UNIT 2 NAVIGATION

Unit Contents
Lesson : Logging On and Personalizing Your User Interface

The SAP GUI and SAP Log On

You can access SAP system using different front-end programs with variety of
design. The SAP GUI and SAP Log On You can access SAP system using front-end
programs with a variety of design. All SAP components are, however, accessible using a
general front-end program, the SAP Graphical User Interface ( SAP GUI). The SAP GUI
program connect the front-end computer with a specific SAP system. For starting SAP
GUI, SAP provides another program: SAP Logon. When you call up the SAP Logon, a
window displays a list of SAP systems for which you can start the logon process.

Logon Process
Before you log on for the first time, your system administrator will give you an
initial password. During the process of logging on, you should enter a new password, one
that you alone will know. After that, use your own password whenever you log on.

Multiple Logons and Multiple Sessions

There are two ways to open two SAP systems: using multiple logons or using
multiple sessions. Using multiple logons actually creates a brand new logon for you. You
should only be logged on once per SAP system, and should use multiple sessions if you
want to view multiple windows. Using multiple sessions allows you to open several
windows at the same time on the same computer.
The system displays a warning message that offers the user the following 3 options :
1. Continue with this logon and end any other logon of this user in the system
2. Continue with this logon without ending any other logon in the sysrem (thie is
tracker)
3. Terminate this logon

Methods for Personalizing the User Interface

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 You have several personalization options available to help you set up your working
environment.
Some of the many things you can do are:
Change the layout of the SAP Easy Access screen
Track your input history to provide input help
Display status messages in a pop-up window instead of the status bar
Set preferences for how data displays
Adjust the color and behavior of the screen and fields

Lesson : Navigation in the SAP Systems

Navigating in the SAP Systems:

Screen Structure
Command field
Menu Bar
Standard toolbar
Title bar
Application toolbar
Checkboxes
Radio buttons
Tab
Status bar

Navigation Options:
Transaction Code : You can enter the transaction code in the command field to initiate the
transaction

Menus: Allows you to find a specific transaction when you do not know the transaction
code. The menu is organized according to the task you are performing in the SAP system

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 Favorite or User Menus: You have the ability to set up favorites or user menus, which
allow you to navigate directly to transactions, functions, and report that you use frequently.

Using Transaction Codes

You can transaction code by first navigation to a transaction and then choosing System
Status

The following convention are important time-saving for using transaction codes:

Entry Result
/n Cancels the current transaction
/nXXXX Initiates the specified transaction directly
from another transaction
/o Display an overview of sessions
/oXXXX Initiates the specified transaction in a new
session
/nend Ends the logon session with a confirmation
pop-up window
/nex Ends the logon session without a
confirmation pop-up window
/i Deletes your current session

Role-Based User Menus

SAP offers two formats to display a menu of transactions, report, or Web-based

applications. These are the SAP standard menu and role-based user menus. The SAP
standard menu is complete list of all possible transactions and report offered by the system.

Role-based user menus are collections of activities used in the business scenarios. Users
can change aspects of roles to which they are assigned.

Status Bar

The status bar provides general information about the SAP system and the transaction or
task you are working.

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 At the far left, the status bar :

Identifies error message

Identifies other system message

To display the following system information, choose each in the first status field:

System
Client
User
Program
Transaction
Response time

Lesson : Using Help

Help Features
The SAP system provides comprehensive online help. You can always request help using
the Help menu or using the relevant icon. The help menu contains the following options :
- Application help\SAP Library
- Glossary
- Release notes
- SAP Net
- Feedback
- Setting

Field Help
Use F1 for help on fields, menus, functions, and messages. F1 help also provides technical
information on the relevant field, including, for example, the parameter ID, which you can
use to assign values to the field for your user.
Use F4 for information about what values can be entered. You can access F4 help for a
selected field using the button immediately to the right of that field. If input fields are
marked with a small check mark icon, then you can only continue in that application by
entering a permitted value.

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