance and evaluation of results assessment and social in relation to interventions/progr
operations operations of all programs and evaluation of results mobilization and social ams to respond to
projects of all programs and governance and mobilization and DRRM needs of
projects operations governance and schools division
Major Task: Major Task: operations offices.
Provide Technical Provide technical
Assist in the
Assistance to assistance to
provision of
schools and learning schools division
Technical Assistance
centres by offices in
to schools and
responding to the developing
learning centres on
identified needs on programs and
the above areas.
the above areas projects for DRRM
in their respective
schools division.
UNIT UNIT
PERFORMANCE PERFORMANCE
Output Output:
Division Work and Major Task:

Financial Plan Assist chief in the day
Division to day operation of
Accomplishment the Division to
Report ensure efficient
Personnel Work and effective
delivery of its
------------------------------------------------------------------------------------
(SG 15) P24,887
Assignments services.
M & E Report/
Results of
Governance and
Operationaccompli
shments
Annual Procurement
Plan of Gov&
Operation
Performance
Appraisal
Feedback and
Ratings of Gov&
Operation
personnel
Professional
DevelopmentPlan
of Gov& Operation
personnel
Regular Gov&
Operation
Meetings
Conducive work
place and enabling
structures and
systems

------------------------------------------------------------------------------------
(SG 15) P24,887
Major Tasks:
Prepare and manage
the budget for
Gov& Operations
resource
requirements and
submits this to be
part of the
Schools Division
Budget.
Manage personnel
work assignment
to ensure
equitable work
distribution
towards
accomplishment
of division goals
and targets.
Integrates and
submits
accomplishment
report of the Gove
& Operations
Division to inform
SDO

------------------------------------------------------------------------------------
(SG 15) P24,887
management of
progress, issues,
and challenges
for corrective
action.
Submits M & E
Report/ Results of
SDO Operations
to inform
management of
progress.
Prepares and
submits an
Annual
Procurement Plan
of Gov&Optns to
schedule expense
requirements.
Conduct
Performance
Appraisal
Feedback and
Ratings on direct
reports towards
continues
improvement of
performance.

------------------------------------------------------------------------------------
(SG 15) P24,887
Prepares and
implements a
Professional
Development
Plan for Gov&
Operations
personnel
Attend management
and coordination
meeting and
conduct staff
meeting to ensure
flow of
information and
communication
critical to the
operational
efficiency and
effectiveness of
the unit.
Conducts regular
Meetings of the
Governance and
Operations
Division for
regular updates
and work

------------------------------------------------------------------------------------
(SG 15) P24,887
coordination.
Cultivate a
supportive
environment for
the staff to
perform and meet
targets through
continuous work
place
improvement and
establishing
enabling
structures and
systems
Behavioral
Competence/ Self-management Self-management Self-management Self-management Self-management Self-management Self-management
Attitudes and
(Personal (Personal (Personal (Personal (Personal (Personal (Personal
Traits
Effectiveness) Effectiveness) Effectiveness) Effectiveness) Effectiveness) Effectiveness) Effectiveness)
-Self-awareness and -Self-awareness and -Self-awareness and -Self-awareness and -Self-awareness and -Self-awareness and -Self-awareness and
personal clarity personal clarity personal clarity personal clarity personal clarity personal clarity personal clarity
-Proactive -Proactive -Proactive -Proactive -Proactive -Proactive -Proactive
-Continuous self- -Continuous self- -Continuous self- -Continuous self- -Continuous self- -Continuous self- -Continuous self-
improvement improvement improvement improvement improvement improvement improvement
-Time management -Time management -Time management -Time management -Time management -Time management -Time management
-Stress management -Stress management -Stress management -Management of personal -Stress management -Stress management -Stress management
-Management of -Management of -Management of personal resources -Management of -Management of -Management of

------------------------------------------------------------------------------------
(SG 15) P24,887
personal resources personal resources resources Interpersonal personal resources personal resources personal resources
Interpersonal Interpersonal Interpersonal Effectiveness Interpersonal Interpersonal Interpersonal
Effectiveness Effectiveness Effectiveness -Building Trust Effectiveness Effectiveness Effectiveness
-Building Trust -Relationship Building -Building Trust -Understanding Others -Building Trust -Building Trust -Building Trust
-Understanding -Working with teams -Understanding Others -Interpersonal Sensitivity -Understanding -Understanding -Rapport Building
Others -Conflict management -Interpersonal Sensitivity -Rapport Building Others Others -Relationship Building
-Interpersonal -Networking -Rapport Building -Relationship Building -Interpersonal -Interpersonal -Working with teams
Sensitivity -Partnership building -Relationship Building -Working with teams Sensitivity Sensitivity -Conflict management
-Rapport Building -Negotiating -Working with teams -Collaboration -Rapport Building -Rapport Building -Networking
-Relationship -Influencing -Conflict management -Organizational -Relationship Building -Relationship Building -Negotiating
Building -Collaboration -Networking Sensitivity -Working with teams -Working with teams -Influencing
-Working with teams -Organizational -Partnership building -Organizational -Conflict management -Conflict management -Collaboration
-Conflict Sensitivity -Negotiating Understanding -Networking -Networking -Organizational
management -Organizational -Influencing Communication -Partnership building -Partnership building Sensitivity
-Networking Understanding -Collaboration -Listening -Negotiating -Negotiating -Organizational
-Partnership building Communication -Organizational -Oral -Influencing -Influencing Understanding
-Negotiating -Listening Sensitivity Communication/Speaking -Collaboration -Collaboration Communication
-Influencing -Oral -Organizational -Written Communication -Organizational -Organizational -Listening
-Collaboration Communication/Spea Understanding Skills Sensitivity Sensitivity -Oral
-Organizational king Communication -Technical Writing -Organizational -Organizational Communication/Spea
Sensitivity -Written -Listening -Presentation Skills Understanding Understanding king
-Organizational Communication Skills -Oral -Facilitating skills Communication Communication -Written
Understanding -Technical Writing Communication/Speaking Thinking/Conceptual -Listening -Listening Communication Skills
Communication -Presentation Skills -Written Communication Skills -Oral -Oral -Presentation Skills
-Listening -Facilitating skills Skills -Learning to Learn Communication/Spea Communication/Spea -Organizational
-Oral -Non-verbal -Technical Writing -Conceptual skills king king Communication

------------------------------------------------------------------------------------
(SG 15) P24,887
Communication/Spea communication -Presentation Skills -Critical thinking skills -Written -Written Thinking/Conceptua
king -Organizational -Facilitating skills -Analytical thinking Communication Skills Communication Skills l Skills
-Written Communication -Non-verbal -Problem Solving -Technical Writing -Technical Writing -Learning to Learn
Communication Skills Thinking/Conceptua communication --Resourcefulness -Presentation Skills -Presentation Skills -Conceptual skills
-Technical Writing l Skills -Organizational -Objectivity -Facilitating skills -Facilitating skills -Critical thinking skills
-Presentation Skills -Learning to Learn Communication -Non-verbal -Non-verbal -Analytical thinking
-Facilitating skills -Conceptual skills Thinking/Conceptual Attitude communication communication -Problem Solving
-Organizational -Critical thinking skills Skills Attention to detail -Organizational -Organizational -Srategic Thinking
Communication -Analytical thinking -Learning to Learn Advocacy Communication Communication -Decision Making
Thinking/Conceptu -Problem Solving -Conceptual skills Accuracy Thinking/Conceptua Thinking/Conceptua -Innovation and
al Skills -Strategic Thinking -Critical thinking skills Care and Concern l Skills l Skills Creativity
-Learning to Learn -Decision Making -Analytical thinking Cleanliness and -Learning to Learn -Learning to Learn -Resourcefulness
-Conceptual skills -Judgment or -Problem Solving Orderliness -Conceptual skills -Conceptual skills -Objectivity
-Critical thinking skills Discernment -Strategic Thinking Confidentiality -Critical thinking skills -Critical thinking skills Attitude
-Analytical thinking -Innovation and -Decision Making Courtesy -Analytical thinking -Analytical thinking Attention to detail
-Problem Solving Creativity -Judgment or Cost-consciousness -Problem Solving -Problem Solving Advocacy
-Strategic Thinking -Resourcefulness Discernment Integrity -Strategic Thinking -Strategic Thinking Accuracy
-Decision Making -Objectivity -Innovation and Creativity Persistence -Decision Making -Decision Making Care and Concern
-Judgment or -Intellectual Versatility -Resourcefulness Quality Orientation -Judgment or -Judgment or Courtesy
Discernment Attitude -Objectivity Results-orientation Discernment Discernment Cost-consciousness
-Innovation and Advocacy Safety Consciousness -Innovation and -Innovation and Integrity
Creativity Accuracy Attitude Service Orientation Creativity Creativity Persistence
-Resourcefulness Care and Concern Attention to detail Work Standards -Resourcefulness -Resourcefulness Quality Orientation
-Objectivity Confidentiality Advocacy Aptitude -Objectivity -Objectivity Safety
-Intellectual Courtesy Accuracy Adaptability -Intellectual Versatility -Intellectual Versatility Consciousness
Versatility Cost-consciousness Care and Concern Attitude Attitude
------------------------------------------------------------------------------------
(SG 15) P24,887
Attitude Integrity Cleanliness and Analytical Attention to detail Attention to detail Service Orientation
Advocacy Persistence Orderliness Assertive Advocacy Advocacy Work Standards
Accuracy Quality Orientation Confidentiality Deference to Authority Accuracy Accuracy Aptitude
Care and Concern Results-orientation Courtesy Diplomacy Care and Concern Care and Concern Adaptability
Cleanliness and Work Standards Cost-consciousness Energy Confidentiality Confidentiality Analytical
Orderliness Aptitude Integrity Flexibility Courtesy Courtesy Deference to
Confidentiality Adaptability Persistence Honesty Cost-consciousness Cost-consciousness Authority
Courtesy Analytical Quality Orientation Initiative Integrity Integrity Energy
Cost-consciousness Assertive Results-orientation Organized Persistence Persistence Honesty
Integrity Decisive Safety Consciousness Numeracy Quality Orientation Quality Orientation Initiative
Persistence Diplomacy Service Orientation Tenacity Results-orientation Results-orientation Organized
Quality Orientation Energy Work Standards Safety Safety Numeracy
Results-orientation Flexibility Aptitude Consciousness Consciousness Sensitivity
Safety Honesty Adaptability Service Orientation Service Orientation Tenacity
Consciousness Initiative Analytical Work Standards Work Standards
Service Orientation Organized Assertive Aptitude Aptitude
Work Standards Tenacity Decisive Adaptability Adaptability
Aptitude Diplomacy Analytical Analytical
Adaptability Energy Assertive Assertive
Analytical Flexibility Decisive Decisive
Assertive Honesty Deference to Deference to
Decisive Initiative Authority Authority
Diplomacy Organized Diplomacy Diplomacy
Energy Numeracy Energy Energy
Flexibility Tenacity Flexibility Flexibility

------------------------------------------------------------------------------------
(SG 15) P24,887
Honesty Honesty Honesty
Initiative Initiative Initiative
Organized Organized Organized
Stress Tolerance Tenacity Tenacity
Tenacity
Technical
Competence
Management Management Management Management Management Management

Competence
Planning Planning Planning Planning Planning
Organizing Organizing Organizing Organizing Organizing
Leading Leading Leading Leading Leading
Delegating Delegating Delegating Delegating Delegating
Coaching Coaching Coaching Coaching Coaching
Managing Change Managing Change Managing Change Managing Change Program/ Project
Performance Performance Program/ Project Program/ Project Management
Management Management Management Management
Program/ Project Program/ Project Leadership Leadership
Management Management Accountability Accountability
Leadership Leadership Integrity/ Ethics Integrity/ Ethics
Accountability Accountability
Integrity/ Ethics Integrity/ Ethics
Vision/ Strategy Vision/ Strategy
Results Focus Results Focus

------------------------------------------------------------------------------------
(SG 15) P24,887
Judgment Judgment
Passion/ Optimism Passion/ Optimism
Building teams Building teams
Cares for/ Develops Cares for/ Develops
others others
Sources:
Output of Participants from RO 6,7,8, IVa and V in the Job Design Workshop for the Schools Division (Oct 01-04, 2013)
used as reference Functions from the DepED Rationalization Plan, 2013, Performance Management Workshop, 2013
CSC 2007 QS Working Document
Feedback from STRIVE Technical Adviser for LRMDS

JDM Sdo Sgod 1 Chief Eps Sm&e Socmob 30april14

Uploaded by

Document Information

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

JDM Sdo Sgod 1 Chief Eps Sm&e Socmob 30april14

Uploaded by

Copyright:

Available Formats

Schools Division Office DRAFT ONLY / FOR VALIDATION

Governance and Operation Division

DRAFT as of April 30 2014 Page 1 of 34

KRA/ PLANS, PLANS, QUALITY QUALITY RESOURCING RESOURCING PARTNERS AND

DRAFT as of April 30 2014 Page 5 of 34

DRAFT as of April 30 2014 Page 6 of 34

TECHNICAL TECHNICAL TECHNICAL TECHNICAL TECHNICAL TECHNICAL TECHNICAL

DRAFT as of April 30 2014 Page 7 of 34

DRAFT as of April 30 2014 Page 8 of 34

DRAFT as of April 30 2014 Page 11 of 34

DRAFT as of April 30 2014 Page 12 of 34

DRAFT as of April 30 2014 Page 14 of 34

DRAFT as of April 30 2014 Page 15 of 34

DRAFT as of April 30 2014 Page 20 of 34

TECHNICAL TECHNICAL TECHNICAL TECHNICAL TECHNICAL TECHNICAL TECHNICAL

DRAFT as of April 30 2014 Page 22 of 34

Division Work and Major Task:

DRAFT as of April 30 2014 Page 25 of 34

DRAFT as of April 30 2014 Page 26 of 34

DRAFT as of April 30 2014 Page 27 of 34

DRAFT as of April 30 2014 Page 28 of 34

DRAFT as of April 30 2014 Page 29 of 34

DRAFT as of April 30 2014 Page 30 of 34

DRAFT as of April 30 2014 Page 32 of 34

Management Management Management Management Management Management

DRAFT as of April 30 2014 Page 33 of 34

DRAFT as of April 30 2014 Page 34 of 34

You might also like