5S Levels of Excellence

SORTING SIMPLIFYING SWEEPING STANDARDIZING SUSTAINING

Employees are A dependable, Area employees Everyone is continually There is a general appearance
continually seeking documented method has have devised a seeking the elimination of of a confident understanding
LEVEL improvement been developed to dependable, waste with changes of, and adherence to, the 5S
5 opportunities. provide continual documented method documented and principles.
evaluation, and a of preventive cleaning information shared.
Focus on
process is in place to and maintenance.
Prevention implement improvements.

A dependable, A dependable, 5S agreements are Substantial process Follow-through with 5S

documented documented method has understood and documentation is available agreements and safety
LEVEL method has been been established to practiced continually. and followed. practices is evident.
4 established to keep recognize in a visual
the work area free sweep if items are out of
Focus on
of unnecessary place or exceed quantity
Consistency items. limits.
Unnecessary items Designated locations are Work/break areas Working environment 5S agreements and safety
have been marked to make and machinery are changes are being practices have been
LEVEL documented. Visual control
removed from the Organization more cleaned on a daily developed and are utilized.
3 workplace. visible. basis. Visual controls agreements for labeling and
have been quantity levels established.
Make it visual
established and
marked.
Necessary and A designated location Work/breaks areas Methods are being A recognizable effort has been
unnecessary items has been established for are cleaned on a improved but changes made to improve the condition
LEVEL are separated. items. regular scheduled haven' been documented. of the workplace.
2 basis. Key Items to
check have been
Focus on
identified.
Basics
Needed and not Items are randomly Work place areas are Work place methods are Work place checks are
needed items are located throughout the dirty, disorganized not consistently followed randomly performed and there
LEVEL mixed throughout work place. and key items not and are undocumented. is no visual measurement of 5S
1 the work place. marked or identified. performance.
Just
Beginning
Performed by: Area: Date:
Scoring Criteria Item
# Description Rating Scale: 0-5 (poor = 0, excellent = 5) Score Notes for next level improvement

General Office has a well organized, clean, neat professional look. Items
1 not required for performing work are removed from the workplace.
Appearance Personal items are stored in one drawer.

Cleaning All cleaning equipment is stored in a neat manner; handy & easily
2
Equipment available when needed. (Papertowels, duster, Lysol, glass cleaner)

3 Floor Cleaning All floors are clean & free of debris & dirt.

No outdated, torn, or soiled announcements are displayed.

4 Bulletin Boards Bulletin Boards are arranged in a straight, neat manner, & properly
mounted.
Emergency
Emergency evacuation plans are in place & personnel knows
5 Access &
where located .
Evacuation Plan

Large items such as storage boxes are not routinely stored on the
6 Storage on Floor
floor. Extension cords are properly organized and stored.

Desk/Computer Nothing is stored under desk. Computer files (e-mail deleted &
7
Storage recycle bin) are kept neat, cleaned out, and organized.

Coat racks are available and coats are stored there, not on the
8 Coat Racks
backs of chairs.
9 Labeling Drawers & file folders are clearly labeled preferably typed.
Equipment All machines & equipment are kept clean (free of extra paper) by
10 (Computers, routine daily care. Computer screens & key boards are clean,
printers, faxes) windows & desktops are clean - no dust bunnies.

11 Binders All binders are labeled and clearly identified.

12 Badges Badges are worn by all employees.

Equipment - Nothing is stored on top of computers, cabinets, or equipment;

13
Storage nothing leans against the walls or columns.
Only documents necessary to the work are stored at desks; such
Documents - documents & binders are stored in a neat & orderly manner & a
14 visual management system for these items are in place. No
Storage/Control unlabeled binders/documents are present. Obsolete or unused
documents are removed.

15 Filing Filing system is visible and easy to understand.

Desktop Work Detailed instructions put together with the intent to make sure if a
16 Instructions/ person is absent from their job, a person could step in & find their
Binder Available way around the work area, important for critical operations.

Shelves, File Shelves, file cabinets & desks are arranged, divided & clearly
Cabinets, & Desks - labeled to make it obvious where things are stored. They are kept
17
Arrangement & free of unused objects. Items are returned to proper location after
Maintenance each use.

There is a disciplined system of control & maintenance to assure

5S Control & that each of the above items is maintained at the highest possible
18 level. It is the responsibility of the team to maintain this system.
Maintenance The 5S poster is displayed in a prominent place, & everyone
understands it.

Total Score: Divided by 18 = Avg. Score: