Professional Documents
Culture Documents
Chapter I
INTRODUCTION
Living in a modern world where everyone aspires and crave to make life more
easier, more if not most makes the internet as their virtual companion not only at
home, internet caf but even in the confinement of the institution. Apparently we
cannot deny the fact that everyone is accustomed to this modern wonder that
more if not most makes it as their possible solution to their problem. In every
aspect of Filipino cultural landscape this modern gadget is undeniably used even
in institution that apparently makes the student life even easier. Thus, the
institution down to the micro level. Having said this, it is a fact that despite the
students, faculty and even the Registrars Office find it difficult to man the long
queue of enrollees every school year. The only solution to this dilemma is of
course creating a system that will address the chronic problem during enrollment.
It is in this regard that the researchers decided to study the Samar College
system to address the problem that confuses every one concern. Through this
system that the researchers wants to lay out, a new scheme and perspective
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shall be implemented in the College of Arts and Sciences Department that will
system, this will help the students in the assessment of the possible subjects
they want to enroll even in the confinement of their home. The researchers
believe that although this is not a breakthrough study, this will be at least
Other researchers from this institution have tried to come up with the fresh
data gathering on this kind of study, however; studies have shown that previous
research of the same magnitude focuses on the grading system alone and by
passed the enrollment process, whereas this study focuses on the pre-enrollment
scheduler. The researchers believe that given these facts and possibilities, this
will bring fresh and new insights to the holistic process of enrollment that is
neither tedious nor data driven. Apparently, the system that the researchers want
to lay out could be helpful to the student population that tries to beat the deadline
every semester. In addition to this, faculty and office workers in the Registrars
will find it more compelling to just check the web-based data system to determine
whether or not the given subject are already loaded with enrollees.
Consequently, it will definitely lessen the problem in long queue that the students
hurdle every school year because of its traditional process of enrollment that
obviously takes its toll on them. By and large, this kind of virtual process of
enrollment will definitely earn both positive and negative reaction. Anyhow, the
system be implemented it will bring positive result. Convincingly, all concern will
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benefit from this study. In the course of time every Department from this
general .The web-based data system surely proves that indeed apart from being
Thus, even in the most tedious and data driven scheme it can transpose to
possibility. The positive result of this research lies on the concerted effort of
the tedious process of traditional enrollment process that is more data driven.
Here, the researchers believe that the data gathered from the system is far more
than accurate. The introduction of the system to CAS department as the possible
benchmark in revolutionizing the enrollment process. The faculty can even give
the Registrars office can assess and control the influx of possible enrollees. The
students on the other hand will find it more accessible to visit the computerized
system page.
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This research will focus on how to supplement and facilitate the conflict of
enrollment. The propose system will get the data from the Registrars Office.
Data that is needed in the enrollment system like Subject Code, Subject Name,
Subject Description, Day, Time and Room. Those data will be put on the propose
system. Students will just log-in in to the propose system and they will view the
available subjects with schedule where they can choose. The subject that is
available on the propose system are the only subject that they need on that
particular enrollment. Part of the propose system the subject available is filtered
The researchers believe that this breakthrough study will help to ease the
time element that makes both students and instructors inconvenience. Through
the system available in the Registrars Office students and instructors will have
an access to check whether subjects are still available for them. The researchers
believe that through this study the conflict of schedules of students and
instructors will be address. Apparently, this will minimize the time scope that
More importantly the researchers believe that with this studies, future
student will find it easier to enroll without having conflict through social media by
just finding the website intended for the students and the instructors per se even
General Objectives
information, that could eradicate errors, ensure accessibility and convenience for
Specific Objectives
enrollment;
3. To come up with fresh and accurate data that could be used for further
Conceptual Framework
can help the researchers to explain why they are doing a project in a particular
way.
Figure 1.1. Conceptual Model of the Design of Pre Enrollment System for Samar
College Inc.,
their proposal. With this approach, the overall functionality of the system is
broken down into feature sets. These feature sets, often based upon cases from
the analysis stage, contain a group of individual features that are related,
typically by functional area. In most cases, the entire set of feature required to
support a functional area and will be too large to be considered a single feature
and researchers frame. The Framework of this design starts in knowing specific
existing processes of the school. Due to the increasing population and in demand
every school has their own way of accepting student. As study goes on,
researchers noticed that Samar College uses a manual enrollment system that
can result errors, redundancy and lots of time to process. This gives way to the
second phase, the Data Gathering. Assorted in data gathering are Background
Enrollment System. The product of the requirements and data gathering would
Proposal.
perform, business logic that processes data, what data is stored and used
by the system, and how the user interface should work. The result is the
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it.
2. Data Gathering This involves getting relevant and related data from the
school that will undergo design proposal. Data gathering was assorted in
the existing Enrollment System and how they are related to each other.
information.
b. Reports: Different reports will be the result of any transactions include in
Scope
believe that it will lessen the time and chaotic enrollment process. Using the
online pre-enrollment system, students of the CAS department will just enter their
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username and password and they can select the subject schedules that are
available on that semester. The propose system have the ability to determine the
subject that you must take on that specific semester. It will show only subjects
that are screened by pre-requisite and year standing. After selecting the subject,
Delimitation
This study is limited only for the CAS Students of Samar College. Mainly
the online pre-enrollment system generally is not geared towards using in daily
Samar College and it has no right to view whether the students is officially
enrolled or not. The students can chose their subject during enrollment period
whether they are in the confinement of their home, but they are not officially
Scheduler for College of Arts and Sciences Students here in Samar College. This
will help the students to estimate or see the available subject during enrollment
time and this will also aid the registrars office to lessen their task. The system to
enrollment and it would be easier for them to select their subject without hassle
Teachers: Teachers will benefit this study since it would be easy for them
future researchers for they will be guided by the information and data gathered in
School: The result of this study will be beneficial for the school for they
Definition of Terms
Clients- Does not share any of its resources that request a servers content or
data.
even processes.
Program - An algorithm that a computer can both follow directly and follow the
Subject code - is three or four letters that identifies the department or program
CHAPTER II
The literature and studies cited in this chapter tackle the different concept,
development related to study of the enrollment from the past up to the present
and which serves as the researchers guide in developing the project. Those that
were also included in this chapter helps in familiarizing information that are
Theoretical Background
process and a series of activities that involve the entire campus ( Hossler &
Bean, 1990).
influence the characteristics and the size of enrolled student bodies by directing
career planning, retention, and a number of other student affairs areas (Dennis,
1998).
Tinto and Russo (1994) report that the success of enrollment management
enrolling students they must have to fill up first using ball pen and an enrollment
form sheet given by their teachers. By the help of different developers and
programmers, they have developed different system about the registration and
systems that helps the school for having an easier process of managing student
information.
Vesper, & Hossler, 1995). Donhardt (1995), feels that enrollment management
involves the influence of the whole enrollment picture from recruitment through
will affect higher education and utilizing research to plan for the future
understand enrollment management. Hossler and Bean conclude that there are
two goals of enrollment management. First, to exert more control over the
characteristics of the student body and two control the size of the student body
Related Studies
Parochial School (VPS) in Web Based enrollment system, Manila was developed
to help its students enroll in a more efficient way without the hassles of waiting
long hours in filling out forms, which sometimes become redundant, or to stand in
It is with the Web-based Enrollment System for VPS that this new style of
enrollment may be achieved. This new type of system offers its students new
options for enrolling at VPS. By logging on to VPS website, one can register and
enroll subjects for a school year. With these, all the students are required to fill
out certain forms that do not take more than a few minutes to accomplish.
The system stores its records in the school database for future references.
payment of tuition fees must be made in the schools registrar. The students may
also browse the web site of VPS and he can check his current account. He can
also refer to the list of the school current tuition fee rates (Pascual & Riceo,
2008).
Garcia (2002) created the LSPC Enrollment System, the study can be a
great help to persons concerned during the enrollment period, the registrar,
and lessen the burden manually browsing over enrollment slip for record
purposes Saayo et.al (2008) developed the system Network based automated
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Enrollment and grading system for Morong National High School. Due to
increasing population of the institution, and the school currently implementing the
manual system, every student spends a lot of time during enrollment period, such
inventory System for the supply office o the LSPC main campus. With the
difficulties were identified in the existing system of Dagupan City National High
School (DCNHS). These major concerns are affecting the efficient enrollment
risk. The current system may fail to protect some important documents. It has
cited that the manual process of enrollment and manual handling of information
and reports of the students is very laborious one. The proponents developed a
network based system enrollment system to the said school to solve the huge
amount of task.
School. This System was made to lessen the time and effort exerted by both
student and school employees. It is also made to give accurate reports and keep
records of every students every students and for easy and fast way of
enrollment.
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Chapter III
METHODOLOGY
Research Design
in attaining relevant ideas that will involve in design proposal. In this scheme,
in actual to the school. They also adopt quantitative approach of study which
observed particularly in numbers. This will give way to use the sampling method
wherein data are manipulated by means of getting only sample that can
students in every year level, they can achieve data by means of average
answers.
Figure 1.0
Block Diagram of
Study
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21
22
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Research Environment
of
San Roque Street and Allen Avenue, while the Normal Training
School
Teacher Certificate (ETC) for the still young College of Education (CoED) and the
Arts, and Education, for the College of Liberal Arts (CoLA); thus, making the
CoED and CoLA as the first colleges ever to be established by the founders of
Marciano Lim, Dr. Antonio Merida, Atty. Francisco Astilla and Atty. Emilio Astorga
Salazar as Director, Mr. Marciano Lim as the Training Department Supervisor, Mr.
Fidel Lim as Registrar and Treasurer, Atty. Jose C. Santos as Librarian, Mr.
Esteban S. Piczon as Auditor, Mr. Alfredo CH. Perez as Accountant and Mr.
academic excellence but sports and cultural center as well. In the first-ever held
Eastern Visayas Regional Athletic Association (EVRAA) meet in Cebu City, last
February 19-25, 1953, our school represented Samar Province in the Basketball
present site, marking May 4, 1966 a red letter day for its inauguration. The Board
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of Directors (BoD) continued to be under the reins and able stewardship of the
dynamic Mrs. Felicidad G. Fernandez, while the Gov. Esteban S. Piczon was
Salazar, Mrs. Pia A. Astilla, Mr. Jesus Japzon and Mr. Delfin Raynaldo.
The 70s mirrored for the Samar College the upheavals going on outside
the schools confines. Its students rode on waves of general discontent and
dissent pervading neither in its management nor at how its official were dealing
In the mid-70s, Mrs. Felicidad G. Fernandez bowed out from the school to
give way to other directors who were equally full of zest and fervor in maintaining
the quality of education pursued and upheld at that time. In 1976, Mrs. Pia A.
Astilla was voted as the new Chairperson of the Board of Directors; she applied
The dawning of the 70s similarly laid down for the ensuing grace and
fortune for the new one. The school gave the necessary morale boost to the
In the 1980s saw the changing of command of the school; Mr. Fidelindo G.
that fitting day of February 21, 1984, ushering in an era of vigorous and
In the 1980s was such a period of great abundance and of modernity that
brought so many blessings to the institution as a whole. The time was perfectly
right for the College of Business Administration and Secretarial (CBAS) to spread
its root down and wide in Samar College soil. At this time, the school started to
offer the four year degree program Bachelor of Science in Commerce (BSC).
Building was turned over to their happy occupants that included personal of the
was the product of the efforts of Dr. Letecia R. Guerra, the first Dean of Samar
In the late 90s, total makeover was done to the prefabricated building of
the High School and Elementary Building. The decade was highlighted by
celebration of the 50th year of this institutions foundation. Metallic gold and green
(ICT) became evident, Samar College followed the global trend; hence, the need
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for the inception of still another college devoted to servicing and developing
students in such lucrative and futuristic field was conceptualized. The Information
academic head for 22 long years. Later, it found strength academically to formally
Technology (CoITE). Its first program offering was the Bachelor of Science in
Technology (BSIT).
Organizational Structure
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Location
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HIPO Chart
Existing System
Proposed System
Cash
Down
payment
Monthl
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Development
meets the requirement of the user. On this part the researcher explain the
requirement.
Monitor
Keyboard
Mouse
Printer
1 GB RAM or higher (recommended)
CPU 1.9GHertz or higher (recommended)
2GB flash drive or higher (recommended)
Screen Resolution 800 x 600 or higher (recommended)
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Programming Environment
Front End
Visual Basic - is a third-generation event-driven programming language and
Object Model (COM) programming model first released in 1991 and declared
legacy in 2008.
Back End
SQL is the most popular language for adding, accessing and managing content
in a database. It is most noted for its quick processing, proven reliability, ease
Chapter IV
data collated in by the researchers. Whereby, the existing data system is given
emphasis. On the other hand, the need to develop the system is one among the
main concern in this study. Primarily the objective of the proposed system gives
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the users and beneficiaries, the holistic approach of the system mentioned, thus,
enrollment process where subjects are given by the Deans office. Normally it
seems tedious both for the student and the office staff. Generally the student
especially for the new enrollees during enrollment goes to the Deans office for
the completion of the requirements before given the plotting form that allows
them to enroll. In the case of the returning students, their grades and subjects
are evaluated first before given the plotting form. The students who shifted from
another department or another school will do the same process. While the
regular students are given the plotting forms right away. After this process the
student will proceed to the cashier to pay the entrance fee. After which they will
Given this reality the researchers decided to create a system that will help both
the students and employees unload the task and burden during enrollment. Since
the proposed system is online, students can log in and check even in the
confinement of their home. Thus, this process is less tedious and more
of an easier life. Through this, it motivates them to capture the optimum benefit of
this technology not only in other aspect of life, but; more so, in the educational
landscape. Most of our institutions nowadays are consuming time and endless
chaos in the enrollment process. It is in this whole scenario that the researchers
proposed a system that would lessen the manual work every enrollment period.
With the help of this system student will no longer experience the usual process
that makes the enrollment chaotic and tedious. The manual and traditional
process of enrollment gives the students more time to squeeze in a long queue
just to avail the given subject. Whereas, with the help of this system, the student
is aided to the non-chaotic enrollment process that student faces every year.
Having said this, it is likely that enrollment through the proposed system become
more fun and easier. Apparently, this proposed system guides the student to an
accurate and functional system that gives secured data exclusively for the
College of Arts and Sciences that will help them evaluate the hasten of the
process.
pre-enrollment scheduler for CAS students. The system will give accurate data of
the subjects that has to be taken by the students. By using the proposed system
it will provide fast and available data with regards to the subjects that the student
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wants to take up or enroll. In using the system, the students shall register using
their account before logging in. After doing the initial process, the system will
confirm the account using the personal password of the user. After the
confirmation the student can now access the whole system. Thereby the user
can now view the subjects offered in the system and other information: like
subject code, descriptive title, units, room and time. Apart from that, the student
can also check whether or not his or her grade is now available. With this virtual
reality the student can enroll right away conveniently by clicking in. To avoid onto
ward hackers, the researchers decided to give the system a user name and
exclusive password. This will also help to avoid possible user that might give
enrollment and it would be easier for them to select their subject without hassle
Teachers: Teachers will benefit this study since it would be easy for them
future researchers for they will be guided by the information and data gathered in
School: The result of this study will be beneficial for the school for they
General Features
The general features of the proposed system with regards of the following:
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Security- the proposed system provides a username and password for the user
to access using their own account. Operationally, it is used for protection of the
Reliability- the proposed system provides reliable data available all the time for
Accessibility- the proposed system gives an easy access for the students to
Accuracy- the proposed system would provide accurate data for the students to
User Friendly- the proposed system is easy to use, to operate and easily
understood.
System Input and Output- the researchers used tools as aide in data flow such
as input process and output process, visual tables is used to display the flow and
system while meeting the requirements the users need. Thus, the researchers
T-Test Computation
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Table 1.0
percentages, the researchers used the percentage method. Among the five
indicators, there are two indicators got a weighted mean of 1.56 by 128
slightly accessible this can be implied that the existing system provide slightly
be implied that the existing system provide slightly secured information regarding
interpreted as slightly reliable. This can be implied that the existing system
provide slightly reliable information regarding the pre enrollment process of CAS
that the existing system is slightly functional on actual information for pre
slightly accurate. This can be implied that the existing system provide slightly
result the grand mean were posted at 1.55 by 128 participants or evaluator,
interpreted as Slightly effective. This means that the existing system is Slightly
effective.
Table 2.0
the percentages, the researchers used the percentage method. Among the five
implied that the existing system is slightly functional on actual information for pre
existing system, interpreted as slightly reliable. This can be implied that the
existing system provide slightly reliable information regarding the pre enrollment
interpreted as slightly accessible this can be implied that the existing system
implied that the existing system provide slightly secured information regarding
This can be implied that the existing system is slightly functional on actual
information for pre enrollment process of CAS students. As a result the grand
Slightly effective. This means that the existing system is Slightly effective.
Table 3.0
percentages, the researchers used the percentage method. Among the five
secured. This can be implied that the proposed system provide secured
implied that the proposed system provide reliable information regarding the pre
Highly accurate. This can be implied that the proposed system provide accurate
interpreted as Highly functional. This can be implied that the proposed system
provide actual information for pre enrollment process of CAS students and this
would be beneficial to less hasten the pre enrollment process among CAS
students. Lastly, the As a result the grand mean were posted at 3.88 by 128
Table 4.0
percentages, the researchers used the percentage method. Among the five
This can be implied that the proposed system provide actual information for pre
enrollment process of CAS students and this would be beneficial to less hasten
the pre enrollment process among CAS students, followed by the Accuracy of a
interpreted as Highly accurate. This can be implied that the proposed system
implied that the proposed system provide reliable information regarding the pre
Highly accessible. This can be implied that the proposed system provide
implied that the proposed system provide secured information regarding the pre
enrollment process. As a result the grand mean were posted at 3.66 by 128
5.0
4.5
3.94 4.00
4.0 3.85 3.89
3.70
3.5
3.0
2.5
2.0
1.54 1.53 1.55 1.56 1.56
1.5
1.0
0.5
0.0
Functionality Accuracy Reliability Accesibility Security
Existing Proposed
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Figure 1.0
Bar Graph of the Weighted Mean of the Existing and Proposed System of IT
Students
As seen in Table 1.0 and 3.0 it can be implied that the proposed system is
operationally feasible and signifies the significant difference from the existing
system. From the collated variables, the researchers come up with average data
from the existing system with IT Students as respondent is 1.55 out of 5.0.
Whereas the data gathered from the proposed system is 3.88 out of 5.0.
Apparently, the total average of the data gathered both from existing and
proposed system is 2.78. The researchers can therefore assumed that the data
gathered from the IT respondents suggest that the existing system has less
the Pre- Enrollment Scheduler system. The software apparently show benefits to
the students of College of Arts and Sciences whereby hasten the enrollment
process.
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5.0
4.5
3.0
2.5
2.0
1.75
1.62 1.58 1.6 1.6
1.5
1.0
0.5
0.0
Functionality Accuracy Reliability Accesibility Security
Existing Proposed
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Figure 2.0
Bar Graph of the Weighted Mean of the Existing and Proposed System of
AB Students
As seen in Table 2.0 and 4.0 it can be implied that the proposed system is
operationally feasible and signifies the significant difference from the existing
system. From the collated variables, the researchers come up with average data
from the existing system with AB Students as respondent is 1.63 out of 5.0.
Whereas the data gathered from the proposed system is 3.66 out of 5.0.
Apparently, the total average of the data gathered both from existing and
proposed system is 2.65. The researchers therefore can assume the feasibility of
confusion during enrollment. The combined data collated from both IT and AB
the researchers had the opportunity to make a comparative study using 191
the study using the software. Wherein, the system can be used by the CAS
Chapter V
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Summary
Presented herein are the summary of the findings made from the product
evaluation.
Liberal Arts for the existing system is pegged between the scales of 1.58
Effective).
Conclusion
From the result of the evaluation, the researchers were able to arrive
their needs.
3. The proposed system in terms of Reliability persuades the students as
proposed system, the researchers conclude that the IT students are more
adept to software as opposed to the Liberal Arts students who are more
Recommendation
From the results of this study the researchers recommends the following:
process.
2. System users can easily access using their account with internet
connection.
3. Should this system be implemented, faculty members, students, registrars
office staff must undergo briefing to know the system and its functionality
to avoid errors.
4. Information campaign of the proposed system must be given to other
and
5. Future researchers of the same study can modify the output arrived by the
BIBLIOGRAPHY
A. BOOKS
B. UNPUBLISHED MATERIALS
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March 2015, Student Evaluation Viewer in College of Arts and Sciences (CAS)
with Biometric An undergraduate Thesis presented to the Faculty of the College
of Arts and Sciences Samar College Catbalogan City
https://www.oreilloly.com/openbook/debian/book/ch03_01.html
https://creately.com
https://www.scribd.com/document/51450263/Enrollment-sytem-ito-na-2
https://en.wikipedia.org
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