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Guidelines for Filling the Vendor Master Code Addition / Edit Form

All the fields mark with * are compulsory to be filled, no field should be left Blank. (FILL IN CAPITAL).
For New Vendor creation or amend existing vendor mark appropriately on top.
Hand written VCF / VEF will not be accepted.
Kindly support the form with invoice/quotation/Proforma invoice of the vendor OR a letter from the vendor on its
head specifying:
Name
Complete Address with Postal Code
Name on Cheque
PAN NO. (copy of PAN card need to be attached)
VAT / TIN numbers, Service Tax & Excise registration no. (If vendor is registered under VAT, Service tax & Excis
respectively).
In case if vendor is not having PAN no. kindly provide confirmation from the vendor on their letter head.
Please attach third party address proof as supporting. E.g. Copy of Service Tax registration, Elect. Bill etc where nam
address mentioned is as per invoice.
MSME Details - The vendor has to specify if it falls under Micro, Small or Medium Enterprises and also has to provid
supporting(Certificate) for the same. If it doesnt fall under any of these, a letter stating the same is required. Utility, G
Statutory, Doctors, Consultants, Hospitals are exempt from these. MSME details need to be updated in search term
the codes provided.
If payment method is NEFT then please attach NEFT Form filled and attested by vendor and one cancelled cheque.
Incase payment method is not NEFT then please provide reason for not paying through NEFT.
Incase of employee code creation, mention employee's office address in address field and WWID in search terms.
For Edit purpose fill in the name of the vendor and only the fields thats needs to be edited.
Please note that for any change in the name of the vendor, a new request form is required with all supporting.
Please ensure that form is correctly and completely filled in which will avoid queries and delay in processing.
Code Creation process will occur only after receiving Duly completed Hard Copies in Original.
The fields of Vendor Extension needs to be filled only in case of a vendor existing in another company.
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10
11
12
13
14
15
16
Guidelines for Filling the Vendor Master Code Addition / Edit Form

All the fields mark with * are compulsory to be filled, no field should be left Blank. (FILL IN CAPITAL).
For New Vendor creation or amend existing vendor mark appropriately on top.
Hand written VCF / VEF will not be accepted.
Kindly support the form with invoice/quotation/Proforma invoice of the vendor OR a letter from the vendor on its
head specifying:
Name
Complete Address with Postal Code
Name on Cheque
PAN NO. (copy of PAN card need to be attached)
VAT / TIN numbers, Service Tax & Excise registration no. (If vendor is registered under VAT, Service tax & Excis
respectively).
Select vendor classification out of drop down list given
In case if vendor is not having PAN no. kindly provide confirmation from the vendor on their letter head.
Please attach third party address proof as supporting. E.g. Copy of Service Tax registration, Elect. Bill etc where nam
address mentioned is as per invoice.
MSME Details - The vendor has to specify if it falls under Micro, Small or Medium Enterprises and also has to provid
supporting(Certificate) for the same. If it doesnt fall under any of these, a letter stating the same is required. Utility, G
Statutory, Doctors, Consultants, Hospitals are exempt from these. MSME details need to be updated in search term
the codes provided.
If payment method is NEFT then please attach NEFT Form filled and attested by vendor and one cancelled cheque.
Incase payment method is not NEFT then please provide reason for not paying through NEFT.
Incase of employee code creation, mention employee's office address in address field and WWID in search terms.
For Edit purpose fill in the name of the vendor and only the fields thats needs to be edited.
Please note that for any change in the name of the vendor, a new request form is required with all supporting.
Please ensure that form is correctly and completely filled in which will avoid queries and delay in processing.
Code Creation process will occur only after receiving Duly completed Hard Copies in Original.
The fields of Vendor Extension needs to be filled only in case of a vendor existing in another company.
 Please fillup this form for NEFT payment. Also kindly attached cancelled cheques with this

1 Name of the vendor JNP ADVERTISING

C-7 502 MMMRDA COLONY, KOKRI AGAR SION KOLIWAD

2 Address MUMBAI -400037 Tel 8291502825

3 Name of the contact person MR.ZAHEER SHAIKH

4 Telephone No. 9773672642
5 Email address zaheer.jnpadvertising@gmail.com

6 Name of the bank BHARAT BANK

SHOP NO 2,3 & 4,

7 Branch & address GR FLRSHREE KRISHNA GYAN MANDIR PATSHALA BLDG.
STATION RD WADALA, MUMBAI 400031

8 Account No A/c no : 5912100000293

9 Type of account(Saving or Current) CURRENT A/C

10 IFSC Code BCBM0000060

I _________________________________ (full name) hereby confirm that my aforementioned bank

details are true and correct. I am responsible for:
(i) my bank details provided herein; and
(ii) for any transaction transacted with the aforementioned account.
Johnson & Johnson Ltd shall not be held liable for any transactions done on the
basis of the bank details provided herein

Signature & stamp of vendor

Date
 EMPLOYEE MASTER MAINTENANCE REQUISITION FORM
MARK REQUEST: * to be filled-up by Requestor
New Block/Un
Amend
Employee block
Purchasing Organization* IN10 India Purchasing Organization J&J Medical & OCD VENDOR
Account Group Z003 Employee Company Code 8080 - J&J Medical & OCD India
Vendor Classification EMPL - Employee
GENERAL DATA
ADDRESS
NAME* (as name required
on chq)
SEARCH TERM* (WWID)
STREET ADDRESS
Postal Code*
Region/State* City*
Street/House number*
Street 4*
Country* INDIA
COMMUNICATION
Telephone* Mobile Phone*
E-Mail* Fax*
Control Data
Tax Information
Tax Number1(PAN No)*

Bank Details
Reference details(chq
dispatch method) 3 - send chq to J&J
COMPANY CODE DATA
Accounting Information: Recon Account 21210075 A/P Employee Sort Key 012
Payment Transactions
Payment Data: Payment Terms CASH-Due net immediately Check Double Invoice

Automatic Payment Transactions

Payment Methods* E-Local DFT payments (NEFT)
Please attach NEFT mandate form*

Prepared by(Sign & Date:) * x x

Name* Approved by*
Franchise/Dept* (Employee's Manager)
Location*
Contact No.*
===========================================================================================================================

For GFS:

Processed by/Date: Approved by/Date: ____________

 VENDOR MAINTENANCE REQUISITION FORM
MARK REQUEST: * to be filled-up by Requestor
New Block/Un
Amend Extend
Vendor block
Purchasing Organization* IN10 India Purchasing Organization J&J Medical & OCD VENDOR
Account Group Z001 Trade Vendor Company Code 8080 - J&J Medical & OCD India
Vendor Classification HCP - Doctors, hospital, institution, clinical research
REFERENCE FOR EXTENSION
VENDOR*
Purchasing Org* IN10 India Purchasing Organization J&J Medical & OC Co Code* 8080 - J&J Medical & OCD India
GENERAL DATA
ADDRESS
NAME* (as name required JNP ADVERTISING
on chq)
SEARCH TERM* INSME - Small Ent.
STREET ADDRESS
Postal Code* 400037
Region/State* MAHARASHTRA City* MUMBAI
Street/House number* C-7,502 KGN TOWER,MMRDA COLONY
Street 4* KOKARI AGAR ,SION KOLIWADA MUMBAI
Country* INDIA
COMMUNICATION
Telephone* 9773672642 Mobile Phone* 9773672642
E-Mail* zaheer.jnpadvertising@gmail.com Fax* N.A
Control Data
Tax Information
Tax Number1(PAN No)* CEXPS3116N VAT Reg No.* N.A
Service Tax No.* N.A Excise Regn No.*
Type of Business* Others For Others-Pls specify* Hospital/institute payement
Bank Details
Reference details(chq
dispatch method) 3 - send chq to J&J

COMPANY CODE DATA

Accounting Information: Recon Account 21210001-A/P Trade Sort Key 012
Payment Transactions
Payment Data: Payment Terms* ZN60-Due net in 60 days from Inv.date Check Double Invoice

Automatic Payment Transactions

Payment Methods* E-Local DFT payments (NEFT)
Please attach NEFT mandate form*
PURCHASING ORGANIZATION DATA
Conditions
Order Currency* INR 55,000/- Terms of Payments* ZN45-Due net in 45 days from Inv.date
Schema Group Vendor Z4
Control Data GR-Based Inv Verification

x
Prepared by(Sign & Date:) * x Approved by/Date:*
Name* ZAHEER SHAIKH (Business representative (Managers and above)
Franchise/Dept*
Location* MUMBAI x
Contact No.* 9773672642 Approved by/Date:*
(Non-stock Procurement)

===========================================================================================================================

For GFS:

Withholdng Tax Accounting:

Withholdng Tax: Witholding Tax Information
With t.Type W/Tax Code
Liable

Processed by/Date: Approved by/Date: ____________

 VENDOR MAINTENANCE REQUISITION FORM
MARK REQUEST: * to be filled-up by Requestor
New Block/Un
Amend Extend
Vendor block
Purchasing Organization* IN10 India Purchasing Organization J&J Medical & OCD VENDOR
Account Group Z001 Trade Vendor Company Code 8080 - J&J Medical & OCD India
Vendor Classification HCP - Doctors, hospital, institution, clinical research
REFERENCE FOR EXTENSION
VENDOR*
Purchasing Org* --Select-- Co Code* --Select--
GENERAL DATA
ADDRESS
NAME* (as name required
on chq)
SEARCH TERM* INNON - None
STREET ADDRESS
Postal Code*
Region/State* City*
Street/House number*
Street 4*
Country*
COMMUNICATION
Telephone* Mobile Phone*
E-Mail* Fax*
Control Data
Tax Information
Tax Number1(PAN No)* VAT Reg No.*
Service Tax No.* Excise Regn No.*
Type of Business* Others For Others-Pls specify* Conference ,sponsorship, Dr payment
Bank Details
Reference details(chq
dispatch method) 3 - send chq to J&J

COMPANY CODE DATA

Accounting Information: Recon Account 21210001-A/P Trade Sort Key 012
Payment Transactions
Payment Data: Payment Terms* CASH-Due net immediately Check Double Invoice

Automatic Payment Transactions

Payment Methods* E-Local DFT payments (NEFT)
Please attach NEFT mandate form*
PURCHASING ORGANIZATION DATA
Conditions
Order Currency* INR Terms of Payments* CASH-Due net immediately
Schema Group Vendor Z4
Control Data GR-Based Inv Verification

x
Prepared by(Sign & Date:) * x Approved by/Date:*
Name* (Business representative (Managers and above)
Franchise/Dept*
Location* x
Contact No.* Approved by/Date:*
(Non-stock Procurement)

===========================================================================================================================

For GFS:

Withholdng Tax Accounting:

Withholdng Tax: Witholding Tax Information
With t.Type W/Tax Code
Liable

Processed by/Date: Approved by/Date: ____________

 VENDOR MAINTENANCE REQUISITION FORM
MARK REQUEST: * to be filled-up by Requestor
New Block/Un
Amend Extend
Vendor block
Purchasing Organization* IN10 India Purchasing Organization J&J Medical & OCD VENDOR
Account Group Z001 Trade Vendor Company Code 8080 - J&J Medical & OCD India
Vendor Classification GOODS - Supplier of goods
REFERENCE FOR EXTENSION
VENDOR*
Purchasing Org* --Select-- Co Code* --Select--
GENERAL DATA
ADDRESS
NAME* (as name required
on chq)
SEARCH TERM* INNON - None
STREET ADDRESS
Postal Code*
Region/State* City*
Street/House number*
Street 4*
Country*
COMMUNICATION
Telephone* Mobile Phone*
E-Mail* Fax*
Control Data
Tax Information
Tax Number1(PAN No)* VAT Reg No.*
Service Tax No.* Excise Regn No.*
Type of Business* Others For Others-Pls specify* Supplier of goods
Bank Details
Reference details(chq
dispatch method) 3 - send chq to J&J

COMPANY CODE DATA

Accounting Information: Recon Account 21210001-A/P Trade Sort Key 012
Payment Transactions
Payment Data: Payment Terms* ZN60-Due net in 60 days from Inv.date Check Double Invoice

Automatic Payment Transactions

Payment Methods* E-Local DFT payments (NEFT)
Please attach NEFT mandate form*
PURCHASING ORGANIZATION DATA
Conditions
Order Currency* INR Terms of Payments* ZN60-Due net in 60 days from Inv.date
Schema Group Vendor Z4
Control Data GR-Based Inv Verification

x
Prepared by(Sign & Date:) * x Approved by/Date:*
Name* (Business representative (Managers and above)
Franchise/Dept*
Location* x
Contact No.* Approved by/Date:*
(Non-stock Procurement)

===========================================================================================================================

For GFS:

Withholdng Tax Accounting:

Withholdng Tax: Witholding Tax Information
With t.Type W/Tax Code
Liable

Processed by/Date: Approved by/Date: ____________

 VENDOR MAINTENANCE REQUISITION FORM
MARK REQUEST: * to be filled-up by Requestor
New Block/Un
Amend Extend
Vendor block
Purchasing Organization* IN10 India Purchasing Organization J&J Medical & OCD VENDOR
Account Group Z001 Trade Vendor Company Code 8080 - J&J Medical & OCD India
Vendor Classification SRVCS - Supplier of service
REFERENCE FOR EXTENSION
VENDOR*
Purchasing Org* --Select-- Co Code* --Select--
GENERAL DATA
ADDRESS
NAME* (as name required
on chq)
SEARCH TERM* INNON - None
STREET ADDRESS
Postal Code*
Region/State* City*
Street/House number*
Street 4*
Country*
COMMUNICATION
Telephone* Mobile Phone*
E-Mail* Fax*
Control Data
Tax Information
Tax Number1(PAN No)* VAT Reg No.*
Service Tax No.* Excise Regn No.*
Type of Business* Others For Others-Pls specify* Supplier of Service
Bank Details
Reference details(chq
dispatch method) 3 - send chq to J&J

COMPANY CODE DATA

Accounting Information: Recon Account 21210001-A/P Trade Sort Key 012
Payment Transactions
Payment Data: Payment Terms* ZN60-Due net in 60 days from Inv.date Check Double Invoice

Automatic Payment Transactions

Payment Methods* E-Local DFT payments (NEFT)
Please attach NEFT mandate form*
PURCHASING ORGANIZATION DATA
Conditions
Order Currency* INR Terms of Payments* ZN60-Due net in 60 days from Inv.date
Schema Group Vendor Z4
Control Data GR-Based Inv Verification

x
Prepared by(Sign & Date:) * x Approved by/Date:*
Name* (Business representative (Managers and above)
Franchise/Dept*
Location* x
Contact No.* Approved by/Date:*
(Non-stock Procurement)

===========================================================================================================================

For GFS:

Withholdng Tax Accounting:

Withholdng Tax: Witholding Tax Information
With t.Type W/Tax Code
Liable

Processed by/Date: Approved by/Date: ____________

 VENDOR MAINTENANCE REQUISITION FORM
MARK REQUEST: * to be filled-up by Requestor
New Block/Un
Amend Extend
Vendor block
Purchasing Organization* IN10 India Purchasing Organization J&J Medical & OCD VENDOR
Account Group Z001 Trade Vendor Company Code 8080 - J&J Medical & OCD India
Vendor Classification GOV - Government vendors, taxes
REFERENCE FOR EXTENSION
VENDOR*
Purchasing Org* --Select-- Co Code* --Select--
GENERAL DATA
ADDRESS
NAME* (as name required
on chq)
SEARCH TERM* INNON - None
STREET ADDRESS
Postal Code*
Region/State* City*
Street/House number*
Street 4*
Country*
COMMUNICATION
Telephone* Mobile Phone*
E-Mail* Fax*
Control Data
Tax Information
Tax Number1(PAN No)* VAT Reg No.*
Service Tax No.* Excise Regn No.*
Type of Business* Others For Others-Pls specify* Govt Payment
Bank Details
Reference details(chq
dispatch method) 3 - send chq to J&J

COMPANY CODE DATA

Accounting Information: Recon Account 21210001-A/P Trade Sort Key 012
Payment Transactions
Payment Data: Payment Terms* CASH-Due net immediately Check Double Invoice

Automatic Payment Transactions

Payment Methods* E-Local DFT payments (NEFT)
Please attach NEFT mandate form*
PURCHASING ORGANIZATION DATA
Conditions
Order Currency* INR Terms of Payments* CASH-Due net immediately
Schema Group Vendor Z4
Control Data GR-Based Inv Verification

x
Prepared by(Sign & Date:) * x Approved by/Date:*
Name* (Business representative (Managers and above)
Franchise/Dept*
Location* x
Contact No.* Approved by/Date:*
(Non-stock Procurement)

===========================================================================================================================

For GFS:

Withholdng Tax Accounting:

Withholdng Tax: Witholding Tax Information
With t.Type W/Tax Code
Liable

Processed by/Date: Approved by/Date: ____________