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Executive Summary
Keeping up with the latest and greatest technology has always been a key
goal for our company. As new hardware and software are released we are constantly
at the forefront of deploying to our environment. Windows 10 is the best operating
system that Microsoft has released in the past few years. And most important its
free to upgrade from our current environment. Ralph states that Windows 10
delivers a refined, vastly improved vision for the future of computing with an
operating system that's equally at home on tablets and traditional PCs. Not only
will our end users be more productive, they will be more secure and have access to
the latest tools available from our vendors.
Table of Contents
Executive Summary.................................................................................................... 1
Version Control........................................................................................................... 3
Project Charter........................................................................................................... 4
Team Contract............................................................................................................ 7
Project Scope.............................................................................................................. 9
Work Breakdown Structure (WBS).........................................................................10
Budget...................................................................................................................... 11
Communications Matrix............................................................................................ 11
Glossary................................................................................................................... 12
Risk Matrix................................................................................................................ 13
Project Schedule....................................................................................................... 14
References................................................................................................................ 14
Version Control
Project Charter
Project Title: The Move to Windows 10
Budget: $30,000
Project Objectives: This project will have the need for many deliverable items that
need to be completed to ensure a successful migration.
Objective 1: Research and Backup The team will need to ensure that all the
systems current in use are able to be upgraded to the Windows 10 environment. A
back-up of all PCs will be initialized and stored in the cloud.
Objective 2: Test and Build: We will test Windows 10 on a couple utilizing our cloud
based applications to ensure that all software can run smoothly. Based on the best
setup that is configured we will build a system image for any new PCs or PCs
where the migration didnt go smoothly.
Objective 3: Deploy software to all PCs in waves of 25 per day until all users have
been migration. End of life and PCs running Windows 8 that are not able to upgrade
to windows 10 due to requirements.
Objective 4: Provide training to users that want to basic, advanced, and new
features.
Objective 5: Monitor that users are able to access all systems required for business
usage.
staggered hours throughout the day. Microsoft has already created help
documentation for the many types of deployments that can take place.
Strengths:
Communication Provided as much information as possible around new
systems and project. The migration effort should be somewhat seamless due
to the amount of detailed instructions that will be given.
Technology The current technology in place should give us an advantage in
the migration process. With 90% of systems being cloud based applications
(SaaS) we have to deploy less software and not worry about strict hardware
requirements.
Weaknesses:
Technology Skill set With a wide range of positions from administrative
assistants to senior software engineers we will have some who will have
difficult times with the migration.
Budget The finance team will need to design a budget that the stakeholders
approve. The project team will need to do its best at staying under the
budget cap.
Opportunities
Cloud Technology The organization heavily relies on the usages on cloud
based services. This allows for a much more flexible migration path requiring
the least amount of hardware refreshes. This also allows for more hard disk
space in the event that the new operating system will need it and better
security through the cloud providers.
Free The upgrade from Windows 8 to Windows 10 is free as long as you
have a licensed copy of the previous version. 100% of the current PCs are
running Windows 8 at their core so we will be able to save on total cost.
Threats:
Apple Some users have recently stated that they would like to move to the
Apple operation systems. This would require buying Apple PCs and Laptops
which would push the budget completely over the edge. However, users are
reporting that they can be more productive utilizing Apples technology and is
something that the Senior Leadership team has to consider.
Current Technology The current technology might not have the require
prerequisites to upgrade to the new OS. With many different model PCs in our
environment the
have them cleared up by the Microsoft expert who will be teaching the class
after the deployment.
Roles and Responsibilities:
Team Contract
1.
1.
1.
1.
_______________________________________________________
_______________________________________________________
_______________________________________________________
_______________________________________________________
Project Scope
Project Overview
Since the implement of the Windows 8.1 operating system, we have had many
reports and challenges about the usability of the OS. We are hoping that Microsoft
fulfils many promises that have been made to its consumers. Mehdi states that Its
fast, more secure and compatible. Its familiar and easy to use. Its automatically up
to date. Windows 10 has been on the market for a few months and we have had
time to evaluate and monitor any issue with the software. We anticipate that our
users will be happy with the move as features are more familiar and the overall
design. The IT staff is thrilled by the increase in security and the retrieval up to date
updates.
Project Scope
The scope of this project includes and excludes the following items:
In scope:
Out of scope:
Budget
Microsoft Excel
Worksheet
The budget allocation is listed in the embedded excel file. Please see the comments
for additional details regarding each item.
Communications Matrix
everything Project
works team
Complete PM Stakeholder 1 time Email Box
final s
documentati
on
Glossary
EOD End of Day. When someone is due at the end of the day
ST Solutions tester Person in charge of testing each solution new and old
PC Personal Computer
Risk Matrix
Likelihood Impact
Insignifican Minor Moderate Major Extreme
t
Almost
Certain
Likely Usability Forget to Upgrade Company
Backup Failure has old
Hardware
Possible Password Company Incompatibl HDD Failure
Issues has old e software
Hardware
Unlikely Faulty Testing Network Loss Of
Hardware completed Outage data
Very User Back-Up System Old
unlikely doesnt get Failure Security Hardware
upgrade
Critical Risk
High Risk
Medium Risk
Low Risk
Impact Explanation
Extreme Not acceptable will need to re-evaluate the project and maybe cancel for
the time being
Major Will need to consider new option, likely to cause delay in the project
Moderate Team will review outcome of risk and analyze if delay can occur
Minor IT staff will implement solution almost immediately that can resolve issue.
Insignificant No longer term effect, can be fixed on the spot with little to no effort.
Ownership of Risk
Low Risk Items will be worked on by entire IT staff and end users
Medium Risk Technical Coordinator will work ticket in which are deemed a medium
risk. In the event of additional resources need to be purchased then they will be
approved by the Project Manager.
High Risk Handled by the Project Manager with the assistance of the Solutions
tester. High risk items need to be communicated to stakeholders as they may cause
a delay in the project.
Extreme Risk Handled by entire IT staff team and meeting will been held with
stakeholders to determine the outcome of the project and whether or not to
proceed.
Project Schedule
Windows10
Upgrade.mpp
References
Raplh, N. (2015, July 28). Windows 10 review: Microsoft gets it right. Retrieved
February 12, 2016, from http://www.cnet.com/products/microsoft-windows-10/
Mehdi, Y. (2015, July 13). Windows 10 Launch: Celebrating with our Fans and
Announcing #UpgradeYourWorld. Retrieved January 24, 2016, from
https://blogs.windows.com/windowsexperience/2015/07/13/windows-10-launch-
celebrating-with-our-fans-and-announcing-upgradeyourworld/