Professional Documents
Culture Documents
TRAINEESHIP PROGRAMME
Call for applications to 380 GRANTS
Issued by Managerial Decree Rep. No. 3254/2016- Prot. No. 80430 dated 12/09/2016
LANGUAGE
This English version of the call is made only for publicity purposes. For enforcing the call, resolving any
dispute and for all legal purposes only the Italian version is valid.
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INDEX
GENERAL INFORMATION
AIM
FINDING A COMPANY
APPLICATION PROCEDURE
SELECTION PROCEDURE
SELECTION CRITERIA
CALENDAR
ANNEXES
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GENERAL INFORMATION
AIM
Erasmus+ Mobility for traineeships promotes mobility of traineeship students, as part of
the new Erasmus+ 2014-2020 programme.
The programme awards financial contributions to cover part of the outlay borne by
students abroad when doing a traineeship.
A traineeship may begin on any date between 9 January and 30 June 2017 (barring
indications to the contrary expressly mentioned in the specifications of certain pre-
defined traineeships), and must conclude by 30 September 2017 at the latest, on
penalty of the contribution being withdrawn. The traineeship must run without a
break.
The European Union funding for Erasmus+ Mobility for Traineeships differs according
to the country it is destined for, as in the following table:
The contribution is paid in two instalments: the first (equal to 80% of the total) at the
beginning of the traineeship, the remaining 20% to be calculated and paid when the
student returns and has handed in the complete end-of-traineeship documentation.
According to Law No.208 Art.1, paragraph 50, 12/28/2015 scholarships for international
mobility are subject to the exemptions provided for in Article 1, paragraph 3, of the Law
Decree No.105, dated 9 May 2003, converted with amendments by Law No. 170 dated
11 July 2003.
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ER.GO grant-holders (Regional Authority for the Right to Higher Education Emilia-
Romagna) should contact directly to ER.GO concerning any additional contributions,
using the website www.er-go.it. Call centre: tel. 051 6436900, e-mail: info@er-go.it.
Possible special funding for students with disabilities who are awarded the grant may
be allocated by the European Union. Students with disability, if winners, are requested
to contact the office by e-mail (erasmus.placement@unibo.it), immediately after
accepting the Erasmus+ traineeship.
Further rules for specialization school students, residents, PhD students and physicians
on specialist training
Before presenting an application for the present Call, all specialization school students,
residents and PhD students must discuss their training schedule abroad with the
Director of the Specialization School or the Supervisor of the PhD programme and
obtain, if winners, authorization for the traineeship from the School Board/PhD Board
(upon approval of Supervisor).
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Physicians on specialist training must also check with the host organization to make
sure there is proper insurance coverage during their period of traineeship abroad. If the
host organization does not provide it, they must take out a policy in their own right.
Note, lastly, that physicians on specialist training shall not receive any economic
contribution from the host organization during their traineeship.
They must also make sure the traineeship falls within a single academic year.
2) Candidates nationality
All students may apply, whether EU or non-EU, and including those with stateless or
refugee status, provided they are registered with Bologna University. One may not do a
mobility period in his country of residence.
One may repeat the mobility experience and profit by the relative grants in the
course of the 3 study cycles up to a maximum of 12 months (360 days) per cycle
(24months/720 days for single-cycle programmes); both study activities and
traineeships are included in the 12/24 months; prior experience of mobility
enjoyed under a Lifelong Learning Programme, Erasmus Mundus Programme
(action 2), Erasmus+ Programme counts towards the mobility maximum of 12
months for each cycle. Likewise, mobility for traineeships, when undertaken by a
neo-graduate as part of Erasmus+, forms part of the 12 month-per-cycle
reckoning.
When submitting the application, the system checks prior experience of mobility
and the application cannot be saved, in case one has already enjoyed more than
9 months (270 days) or, for single-cycle degree programmes, more than 21
months (630 days) for Erasmus+ mobility during the same study cycle.
There is no entitlement to an Erasmus+ Mobility for Traineeships grant for
students who have been awarded other foreign stay funding paid for by the
European Union or Bologna University when these overlap, even partly, with the
Erasmus+ traineeship period.
The Erasmus+ Mobility for Traineeships grant is compatible with the increase of
the PhD scholarship abroad for periods up to a maximum length of stay granted
by the standard amount of the scholarship approved annually by the Board of
Governors (currently the first six months). It is not compatible with the increase
of the PhD scholarship for periods longer than the term deliberated annually by
the Board of Governors and any other scholarships provided by the University
funds. In the latter case, PhD students, who win contributions, must choose
which contribution to use.
Erasmus+ Mobility for Traineeships contributions are not compatible with grants
awarded for Joint Masters Degree programmes ex Erasmus Mundus Action1.
The Erasmus+ Mobility for Traineeships grant is compatible with possible further
mobility abroad promoted by the University structures, including the mobility that
will take place in the same academic year and for the same purpose
(traineeship), provided that these periods are consecutive. The provision of any
restrictive aspects must be verified in the call of University structures.
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4) Candidates must possess appropriate language skills; these are defined as a
language requisite for pre-defined traineeships; their language level must be
appropriate for the host company if the candidate arranges the traineeship with the
latter independently (see section on language skills).
5) While on mobility, students may not attain their final study qualification but
must wait for the period of traineeship abroad to finish.
Language skills
In order to enter the Call, one must exhibit a language certificate as evidence of
language skill; the level of that skill will be assessed during selection and compilation of
the ranking list.
Knowledge of the foreign language must be proved in one of the following ways which
are deemed to be equivalent:
having passed a language suitability test at the Bologna University
Language Centre or other university counterparts, the level being at least
B1, even in previous study programmes;
having passed a language exam with a grade of at least 25/30;
being enrolled on a degree programme entirely conducted in English
(see annexe 3); such students may only claim this as a language requisite if
they are applying to firms which stipulate English as the traineeship
language;
having obtained a certificate of attendance with profit, level at least B1,
in a course (of 50 hours) at the University Language Centre. The
certificate must refer explicitly to the QCER ranking and have been issued
no earlier than 01 September 2014;
having passed one of the TESTs for participation in international
mobility programmes at the University Language Centre held within
October 2016 on dates announced directly on the language centre
websites (Bologna campus and Romagna campuses), the level being at
least B1. To sit a test one must enrol on line via AlmaRM
(https://almarm.unibo.it ). It is possible to sit the test only one time and for
maximum two languages. Please note that the CLA TESTS will be available
in a single session (with several test dates to choose from for each
language ) valid for participation in the 2016/17 Erasmus + Mobility for
Traineeship call and in the 2017/18 Overseas call. The test results for
2016/2017 Erasmus + Mobility for Traineeship will also be considered
valid for a possible participation in 2017/2018 Overseas call and they
cannot be sit again.
having passed one of the TESTs set by the University Language Centre
for participants in the International mobility programmes. (they must have
been taken in a.y. 2014/15 or 2015/16 from 01/09/2014) and the level at
least B1;
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having obtained a certificate issued by other university language centres
in Italy or Europe; the level must be at least B1 and the date not before 1
September 2014;
having obtained an official integrated certificate from the Portuguese
language certifying agency (consult the file CEFR table on the web
page). The level must be at least B1 and the date of issue not prior to 1
September 2014, regardless of the official length of validity set by the
certifying agency;
having a certificate of appropriate language skill signed by the host
organization when uploading the training project (a valid option only for
independently arranged traineeships).
As regards International mobility TESTs those who take language placement tests may
only get them automatically recognised as evidence of curricular suitability if they
apply for the Erasmus+ Mobility for Traineeships a.y. 2016/17 and if they reach or
exceed the pass mark set for suitability in their study plan. Recognition may be
accorded even where curricular suitability is prescribed in ones study plan for a year
later than the a.y. 2016/17.
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The following are NOT eligible as traineeship hosts:
FINDING A COMPANY
There are two ways of finding a host company and the candidate must choose one of
two ways of applying:
It is not possible, after the submission of the application and the conclusion of the
selection procedure, to change the host company.
Some Schools may further divide up their grant quota internally between the Vice
Chairmanships comprising the School (see box below).
Schools have also decided individually how to share their grants between pre-defined
and independent traineeships (see box below). If a School does not allocate pre-
defined traineeships, that will automatically swell the Schools quota of independent
traineeships.
Grants destined for medical and non-medical Specialization Schools are counted in
with the Schools in question.
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School Grants
allotted to
GRANTS for pre-
defined traineeships
GRANTS for 3-mth
independent
the School traineeships
Agriculture and Veterinary Medicine - Vice
Chairmanship of Agriculture 12 none 12
Agriculture and Veterinary Medicine - Vice
Chairmanship of Veterinary Medicine 7 none 7
Economics, Management and Statistics
Bologna campus 15 none 15
Economics, Management and Statistics
Rimini campus 5 none 5
Economics, Management and Statistics
Forl campus 7 none 7
Pharmacy, Biotechnology and Sport
Science 21 none 21
Law 28 none 28
Engineering and Architecture 52 14 grants 38
Arts, Humanities and Cultural Heritage 50 none 50
Foreign Languages and Literatures,
Interpreting and Translation
Bologna campus 32 none 32
Foreign Languages and Literatures,
Interpreting and Translation Forl campus 16 none 16
Medicine and Surgery 29 none 29
Psychology and Education 18 none 18
Science 30 none 30
Political Science Bologna campus 27 none 27
Political Science Forl campus 27 none 27
PhDs 4 none 4
Total 380 14 366
Candidates are invited to consult the AlmaRM online service for a description of the
pre-defined traineeships on offer. Pre-defined traineeships may be open to all
students in a School or only to students on specific degree programmes.
If, through dearth of suitable demand, a School is unable to award all the grants
allocated to it, they will be made available to the School with the fullest ranking list and
in case of a tie, to the School with the highest number of students enrolled. Any places
turned down at a later date will be assigned to the second fullest list of suitable
candidates, and so on.
Re-allocation of grants will in any case be proportional in principle and, as a secondary
objective, seek to use all the grants available. In addition, the re-allocation of grants will
affect only the ranking of independent traineeships .
It should also be noted that the University of Bologna is a member of the project
Erasmus Consortia Placement CON.C.E.R.T.O., coordinated by the University of
Ferrara and in partnership with the University of Modena and Reggio Emilia, the
University of Parma, the University Institute for Modern Languages IULM, the
Conservatory of Ferrara, the Conservatory of Parma, the Conservatory of Piacenza, the
Conservatory of Cesena, the Conservatory of Bologna, and the Fine Arts Academy of
Bologna. The University, as partner of CON.C.E.R.T.O. consortium, reserves the right
to award any further training grants, from the funding of the consortium a.y. 2016/17
(not yet known), to suitable candidates without a grant of Schools rankings, and with
the same aforementioned criteria for allocation of university unassigned scholarships.
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GETTING A TRAINEESHIP RECOGNISED
When students are involved in a mobility experience through Erasmus+ Mobility for
Traineeships, they must follow the recognition procedure laid down in the regulations
and course structure diagram of their degree programme and the procedure
established by their School. Winners are expected to find out about credit recognition
from their Teaching Office and/or Traineeship Office before they leave.
PhD students and residents will seek recognition for their traineeship work respectively
from the Board of Teachers/PhD Coordinator and the School Board.
APPLICATION PROCEDURE
Each candidate may present ONLY ONE application: for a pre-defined or for an
independent traineeship.
Applications must be made exclusively on line connecting to Alma RM
https://almarm.unibo.it and following the guided procedure.
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Candidates may consult the list of traineeships on offer (if available) by clicking on the
key View predefined traineeships on the AlmaRM homepage via the guided
procedure, and apply for the predefined traineeship they choose.
the offices will check the participants requisites from a formal viewpoint and
pass the application as suitable for assessment by the School committees
all formally suitable applications are then assessed by the Schools with the goal
of drawing up ranking lists.
SELECTION PROCEDURES
1) For students:
- the committees judgment on (maximum 40 points):
content of training project (contained in the company agreement form) and its
relevance to the candidates study curriculum
reasons for doing the traineeship
language skills possessed
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any other factors mentioned by the student in his/her application
All students are obliged to promptly check the data in the Studenti Online application
concerning their own careers, to ensure that all completed learning activities and
exams have been recorded as at 9 November 2016 and can be used for the purposes
of calculating their career evaluation scores.
Please note that the career is evaluated on the basis of enrolment data generated by
the system; therefore, the enrolment to the A.Y.2016/17 even when you plan to get the
degree in the A.Y.2015/16 extraordinary sessions (i.e. March 2017) will modify your
career, with obvious consequences for its assessment according to the aforementioned
criteria.
2) PhD students:
- the Coordinator of PhD programme judgment on: (maximum 40 points):
content of training project (contained in the company agreement form) and its
relevance to the candidates PhD curriculum
reasons for doing the traineeship
language skills possessed
any other factors mentioned by the PhD student in his/her application
- Assessment of career (maximum 60 points) based on:
- the grade in the PhD admission exam (maximum 30 points)
- the Masters degree grade (maximum 30 points)
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For candidates with first cycle qualifications obtained abroad for whom information such
as the exam session or degree score is not available (as these are peculiarities of the
Italian university system), the career will be evaluated by a specific board.
Ranking lists will be published on 24 November 2016 via the Alma RM service used
by candidates in making their applications on line.
Publication thereon is the only legal means of making known the selection results.
Candidates will use their university credentials to consult the lists. No written form of
communication will be made.
If any grant winners withdraw, if the withdrawal is formalized by 15 June 2017, the
Traineeship Mobility Office will allocate the contribution to the subsequently positioned
students in the ranking list, who may be contacted via e -mail and / or phone and be
invited to accept it within 3 working days, on penalty of losing the grant. The grants that
may become available as a result of withdrawals formalized after 15 June 2017 will be
allocated only to Erasmus zero- EU grant students that may be in the rankings,
following the same criteria for allocation of university scholarships not assigned for lack
/shortage of suitable applications.
In particular it should be noted that the procedure for obtaining a visa for European
countries that do not belong to the SCHENGEN area (Bulgaria, Croatia, Cyprus, Ireland,
Romania and the United Kingdom) is particularly long and does not always lead to the
issue of a visa. Non-EU students are therefore invited to consider this aspect when
choosing the host organisation.
CALENDAR
The content of the present project does not necessarily reflect the European Union
position or that of the National INDIRE Agency, and does not render them in any way
liable.
LANGUAGE
This English version of the call is made only for publicity purposes. For enforcing the call, resolving any
dispute and for all legal purposes only the Italian version is valid.
Statement of policy as per art. 13 of d.lg. 30.06.03 n. 196 "Code governing personal data".
1. Purpose of processing.
Bologna University will process any data it receives exclusively for institutional purposes and in compliance with the law protecting
personal data. The personal data requested in this instance are designed to draw up ranking lists for allocation of exchange places
and an economic contribution.
2. Processing method and persons involved
Personal data are processed by Bologna University and ER.GO, using both electronic systems and hard copy registration, in full
compliance with the laws governing protection of personal data (Law Decree 196/03). Such data may be imparted to outside
persons for the procedure of candidate assessment for an economic contribution or for further contributions supporting mobility.
3. The processing entity:
Processing of data serving to draw up ranking lists for allocation of exchange places and economic contributions is under the
responsibility of Bologna University, via Zamboni, 33 40126 Bologna, to whom claims may be addressed by those exercising
rights under art. 7 of Law Decree 196/003. The person responsible for data processing is the Manager of the International Relations
Area, Dr Giovanna Filippini.
4. Rights under art. 7 of d.lg. 196/2003:
(Right of access to personal data and other rights)
1. An interested party has the right to obtain confirmation that personal data regarding him/herself exist, even if not yet recorded,
and that they have been communicated in intelligible form.
2. An interested party has the right to be told:
a) where the personal data were obtained;
b) why and how they are being processed;
c) for what reasons they are being processed electronically;
d) details of the processing entity, the persons responsible and the representative delegated as per article 5, section 2;
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e) the entities and categories of entity/person to whom the personal data may be divulged or who may come to know them as being
a designated representative within the State confines, a person responsible or an appointee.
3. An interested party has the right to ensure that:
a) the data be updated, rectified or, when an interest arises, integrated;
b) any data illegally processed be cancelled, rendered anonymous or blocked, including any details that need not be kept for the
purpose for which they were originally collected and processed;
c) operations under letters a) and b) and the content thereof, are certified as having been made known to those to whom the data
were in fact divulged, except where this proves impossible or would entail use of mechanisms manifestly disproportionate to the
right safeguarded.
4. An interested party has the right to object, in full or in part:
a) on legitimate grounds, to personal data regarding him/herself being processed, even when still relevant to the purpose for which
they were collected;
b) to private data regarding him/herself being processed in order to be sent as advertising material, or sold, or used for market
research or commercial communications.
Bologna, 12/09/2016
INTERNATIONAL RELATIONS DIVISION
THE MANAGER
Dr Giovanna Filippini
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