Preliminary Project Works and

Mobilization & Site Facilities

Preliminary project works are the activities done before the real
project starts. These works provide the basic supporting
environment and services to the initial project crew. Preliminaries
includes many activities during pre and post tender stages including
initial site investigation to site mobilization.

Before the estimator start calculating/evaluating his unit rates an

initial site investigation should be carried out. During pre tender
stages a technical team pay a visit to the site which comprised with
an Engineer and senior QS to ascertain the site conditions and to
visualize basic technical and unforeseen scope of works.
 Physical site organization
Type of project
Size
Location
Project duration
Availability of resources
Contractual obligations
Decentralization policy of the contractor
 Check list to take over a site
Control points
TBMs/PBM and Permanent Ground Markers
Existing services
Existing structures within and adjoining the site
Existing water ways
Rock out crops
Recorded flood level
Engineering survey
Trees
Statistics of dwellers affected by implementation of the work
Properties which can be inundated by project activities
The initial site investigation should provide the following basic
information.
1. Access to the site : On and off- site access, rail and road
facilities, distance involved, rights of way restrictions, local
authority or police restrictions, bridge weight and height
restrictions on approach routes.
2. Services : Available power, telephone and water supply facilities,
buried service lines, diversions and extension requirements and
their cost implications, materials and labor transport service,
closeness to towns, natural sources etc.
3. Topography and general geology : General site conditions such
as nature of soil, height of water table, Flood risks, tidal water,
neighboring properties, demolition problems, water courses,
trees, rock outcrops, historical values, human settlements, earth
quakes, soil erosion etc. ( Soil report)
4. Labor and materials : Travel distances, local or own labor
resources, availability of local labor and prevailing rates of pay,
lodging and local catering facilities, locally available and scarce
materials etc.
5. Security : local vandalism and pilfering records, security patrol
facilities, need for security, fencing, hoarding requirements.
6. Locally available facilities : Plants, Machinery, workshops,
hardware shops, yards, mills, soil pits, dump yards, store facilities.

Preliminary project works

1. Access ; Provision of access into the site by temporary roads,
using existing roads or improving the existing facilities.
2. Site offices :Provision of office spaces for contractors site staff
and client/consultant representatives at site with sanitary and
dinning facilities with furniture and equipment.
3. Storage Facilities : Provision of store facilities for construction
equipment, materials, spare parts, plant and machinery.
4. Parking areas : Space for vehicle parking for construction, office
and service vehicles.
5. Services : Establishment of electricity, water for drinking and
construction , telephone, internet and email, radio
communication to site and inter com with separate departments
and field officers.
6. Bonds and Insurance : Provision of Workers insurance, security
bonds, site insurance
7. Labor Huts : Provision of accommodations for site workers with
sanitary facilities and kitchens and dinning
9. Erecting of Plants and machinery : Provisions of Batching plants,
Quarries, Precast yards, block making plants, Tower cranes,
Generators, materials and passenger hoists.
10. Site Security : Provision of security to materials, plants etc by site
fencing, gates, watch towers, security light systems, patrols.
 Mandatory site facilities
First aid
Shelter and accommodation for clothing and
taking meals
Washing facilities
Sanitary conveniences
Protective clothing
Safe access
Fire points
 Storage facilities
Cement or lime
Aggregates
Bricks and blocks
Roof tiles
Drainage goods
Timber
Small items
Planning of site services: considerations

Concreting and bricklaying capacity

Location of plans and temporary structures to
cater for easy transportation within the site
Allocation of spaces for special areas.
Transport of material to the site
Water supply and electricity supply
Extent of land available for usage by site staff
Space allocation for office and watchers hut
Location of equipments such as mixes
 Planning site Layouts
When planning the site layout the following must be taken in
to account,
1. Site activities : main activities should be given priority and
less hindrance from other activities (excavation, concreting,
transporting, stacking)
2. Efficiency : locations and arrangements should be planned to
ensure efficiency during execution. (double handling)
3. Movements : Better moving facilities within the site with road
network (truck mixers, transport lorries, small vehicles, site
machines, one-way , traffic control etc.)
4. Control : Site supervision, office location- center, stores,
security huts etc.
5. Accommodation/ Storage : Sizes of office, mesh, labor huts
according to requirements, adequate equipments, locations
etc.
 Pile of Bricks
Material hoist

Brick immersion tank

 Site Office Management

Important documents handled by the site office

Contractual documents
Documents receiving from consultant/client
Drawings
Site instructions
Test results and approvals
Progress meeting minutes
Variation orders
Other contractual correspondence
Documents sending to consultant/client
Construction programme and progress records
Measurements and valuations
Claims
Request for information and approvals
Test results
Other correspondence
 Documents for which separate files are to be
maintained in the site office

Contractual/general correspondence with

consultants
Correspondence with subcontractors/suppliers
Correspondence with outside parties
Progress records
Cost records and price data, quotations etc
Survey and setting out data
Test results, mix design etc
Payments to subcontractors and suppliers
Site instructions, drawings, variation orders etc
 Documents for which separate files are to be maintained
in the site office

Progress meeting minutes

Internal site meeting minutes
Measurements, valuations and claims
Materials purchase requisitions and orders
Stores records
Equipment acquisitions and maintenance records
Plant/ equipments output records
Attendance leave etc
Personal matters
Accounts
Site records
Method Statement Sheets

Site Diary

Variation Orders

Daily Progress Report (DPR)

Labour, Plant and Material Returns