Professional Documents
Culture Documents
3 Roles and Duties of Project Team Members (Public Sector Building Project)
*The leading consultant for the project shall assume the role of the PD. 1
Stages PM *PD/ Arch C&S M&E QS
Roles Construction Stage
Clients representative. Supervises works as S.O. / To assist S.O. in supervision Assist S.O. in supervision of QS to advise on contractual
Manages consultants. S.Os Rep. works in each discipline. M&E works. matters.
Coordinates Clients Manages contractor. Ensure quality of Ensure quality of QS to evaluate variations
requirements. Administers contracts. contractors work. contractors work. and finalise accounts.
To provide leadership in Ensures quality in Supervise works. Provide professional and
project management. contractors work. Provide professional and technical inputs.
Ensures clients time, cost Leads construction technical inputs. Designate Qualified Persons
and quality objectives are supervision team. Designate Qualified Persons for project.
achieved. Coordinates design for project. Ensure that all authority
Liaison with client / changes. Ensure that all authority approvals and clearances,
consultants / authorities Supervises works. approvals and clearances, including TFP, TOP, CSC
Manages Community Provides professional and including are obtained. are obtained.
Relationship. technical inputs.
Monitors milestone dates for Qualified Person for project.
authority submission and Ensures that all authority
approval. approvals and clearances,
(CRM to provide extra including TFP,TOP,CSC are
independent and neutral 3rd obtained.
party channel for Designate RA or RE as Site
communication with clients if Office Manager.
necessary.)
*The leading consultant for the project shall assume the role of the PD. 2
Stages PM *PD/ Arch C&S M&E QS
STG #01
Preliminary Services Stage
QMP 1.8 OG 2.1 & 4.1
*The leading consultant for the project shall assume the role of the PD. 3
Stages PM *PD/ Arch C&S M&E QS
RIs, Interior Design
Consultants, Acoustics,
A.C., Security, Special
lighting etc.).
Set-up communication
channels amongst client
and consultants.
Lead in preparing budget
paper (eg. DPC) for the
Client.
(Budget paper to include
cost for resident
supervisory staff from all
disciplines).
Recommendation of fees
package for site staff in the
DPC paper.
*The leading consultant for the project shall assume the role of the PD. 4
Stages PM *PD/ Arch C&S M&E QS
- Is MPC approval c) Building Height 4. CBPU
obtained? d) Development charges 5. SingTel / StarHub /
- Has the Client taken e) Plot ratio IDA
over the land? f) Registered Title 6. SCV
Liaise with client and other 2) Cadestral survey Seek preliminary costing
government agencies on 3) LTA (Roads) from Service Providers.
the schedule for the 4) LTA (MRTC)
completion of the road and 5) CAAS
utilities. 6) DSTA
Liaison with client and 7) CBPU
consultants to ensure that 8) FSSB
the clients project brief is 9) Singtel
confirmed within agreed 10) PUB (Water)
time frame 11) PowerGrid
12) Power Gas
13) SCV
14) NPB
15) MPA
*The leading consultant for the project shall assume the role of the PD. 5
Stages PM *PD/ Arch C&S M&E QS
Establish Buildability Score
target..
Provides status reports to
client.
*The leading consultant for the project shall assume the role of the PD. 6
Stages PM *PD/ Arch C&S M&E QS
and adjacent buildings.
*The leading consultant for the project shall assume the role of the PD. 7
Stages PM *PD/ Arch C&S M&E QS
1.8 Refine drawings to incorporate review comments
1.9 Seek clients approval for preliminary design and budget (MS #01)
Liaise with client to Clarifies any queries from Clarify any queries from Clarify any queries from Clarifies any queries from
endorse sketch design. client on design. client on design. client on design. client on cost.
Meetings -
Chairs project coordination Chairs Design & Technical Attend Design & Technical Attend Design & Technical
meeting. coordination meeting. coordination meetings. coordination meetings.
(Minutes of meeting will be Attends project Attend project coordination Attend project coordination
taken by chairmans staff). coordination meeting and meeting and report on meeting and report on
report on progress of progress of design work, progress of design work,
design work, status of status of authority status of authority
authority submissions, submissions, pre- submissions, pre-
pre-consultations and consultations and consultations and
preliminary work. preliminary work. preliminary work.
*The leading consultant for the project shall assume the role of the PD. 8
Stages PM *PD/ Arch C&S M&E QS
client and consultants on requirements upon receipt requirements upon receipt of requirements upon receipt of through the PM on the cost
requirements and requests of a copy. carbon copy. carbon copy. implication of new
for changes. Feedback to client through Feedback to client through Feedback to client through requirements.
Requests and requirements the PM on the cost & time the PM on the implications of the PM on the implications of
from client to be sent to PM implication of new new requirements. new requirements.
with copy to consultants. requirements.
Procurement Matters
Advises client of general or Gives input on the contract Give input on the contract Give input on the contract QS to incorporate relevant
relevant government packaging. packaging and phasing of packaging and phasing of specifications on
procurement procedures. Proposes phasing of work. work. work. CONQUAS scheme into the
Confirms contract packaging Provides input to Provide input to Provide input to tender specifications if
and phasing. prequalification exercise. prequalification exercise. prequalification exercise. required.
Coordinates prequalification
exercise if necessary.
Confirms with BCA whether
project will be subjected to
CONQUAS BONUS
Scheme and get update on
the latest target scores.
(already In standard tender
documents).
*The leading consultant for the project shall assume the role of the PD. 9
Stages PM *PD/ Arch C&S M&E QS
STG #02
Schematic Design Stage
QMP 2.2, 2.3,2.4, 2.5, 2.6, OG 4.1
2.7, 2.8, 2.9, 2.10, 2.11, 2.12,
2.13, 2.14, 3.1, 3.2, 3.3
*The leading consultant for the project shall assume the role of the PD. 10
Stages PM *PD/ Arch C&S M&E QS
Ensures that consultants Confirms need for services Confirm need for services Confirm need for services
coordinates with authorities diversion and agree with diversion and suggests new diversion and suggest new
and utility bodies on other consultants on the route. route.
diversion of existing proposed new route. C&S Engineer leads and Provide technical advice on
services. Provides technical advice on coordinates with PUB on utility authorities proposal.
Ensures that diversion utility authorities proposal. drainage diversion and Get quotation from utility
works are captured and Advises PM of cost of sewerage (MH to manhole). authorities for diversion
planned for in the program. diversion works not Provide technical advice on works.
Gets client to issue WO to undertaken by the utility utility authorities proposal. Design proposed diversion
utility bodies for the authorities (works with other Get quotation from utility works when diversion is not
diversion works. consultants). authorities for diversion to be undertaken by utility
Endorses on certification of Arranges site access for works. authorities.
claims by utility bodies. utility bodies to carry out Design proposed diversion Call quotations or tender for
services diversion. works when diversion is not diversion works not
to be undertaken by utility undertaken by utility
authorities. authorities.
Call quotations or tender for Certify claims by utility
diversion works not authorities for diversion
undertaken by utility works.
authorities.
Certify claims by utility
authorities for diversion
works.
*The leading consultant for the project shall assume the role of the PD. 11
Stages PM *PD/ Arch C&S M&E QS
2.5 Obtain clients approval for schematic design
Assists client to appoint Provides scope of Provide scope of Provide scope of QS assists in preparing the
Accredited Checker (AC) specialists services. specialists services. specialists services. invitation documents for the
upon completion of sketch Provide set of architectural Manages specialists work. Manage specialists work appointment of specialist
design stage. plans for the purpose of sub-consultants.
Draft Letter of Award (LA) calling quotations by PM to
for client to inform the AC. appoint specialists.
Prepares and ensures
MOA is signed within 1 Appoint specialists who are
month of issue of LA. CPG Consultants sub-
Appoints clients own consultants with assistance
specialists, e.g. Acoustic from QS and M&E
Consultant, Faade engineers.
specialist, if required. Manages specialists work.
*The leading consultant for the project shall assume the role of the PD. 12
Stages PM *PD/ Arch C&S M&E QS
2.13 Comply with conditions and resubmit
*The leading consultant for the project shall assume the role of the PD. 13
Stages PM *PD/ Arch C&S M&E QS
STG #03
Design Development Stage
QMP 2.2, 2.3,2.4, 2.5, 2.6, OG 4.1; 5.1 & 5.2
2.7, 2.8, 2.9, 2.10, 2.11, 2.12,
2.13, 2.14, 3.1, 3.2, 3.3.
*The leading consultant for the project shall assume the role of the PD. 14
Stages PM *PD/ Arch C&S M&E QS
5) Confirmed platforms. Prepare for submission to Prepare detailed M&E
6) Landscape AC for checking. design and working
requirements. drawings for compliance
7) Interior design Prepare for submission to to codes and the clients
requirements BCA for checking. requirements.
8) Acoustic requirements.
9) Partition type, extent Civil Work
and height. Prepare civil drawings to
10) Reflected ceiling plan include drainage,
11) Ceiling space sewerage, road and earth
allocated for special works.
area (long spanning To forward plans to arch
structures); not and confirm that Arch is
determine in agreeable to retaining wall
Preliminary Design location, exposed
Stage, eg. Auditorium. thickness and platform
12) Location and layout of levels.
M&E plant rooms To submit detail drawings
13) Water tank sizes & to authorities for approval
locations. if necessary.
14) Confirmed lift shafts,
pits and motor rooms.
15) Confirmed lift shafts,
pits, motor rooms and
lift car finishes.
16) Confirmed services
ducts and services
cores.
17) Fire engine
hardstanding and
compartmentation
walls to be clearly
indicated to M&E
Engineers.
*The leading consultant for the project shall assume the role of the PD. 15
Stages PM *PD/ Arch C&S M&E QS
18) Modes of ventilation of
space to be clearly
indicated to M&E
Engineers.
19) Locations of fire
hydrants, hosereels,
wet / dry risers, fire
extinguishers shall be
clearly indicated to
M&E Engineers.
*The leading consultant for the project shall assume the role of the PD. 16
Stages PM *PD/ Arch C&S M&E QS
before piling starts and PC
obtained before building
work starts.
Ensures that building plan
approval is obtained early.
3.7 Receive comments from authorities, comply with requirements and re-submit if necessary
Chairs project coordination Chairs technical Attend project coordination Attend project coordination
meeting. coordination meeting. meeting and technical meeting and technical
Attends pre-tender co- Chairs pre-tender co- coordination meeting and coordination meeting and
ordination meeting. ordination meeting to report on progress of report on progress of
ensure that all necessary design work, status of design work, status of
documentation are ready. authority submissions authority submissions
Attends project Attend pre-tender co- Attend pre-tender co-
coordination meeting and ordination meeting. ordination meeting.
report on progress of
design work, status of
authority submissions.
*The leading consultant for the project shall assume the role of the PD. 17
Stages PM *PD/ Arch C&S M&E QS
STG #04
Contract Documentation Stage
QMP 2.9, 2.10, 2.12, 3.1, 3.2 OG 6.1; 6.2; 6.3 & 6.4
OG 7.1, OG 8.1, OG 9.1; 9.2;
9.3 & 9.4, OG 10.1
*The leading consultant for the project shall assume the role of the PD. 18
Stages PM *PD/ Arch C&S M&E QS
To assist Architect to
provide reasons to support
request to client on the
following:
Rescheduling in the tender
calling date.
Upgrading of contractors.
QS should ensure that pre-
tender estimates are within
budget and close to
market rates.
Attend tender
documentation co-
ordination meetings
chaired by Project
Director.
*The leading consultant for the project shall assume the role of the PD. 19
Stages PM *PD/ Arch C&S M&E QS
corrigendum through
Tenders & Contracts
Section.
Assist Architect in providing
reasons for extending
tender closing date, if any.
*The leading consultant for the project shall assume the role of the PD. 20
Stages PM *PD/ Arch C&S M&E QS
4.7 Award of Tender (MS #05)
To attend pre-award Issues drawings to QS for Issue drawings to QS for Issue drawings and Prepares Contract
meeting signing of Contract signing of Contract documents to QS for documents
documents documents. signing of Contract Prepares Letter of Award
Chairs and arrange with Attend pre-award meeting. documents. Attend pre-award meeting.
Contractors to attend pre- Clarify C&S requirements Award M&E contract. QS will prepare and issue
award meeting. with contractor: Attend pre-award meeting. LA to contractor and obtain
- submission requirement signatories from client &
for concrete strength, contractor.
quality plan for C&S works,
testing agencies, etc.
- shop drawing submission.
- site management forms.
- other requirements
according to specifications.
*The leading consultant for the project shall assume the role of the PD. 21
Stages PM *PD/ Arch C&S M&E QS
STG #05
Construction Stage
QMP 4.1, 4.2, 4.3, 4.4, 4.5, OG 11.1; 11.2; 11.3; 11.4;
4.6 OG 11.5; 11.6; 11.7; 11.8
OG 11.9; 11.10 & 11.11
Tracks authority Submits building plans to Ensure that approval from Ensure that approval
submissions and approvals authorities and technical BCA is obtained before from the Sewerage Dept
by consultants. departments for clearance. contract is awarded. is obtained before
Ensures that building plan Ensure that Permit to commencement of
approval is obtained early. Commence work has been sanitary works.
obtained before
commencement date of
contract.
Ensure that approval from
the Sewerage Dept is
obtained before
commencement of minor
sewer works.
*The leading consultant for the project shall assume the role of the PD. 22
Stages PM *PD/ Arch C&S M&E QS
Initiates hand over of site to Council.
contractor. Sets site possession date
Ensure that consultants & date of commencement.
and contractor obtains all Witnesses the hand over of
necessary authority site to contractor.
approvals and permits for Assists in the briefing by
commencement of work. client to their staff on the
Ensure that consultants projects.
and contractor brief client Ensures that signboard
on the scheduling of the (with perspective) and
works. hoarding are erected within
Assists in the briefing by one month of site
client to their staff on the possession.
projects. Arranges for site hand over
To update financial report. meeting.
Ensures that pre-condition
survey is carried out by the
contractor.
Submits contract drawings
to T&C for contract
documentation.
Construction Program
Gives input to construction Gives input to construction Give input to construction Give input to construction Projecting cash flow
work program on the work program on the work program on the work program on the
following: following: following: following:
- Contract phasing is - Construction cycles are - Construction cycles are - Construction cycles are
incorporated in the realistic. realistic. realistic.
program. - Sequence of work for - Sequence of work for - Sequence of work for
- Critical path is clearly respective trades are respective trades are respective trades are
defined. correct correct correct
*The leading consultant for the project shall assume the role of the PD. 23
Stages PM *PD/ Arch C&S M&E QS
- Approvals of material and - Time allocated for - Allowance made for - Allowance made for
shop drawings are approval of shop testing and testing and
considered in the program drawings and material are commissioning commissioning
- Delivery of material and adequate - Time allocated for - Time allocated for
equipment are considered - Time allocated for approval of shop approval of shop
in the program delivery of material and drawings and material drawings and material
- Manpower deployment equipment are adequate are adequate are adequate
plan matches program Approves construction - Time allocated for - Time allocated for
- Sequence of work is logical work program within delivery of material and delivery of material and
- Testing & Commissioning stipulated timeframe. equipment are adequate equipment are adequate
is included in the Evaluates and approves Approve construction work Prepare M&E cash flow
programme contractors site utilisation programme within projection with input from
Track progress of plan. stipulated timeframe. the contractors to the
contractors work. Gives input to PM on the Give input to PM on the Project QS.
Identify areas of potential reasons for any delay. reasons for any delay of Issue M&E working
problems or delays and Monitors construction C&S works. drawings and amendment
direct responsible party to progress and issues drawings to contractors
take necessary action to warning letters or S.O. where necessary
address the issue. Instructions to contractor Approve construction work
Submits status report to on delays. programme within
client. Ensures that work for stipulated timeframe.
Ensures that reports are priority areas such as VIP Give input to PM on the
according to formats floors for early handing reasons for any delay on
agreed by client. over including testing and M&E works.
commissioning of M&E Ensure that adequate
systems are included. durations are provided for
testing and commissioning.
*The leading consultant for the project shall assume the role of the PD. 24
Stages PM *PD/ Arch C&S M&E QS
architectural finishing materials and finishes. drawings. drawings.
works have proceeded. Approves materials and Settle design clarifications Settle design clarifications
Ensures that colour shop drawings. or ambiguities in contract or ambiguities in contract
scheme has been accepted Settles design clarifications drawings drawings.
by client. or ambiguities in contract Arrange and evaluate tests Evaluate and recommend
Ensures that the site office drawings. on materials. variations on M&E
and site staff maintains the Monitors quality of works Track C&S component of systems.
items and documents and issue S.O. Instructions the CONQUAS score of Arrange and evaluate tests
specified in the checklist for and/or warning letters to the project. on materials.
site documentation. contractor on poor quality Review and approve
Establishes with clients on work and non-compliance. contractors testing &
items that required their Tracks CONQUAS score of commissioning (T&C)
endorsement. project. procedures.
Establishes schedules for Arranges and evaluate Conduct individual system
clients inspection and tests on materials. T&C
approval. Conduct integrated system
Monitors CONQUAS score. T&C.
Meetings
Chairs project co-ordination Chairs site / progress Attend project co- Attend project co- Attend project co-
meeting / clients meeting. meeting with contractor. ordination meeting and ordination meeting and ordination meeting and
Attend project co-ordination site/progress meeting. site/progress meeting. site/progress meeting.
meeting Attend technical meeting Attend technical meeting
Attends technical meeting and provides input to and provides input to
and provides input to contractors queries. contractors queries.
contractors queries.
*The leading consultant for the project shall assume the role of the PD. 25
Stages PM *PD/ Arch C&S M&E QS
Progress Payments
Endorses progress Certifies progress payment - Evaluate and recommend Evaluate progress
payments and invoices and and forward to clients. progress payment for M&E payment for building
forward to client for works. works.
payment if requested by
the clients.
*The leading consultant for the project shall assume the role of the PD. 26
Stages PM *PD/ Arch C&S M&E QS
complies with approval Issues SOIs to contractor to Client where necessary. Intermediate and final
procedures after approval of RAOV by Settle claims from estimates to follow
Assess justification Client. approved variation works. Value variations
submitted. Tracks status of Chair regular variation Control variations
Checks compliance with contingency sum. meetings with contractor to
limits of financial authority settle variations.
Assess impact on time and
budget.
Supports RAOVs and
forward to Client for
approval.
Extension of Time
Vets draft EOT Assesses contractors Give input to arch in Give input to arch in Assist S.O. to evaluate
recommendation. claim for extension of time evaluating EOT claim evaluating EOT claim contractors claim with
Endorses SOs to contract (EOT) and put inputs from other
assessment of EOT claim. up consultants.
Prepares and issues EOT recommendation to
covering letter to client client through the PM.
supporting the EOT Put up letter to contractor
recommendation report. on the EOT granted after
inputs from team members.
*The leading consultant for the project shall assume the role of the PD. 27
Stages PM *PD/ Arch C&S M&E QS
Ensure that sewerage,
drainage, and road works
are inspected and taken
over by the respective
departments.
*The leading consultant for the project shall assume the role of the PD. 28
Stages PM *PD/ Arch C&S M&E QS
STG #06
Final Completion Stage
*The leading consultant for the project shall assume the role of the PD. 29
Stages PM *PD/ Arch C&S M&E QS
promptly and obtains FSC technical authorities. technical authorities.
and CSC before end of Obtains FSC and CSC
DLP. before the end of the DLP.
Ensures that a copy of the
relevant clearance
certificates are issued to
client.
*The leading consultant for the project shall assume the role of the PD. 30
Stages PM *PD/ Arch C&S M&E QS
6.9 Submission of As-Built, Warranties, Operations and Maintenance Manual to Owner
Tracks progress of Ensures contractor submits - Check suitability of as-built -
issuance of as-built as-built drawings, drawings.
drawings, warranties & warranties and guaranties. Check suitability of as-built
guaranties and O&M Checks suitability of as- drawings, warranties and
Manuals. built drawings, warranties guaranties.
Ensures correct number of and guaranties. Advise client to exercise
copies of as-built drawings, Hand over the required as- options for future
warranties & guaranties built drawings, warranties maintenance 4 months
and O&M Manuals are & guarantees, and O&M before end of DLP.
produced and handed over manuals to client &
to client and Facilities Facilities Management
Management (FM). (FM) via PM.
CRM
To work closely with Facilities
Management (FM) if they are
the clients agent.
CRM
To contact client regularly.
*The leading consultant for the project shall assume the role of the PD. 31
Stages PM *PD/ Arch C&S M&E QS
To assist PD in managing
clients expectation.
To prepare client and their
users in taking over
projects.
To provide an orientation
and a user manual to
client.
*The leading consultant for the project shall assume the role of the PD. 32
Stages PM *PD/ Arch C&S M&E QS
6.13 Obtain CSC, conduct final inspection, and handover of building to owner (MS #08)
Ensures hand over of Follow up to hand over - Confirm no outstanding -
building to clients estate landscaping to clients issues with contractor.
management agent at the estate management agent.
end of DLP. Certifies final completion.
Confirms release of
CRM security bond after final
To stay in contact with completion.
client regularly including
after final handover.
Certificate of Contractors
Performance
Supports consultants Assesses contractors Provide input to S.O. on Provide input to S.O. on
assessment of contractors performance and submit contractors performance. contractors performance.
performance. report to BCA via client.
(Submitted on quarterly
basis.)
Specialists Performance
To obtain a copy of the To assess specialists Assess specialists Assess specialists
*The leading consultant for the project shall assume the role of the PD. 33
Stages PM *PD/ Arch C&S M&E QS
assessment of specialists performance. performance. performance.
performance.
Title Survey
To arrange for title survey. - -
PIR
Assist client to prepare Provides input for PIR. Provide input for PIR. Provide input for PIR. Provides input for PIR.
PIR.
Consultants/Contractors
Performance Assesses contractors Give input to PD on the Give input to PD on the Give input to PD on the
Assesses consultants performance during DLP contractors performance. contractors performance. contractors performance.
performance if requested and submits report to BCA. Assess ACs performance. Assess M&E RIs
by the client. Assesses Specialists & Assess Specialists performance.
RIs performance. performance. Assess Specialists
PD to provide feedback on performance.
the performance of
consultants to SVPs.
*The leading consultant for the project shall assume the role of the PD. 34