MARCH 7, 2017 State of The County Address: (No Fiscal Impact) (No Fiscal Impact)

AGENDA
SCOTT COUNTY
BOARD OF COMMISSIONERS
SHAKOPEE, MINNESOTA
MARCH 21, 2017
9:00 a.m.
(1) CONVENE COUNTY BOARD

(2) AMENDMENTS TO THE AGENDA
(3) APPROVE MINUTES OF MARCH 7, 2017 COUNTY BOARD MEETING
(4) STATE OF THE COUNTY ADDRESS
(5) RECOGNITION OF INTERESTED CITIZENS

Limited to items not on the agenda, and five minutes per person/subject. Speakers are asked to
approach the microphone for the benefit of viewers and interested citizens.
(6) NEW EMPLOYEE WELCOME
(7) CONSENT AGENDA

Customer Service: Creating a Customer Experience That is Respectful, Responsive and
Solution-Oriented
7.1 Approve the Renewal Application for a Precious Metal License for Dana A. Brown dba
Colonial Estate Buyers LLC (No fiscal impact)
7.2 Approve the 2017 Renewal Application for a 3.2 Malt Liquor License for Andrew Huss
dba St. Benedict Baseball Association in Helena Township (No fiscal impact)
Partnership: Aligning Existing Resources, Volunteers, and Programs to Achieve Shared Goals
7.3 Adopt Resolution No. 2017-037; Appointing the Special Board of Appeal and
Equalization, Amending Procedural Rules and Compensation, and Establishing the
Board Code of Ethics and Conduct Guidelines (No fiscal impact)
7.4 Adopt Resolution No. 2017-040; Amending Resolution No. 2017-001 Appointing
Commissioners and Other County Officials to Boards and Committees for 2017 (No fiscal
impact)
7.5 Approve the Agreed Upon Service Fees Between Scott County Taxing Districts and the
Property and Taxation Services Department for Assessment Years 2017, 2018, and 2019
(No fiscal impact)
Stewardship: Ensuring the Responsible and Stable Investment of Taxpayer Dollars and
Communicating its Value to the Public
7.6 Adopt Resolution No. 2017-034; Requesting Approval of the Revised Basic Sale Prices of
Four Tax-Forfeited Parcels of Land and Set a Public Auction Date (No fiscal impact)
7.7 Adopt Resolution No. 2017-036; Requesting Approval of the Basic Sale Price of a
Tax-Forfeited Parcel of Land to be Purchased by the City of Jordan (No fiscal impact)
7.8 Adopt Resolution No. 2017-038; Approving the Release of Easements for Drainage and
Utility Purposes Along County Highway 27 in the City of Savage (No fiscal impact)
7.9 Approve Estimate of Just Compensation by a Market Value Appraisal for New
Right-of-Way for the Reconstruction of an Intersection at County Highway 83 and 4th
Avenue Under County Project 83-22 Located in the City of Shakopee (No fiscal impact)
7.10 Approve Record of Disbursements and Approve Claims (No fiscal impact)
CONSENT AGENDA CONTINUED
Leadership: Anticipating changes and managing challenges based on reliable information and
citizen input
7.11 Adopt Resolution No. 2017-035; Electing Not to Take Jurisdiction for Enforcing Buffer
Requirements of Minnesota Statute 103F.48 (No fiscal impact)
Commitment: Developing a High Quality Workforce That is Dedicated to Advancing a Safe,

Healthy, and Livable Community
7.12 Approve Payroll Processing of Personnel Actions (No fiscal impact)
(8) COMMITMENT: DEVELOPING A HIGH QUALITY WORKFORCE THAT IS DEDICATED TO

ADVANCING A SAFE, HEALTH AND LIVABLE COMMUNITY
8.1 Recognition of Scott County Retiree Leon Volek (No fiscal impact)
(9) INNOVATION: EXPLORING AND ADOPTING NEW TECHNOLOGIES AND PROCESSES WITH
THE GOAL OF IMPROVING SERVICE AND REDUCING THE LONG TERM COST OF SERVICE
DELIVERY
9.1 Receive Information on Scott County Delivers Topic: Employee Relations Workforce
Data Profile (No fiscal impact)
(10) COMMITTEE REPORTS AND COMMISSIONER UPDATES
(11) COUNTY ADMINISTRATOR UPDATE
(12) RECESS FOR ATTORNEY/CLIENT MEETING
(13) ADJOURN
FOLLOWING THE MEETING THE COUNTY BOARD WILL MEET IN A

WORKSHOP SETTING TO RECEIVE INFORMATION ON
THE SCOTT COUNTY WATER PLAN UPDATE AND CHILD PROTECTION STAFFING
UPCOMING MEETINGS
April 4, 2017 County Board Meeting

April 18, 2017 County Board Meeting
May 2, 2017 County Board Meeting
Gary L. Shelton
County Administrator
(952) 496-8100
MINUTES
BOARD OF COMMISSIONERS
COUNTY OF SCOTT
MARCH 7, 2017
(1) The Board of Commissioners, in and for the County of Scott, Minnesota, met in the Courthouse Board
Room in the City of Shakopee, Minnesota, and convened at 9:00 a.m., with the following members present:
Commissioner Beard, presiding, Commissioner Weckman Brekke, Commissioner Wolf, Commissioner Beer
and Commissioner Ulrich.
(2) County Staff Present:

A. Gary Shelton, County Administrator
B. Ron Hocevar, County Attorney
C. Pam Selvig, Health and Human Services Director
D. Lisa Brodsky, Public Health Director
E. Kathy Davis, Assistant Facilities Manager
F. Joe Wiita, Highway Division Program Manager
G. Brad Davis, Planning Manager
H. Luke Hennen, Sheriff
I. Rhonda Laxen, Benefits and Loss Control Manager
J. Lori Huss, Employee Relations Director
K. Debra Brazil, Deputy Clerk to the Board
(3) Guests Present:

A. Joe Hamel, NextEra Energy Resources
(4) Media Present:

A. Amanda McKnight, Shakopee Valley News
(5) Approval of the Agenda:
Commissioner Wolf moved, seconded by Commissioner Ulrich to approve the agenda as presented. The
motion carried unanimously.
(6) Minutes:
On a motion by Commissioner Weckman Brekke, seconded by Commissioner Ulrich, the Minutes of

February 21, 2017 were approved.
(7) Consent Agenda:
A. Commissioner Wolf moved, seconded by Commissioner Ulrich to approve the reappointment of Jesse
J. Hartmann to the Lower Minnesota River Watershed District Board of Managers for a term effective March 2,
2017 through March 1, 2020. The motion carried unanimously.
B. Commissioner Wolf moved, seconded by Commissioner Ulrich to adopt Resolution No. 2017-028;
Authorizing Entering Into a Cooperative Agreement With Shakopee Public Utilities Commission in Conjunction
With the County Highway 83 and 4th Avenue Intersection Project. A copy of the resolution is available in the
office of the County Administrator and is made a part of this record by reference. The motion carried
unanimously.
C. Commissioner Wolf moved, seconded by Commissioner Ulrich to adopt Resolution No. 2017-027;
Authorizing Amendment No. 1 to the Construction Contract With Sunram Construction Inc. for Change Orders
Totaling Greater Than 5% of the Contract Bid and Amending the Parks Capital Improvement Program Budget.
A copy of the resolution is available in the office of the County Administrator and is made a part of this record
by reference. The motion carried unanimously.
D. Commissioner Wolf moved, seconded by Commissioner Ulrich to adopt Resolution No. 2017-029;
Awarding a Contract to Grendahl Mechanical for the Data Center and Lobby Heating, Ventilation, and Air
Conditioning Upgrade Project. A copy of the resolution is available in the office of the County Administrator
and is made a part of this record by reference. The motion carried unanimously.
E. Commissioner Wolf moved, seconded by Commissioner Ulrich to adopt Resolution No. 2017-031;
Authorizing the County Board Chair to Execute Three State Required Funding Restriction Declarations for
Previous Park Land Acquisitions Purchased With State Funds From the Environment and Natural Resource
Trust Fund. A copy of the resolution is available in the office of the County Administrator and is made a part of
this record by reference. The motion carried unanimously.
F. Commissioner Wolf moved, seconded by Commissioner Ulrich to adopt Resolution No. 2017-028;
Approving a Three-Year Agreement Between the County of Scott and the Law Enforcement Labor Services,
Inc. Sheriff Essential Employee Corrections Sergeants Unit Effective January 1, 2017 Through December 31,
2019, and Rescinding Resolution No. 2014-078. A copy of the resolution is available in the office of the
County Administrator and is made a part of this record by reference. The motion carried unanimously.
G. Commissioner Wolf moved, seconded by Commissioner Ulrich to adopt Resolution No. 2017-039;
Approving Long Term Disability and Short Term Disability Insurance Provider and Plans, and Rescinding
Resolution No. 2011-196. A copy of the resolution is available in the office of the County Administrator and is
made a part of this record by reference. The motion carried unanimously.
H. On the recommendation of the County Administrator, Commissioner Wolf moved, seconded by

Commissioner Ulrich to approve the payroll processing of personnel actions indicated below and certified by
the Employee Relations Director and the Appointing Authority to be in compliance with provisions of Minnesota
Statutes 375.56 - 375.71 and the Scott County Merit Personnel System:
1. Separation of employment for Samantha Goldman, FT Child Protection Worker, Health and Human
Services Division, effective 03/03/17.
2. Separation of employment for Kirsten Langerman, FT Child Protection Worker, Health and Human
3. Separation of employment for Colin Caple, Intermittent (34% FTE) Facility Probation Officer-Unclassified,
Health and Human Services Division, effective 01/07/17.
4. Separation of employment for Terry Stier, Part Time Deputy-Unclassified (34% FTE), Sheriffs Office,
effective 03/02/17.
5. FT Probationary employment for Jacob Edwinson, Sheriffs Deputy, Sheriffs Office, effective 03/06/17.
6. FT Probationary employment for Keith Michaels, Principal Infrastructure Analyst, Information Technology
Division, effective 03/07/17.
7. Intermittent (34% FTE) employment for Antonio Martinez, Facility Probation Officer-Unclassified, Health
and Human Services Division, effective 03/06/17.
8. Intermittent (34% FTE) employment for Crystal Mador, Facility Probation Officer-Unclassified, Health and
Human Services Division, effective 03/06/17.
9. Intermittent (34% FTE) employment for Kaylee Green, Facility Probation Officer-Unclassified, Health and
10. Intermittent (34% FTE) employment for Mary Houn, Office Assistant-Unclassified, Office of Management
and Budget, effective 02/23/17.
11. Promotion for Carolene Vezies, FT Probationary Social Worker I to FT Probationary Child Protection
Worker, Health and Human Services Division, effective 02/27/17.
12. The recognition of the following individuals as volunteers which will enable them to be covered for liability
insurance purposes in accordance with the insurance contracts currently in force with Scott County:
Add
Melissa Chapman
Candice Gallipo
Anna Harding
Eric Hayward
Jill Kufrin
Lexy Malecha
Keith Ottoson
Sharon Rohde
Connie Ryan
Motion carried unanimously.
I. Commissioner Wolf moved, seconded by Commissioner Ulrich to approve the Grant Application for the
Drug-Free Communities Support Program offered by the Department of Health and Human Services,
Substance Abuse and Mental Health Services Administration. The motion carried unanimously.
(8) Leadership: Anticipating Changes and Managing Challenges Based on Reliable Information and
Citizen Input:
Planning Manager Brad Davis provided background information on Scott County Zoning Ordinance No. 3,
Chapter 12, Energy Systems (Wind and Solar) which was adopted by the County Board in November of 2015.
Since the adoption of the Ordinance, the County Board has permitted three community solar gardens (CSG)
and staff is aware of three other potential CSG sites where applications have been submitted or are pending.
In addition, there is a CSG in Shakopee and one pending in Belle Plaine.
In the summer of 2016, the County Board directed staff to evaluate the lessons learned from the
permitting process and consult with the Townships and the Planning Advisory Commission on any
modifications or amendments to address unforeseen issues when the original Ordinance was drafted.
Following discussions with the Townships, workshops with the Planning Advisory Commission, and a public
hearing held at the February 13, 2017 Planning Advisory Commission meeting, the Planning Advisory
Commission and County staff are recommending amendments to the Ordinance in the areas of maximum size
and capacity, separation requirement, utility interconnection poles, and screening. Mr. Davis reviewed the
proposed Amendments which are summarized as follows:
Maximum Size and Capacity: Staff and the Planning Commission are recommending that CSGs be
capped at one (1) megawatt AC and no larger than 10 acres. This matches the maximum capacity set
by the PUC in late 2015. At 1 MW, the footprint for any future CSG would be 7 to 8 acres in size. After
the public hearing on the proposed amendments on February 13, 2017, the Planning Commission
recommended setting a maximum acreage amount along with the 1 MW capacity limit.
Separation Requirement: Staff and the Planning Commission are recommending that CSGs be
prohibited within two (2) miles of a proposed or permitted CSGs in the unincorporated area. The two
mile separation is recommended primarily to mitigate visual impacts for surrounding properties. The
attached map to this RBA shows the location of permitted or proposed CSGs, along with this 2-mile
separation buffer.
Utility Interconnection Poles: To reduce visual clutter along the public road frontage, staff and the
Planning Commission are recommending that each CSG site have no more than two (2)
interconnection utility poles and a ground utility cabinet, or three (3) utility poles total.
Screening: Staff and the Planning Commission are recommending more defined berming slope and
plantings, and removing the 12-foot separation requirement for evergreen plantings to allow a more
natural looking and less monotonous landscape screen. After the public hearing on the proposed
amendments on February 13, 2017, the Planning Commission recommended adding a requirement
that a landscaping/screening plan be prepared by a licensed landscape architect and include a
narrative outlining the key landscape elements.
Commissioner Ulrich questioned whether a moratorium on CSGs should be considered and if a potential
moratorium should be discussed at a future Board workshop.
Based on the recommendation from the Planning Advisory Commission, Commissioner Wolf moved,
seconded by Commissioner Weckman Brekke to approve Amendments to Scott County Zoning Ordinance No.
3, Chapter 12 Energy Systems (Wind and Solar). The motion carried unanimously.
(9) Committee Reports and Commissioner Updates:
A. Commissioner Weckman Brekke attended the ribbon cutting for the Jordan City Council Chambers and
History Center on February 22.
B. Commissioner Weckman Brekke attended the Scott County Farm Bureau meeting on February 22.
C. Commissioner Weckman Brekke met with the Prior Lake Mayor on February 23.
D. Commissioner Weckman Brekke participated in Future Leaders of Scott County school presentations
on February 24.
E. All the Commissioners attended the joint workshop with the Prior Lake City Council on February 27.
F. Commissioners Weckman Brekke, Beer, Ulrich, and Beard attended the Scott County Association for
Leadership and Efficiency (SCALE) 50 x 30 retreat on February 28.
G. Commissioner Weckman Brekke attended the Sand Creek Town Board meeting on March 2.
H. Commissioner Weckman Brekke, Scott County Human Services staff, and Anoka County
representatives met with the Deputy Commissioner of Health and Human Services on March 3 regarding child
protection issues.
I. Commissioner Weckman Brekke attended the Scott County Law Library Board of Trustees meeting on
March 7.
J. Commissioner Wolf attended the Scott County Planning Advisory Commission meeting on February 21.
K. Commissioners Wolf and Beard attended the Metropolitan Mosquito Control District meeting on
February 22.
L. Commissioner Wolf attended the Vermillion River Watershed Joint Powers Board meeting on
February 23.
M. Commissioner Wolf attended the Elko New Market City County meeting and workshop on February 23.
N. Commissioner Wolf attended the Scott Watershed Management Organization Planning Commission
meeting on February 27.
O. Commissioners Wolf and Beer attended the Prior Lake City Council meeting on February 27.
P. Commissioners Wolf and Beard conducted the Chair/Vice Chair planning meeting on February 28.
Q. Commissioner Wolf attended the Belle Plaine-Blakeley Township Orderly Annexation Board meeting on
March 1.
R. Commissioner Wolf attended the Fish Lake fish fry on March 3.
S. Commissioner Wolf judged a Pinewood Derby on March 4.
T. Commissioner Wolf attended the Credit River Town Board meeting on March 6.
U. Commissioner Wolf attended the Prior Lake School Board meeting on March 6.
V. Commissioners Beer and Beard attended the Inter-Governmental Work Group meeting on February 28.
W.Commissioner Ulrich emceed the Minnesota Valley Transit Authority Operator of the Year Banquet on
February 22.
X. Commissioner Ulrich attended the Trunk Highway 169 Corridor Coalition Day at the Capitol on
February 23.
Y. Commissioner Ulrich attended the Families and Individuals Sharing Hope (FISH) Board meeting on
February 23.
Z. Commissioner Ulrich met with County Administrator Gary Shelton on February 27.
AA. Commissioner Ulrich attended the FISH Executive Committee meeting on March 2.
AB. Commissioner Ulrich attended the SCALE Executive Committee meeting on March 3.
AC. Commissioners Ulrich and Beard met with local newspaper representatives on March 3.
AD. Commissioners Ulrich and Beard attended the Scott County Transportation Committee meeting on
March 6.
AE. Commissioner Ulrich attended a FISH retreat planning meeting on March 6.
AF. Commissioner Beard met with the Scott County legislative delegation on February 22.
AG. Commissioner Beard attended a debriefing from representatives of the Governors Rail Task
Force on February 24.
AH. Commissioner Beard attended a benefit for a former Scott County employee on February 25.
AI. Commissioner Beard met with Scott County legislators on March 1 regarding proposed legislation.
AJ. Commissioner Beard attended the ribbon cutting for the St. Francis Regional Medical Center
Urgent Care Facility in Southbridge on March 2.
AK. Commissioner Beard met with the Transportation Chairman on March 3.
AL. Commissioner Beard stated he would like Scott County to be more involved with the Association of
Minnesota Counties and the National Association of Counties. Commissioner Beard requested this be a future
County Board workshop topic.
AM. Commissioner Ulrich noted as a follow up to the joint workshop with the Prior Lake City Council,
general consensus was to have noticed joint meetings with all the Commissioners and Council Members
present to receive input from citizens.
(10) County Administrator Update:
Discussion was held regarding presentations at County Board meetings to inform the public of County
interactions with other entities and of other relevant information that may not be available to the public
by any other means. Topics will be discussed and scheduled with the Chair and Vice Chair.
An update was given on legislative issues regarding cost shifts for mental health clients, a data
practices bill regarding electronic communications, and placement of small cells in right-of-ways. The
Commissioners were encouraged to discuss these items with the legislative delegation.
In the past Scott County hosted a meeting with the legislative delegation prior to the start of session to
discuss issues and concerns. A suggestion was made to consider hosting this type of meeting starting
in 2018.
(11) Partnership: Aligning Existing Resources, Volunteers and Programs to Achieve Shared Goals:
Metropolitan Mosquito Control District (MMCD) Executive Director Stephen Manweiler presented
information on the MMCDs governance, 2017 levy and budget, and plans for 2017 as well as information on
disease prevention and mosquito biology and control.
On a motion by Commissioner Wolf, seconded by Commissioner Ulrich, the meeting adjourned at 10:55 a.m.
Michael L. Beard
Chair
Gary L. Shelton
Clerk of the Board
Debra K. Brazil
Deputy Clerk to the Board
AGENDA #4
SCOTT COUNTY, MINNESOTA
REQUEST FOR BOARD ACTION
MEETING DATE: MARCH 21, 2017
ORIGINATING DIVISION: Board of Commissioners
ORIGINATING DEPARTMENT: CONSENT AGENDA: Yes No
PRESENTER: County Board Chair Beard
ATTACHMENTS: Yes No
PROJECT: TIME REQUESTED: 15 minutes
ACTION REQUESTED: Receive the State of the County Address
CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review

Risk Management Review
Budget Change
ORGANIZATIONAL VALUES:
Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public
Partnership: Aligning existing resources, volunteers and programs to achieve shared goals
Leadership: Anticipating changes and managing challenges based on reliable information and citizen input
Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community
Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented
Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long
term cost of service delivery
DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:
Approved: DISTRIBUTION/FILING INSTRUCTIONS:

Denied:
Tabled:
Other:
Deputy Clerk :
Date:
Background/Justification:
The purpose of this agenda item is to receive the State of the County address.
The State of the County address will highlight the Countys accomplishments, note the Countys challenges,
and outline the Countys focus and direction.
The presentation will be delivered by the County Boards Chair, Commissioner Mike Beard.
Fiscal Impact: None

AGENDA #7.1
ORIGINATING DIVISION: Property & Customer
ORIGINATING DEPARTMENT: Services CONSENT AGENDA: Yes No
Customer Service
PRESENTER: Barbara Schwarze - 8170
ATTACHMENTS: Yes No
PROJECT: TIME REQUESTED: N/A
ACTION REQUESTED: Approve Renewal Application for a Precious Metal License for Dana A. Brown
dba Colonial Estate Buyers LLC

Budget Change

Denied: Barbara Schwarze, Customer Service
Tabled: Ron Hocevar, County Attorney
Other: Luke Hennen, County Sheriff
Deputy Clerk :
Date:
The purpose of this agenda item is to approve the Renewal Application for a Precious Metal License for Dana
A. Brown dba Colonial Estate Buyers LLC.
The license is good for one year.
All background searches have been completed and were found to be satisfactory.
Scott County staff recommends approval.
Fiscal Impact:
None
AGENDA #7.2
ORIGINATING DIVISION: Property & Customer
ORIGINATING DEPARTMENT: Services CONSENT AGENDA: Yes No
Customer Service
PRESENTER: Barbara Schwarze - 8170
ATTACHMENTS: Yes No
ACTION REQUESTED: Approve a 2017 Renewal Application for a 3.2 Malt Liquor License for Andrew
Huss dba St. Benedict Baseball Association in Helena Township

Budget Change

Denied: Barbara Schwarze, Customer Service
Tabled: Ron Hocevar, County Attorney
Other: Luke Hennen, County Sheriff
Helena Township Clerk
Deputy Clerk :
Date:
The purpose of this agenda item is to approve a 2017 Renewal Application for a 3.2 Malt Liquor License for
Andrew Huss dba St. Benedict Baseball Association in Helena Township.
All background searches have been completed and were found to be satisfactory.
Scott County staff recommends approval.
Fiscal Impact:
None
AGENDA #7.3
ORIGINATING DIVISION: Property and Customer
ORIGINATING DEPARTMENT: Services Property and CONSENT AGENDA: Yes No
Taxation Services
PRESENTER: Cindy Geis - 8167
ATTACHMENTS: Yes No
ACTION REQUESTED: Adopt Resolution No. 2017-037; Appointing the Special Board of Appeal and
Equalization, Amending Procedural Rules and Compensation, and
Establishing the Board Code of Ethics and Conduct Guidelines

Budget Change

Denied:
Tabled: Cynthia Geis, Scott County Taxation Manager
Other: Michael Thompson, Scott County Assessor
Deputy Clerk :
Date:
The purpose of this agenda item is it to adopt Resolution No. 2017-037; appointing the Special Board of
Appeal and Equalization for 2017, 2018, and 2019, to adopt the Procedural Rules and Compensation, as well
as establish the Board of Ethics and Conduct Guidelines.
Minnesota Statute 274.13 authorizes County Boards of Commissioners to appoint members to a Special Board
of Appeal and Equalization. The Scott County Board of Commissioners transitioned to such a Board for the
2010 County Board of Appeals and Equalization.
Staff is recommending a panel of five members with knowledge of the local real estate markets, to serve as the
Special Board of Appeal and Equalization through 2019. All five recommended members have previously
served on the Special Board for Scott County and attended the Minnesota Department of Revenues County
Board of Equalization training.
Members will serve on the Special Board of Appeal and Equalization in June of each assessment year. If an
additional meeting is required, the additional meeting will also take place in June of each assessment year.
Members will be compensated $300, plus mileage, for their attendance at the first meeting, and $175 for their
attendance and participation at follow-up meetings, as required.
Staff recommends the following individuals be appointed to serve as the Special Board of Appeal and
Equalization for 2017, 2018, and 2019.
Linda Hall City of Prior Lake resident

Barbara Schoenecker City of New Prague resident
Mark Fritz City of Jordan resident
Wade Larson City of Prior Lake resident
Rachel VanDenBoom City of Prior Lake resident
Information about the individuals is included in Resolution 2017-037 for your reference.
Staff is also asking the Scott County Board of Commissioners to approve the Special Board Procedural Rules
and the Board Code of Ethics and Conduct Guidelines that will assist in ensuring that the Scott County
property owners receive a fair and impartial hearing.
Fiscal Impact:
The Special Appeal Board has been budgeted since 2011. However, we are recommending an increase to the
compensation rates for training meetings, assessment update meetings, and potential follow-up meetings, from
$150 to $175 each. The amended compensation plan will increase the compensation budget from an annual
total of approximately $3,400 to approximately $3,650.
BOARD OF COUNTY COMMISSIONERS
Date: March 21, 2017

Resolution No.: 2017-037
Motion by Commissioner:
Seconded by Commissioner:
RESOLUTION NO. 2017-037; APPOINTING THE SPECIAL BOARD OF APPEAL AND EQUALIZATION,
AMENDING PROCEDURAL RULES AND COMPENSATION, AND ESTABLISHING THE
BOARD CODE OF ETHICS AND CONDUCT GUIDELINES
WHEREAS, Minnesota Statute, Section 274.13, Subd. 2, authorizes a County Board of Commissioners to
appoint a Special Board of Appeal and Equalization and delegate to it the powers and duties in Minnesota
Statutes, section 274.13, subd. 1; and
WHEREAS, Section 274.13, Subd 2, authorizes the County Board to determine the number of appointees
to the special board, and the compensation to be paid, but also specifies that at least one member of the
special board must be an appraiser, realtor, or other person familiar with property valuations within the County;
and
WHEREAS, the Scott County Board of Commissioners desires to establish standards to ensure that Scott
County property owners are provided efficient procedures for presenting appeals and receiving a fair, impartial
hearing and the members of the Board are qualified individuals and appropriately compensated for their
service; and
WHEREAS, the Scott County Board of Commissioners desires to establish the Board Code of Ethics and
Conduct by which the appointed Special Board will adhere to.

NOW THEREFORE BE IT RESOLVED by the Scott County Board of Commissioners, the Board hereby
appoints
Wade Larson
Mark Fritz
Rachel VanDenBoom
Barbara Schoenecker
Linda Hall
as members of the Special Board, to conduct the 2017, 2018, and 2019 Scott County Special Board of Appeal
and Equalization, as needed, and to attend training sessions if required.
BE IT FINALLY RESOLVED, the Scott County Board of Commissioners hereby establishes the Procedural
Rules, the Board Code of Ethics and Conduct Guidelines, and the compensation for the dates and times as
attached.
COMMISSIONERS VOTE
Weckman Brekke Yes No Absent Abstain
Wolf Yes No Absent Abstain
Beard Yes No Absent Abstain
Beer Yes No Absent Abstain
Ulrich Yes No Absent Abstain
State of Minnesota)
County of Scott )
I, Gary L. Shelton, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that I have
compared the foregoing copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners, Scott County,
Minnesota, at their session held on the 21st day of March, 2017 now on file in my office, and have found the same to be a true and correct copy
thereof.
Witness my hand and official seal at Shakopee, Minnesota, this 21st day of March, 2017.
Administrator's Designee
2017-2019 Scott County Special Board of Appeal and Equalization Members
Member 1 Wade Larson

5408 Fawn Meadow Curve SE
Prior Lake, MN 55372
Background:
Licensed Appraiser through MN Department of Commerce.
Education and experience in appraisal reviews, loan processing and home inspections.
Member 2 Mark Fritz

1054 Mallard Ave
Jordan, MN 55352
Background:
Licensed Appraiser through MN Department of Commerce. (16+ Years)
Education and experience in preparing residential appraisals
AAS Degree Building Inspection technology
Member 3 Rachel VanDenBoom

17252 Deerfield Dr SE
Background:
Licensed in Real Estate (39 years)
Manages staff of 60+ Realtors, Prior Lake, Savage and New Prague
Education and experience in selling real estate.
Member 4 Barbara Schoenecker

1214 Prairie Court,
Shakopee, MN 55379
Background:
9 Years of residential and agricultural appraisal experience
Appraisal Institute Member
Member 5 Linda Hall

15739 Fish Point Rd.
Background:
25+ Years of appraisal experience
2017-2019 SPECIAL BOARD OF APPEAL AND EQUALIZATION PROCEDURAL
RULES
1. The Scott County Board of Appeal and Equalization shall consist of at least 3 members. The
members shall be residents of Scott County, or professionals providing business services within
Scott County who are familiar with the local real estate markets. Members must be real estate
appraisers, realtors, or other persons familiar with real estate valuations in Scott County
2. The Special Board of Appeal and Equalization members shall appoint a Chair and Vice Chair each
year. The chairperson shall preside at all meetings of the Special Board of Appeal and Equalization
and shall have the duties and responsibilities as are normally assigned.
3. The Property and Taxation Services Department shall provide an Application for Review of Market
Value and/or Classification to all persons wishing to appear before the Special Board of Appeal and
Equalization.
4. All Applications for Review of Market Value and/or Classification shall be submitted to the Scott
County Taxation Department on or before June 1 of the assessment year being appealed. The Scott
County appraisers will arrange with the applicant, a time to perform an inspection of the property.
5. After receipt of the Application for Review of Market Value and Classification by the Taxation
office, County staff will complete a written report and recommendation which will, if possible, be
made available to the applicant at least two days prior to the hearing.
6 Appeals involving residential or agricultural property types will be allowed a maximum of 10

minutes to present any data or information relevant to the market value or tax classification of the
subject property. The County Assessor, or designee, will be allowed up to 5 minutes to present any
relevant information to support the market value or tax classification assigned by the Assessor. The
Board shall have up to 5 minutes to make a decision.
7. Appeals involving commercial, industrial, or multi-family property types will be allowed a

maximum of 15 minutes to present any data or information relevant to the market value or tax
classification of the subject property. The County Assessor, or designee, will be allowed up to 10
minutes to present any relevant information to support the market value or tax classification assigned
by the Assessor. The Board shall have up to 5 minutes to make a decision.
8. All deliberations are to be made immediately following the individual hearings and in full view and
hearing of the public. The Board will make its decisions based solely on information offered at the
hearing and will conduct no independent fact-finding of its own relative to the value or classification
of any parcel presented to the Board for review.
9. All decisions of the Board are to be made by motion, second, discussion and voice vote. The
Recording Secretary will record the vote of each Board member for each case heard by the Board.
10. All meetings and hearings conducted by the Board shall be conducted pursuant to the Minnesota
Open Meeting Law, Minnesota Statues, Section 471.705. All data presented relative to the valuation
or classification of any parcel will be considered public data.
11. Each member will be paid a per diem of $175 for the County Board of Appeal and Equalization
training when necessary so that they are certified as being trained and $175 for Special Board of
Appeal and Equalization Summary and Orientation meetings at Scott County Govt Center each
year,. Mileage reimbursement will be paid according to the Scott County mileage reimbursement
policy.
12. Each member will be paid a per diem of $300 to conduct the initial Special Board of Appeal and
Equalization each year at the Scott County Board Room and, as needed, $175 for additionally
required meetings. Mileage reimbursement will be paid according to the Scott County mileage
reimbursement policy.
13. All legal questions that the Special Board has shall be referred to the Assistant Scott County
Attorney for an appropriate response.
BOARD CODE OF ETHICS AND CONDUCT GUIDELINES
1. Board Members shall strive to treat all applicants, fellow Board Members and staff respectfully at all
times.
2. All deliberations shall be made publicly and on an impartial basis.
3. Board Members shall refrain from discussing Board proceedings with applicants outside of the presence
of other Board Members.
4. Concerns about the actions, behavior or motivations of any participant in the Board process shall be
directed to the County Administrator.
5. Board Members should attempt to understand all the facts presented to them in order to arrive at a fair
decision. Board Members should ask for clarification or seek additional information when necessary to
understand all facts.
6. No Board Member shall participate or vote in any deliberation relating to issues or proposal in which he
or she has a conflict of interest. A conflict of interest exists where the member:
6.1 Has a material, current or anticipated financial interest in the property, or is affected by the issues
or proposed assessment to a greater degree than other members of his/her business classification,
profession or occupation; or
6.2 Is a director, trustee, officer, employee, or agent of a company or institution directly involved in
the property; or
6.3 Is related by blood or marriage to an individual having any current or contemplated ownership
interest in the subject property; or
6.4 Is a personal friend of the applicant
7. Board Members shall disclose, prior to the hearing of an appeal, any prior personal relationships that
may have occurred where the relationship may impact a judgment on the impartiality of the applicants
appeal.
8. Board Members shall not accept any type of compensation from an appellant appearing before the
Board.
AGENDA #7.4
ORIGINATING DIVISION: Board of Commissioners
PRESENTER:
ATTACHMENTS: Yes No
ACTION REQUESTED: Adopt Resolution No. 2017-040; Amending Resolution No. 2017-001
Appointing Commissioners and Other County Officials to Boards and
Committees for 2017

Budget Change

Denied:
Tabled:
Other:
Deputy Clerk :
Date:
The purpose of this request is to adopt Resolution No. 2017-040 amending Resolution No. 2017-001
Appointing Commissioners and Other County Officials to Boards and Committees for 2017, as follows:
Commissioner Beer will replace Commissioner Wolf on the Belle Plaine-St. Lawrence Township Joint Planning
Board.
The Scott-Carver-Dakota Community Action Program has indicated there were no vacant elected positions on
its Board when the County Board approved Commissioner appointments on January 3, 2017. Therefore,
Commissioner Weckman Brekke will be removed from the Scott-Carver-Dakota County Action Program Board.
Fiscal Impact: None


RESOLUTION NO. 2017-040; AMENDING RESOLUTION NO. 2017-001 APPOINTING

COMMISSIONERS AND OTHER COUNTY OFFICIALS TO BOARDS AND COMMITTEES FOR 2017
WHEREAS, the County Board approved the appointment of Commissioners and other County Officials
to board and committees for 2017 on January 3, 2017 by Resolution No. 2017-001.
NOW THEREFORE BE IT RESOLVED, changes to the appointments are made as follows:
Belle Plaine-St. Lawrence Township Joint Planning Board Commissioner Tom Wolf
ADD: Commissioner Dave Beer
Scott-Carver-Dakota Community Action Program Commissioner Michael Beard
Commissioner Barb Weckman Brekke
COMMISSIONERS VOTE
State of Minnesota)
County of Scott )
thereof.
AGENDA #7.5
ORIGINATING DIVISION: Property and Customer
ORIGINATING DEPARTMENT: Services Property and CONSENT AGENDA: Yes No
Taxation Services
PRESENTER: Michael Thompson - 8972
ATTACHMENTS: Yes No
ACTION REQUESTED: Approve the Agreed Upon Service Fees Between Scott County Taxing
Districts and the Property and Taxation Services Department for Assessment
Years 2017, 2018, and 2019

Budget Change

Denied:
Tabled: Michael Thompson, Property and Taxation Services
Other: Cindy Geis, Property and Customer Service Director
Deputy Clerk :
Date:
The purpose of this agenda item is it to approve the agreed upon service fees between Scott County taxing
districts and the Taxation Department for assessment years 2017, 2018, and 2019.
The table below represents the annual aggregate costs to be billed to all jurisdictions within Scott County, with
the exception of Spring Lake Township, in years 2018 and 2019. Spring Lake Township preferred to review
the 2018 and 2019 contract amounts at a later time, subsequent to anticipated annexations of parcels.
Our departmental goals are always to conduct a fair and equitable assessment, comply with all statutory
requirements, and ensure that we are providing excellent customer services, all at a reasonable cost. The
proposed changes highlighted below generally represent approximate 4% increases for each year. It is
anticipated that Spring Lake Township service costs will be negotiated early in 2018, and will likely follow a
similar 4% rate of increases.
Jurisdiction 2016 2017 2018 2019

BellePlaineTwp $12,700 $13,200 $13,700 $14,200
BlakeleyTwp $7,300 $8,600 $8,900 $9,300
CedarLakeTwp $28,600 $29,700 $30,900 $32,100
CreditRiverTwp $43,200 $44,900 $46,700 $48,600
HelenaTwp $19,800 $20,600 $21,400 $22,300
JacksonTwp $16,500 $17,200 $17,900 $18,600
LouisvilleTwp $14,700 $16,600 $17,300 $18,000
NewMarketTwp $33,700 $35,000 $36,400 $37,900
StLawrenceTwp $6,900 $7,800 $8,100 $8,400
SandCreekTwp $20,000 $20,800 $21,600 $22,500
SpringLakeTwp $35,000 $36,400 NA NA
BellePlaineCity $55,600 $57,800 $60,100 $62,500
Jordan $46,100 $47,900 $49,800 $51,800
*ElkoNewMarket $28,200 $29,300 $30,500 $31,700
NewPrague $35,300 $36,700 $38,200 $39,700
PriorLake $167,500 $185,000 $192,400 $200,100
Savage $184,000 $200,900 $208,900 $217,300
Shakopee $258,300 $268,600 $279,300 $290,500
$1,013,400 $1,077,000 $1,082,100 $1,125,500

Proposed
Existing
Fiscal Impact:
The fiscal impact over the two and three year agreements is shown above. The revenue is reflected in the
operating budget for the Assessors Office.
AGENDA #7.6
ORIGINATING DIVISION: Community Services
ORIGINATING DEPARTMENT: Property & Taxation CONSENT AGENDA: Yes No
Services
PRESENTER: Chad Bohnsack - 8970
ATTACHMENTS: Yes No
ACTION REQUESTED: Adopt Resolution No. 2017-034; Requesting Approval of the Revised Basic
Sale Prices of Four Tax-Forfeited Parcels of Land and Set a Public Auction
Date

Budget Change

Denied:
Tabled: Chad Bohnsack Assessment Operations Supervisor
Other: Ellen Paulsen Taxation Supervisor
Laurie Peck Tax Specialist
Deputy Clerk :
Date:
The purpose of this agenda item is to adopt Resolution No. 2017-034; requesting approval of the revised basic
sale prices of four tax-forfeited parcels of land and set a public auction date.
Current State Statute requires the County Board to establish a minimum sale price for all non-conservation
tax-forfeited parcels in the County. The minimum sale price should be set in accordance with the current
market conditions. These parcels are then made available for purchase by public or private auction. When
these parcels are not sold at auction, the County continues to hold and manage these properties until someone
acquires it for the established minimum sale price. There are currently 13 parcels on this list that are available
for purchase by any willing buyer.
Scott County Property and Taxation Services has recently reviewed the list to determine if the currently
established minimum sale price is in line with current physical and/or market conditions. Staff has identified
four parcels that they are recommending a change to the minimum sale price. (see maps)
The Scott County Board of Commissioners has already classified each of the parcels as non-conservation
land. Scott County Property and Taxation Services has done an updated assessment of subject properties,
has re-appraised the parcels, and is recommending changes to the basic sale price as follows:
1. Parcel #041050170 Lot 2, Block 2, Cress View Estates

Forfeited on: May 15, 2012
Current basic sale price: $250,000.00
Proposed basic sale price: $190,000.00
2. Parcel #230290020 Lot 3, Block 1, City of Elko New Market

Current Basic sale price: $16,000.00
3. Parcel #240770220 Lot 6, Block 4, Highview 10th Addition

4. Parcel #272000030 Lot 3, Block 1, except the west 50 feet, Chateau Ridge Addition
The request is to have the Scott County Board of Commissioners approve the revised basic sale prices and
establish the date of the public sales of said parcels. The proposed date of the public auction is April 20, 2017
at 9:00 a.m. in Room GC112 at the Scott County Government Center.
Fiscal Impact:
None

RESOLUTION NO. 2017-034; REQUESTING APPROVAL OF THE REVISED BASIC SALE PRICES
OF FOUR TAX-FORFEITED PARCELS OF LAND AND SET THE PUBLIC AUCTION DATE
WHEREAS, M.S. 282.01 provides for the classification, appraisal, and sale of land becoming the
property of the State of Minnesota due to non-payment of property taxes; and
WHEREAS, the time for redemption of property bid in for the State of Minnesota for non-payment
of taxes had expired and the Scott County Board of Commissioners classified the forfeited properties as
non-conservation, set the basic sale price, and set the public hearing dates for the forfeited properties; and
WHEREAS, the public auctions had been conducted accordingly and some of the tax-forfeited parcels
did not sell at the public auction; and
WHEREAS, the County is responsible to maintain and manage these properties until a purchaser
acquires them for no less than the established minimum sale price; and
WHEREAS, the Scott County Department of Property and Taxation Services has done an updated
assessment based upon the now current market conditions of the following parcels and has re-appraised each
parcel as follows:
1. Parcel #041050170 Lot 2, Block 2, Cress View Estates $190,000.00

2. Parcel #230290020 Lot 3, Block 1, City of Elko New Market $ 5,000.00
3. Parcel #240770220 Lot 6, Block 4, Highview 10th Addition $ 40,000.00
4. Parcel #272000030 Lot 3, Block 1, except the west 50 feet, Chateau Ridge Addition $ 90,000.00
and;
WHEREAS, the Department of Property and Taxation Services is recommending that the Scott County
Board of Commissioners approve the revised basic sale price for each parcel as shown above, and set the
date and time of the public auction to be held on April 20, 2017 at 9:00 a.m. in Room GC112 at the Scott
County Government Center. The terms of sale will be by sealed bids only.

NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners in and for the County of
Scott, Minnesota, hereby approves the basic sale prices as shown above, and authorizes the date, time,
location, and terms of the public sale of said properties as stated above.
COMMISSIONERS VOTE
State of Minnesota)
County of Scott )
thereof.
Parcel #041050170
Parcel #230290020
Parcel #240770220
Parcel #272000030
AGENDA #7.7
ORIGINATING DIVISION: Community Services
ORIGINATING DEPARTMENT: Taxation CONSENT AGENDA: Yes No
PRESENTER: Cindy Geis - 8167
ATTACHMENTS: Yes No
PROJECT: Adopt Resolution No. TIME REQUESTED: N/A
2017-032
ACTION REQUESTED: Adopt Resolution No. 2017-036; Requesting Approval of the Basic Sale Price
of a Tax-Forfeited Parcel of Land to be Purchased by the City of Jordan

Budget Change

Denied:
Tabled: Ellen Paulsen Taxation Supervisor
Other: Laurie PeckTax Specialist
Deputy Clerk :
Date:
The purpose of this agenda item is to adopt Resolution No. 2017-032; requesting approval of the basic sale
price of a tax-forfeited parcel of land for sale to the City of Jordan.
The parcel forfeited to the State of Minnesota on May 9, 2016, due to non-payment of property taxes. The
parcel has been classified as non-conservation land and the City of Jordan wishes to purchase the property for
the purposes of a storm water retention facility and open space for the Sawmill Woods development. A
certified copy of the Citys resolution regarding public purpose and costs is attached. The Scott County
Taxation Department has done an assessment of the subject property and has appraised the parcel as follows:
Parcel # 220740260 SAWMILL WOODS Outlot A SubdivisionCd 22074 $100.00
The request is to have the Scott County Board of Commissioners approve the basic sale price of $100.00 to
the City of Jordan.
Fiscal Impact:
None
RESOLUTION NO. 2017-032; REQUESTING APPROVAL OF THE BASIC SALE PRICE

OF A TAX-FORFEITED PARCEL OF LAND
WHEREAS, M.S. 282.01 provides for the classification, appraisal, and sale of land becoming the
property of the State of Minnesota due to non-payment of property taxes; and
WHEREAS, the time for redemption of property bid in for the State of Minnesota for non-payment of
taxes has expired; and
WHEREAS, the parcel has forfeited to the State of Minnesota on May 9, 2016 due to non-payment of
property taxes; and
WHEREAS, the parcel has been classified as non-conservation land; and
WHEREAS, the Scott County Department of Taxation has done an assessment of the following parcel
and has appraised the parcel
Parcel # 220740260 SAWMILL WOODS Outlot A SubdivisionCd 22074 $100.00;
and
WHEREAS, the County Board of Commissioners in and for the County of Scott, State of Minnesota,
desire to offer for sale certain parcels of land that have been forfeited to the State of Minnesota for
non-payment of real estate taxes; and
WHEREAS, the Department of Taxation requests the Scott County Board of Commissioners to approve
the basic sale price of $100.00 to the City of Jordan.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners in and for the County of
Scott, Minnesota, hereby approve the basic sale of $100.00, and authorize the terms of the sale of said
property as stated above.
COMMISSIONERS VOTE
State of Minnesota)
County of Scott )
I, Gary L. Shelton, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that I have compared the foregoing
copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners, Scott County, Minnesota, at their session held on the 21st day
of March, 2017, now on file in my office, and have found the same to be a true and correct copy thereof.
AGENDA #7.8
ORIGINATING DIVISION: Transportation Services
ORIGINATING DEPARTMENT: Highway Department CONSENT AGENDA: Yes No
PRESENTER: Randy Ronning - 8364
ATTACHMENTS: Yes No
PROJECT: CP 27-08 TIME REQUESTED: N/A
ACTION REQUESTED: Adopt Resolution No. 2017-038; Approving the Release of Easements for
Drainage and Utility Purposes Along County Highway 27 in the City of
Savage

Budget Change

Denied:
Tabled: Randy Ronning, Transportation Services
Other:
Deputy Clerk :
Date:
The purpose of this agenda item is to adopt Resolution No. 2017-038; approving the release of certain
easements for drainage and utility purposes along County Highway (CH) 27 located in the City of Savage.
The easements are for drainage and utility purposes, which were purchased as part of right-of-way needed for
a past highway project at the CH 27/CH 44 intersection in 2011, known as County Project (CP) 27-08. The
Countys Water Resources Engineer evaluates that the easements are no longer needed on the property,
which is being platted as a single-family residential development known as Ryley Ridge Estates. The
development will handle storm water management, which replaces the need for these easements for drainage
and utility easements.
The developer is working with the County to plat public right-of-way to an adjoining property to provide local
access in the event that the adjoining property develops via local streets versus direct access onto CH 27.
Fiscal Impact:
None
RESOLUTION NO. 2017-038; APPROVING THE RELEASE OF CERTAIN EASEMENTS FOR DRAINAGE
AND UTILITY PURPOSES ALONG COUNTY HIGHWAY 27 LOCATED IN THE CITY OF SAVAGE
WHEREAS, Scott County holds certain easements for drainage and utility purposes, referenced as
follows:
An easement for drainage and utility purposes granted by an instrument dated
November 22, 2010, which has been filed of record as Document No. A 868527 in the
Office of County Recorder, Scott County, Minnesota;
An easement for drainage and utility purposes granted by an instrument dated
November 22, 2010, which has been filed of record as Document No. A 868531 in the
Office of County Recorder, Scott County, Minnesota; and
WHEREAS, KBB Development VI, LLC is developing the property by platting known as Ryley Ridge
Estates; and
WHEREAS, KBB Development VI, LLC has requested that the County release the above-referenced
easements for drainage and utility purposes; and
WHEREAS, the Countys Water Resources Engineer has reviewed the developers plans and
concludes that the easements in question are no longer needed as storm water will be handled by the
development; and
WHEREAS, KBB Development VI, LLC has accommodated the Countys request of platting public
right-of-way to an adjoining property line to provide local road access in the event that adjoining property
develops.
NOW THEREFORE BE IT RESOLVED, by the Board of Commissioners in and for the County of Scott,
Minnesota, approves the release of the above-referenced easements for drainage and utility purposes and
authorizes the Board Chair to execute releases on a recordable instrument, conditioned upon that the
developer provides platted right of way on a final plat to an abutting property line and is subject to approval as
to form by the County Attorneys Office.
COMMISSIONERS VOTE
State of Minnesota)
County of Scott )
I, Gary L. Shelton, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that I have compared the foregoing
copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners, Scott County, Minnesota, at their session held on the 21st day
of March, 2017 now on file in my office, and have found the same to be a true and correct copy thereof.
AGENDA #7.9
ORIGINATING DIVISION: Transportation Services
ORIGINATING DEPARTMENT: Highway Department CONSENT AGENDA: Yes No
PRESENTER: Randy Ronning - 8364
ATTACHMENTS: Yes No
PROJECT: CP 83-22 TIME REQUESTED: N/A
ACTION REQUESTED: Approve Estimate of Just Compensation by a Market Value Appraisal for New
Right-of-Way for the Reconstruction of an Intersection at County Highway 83
and 4th Avenue Under County Project 83-22 Located in City of Shakopee

Budget Change

Denied:
Tabled: Randy Ronning, Transportation Services
Other:
Deputy Clerk :
Date:
The purpose of this agenda item is to approve estimates of just compensation by market value appraisals for
new right-of-way (ROW), which is needed for the reconstruction of an intersection of County Highway (CH) 83
and 4th Avenue under County Project (CP) 83-22 located in City of Shakopee.
The project will reconstruct the intersection of CH 83 and 4th Avenue to improve operations and safety of the
intersection to mitigate forecasted significant increases in traffic from nearby new industrial development. The
project limits are from near the intersection of CH 83 with Valley Industrial Boulevard South to its intersection
with CH 101. The project will reconstruct the intersection and its roadway approaches by a design for an urban
divided four (4) lane highway with left and right turn lanes, center concrete median, shoulders, curb and gutter,
trails, and installation of conduits for a future traffic signal. This project also relocates several utilities, including
the County fiber ring, adjacent to the existing roadway.
The project requires additional ROW by partial takings on eight properties. The County contracted with
Patchin Messner Dodd and Brum (PMDB), an independent fee appraisal firm, to complete appraisals to
determine the market value of the impacts to the properties by the partial takings to provide an estimate of just
compensation. PMDB has completed and delivered appraisal reports for these properties with recommended
estimates of just compensation. Appraisals are required for compliance with applicable laws and regulations.
This approval of the appraisals with estimates of just compensation completes a valuation process as the basis
to present written offers with an estimate of just compensation.
Detail information has been provided to the Board in a separate confidential memorandum per the
requirements of Minnesota State Statutes. The appraisal report, upon receipt, is available for Board review
upon request to the Highway Department office.
This project is programmed for 2017 construction in the Transportation Improvement Program (TIP) 2017
2026 as County Project 83-22. The TIP funding programmed for ROW is $790,000.
Fiscal Impact:
None
AGENDA #7.10
MEETING DATE: March 21, 2017
ORIGINATING DIVISION: OMB Finance
ORIGINATING DEPARTMENT: Accounting CONSENT AGENDA: Yes No
PRESENTER: Scott Goettl - 8586
ATTACHMENTS: Yes No
PROJECT: TIME REQUESTED:
ACTION REQUESTED: Approve Record of Disbursements and Approve Claims

Budget Change

Denied: Kathy Shanks
Tabled:
Other:
Deputy Clerk :
Date:
The purpose of this Agenda item is to comply with MN Statute 375.18 Subd. 1b Delegation for paying certain
claims: A list of all claims paid under the procedures established by the county board shall be presented to
the board for informational purposes only at the next regularly scheduled meeting after payment of the claim.
The Record of Disbursements will be available at the meeting.
Fiscal Impact:
Invoices total $9,578,828.65 from February 1 through February 28, 2017.
This includes tax distributions of $215,945.00.

AGENDA #7.11
ORIGINATING DIVISION: Environmental Services
PRESENTER: Paul Nelson - 8054
ATTACHMENTS: Yes No
PROJECT: Natural Resources - TIME REQUESTED: 5 min
Regulation
ACTION REQUESTED: Adopt Resolution 2017-035; Electing Not to Take Jurisdiction for Enforcing
Buffer Requirements of Minnesota Statute 103F.48

Budget Change

Denied:
Tabled:
Other:
Deputy Clerk :
Date:
The purpose of this request is to adopt Resolution 2017-035; electing not to take jurisdiction for enforcing
buffer requirements of Minnesota Statute 103F.48.
Over the last two years, the Legislature and the Governor have worked on and adopted legislation, Minnesota
Statute 103F.48, relating to water resources riparian protection requirements. These regulations require
buffers comprised of perennial vegetation adjacent to public waters and public drainage systems. The
legislation includes the ability for a county or watershed district to elect jurisdiction for enforcement. The Board
of Water and Soil Resources (BWSR) has the statutory responsibility to enforce the requirements of the
Statute when a county or watershed district elects to not have jurisdiction.
County staff has been tracking the Statute and its requirements and have met several times to discuss. These
discussions have included representatives of the Attorneys Office, the County Ditch Inspector, and the
Environmental Services Program Manager. An outcome of these meetings is that staff unanimously
recommends not accepting jurisdiction for the following reasons.
1. There already exists a high level of compliance in Scott County with the requirements. Analyses by
staff over the past few years has shown compliance with the 50 foot buffer required on public waters is
around 80% based on linear footage and/or area. More recent analyses completed by the Scott Soil
and Water Conservation that the 50 foot requirement on public waters is met on about 77% of stream
miles and the 16.5 foot requirement on county ditches is met on 66% of ditch miles. In terms of parcels
87% meet the 50 foot, and 74% meet the 16.5 foot, where required respectively.
Miles Parcels
Compliance Status Stream (50) Ditch (16.5') Stream (50) Ditch (16.5')
Likely Compliant 151 36 1,193 331
Needs Review 9 9 38 63
Not Likely
Compliant 35 8 139 53
Totals 194.7 54.0 1,370 447
Source:ScottSWCD2017

2. The Scott Soil and Water Conservation District (SWCD) is receiving a number of enquiries from land
owners about options and assistance for coming into compliance, leading to the belief that most land
owners will voluntarily come into compliance.
3. Given the high level of existing compliance, County staff does not believe it would be cost effective to
ramp up for local enforcement, particularly since BWSR will have to anyway.
4. The cost to enforce is unknown, and State aid for covering said costs is not currently appropriated.
Fiscal Impact:
None

RESOLUTION 2017-035; ELECTING NOT TO TAKE JURISDICTION FOR ENFORCING

BUFFER REQUIREMENTS OF MINNESOTA STATUTE 103F.48
WHEREAS, Minnesota Statute 103F.48 requires buffers comprised of perennial vegetation adjacent to
public waters and public drainage systems; and
WHEREAS, Minnesota Statute 103F.48 provides the ability of counties and watershed districts to elect
enforcement jurisdiction; and
WHEREAS, there already exists a high level of compliance in Scott County, and additional land owner
compliance is expected before buffers are required to be in place; and
WHEREAS, it would be more efficient for the Board of Water and Soil Resources (BWSR) to enforce
than for the county to ramp up an enforcement effort for the small level of non-compliance anticipated; and
WHEREAS, the cost of enforcement is unknown and State assistance has not been appropriated.
NOW THEREFORE BE IT RESOLVED that the Scott County Board elects not to accept jurisdiction for
enforcement of buffer requirements in Minnesota Statutes 103F.48.
BE IT FURTHER RESOLVED that the Environmental Services Program Manager is directed to inform
the Minnesota Board of Water and Soil Resources of this decision.
COMMISSIONERS VOTE
State of Minnesota)
County of Scott )
thereof.
AGENDA #7.12
ORIGINATING DIVISION:
ORIGINATING DEPARTMENT: Employee Relations CONSENT AGENDA: Yes No
PRESENTER:
Monica Siegle ATTACHMENTS: Yes No
PROJECT: --- TIME REQUESTED: ---
ACTION REQUESTED: Approve Payroll Processing of Personnel Actions Indicated Below and Hereby
Certified by the Employee Relations Director and the Appointing Authority to
be in Compliance With the Provisions of Minnesota Statutes 375.56 375.71
and the Scott County Personnel System

Budget Change

Denied:
Tabled:
Other: Monica Siegle, Employee Relations
Cara Madsen, Volunteer and Community Coordinator
Deputy Clerk :
Date:
1. Separation of employment for Leon Volek, FT Highway Maintenance Worker, Community Services
2. Separation of employment for Jonathan Stalboerger, FT Corrections Officer, Sheriffs Office, effective
03/23/17.
3. Separation of employment for Amanda Fraser, FT Social Work Case Manager, Health and Human
4. Separation of employment for Pamela Rezac, FT Probationary Financial Assistance Specialist, Health and
5. Separation of employment for Samantha Koktan, PT (75% FTE) Social Worker I, Health and Human
6. Separation of employment for Christine Lucas, PT (90% FTE) Public Health Nurse, Health and Human
7. Separation of employment for Melissa Black, Intermittent (34% FTE) Library Associate-Unclassified,
Community Services Division, effective 02/23/17.
8. FT Probationary employment for Annemarie Poole, Child Protection Worker, Health and Human Services
9. FT Probationary employment for Callie Rose, Child Protection Worker, Health and Human Services
10. FT Probationary employment for Katherine Olsrud, Corrections Officer, Sheriffs Office, effective 02/27/17.
11. FT Probationary employment for Jennifer Schmitz, Corrections Officer, Sheriffs Office, effective 02/27/17.
12. FT Probationary employment for Alissa Baker, 911 Dispatcher, Sheriffs Office, effective 03/16/16.
13. PT (75% FTE) Probationary employment for Matthew Malvin, Residential Appraiser, Community Services
14. Intermittent (34% FTE) employment for Marilyn Clemmer, Library Aide-Unclassified, Community Services
15. Intermittent (34% FTE) employment for Donald Novak, Veterans Services Aide-Unclassified, Health and
16. Promotion for Nikka Buesgens, PT (50% FTE) Case Aide to FT Probationary Social Worker I, Health and
17. Promotion for Monica Templin, FT Financial Assistance Specialist to FT Probationary Financial Assistance
Specialist-Lead Worker, Health and Human Services Division, effective 03/06/17.
18. Reclassification for Hilda Green, FT Case Aide to FT Social Worker II, Health and Human Services
19. The recognition of the following individuals as volunteers which will enable them to be covered for liability
insurance purposes in accordance with the insurance contracts currently in force with Scott County:
Add Delete
Deborah Buss
Mary Mittlestaedt
Marc Smith
Julie Smith
Tamara Weispfenning
Fiscal Impact: N/A

AGENDA #8.1
ORIGINATING DEPARTMENT: Employee Relations CONSENT AGENDA: Yes No
PRESENTER:
Chair/Vice Chair ATTACHMENTS: Yes No
PROJECT: --- TIME REQUESTED: 15 Minutes
ACTION REQUESTED:
Recognition of Scott County Retiree Leon Volek

Budget Change

Denied:
Tabled:
Other:
Monica Siegle, Employee Relations
Deputy Clerk :
Date:
The purpose of this agenda item is to recognize retiree Leon Volek for his years of service to Scott County.
History of employment and accomplishments with Scott County for Mr. Volek are attached.
Fiscal Impact: N/A

Leon Volek
Leon began his career with Scott County on August 3, 1987, as a full-time Highway Maintenance Worker.
Leon reported to the main facility; however, in 1990, he started reporting to the Belle Plaine facility and
continued working there until July 2002. At that time, everybody started reporting to the main facility to be
more centrally located, but Leon continued to report to Belle Plaine for all snow events.
Leon has led many crews over the past 29 years. With Leon working for Scott County for so many years, he is
taking a lot of knowledge with him. Many times we find ourselves asking Leon if he can remember when
certain projects were done and/or how things took place. He has always been reliable.
In October 2004, Leon received an Excellence in Performance Award for consistently producing high quality
work beyond his required job duties, taking pride in the work he did, volunteering to work extra hours whenever
asked, and for making sure the job was done and done to the highest possible standard. Leon would always
strive to do the job right the first time so it would not have to be re-done later. He was always willing to point
out areas of potential problems and offer alternate solutions.
Leon has been married to Gloria for 40 years this September. He has two daughters and four grandchildren.
Beyond his commitment and dedication to the County, he enjoys taking trips to Mexico and other places when
time allows, as Leon has to plan his trips around his main hobbies of farming, enjoying the outdoors, and
stewardship of the land.
Congratulations on your retirement Leon! You will be greatly missed by all!

AGENDA #9.1
County Administration CONSENT AGENDA: Yes No
ORIGINATING DEPARTMENT:
PRESENTER: Various ATTACHMENTS: Yes No
PROJECT: Scott County Delivers TIME REQUESTED: 60-90 minutes
ACTION REQUESTED: Receive Information on Scott County Delivers Topic: Employee Relations
Workforce Data Profile
County Attorney Review Finance Review
CONTRACT/POLICY/GRANT: FISCAL:
Risk Management Review Budget Change

Denied:
Tabled:
Other:
Deputy Clerk :
Date:
The purpose of this agenda item is to receive information on Scott County Delivers topic: Employee Relations
Workforce Data Profile.
Scott County Delivers is a discussion on the performance outcomes of programs and if they are meeting goals.
This will lead to informed discussions regarding programs and overlaps between them. Scott County Delivers
and the use of outcome measures supported by performance measures leads to dialogue between the
organization and how to improve results through various mechanisms.
Materials including an overview of the program, outcomes, and measures are attached.
Fiscal Impact: None

MARCH 7, 2017 State of The County Address: (No Fiscal Impact) (No Fiscal Impact)

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MARCH 7, 2017 State of The County Address: (No Fiscal Impact) (No Fiscal Impact)

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AGENDA

(1) CONVENE COUNTY BOARD

(5) RECOGNITION OF INTERESTED CITIZENS

(7) CONSENT AGENDA

Commitment: Developing a High Quality Workforce That is Dedicated to Advancing a Safe,

(8) COMMITMENT: DEVELOPING A HIGH QUALITY WORKFORCE THAT IS DEDICATED TO

(10) COMMITTEE REPORTS AND COMMISSIONER UPDATES

(11) COUNTY ADMINISTRATOR UPDATE

(12) RECESS FOR ATTORNEY/CLIENT MEETING

FOLLOWING THE MEETING THE COUNTY BOARD WILL MEET IN A

April 4, 2017 County Board Meeting

(2) County Staff Present:

(3) Guests Present:

(4) Media Present:

(5) Approval of the Agenda:

On a motion by Commissioner Weckman Brekke, seconded by Commissioner Ulrich, the Minutes of

(7) Consent Agenda:

H. On the recommendation of the County Administrator, Commissioner Wolf moved, seconded by

(9) Committee Reports and Commissioner Updates:

(10) County Administrator Update:

CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review

DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:

Approved: DISTRIBUTION/FILING INSTRUCTIONS:

Fiscal Impact: None

CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review

DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:

Approved: DISTRIBUTION/FILING INSTRUCTIONS:

The license is good for one year.

Scott County staff recommends approval.

CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review

DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:

Approved: DISTRIBUTION/FILING INSTRUCTIONS:

Scott County staff recommends approval.

CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review

DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:

Approved: DISTRIBUTION/FILING INSTRUCTIONS:

Linda Hall City of Prior Lake resident

Date: March 21, 2017

Date: March 21, 2017

Member 1 Wade Larson

Member 2 Mark Fritz

Member 3 Rachel VanDenBoom

Member 4 Barbara Schoenecker

Member 5 Linda Hall

6 Appeals involving residential or agricultural property types will be allowed a maximum of 10

7. Appeals involving commercial, industrial, or multi-family property types will be allowed a

2. All deliberations shall be made publicly and on an impartial basis.

CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review

DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:

Approved: DISTRIBUTION/FILING INSTRUCTIONS:

Fiscal Impact: None

Date: March 21, 2017

RESOLUTION NO. 2017-040; AMENDING RESOLUTION NO. 2017-001 APPOINTING

NOW THEREFORE BE IT RESOLVED, changes to the appointments are made as follows:

CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review

DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:

Approved: DISTRIBUTION/FILING INSTRUCTIONS:

Jurisdiction 2016 2017 2018 2019

CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review

DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:

Approved: DISTRIBUTION/FILING INSTRUCTIONS:

1. Parcel #041050170 Lot 2, Block 2, Cress View Estates

2. Parcel #230290020 Lot 3, Block 1, City of Elko New Market