TE040 Test Script AP

AIM
TE.040 SYSTEM TEST SCRIPT

Payables Implementation
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Creation Date: December 31, 2003
Last Updated: February 10, 2006
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February 10, 2006
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Payables Implementation Document Control ii

File Ref: TE040-Test-Script-AP (1)
February 10, 2006
Contents
Document Control ..................................................................................................................... ii
Overview .................................................................................................................................... 1
Century Date Compliance ................................................................................................ 1
System Test Sequences ............................................................................................................. 2
01 - System Test Specifications < Opening Payable Periods > .......................................... 3
02 - System Test Specifications < Defining Banks > ............................................................ 4
03 - System Test Specifications < Defining Distribution Sets > ......................................... 5
04 - System Test Specifications < PO Invoice for Goods > ................................................. 6
05 - System Test Specifications < Prepayment (Supplier / Employee Advances) > ..... 7
6 - System Test Specifications < Prepaid Expenses, Rent & Other Advances > ............. 9
7 - System Test Specifications < Employee Expense Reports > ....................................... 11
8 - System Test Specifications < Debiting Suppliers Liability > ...................................... 13
9 - System Test Specifications < Create Invoice Not Matched To PO > ......................... 14
10 - System Test Specifications < Supplier / Employee Refund > ................................. 16
11 - System Test Specifications < Entering Payments > .................................................. 17
12 - System Test Specifications < Cancel Unpaid Invoices > ........................................... 18
13 - System Test Specifications < Invoice Distribution Correction > ............................. 19
14 - System Test Specifications < Void Payment > ............................................................ 20
15 - System Test Specifications < Payables Month-End Processing > ............................ 21
16 - System Test Specifications < Payables Close Period > .............................................. 23
Defect Log ................................................................................................................................. 24
Open And Closed Issues For This Deliverable .................................................................. 25

Open Issues ....................................................................................................................... 25
Closed Issues..................................................................................................................... 25
Payables Implementation Document Control iii

February 10, 2006
Overview
This System Test Script documents the steps needed to test the integration of
application extensions with the target application system with respect to the Payables
process.
System testing measures the quality of the entire application system, using system
test sequences and scripts. You must create scripts for all business processes based
on the Mapped Business Requirements (BR.030). You should be able to reuse the test
scripts you created during Test Business Solutions (BR.080); however, the focus of
business solution testing is confirming individual business processes, while business
system testing focuses on confirming the collective application system. For more
information, refer to Business Mapping Test Results (BR.080) as a basis for business
system test specifications.
This system test will include the following types of testing:
Integrated Business Processes

Security Testing
Century Date Compliance
In the past, two-character date coding was an acceptable convention due to perceived
costs associated with the additional disk and memory storage requirements of full
four character date encoding. As the year 2000 approached, it became evident that a
full four character-coding scheme was more appropriate.
In the context of the Application Implementation Method (AIM), the convention

Century Date or C/Date support rather than Year2000 or Y2K support is used. It is
felt that coding for any future Century Date is now the modern business and
technical convention.
Every applications implementation team needs to consider the impact of the Century
Date on their implementation project. As part of the implementation effort, all
customizations, legacy data conversions, and custom interfaces need to be reviewed
for Century Date compliance.
Testing activities need to make sure that all interfaces and application extensions are
coded for Century Date compliance. System test scripts should include steps for
testing Century Date compliance.
Payables Implementation Overview 1 of 25

February 10, 2006
System Test Sequences
Sequence # Payables Test Description Tester Test Status Pass/Fail Notes
1. Opening Payable Periods Opening Payable Periods Active

2. Defining Banks Defining Banks Active
3. Defining Distribution Sets Defining Distribution Sets Active
4. PO Invoice for Goods PO Invoice for Goods Active
5. Prepayment (Supplier / Employee Prepayment (Supplier / Employee Active
Advances) Advances)
6. Prepaid Expenses, Rent & Other Prepaid Expenses, Rent & Other Advances Active
Advances
7. Employee Expense Reports Employee Expense Reports Active
8. Debiting Suppliers Liability Debiting Suppliers Liability Active
9. Create Invoice Not Matched To PO Create Invoice Not Matched To PO Active
10. Supplier / Employee Refund Supplier / Employee Refund Active
11. Entering Payments Entering Payments Active
12. Cancel Unpaid Invoices Cancel Unpaid Invoices Active
13. Invoice Distribution Correction Invoice Distribution Correction Active
14. Void Payment Void Payment Active
15. Payables Month-End Processing Payables Month-End Processing Active
16. Payables Close Period Payables Close Period Active
Payables Implementation System Test Sequences 2 of 25

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01 - System Test Specifications < Opening Payable Periods >

Scenario Test Action
Step Event Step Role or Path Test Step Details Expected Results Actual Results Status
1.1 Period Start Open Payable AP Manager (N) Setup > - Select period to open. - The period status
Period Calendar > - Status: Open change to Open
Accounting > AP - Save your Work. - The user can use this
Accounting period to Enter
Periods Invoices and
Payments
Payables Implementation 01 - System Test Specifications < Opening Payable Periods > 3 of 25
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02 - System Test Specifications < Defining Banks >

2.1 Defining AP Setup > - Enter the required Bank Information: - Bank Account Saved
Banks Supervisor Payments > - Bank Name: - Bank Payables
(Functional Bank - Bank Branch: Document Saved
Currency Save your Work - The bank account and
Bank (B) Bank - (B) Press Bank Accounts to enter the required Bank Accounts the payables
Accounts) Accounts Information: document are
- Bank Account Name: available for
- Bank Account Number: payments
- Account Use: (Internal)
- Bank Account Currency: (Functional Currency)
- Cash Account:
- Cash clearing Account:
Save your Work
(B) Payment - (B) Press Payable Doc. to enter the required information:
Documents - Enter a unique Document Name:
- Select a Disbursement Type: (Combined)
- Select a Payment Format: (Check)
- Enter in the Last Used: (the last payment document number
you used on a payment document)
- Enter in the Last Available: (the last payment document
number available for a payment document)
Save your Work
Payables Implementation 02 - System Test Specifications < Defining Banks > 4 of 25

February 10, 2006
03 - System Test Specifications < Defining Distribution Sets >

3.1 Defining AP Supervisor Setup > Invoice> - Name your Distribution Set: Office Rent - Distribution Set is
Distribution Distribution Set Expenses Saved and can be
Sets - Percentage: 100 used
- Account:
Save your Work
Payables Implementation 03 - System Test Specifications < Defining Distribution Sets > 5 of 25
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04 - System Test Specifications < PO Invoice for Goods >

4.1 Receive the Create AP Invoice (N) Invoices > - Enter Batch Name: - Standard Invoice Saved
Invoice, Standard User Entry > Invoice - (B) Press Invoices to enter standard Matched - The invoice lines marked
Receipt doc. Invoice Batches invoice with Track as an Assets
and purchase (Match to - Type: PO Default Check Box
order PO) - PO Number: Enter your PO Number
- Supplier Name: Supplier_Name (Defaulted)
- Supplier Site: Select Supplier site (Defaulted)
- Invoice Date:
- Invoice Number:
- Invoice Currency:
- Invoice Amount:
- Payment Terms:
- Payment Method:
- (B) Match & Select Purchase Order (to match the
invoice to your PO)
- (B) Distribution to review the created invoice lines
after matching to PO
Save the Invoice
4.2 Validate AP (N) Invoices > - Query on the Required Batch - The Standard Invoice should
Invoice and Invoice Entry > Invoice - (B) Invoices and Query on the Required Standard pass validation
create Batches Invoice - The Accounting Entries
accounting - Review the Standard Invoice created
- (B) Actions: Validate the Standard Invoice
- (B) Actions: Create Accounting DR. Asset Acc 1000
DR. Asset Acc 300
CR. LC Account 300
CR. Supplier Lib. Acc 1000
Payables Implementation 04 - System Test Specifications < PO Invoice for Goods > 6 of 25
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05 - System Test Specifications < Prepayment (Supplier / Employee Advances) >

5.1 Receiving Enter AP (N) Invoices > - Enter Batch Name: - Prepayment Saved
Request for Prepayment Invoice Entry > Invoice - (B) Invoices to enter the Prepayment Header
Prepayment to Supplier Batches Information:
to Supplier - Type: Prepayment
- Supplier Name: Supplier_Name
- Supplier Site: Select Supplier site
- Prepayment Date:
- Prepayment Number:
- Prepayment Currency:
- Prepayment Amount:
- Payment Terms:
- Payment Method:
- Settlement Date: (the date which after you can
apply the prepayment to standard invoice)
- Enter Prepayment Distribution Information:
- Type: Item
- Line Amount:
- Line Account: Accept the Default
Save the Prepayment
5.2 Validate AP (N) Invoices > - Query on the Required Batch - The prepayment should pass
Prepayment Invoice Entry > Invoice - (B) Invoices and Query on the Required validation
and create Batches Prepayment - The Accounting Entries
accounting - Review the Prepayment created
- (B) Actions: Validate the Prepayment
- (B) Actions: Create Accounting DR. Supplier Prepay. Acc 1000
CR. Supplier Lib. Acc 1000
5.3 Print AP (N) Other > - Choose Single Request, then (B) Ok - The Invoice register printed
Invoice Invoice Requests > Run - Select Report Name from LOV: (Invoice Register)
Register - Enter the mandatory report parameters and
Standard specific your report by using the optionally
Report parameters
- (B) Press Ok
- (B) Press Submit
- (M) View > Requests > (B) Find to review your
request status and the view the output
Payables Implementation 05 - System Test Specifications < Prepayment (Supplier / Employee Advances) > 7 of 25
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5.4 Payment Due Create AP (N) Invoices > - Enter Payment Information: - The Payment saved
Payment to Payment Entry > Invoice - Payment Type: Quick - The GL Accounting Created
Supplier Batches > (B) - Payment Bank Account: Select Bank Account and correct
Actions > Pay in full - Payment Document: Select Payment Doc.
- Document Number: Last available document DR. Supplier Lib. Acc 1000
- Payment Date: CR. Bank cash clearing Acc 1000
- Supplier Name: Appears by default
- Supplier Site: Appears by default.
Save the Payment
- (B) Actions: Choose Format
- (B) Actions: Choose Create Accounting
- (M) Tools: View Accounting
Payables Implementation 05 - System Test Specifications < Prepayment (Supplier / Employee Advances) > 8 of 25
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6 - System Test Specifications < Prepaid Expenses, Rent & Other Advances >
6.1 Receiving Enter AP Invoice (N) Invoice> - Enter Batch Name (All Rent Prepayments will be - Prepayment Saved
Request for Prepayment Entry> Invoice entered in one batch in the beginning of each year - Prepayment Status
Prepayment to Supplier Batch using Macro Upload Excel sheet, which will be Never Validated
to Supplier designed by Oratech)
- Enter Prepayment Header Information:
- Type: Prepayment
- Supplier Name:
- Supplier Site:
- Prepayment Date:
- Description: Prepaid expenses for 12 Months from
MMM-YY to MMM-YY
- Type: Item
- Line Amounts:
- Line Account: Prepaid Expense Account.
Save the Prepayment
6.2 Validate AP Invoice (N) Invoice> - Query on the Required Batch - Prepayment Saved
Prepayment Entry> Invoice - Query on the Required Prepayment - Prepayment Status
& Create Batch - Review the Prepayment unpaid
Accounting - (B) Actions: Validate the Prepayment - GL Accounting
- (B) Actions: Create Accounting Created
6.3 Payment to AP Payment (N) Invoice> - Enter Payment Information: - Prepayment Saved
Supplier Entry>Invoice - Payment Type: Quick - Prepayment Status
Batch > (B) - Payment Bank Account: Available
Actions > Pay - Payment Document: - GL Accounting
in full - Payment Date: Created
Save the Payment
- (B) Choose Actions: Format
- (B) Choose Actions: Create Accounting
6.4 Recurring AP (N) Invoice > - Enter Supplier Name / Number: - Recurring Invoices
Invoice Supervisor Entry > - Enter Supplier Site: Template saved
Creation Recurring - Payment Method with no error
- Recurring Calendar:
- No of periods:
- First Period:
- Invoice Number: Alphanumeric (The invoice
number generated will contain this number
concatenated with the period name)
Payables Implementation 6 - System Test Specifications < Prepaid Expenses, Rent & Other Advances > 9 of 25
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- Distribution Set: Rent Expenses

- Enter the invoice Currency & Payment Term:
- Enter the First Amount:
Save your Work
6.5 Recurring AP (N) Invoice > - Inquiry on your Recurring Invoice - The Recurring
Invoice Supervisor Entry > - Enter Number of Invoices to be created: (One) Invoices created
Periodical Recurring - (B) Press Create Recurring Invoices - No of remaining
Settlement - Name your Batch Periods in the
- (B) Ok Recurring Invoices
Save your Work Template
decreases by one
6.6 Invoicing AP Invoice (N) Invoice> - Inquiry on the Batch Name (the one previously - The Invoice
Entry> Invoice named during the recurring Invoice Creation) Created Correctly
Batch - Review the Invoice Created
Save the Invoice
6.7 Validate the AP (N) Invoice> - Query on the Required Batch - The Invoices
Invoices Supervisor Entry> Invoice - Query on the Required Invoices Validated
Batch - Review the Invoices - The Accounting
- (B) Actions: Validate the Invoices created and correct
- (B) Actions: Create Accounting
- If there is a number of invoices you can select more
than invoice and (B) Press Actions, Choose Validate
& Choose Create Accounting for the number of
invoices at once
6.8 Payment Match the AP Payment (N) Invoice> - Query on the Required Batch - The Invoice is Fully
Due available Entry> Invoice - Query on the Required Invoice Paid
prepayment Batch - (B) Actions: Choose Apply/Unapply Prepayment - The Prepayment
to supplier - Mark the Check Box then enter the amount you Invoice is Partially
invoice want to Match. Then (B) press Apply button Applied
- (B) Actions: Create Accounting - The Accounting
Created and correct
Payables Implementation 6 - System Test Specifications < Prepaid Expenses, Rent & Other Advances > 10 of 25
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7 - System Test Specifications < Employee Expense Reports >

7.1 Receiving Enter AP Invoice (N) Invoice > - Enter Batch Name - Prepayment Saved
Request for Prepayment Entry > - Enter Prepayment Header Information: - Prepayment Status
Prepayment to Employee Invoice Batch - Type: Prepayment Never Validated
to Employee - Supplier Name: Select Employee name
- Supplier Site: Office
- Prepayment Date:
- Description: Employee Traveling expenses
- Line Type: Item
- Line Amounts:
- Line Account: Accept the Default
Save the Prepayment
7.2 Validate AP (N) Invoice > - Query on the Required Batch - Prepayment Saved
Employee Supervisor Entry > - Query on the Required Prepayment - Prepayment Status
Prepayment Invoice Batch - Review the Prepayment unpaid
- (B) Actions: Validate - GL Accounting
- (B) Actions: Create Accounting Created and correct
7.3 Payments to AP (N) Invoice > - Query on the Required Batch - Prepayment Saved
Employee Payment Entry > - Query on the Required Prepayment - Prepayment Status
Invoice Batch - (B) Actions: Pay in Full Available
(B) Actions > - Enter Payment Information: - GL Accounting
Pay in full - Payment Type: Quick Created and correct
- Payment Bank Account:
- Payment Document number:
- Payment Date:
Save the Payment
- (B) Actions: Format
7.4 Receiving Employee AP Invoice (N) Invoice > - Enter the Employee Name or Number - Expense report is
Employee Expense Entry > - Enter the GL Account: Defaulted from the HR saved
Expense Report Entry Expense setup for employees, this account combination used
Report Reports to default the missing segments for your expense
report template Cost Center
- Enter the invoice Number, Date & Currency:
- Enter the invoice Description:
- Optionally enter the Prepayment Number to be
applied to this invoice (limited to the exp. Report
amount)
Payables Implementation 7 - System Test Specifications < Employee Expense Reports > 11 of 25
February 10, 2006

- Select the Expense Template: Travel Exp

- Select Meals: Enter Amount & Select Account
- Transportation: Enter Amount & Select Account
- Hotel: Enter Amount & Select Account
Save your work
7.5 Employee AP (N) Others > - Select Request Name: Expense Report Import - Expense report
Expense Supervisor Requests> - Enter Report Parameters: converted to invoice
Reports Run - Batch Name: correctly
create - Source Payables Expense Reports
- GL Date:
- (B) Ok, (B) Submit
7.6 Validate the AP (N) Invoice > - Query on the Required Batch - The Invoice
Invoice Supervisor Entry > - Query on the Required Invoice Validated
Invoice - Review the Invoice - The Accounting
Batches > - (B) Actions: Validate Invoice Entry Created
(B) Actions - (B) Create Accounting
- (M) Tools > View Accounting
7.7 Payment Due Payments to AP (N) - Enter Payment Information: - The Payment saved
Employee Payment Payments > - Payment Type: Quick - The Accounting
Entry > - Payment Bank Account: Entry Created
Payments - Payment Document:
- Payment Date:
- Supplier Name:
- Supplier Site:
- (B) Press Enter / Adjust Invoices
- Select the required Invoices to be paid
- Only the Remaining unpaid Amount Appears for
this Employees invoices
Save the Payment
- (B) Press Actions: Format
- (B) Press Actions: Create Accounting
Payables Implementation 7 - System Test Specifications < Employee Expense Reports > 12 of 25
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8 - System Test Specifications < Debiting Suppliers Liability >

8.1 Receiving Debiting AP Invoice (N) Invoice > - Enter Batch Name - The Credit Memo
credit note Suppliers Entry > - Enter Credit Memo Header Information: Distribution Created
from Liability Invoice - Type: Credit Memo from the Original
supplier Batches - Supplier Name: Matched Invoice
- Supplier Site: Lines
- Credit Memo Date: - The Credit Memo
- Credit Memo Amount: (Negative Amount) Saved
- (B) Press Match to Invoice, then chooses the required Invoice -
you need to match this credit memo to, by matching to Invoice
the Credit Memo distribution lines will be created
automatically
Save the Invoice
8.2 Validate Credit AP (N) Invoice > - Query on the Required Batch - The Credit Memo
Memo & Create Supervisor Entry > - Query on the Required Credit Memo Validated
Accounting Invoice - Review the Credit Memo - The Accounting
Batches - (B) Actions: Validate the Credit Memo Entry Created
8.3 Payment Payments to AP (N) - Enter Payment Information: - The Payment
Due Supplier Payment Payments > - Payment Type: Manual Amount will be the
Entry > - Payment Bank Account: Net of the Invoice
Payments - Payment Document: and the Credit
- Payment Date: Memo
- Supplier Name: - The Payment saved
- Supplier Site: - The Accounting
- (B) Press Enter / Adjust Invoices Entry Created
- Select the required Standard Invoices with the Credit Memo to
be paid (the Net Amount will be paid)
- Save the Payment
- (B) Actions: Format
Payables Implementation 8 - System Test Specifications < Debiting Suppliers Liability > 13 of 25
February 10, 2006
9 - System Test Specifications < Create Invoice Not Matched To PO >

9.1 Receive Create AP Invoice (N) Invoices > - Create New batch or (M) View > Find search for - Standard Invoice Saved
Supplier Standard Entry > Invoice the batch by batch Name
Invoice Invoice Batches - (B) Invoices to enter standard Matched invoice for
Supplier invoice
- Type: Standard
- Supplier Name: Supplier_Name
- Supplier Site: Select Supplier site
- Invoice Date:
- Invoice Number:
- Invoice Currency:
- Invoice Amount:
- Payment Terms:
- Payment Method:
- (B) Distribution to Enter the invoice lines, the total of
invoice lines must equal to the Invoice Amount you
entered for the invoice header information
Save the Invoice
9.2 Validate AP (N) Invoices > - Query on the Required Batch - The Standard Invoice
Invoice and Invoice Entry > Invoice - (B) Invoices and Query on the Required Standard should pass validation
create Batches Invoice - The Accounting Entries
accounting - Review the Standard Invoice created
- (B) Actions: Validate the Standard Invoice, if there
are any holds you have to release the hold before the DR. Expense Acc 500
revalidation. If the invoice amount is not equal to the CR. Supplier Lib. Acc 500
total of invoice lines, the invoice will be hold until
you both equal
- (B) Holds to release the invoice hold, select from
LOV the reason and save
- (B) Actions: Validate Invoice, the invoice will be
validated successfully
9.3 Print AP (N) Other > - Choose Single Request, then (B) Ok - The Invoice register
Invoice Invoice Requests > Run - Select Report Name from LOV: (Invoice Register) printed and matching the
Register - Enter the mandatory report parameters and specific invoice data
Standard your report by using the optionally parameters
Report - (B) Press Ok
- (B) Press Submit
Payables Implementation 9 - System Test Specifications < Create Invoice Not Matched To PO > 14 of 25
February 10, 2006

9.4 Payment Due Apply AP (N) Invoices > - Query on the Required Batch - The Invoice is Fully Paid
available Payment Entry > Invoice - (B) Invoices and Query on the Required Invoice - The Prepayment is Fully
Supplier Batches - Review the Standard Invoice Applied
Prepayment - (B) Actions: Choose Apply/Unapply Prepayment - The Accounting Entry
to invoice - Select the prepayment you want to use (in case there Created
is more than one prepayment)
- Choose the Check Box then enter the amount you DR. Supplier Lib. Acc 1000
want to apply to invoice CR. Supplier Prepay. Acc
- (B) Press Apply 1000
Payables Implementation 9 - System Test Specifications < Create Invoice Not Matched To PO > 15 of 25
February 10, 2006
10 - System Test Specifications < Supplier / Employee Refund >

10.1 Receiving Entering AP Invoice (N) Invoice > - Enter Batch Name - The Credit Memo
Credit Note Supplier Entry > Invoice - Enter Credit Memo Header Saved
& Payment Credit Memo Batches Information:
from supplier - Type: Credit Memo
Or Employee - Supplier Name:
pay back - Supplier Site:
- Credit Memo Date:
- Credit Memo Amount: (Negative
Amount)
- Enter Credit Memo Distribution Lines
Information:
- Line Type: Item
- Line Amount:
- Line Accounts:
Save the Invoice
10.2 Validate AP Supervisor (N) Invoice > - Query on the Required Batch - The Credit Memo
Credit Memo Entry > Invoice - Query on the Required Credit Memo Validated
& Create Batches - Review the Credit Memo - The Accounting
Accounting - (B) Actions: Validate the Credit Memo Entry Created
10.3 Payment Due Create AP Payment (N) Invoice > - Query on the Required Batch - The Payment
Negative Entry > Invoice - Query on the Required Credit Memo Amount is
Payment Batches > - (B) Press Action: Choose Pay in Full Defaulted
(Refund) (B) Action > Pay - Enter Payment Information: - The Supplier is
in Full - Payment Type: Refund Defaulted
- Payment Bank Account: - The Payment Saved
- Payment Document Number: - The Accounting
- Payment Date: Entry Created
- Save the refund
Payables Implementation 10 - System Test Specifications < Supplier / Employee Refund > 16 of 25
February 10, 2006
11 - System Test Specifications < Entering Payments >

11.2 Enter a AP Payments - Enter a QuickCheck (a single computer- - The invoice should quick pick in the
QuickCheck Payment > Entry > generated check) by selecting "Quick" in the Manual Payment window. If it does
Payments Type field of Manual Payment window not, compare the payment method of
- Select Payment Type Quick the bank account used in the Manual
- Select the bank account Payment window with that of the
- Select Payment Document payment method in the Invoice Entry
- Enter the Payment document Date form (This defaults from the vendor)
- Enter the Supplier Name or Number - Format options should be available in
- Enter the Supplier Site the Action window
- (B) Enter an validated invoice that is not on - The Accounting Entry Created
hold by clicking Enter/Adjust Invoice button
- (B) Click Action button to navigate to the
Payment Actions window.
- (B) Action > Choose Format the check
- (B) Actions > Create Accounting
Payables Implementation 11 - System Test Specifications < Entering Payments > 17 of 25

February 10, 2006
12 - System Test Specifications < Cancel Unpaid Invoices >

12.1 Invoice Invoice AP (N) Invoices > - Query on the Required Batch - The Standard Invoice
Cancellation Cancellation Supervisor Entry > Invoice - (B) Invoices and Query on the Required Standard reversed / cancelled
Batches Invoice - The Accounting Entries
- Review the Standard Invoice cancelled
- (B) Actions: Cancel Invoice - The Invoice Status Invoice
- (B) Actions: Create Accounting Cancelled
DR. Supplier Lib. Acc. 500

CR. Expense Acc 500
12.2 Print Invoice AP (N) Other > - Choose Single Request, then (B) Ok - The Invoice register
Register Supervisor Requests > Run - Select Report Name from LOV: (Invoice Register) printed
Standard - Enter the mandatory report parameters and specific
Report your report by using the optionally parameters
- (B) Press Ok
- (B) Press Submit
12.3 End of Period Payables AP (N) Other > - Choose Single Request - GL Accounting Entries
(Month) Transfer to Supervisor Request > Run - Select Request Name: (Payable Accounting created for all invoices
General Process) - All AP transactions for the
Ledger - Enter the Request Parameters: period range specified
- Enter the Period From & To Period posted successfully to the
- Select Document Class: (All) General ledger
- Submit Transfer to GL: Yes
- Submit Journal Import: Yes
- Validate Accounts: Yes
- Summarize Report: Yes
- (B) Ok to return to main form
- (B) Submit to run the request
- (N) View > Requests (review the request status)
Payables Implementation 12 - System Test Specifications < Cancel Unpaid Invoices > 18 of 25
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13 - System Test Specifications < Invoice Distribution Correction >

13.1 Transmit AP (N) Other > - Select Request (Payables Transfer to General Ledger) - An unposted journal
AP journal Supervisor Request > Run - Enter the request parameters batch will be created
entries to - (B) Ok > (B) Submit for AP transactions
GL
13.2 Update to AP Invoice (N) Invoices > - Select an invoice validated and transferred to GL - The user should not
the Invoice Entry > - Adjust the invoice distribution to go to a different be able to change the
Distribution Invoices > (B) expense account than was originally entered in the PO distribution in the
Lines Distributions distribution for the shipment normal invoice entry
- Reverse the existing distribution line screen, because the
- Create a new distribution line original distributions
- Update the invoice amount header information were already posted
- Save the invoice to the GL
- (B) Actions > Choose Validate
- (B) Actions > Create Accounting
13.3 View AP Invoice (N) Invoice > - Query the updated invoice - Invoice changes
invoice Inquiry should have been
status applied properly
13.4 Run Invoice AP Invoice (N) Other > - Select Request (Invoice Register Report) - Corrections to the
Register Request > Run - Enter Request Parameters invoice should be
Report - (B) Ok > (B) Submit reflected in the
Invoice Register
Report
Payables Implementation 13 - System Test Specifications < Invoice Distribution Correction > 19 of 25
February 10, 2006
14 - System Test Specifications < Void Payment >

14.1 Void AP Payment (N) Payments > - Select a payment created in the above - The void Payment should
Payment Entry > steps show up on the Void
Payments - Void this check Payment Register report
Summary - Run Void Payment Register to confirm - Adjusting void entries
(B) Actions void should show in GL
- Transmit AP journal entries to GL - The invoice should be
- Confirm adjusting void entries in GL available for the re-issuance
- Try to record a manual payment for this of payment again
invoice
- Cancel the invoice
Payables Implementation 14 - System Test Specifications < Void Payment > 20 of 25

February 10, 2006
15 - System Test Specifications < Payables Month-End Processing >

15.1 End of Get a list of AP (N) Other > - Select Request (Invoice On Hold Report), - Get a list of invoices that
Period invoices on Supervisor Request > - Enter the request parameters will not post to the
(Month) hold Run - (B) Ok > (B) Submit current GL period due to
posting holds; re-run if
necessary to clear holds
15.2 Reviews AP (N) Other > - Select Request (Payables Accounting Entries Report) - Reviews invoice
invoice Supervisor Request > - Enter the request parameters distributions before
distribution Run - GL Transfer Status (All Accounting Entries not posting. Flag any
s before transferred to GL) accounts needing
posting - (B) Ok > (B) Submit correction.
15.3 Payables AP (N) Other > - Choose Single Request - GL Accounting Entries
Transfer to Supervisor Request > - Select Request Name: (Payable Accounting Process created for all invoices
General Run / Payables Transfer to General Ledger) and payments
Ledger - Enter the Request Parameters: - All AP transactions for
- Enter the Period From & To Period the period range
- Select Document Class: (All) specified posted
- Submit Transfer to GL: Yes successfully to the
- Submit Journal Import: Yes General ledger
- Validate Accounts: Yes
- Summarize Report: Yes
- (B) Ok to return to main form
- (B) Submit to run the request
15.4 Generate AP (N) Other > - Choose Single Request - Assets Lines transferred
Mass Supervisor Request > - Select Request Name: (Payables Transfer to General to Oracle Assets
Addition Run Ledger) Correctly
Create - Enter the Request Parameters:
- (B) Submit Request
- Select Another Request Name: (Mass Additions
Create) to transfer AP Assets lines from Oracle
Payables to Oracle Assets
- Enter the Request Parameters:
- GL Date:
- Select Asset Book Name:
- Select Another Request Name: (Mass Additions
Create Report) to review the result of Mass addition
you previously submitted
- Enter the Request Parameters:
- Select Asset Book Name:
Payables Implementation 15 - System Test Specifications < Payables Month-End Processing > 21 of 25
February 10, 2006


15.5 View Mass FA (N) FA> - Select the book you want to query lines in - Lines transferred from
Additions Supervisor Mass - Select NEW in the queue field AP with Status of NEW
Lines Addition > - If you want to check some specific lines, enter other
Prepare criteria to limit your search
Mass - Invoice Number:
Addition - Line Number:
- Supplier Name:
- Supplier Number:
- Source Batch:
- Creation Date:
- Invoice Date:
- (B) Press Find to your asset lines
15.6 Submit AP Other > - Select Request (All Month End Reports) - The Reports Printed and
Month-End Supervisor Requests > - Enter the request parameters available for Reviewing
Reports Run - (B) Ok > (B) Submit in report set for errors
- Important reports include:
1- Posted Invoice Register
2- Posted Payments Register
3- Accounts Payable Trial Balance
Payables Implementation 15 - System Test Specifications < Payables Month-End Processing > 22 of 25
February 10, 2006
16 - System Test Specifications < Payables Close Period >

16.1 End of Period Close AP (N) Setup > - Select period to Closed - The period status
(Month) Current Manager Calendar > change to Closed
Period Accounting > AP
Accounting Periods
16.2 AP Other > Requests > - Run The Unaccounted Transactions Sweep - The Invoice Sweep
Manager Run Program, use this program to redate accounting Report should show
(N) Setup > date of the open transactions to the first day of the newly-entered
Calendar > the next open period, that in case your business invoice
Accounting > AP allow to change the transaction date (the opened
Accounting Periods transactions couldnt be transfer to GL because
there is unrealizable hold)
16.3 AP (N) Setup > - Close the current period - The previous period
Manager Calendar > - Open the next period has a status of Closed
Accounting > AP - The New opened
Accounting Periods period has a status of
"Open"
- Payables Transactions
entry and posting
should be allowed to
the open accounting
period
Payables Implementation 16 - System Test Specifications < Payables Close Period > 23 of 25
February 10, 2006
Defect Log
Defect ID Test Step Module Name Defect Description Resolution Re-Test By Re-Test Date Pass/Fail Status (open,
Number Reference closed, in process)
Payables Implementation Defect Log 24 of 25

February 10, 2006
Open And Closed Issues For This Deliverable
Open Issues
ID Issue Resolution Responsibility Target Date Impact Date
Closed Issues
ID Issue Resolution Responsibility Target Date Impact Date
Payables Implementation Open And Closed Issues For This Deliverable 25 of 25


TE040 Test Script AP

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AIM

TE.040 SYSTEM TEST SCRIPT

Copy Number _____

Date Author Version Change Reference

Copy No. Name Location

Payables Implementation Document Control ii

Document Control ..................................................................................................................... ii

01 - System Test Specifications < Opening Payable Periods > .......................................... 3

02 - System Test Specifications < Defining Banks > ............................................................ 4

03 - System Test Specifications < Defining Distribution Sets > ......................................... 5

04 - System Test Specifications < PO Invoice for Goods > ................................................. 6

7 - System Test Specifications < Employee Expense Reports > ....................................... 11

8 - System Test Specifications < Debiting Suppliers Liability > ...................................... 13

10 - System Test Specifications < Supplier / Employee Refund > ................................. 16

11 - System Test Specifications < Entering Payments > .................................................. 17

12 - System Test Specifications < Cancel Unpaid Invoices > ........................................... 18

13 - System Test Specifications < Invoice Distribution Correction > ............................. 19

14 - System Test Specifications < Void Payment > ............................................................ 20

15 - System Test Specifications < Payables Month-End Processing > ............................ 21

16 - System Test Specifications < Payables Close Period > .............................................. 23

Defect Log ................................................................................................................................. 24

Open And Closed Issues For This Deliverable .................................................................. 25

Payables Implementation Document Control iii

This system test will include the following types of testing:

Integrated Business Processes

Century Date Compliance

In the context of the Application Implementation Method (AIM), the convention

Payables Implementation Overview 1 of 25

System Test Sequences

Sequence # Payables Test Description Tester Test Status Pass/Fail Notes

1. Opening Payable Periods Opening Payable Periods Active

Payables Implementation System Test Sequences 2 of 25

01 - System Test Specifications < Opening Payable Periods >

02 - System Test Specifications < Defining Banks >

Payables Implementation 02 - System Test Specifications < Defining Banks > 4 of 25

03 - System Test Specifications < Defining Distribution Sets >

04 - System Test Specifications < PO Invoice for Goods >

05 - System Test Specifications < Prepayment (Supplier / Employee Advances) >

Scenario Test Action

Scenario Test Action

- Distribution Set: Rent Expenses

7 - System Test Specifications < Employee Expense Reports >

Scenario Test Action

- Select the Expense Template: Travel Exp

8 - System Test Specifications < Debiting Suppliers Liability >

9 - System Test Specifications < Create Invoice Not Matched To PO >

Scenario Test Action

10 - System Test Specifications < Supplier / Employee Refund >

11 - System Test Specifications < Entering Payments >

Payables Implementation 11 - System Test Specifications < Entering Payments > 17 of 25

12 - System Test Specifications < Cancel Unpaid Invoices >

DR. Supplier Lib. Acc. 500

13 - System Test Specifications < Invoice Distribution Correction >

14 - System Test Specifications < Void Payment >

Payables Implementation 14 - System Test Specifications < Void Payment > 20 of 25

15 - System Test Specifications < Payables Month-End Processing >

Scenario Test Action

- (B) Submit Request

16 - System Test Specifications < Payables Close Period >

Payables Implementation Defect Log 24 of 25

Open And Closed Issues For This Deliverable

ID Issue Resolution Responsibility Target Date Impact Date

ID Issue Resolution Responsibility Target Date Impact Date