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PROJECT EXECUTION,MONITORING &

CONTROLLING AND CLOSING
IS401 Project Management
Lecture 9, 2017
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The Big Picture

Project Planning
Introduction to Project
Defining the Project Scope
Management
Schedule Development

Cost Estimation & Budgeting

Project Planning
Quality & Risks Planning

Procurement planning

Human Resource Planning

Stakeholders & Communication

Project Execution Development of an integrated project plan
Monitoring/Controlling Project Controlling

Track Project Progress

Closing a Project Take Corrective Actions

Scope Management
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Learning objectives
describe the goals and processes of executing a project

describe the goals and processes of monitoring and

controlling a project

Identify three typical scenarios of project closure and

describe what happens in each of these scenarios
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PMBok
Plans have very little significance unless it is executed

More than that, plans have very little significance if during

execution, tasks (you have planned for) are not being
monitored and controlled to reflect the current status
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Project Execution
Is where the actual work is performed

Processes involved

Collecting
Collecting information
Activity (ies)
output of about the
Kick off
activities projects
performance
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1. Activity(ies) Kick off

Ensures that there

is a formal start of Formal
project key tasks Meeting/Brief
How?
takes place

Teams are aware of

Revisit Project
key activities that
Charter and
align with project
How? Project Scope
goals and
Statement
objectives
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2. Collecting output of activities

Ensure that there is a Use Software
systematic(periodic) (MS Project
collection of project How? Management)
deliverables

Each time you collect A meeting/brief to

data, you have keep assess activity
an account of lessons How? outputs
learnt
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3. Collecting information about the

projects performance
Ensures that there
is compilation of Formal
data collected at Meeting/Brief
How?
each project phase

Quantitative:
Quantitative and Acquittals
Qualitative data is
collected How? Qualitative: Teams
morale, dynamics
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Project Monitoring and Controlling

Is where the actual work performed (in terms of its scope,
time and cost) is being monitored incase of deviations

Corrective actions are taken if a change affects project

goals

Processes involved

Collect data
Measure and Assess and
(on regular
compare re -plan
basis)
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1. Collect data (on regular basis)

Ensure that data of
Use Software
schedule, cost and
(MS Project
scope collected
How? Management)
reflects current status
of project
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2. Measure and compare

Compare with Use Software
baseline plans of (MS Project
schedule, cost and How? Management)
scope
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3. Assess and re-plan

Decide whether Use Project

corrective actions are Management Plan
How? and MS PM
necessary
software
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Project closing
The purpose of the Closing Process Group according to
the PMBOK Guide is to

conclude all activities across all Project Management Process

Groups to formally complete the project, phase, or contractual
obligations.

The term formally implies that there is a proper

documentation of the project closure.
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Three Typical scenarios for project close

Phase complete

The deliverables for a phase must be validated internally within the

organization and then, if the final product is destined for a customer, must be
verified (externally) by that customer. If this internal validation and external
verification by the customer are both successful, THEN the project may
continue to the next phase.
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Three Typical scenarios for project

close(cont..)

Project complete

Delivering the final product to the customer. The customer must then
either formally accept or reject the product. If the customer formally
accepts the product, and pays the agreed upon compensation for that
product, then the contractual obligations of your organization and the
customer are both fulfilled, and the project may proceed to conclusion.
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Three Typical scenarios for project

close(cont..)
Project terminated

If your organization is unwilling or unable to meet the customers

expectations as far as the product is concerned, then the project
may be terminated, and there will be legal repercussions for your
inability to fulfill the contractual obligation to the customer.
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Summary
Project execution is the when the actual work is
performed.

Project Monitoring and control ensures that key project

deliverables are compared against baselines (schedule,
cost and scope) and when deviations are found,
necessary corrective actions are taken.

Project closing can mean there is a closure in the project

phase, the completion of the project or that it is
terminated. The consumer has to formally agree to the
conditions and deliverables met by a project team.